HomeMy WebLinkAboutResolution 5102-06-2019 A Resolution
NO. 5102-06-2019
APPROVING AN AMENDED BUDGET AND FIVE-YEAR SERVICE PLAN FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 19
(HISTORIC CAMP BOWIE PID)
FOR FISCAL YEAR 2018-2019
WHEREAS, pursuant to Resolution No. 4966-08-2018, the City Council established the Fort
Worth Public Improvement District No. 19 (the "Historic Camp Bowie PID") on August 14, 2018; and
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on August
21, 2018, the City Council approved a budget for the 2018-2019 fiscal year and a five-year service plan
for the Historic Camp Bowie PID pursuant to M&C BH-395; and
WHEREAS, pursuant to City Secretary Contract Nos. 51632 and 51903, the City has contracted
with Camp Bowie District, Inc., ("Contractor") to manage the day-to-day administration of the Historic
Camp Bowie PID for the 2018-2019 fiscal year; and
WHEREAS, in accordance with Section 372.013(a) of the Texas Local Government Code, the
City has assigned to Contractor the responsibility for preparing the annual budget and five-year service
plan for the Camp Bowie PID; and
WHEREAS, in accordance with the City's Policy and Guidelines for Public Improvement
Districts ("PIDs"), adopted by the City Council pursuant to Resolution No. 4905-02-2018, City staff
annually conducts mid-year reviews of all PID budgets to ensure that actual PID expenditures
correspond with budgeted expenses; and
WHEREAS, in consultation with the Contractor regarding actual PID expenditures and
necessary programs and services required to date, City staff recommends that the City Council approve
an amended budget for the Camp Bowie PID for the 2018-2019 fiscal year;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH,TEXAS THAT:
1. The Budget and Five Year Service Plan for the Camp Bowie PID is hereby amended and
approved for the remainder of the 2018-2019 fiscal year in accordance with Exhibit "A" which is
attached hereto.
ORT WORT
2. This Resolution shall take effect immediately following its adoption.
Adopted this 181" day of June 2019.
oF.........RTC
ATTEST: a
By: * :_
Mary J. Kayser, City ere y
.XAS
oRT WoRT
EXHIBIT A
City of Fort Worth
Five Year Service Plan-FY 201812019-Mid Year Adfushmmd
Public brprovenart Diablct No.19-Historic Camp Bovda
FYE 18N9 Revised FYE 10119 FYE 11120 FYE 20121 FYE 21122 FYE 22123
REVENUES
PID Aaaeaamentf $389.139 $389,139 $408,596 $429,026 $450,477 $473,001
COFW Afs.SO menl
COFW Payment In Yu of Services 17,791 17,791 17.791 17.791 17.791 17,791
PID Generated Revenue
Budget Rewnues $406,930 9426,387 $446.817 9468,268 $400,792
Transfer From PID At 8 197.800 366,413 - -
Tr1eI Balance
Total Revenues $773,343 $426,387 $449,817 84Q.Z69 $491,792
EXPENSES
Management Fee 95.619 95,619 94,510 85,805 90,096 94,600
Beindilcatlon 104,498 213,111 24,380 38,148 39.166 40,236
Beaulmcation-tlliBles 20,000 20,000 21,000 22,050 23,153 24.310
Beautification-Maintenance 90,255 90,255 94.768 99.506 104,481 109,706
L61er Abatement 89,400 89,400 93.870 90,564 103.492 108,666
Security 20,400 20.400 21,420 22,491 23.616 24,796
Economic Developm ant 21,000 21,000 - -
Marketing&Promotlon 30,000 30,000 31,500 33,076 34.729 36,465
Communication 20.000 20.000 23,050 24.203 25,413 26,883
Insurance 6,700 6,700 7,035 7.387 7,756 8,1M
Audit 6,000 6.000 6,300 6.615 6,946 7,293
CRY Adminlstrative Fee 8,139 8,139 8.646 8,973 9,422 9,892
Rerund of Professional Fees Related to
the Edabibbmord of PID 19 7,500 7,500 - - - -
Budget Eapansas 519,311 611,124 426,387 446.811 460,209 490,792
Contribution to Fund Balance 85,219 85,219 -
Total Erpmsm 9604,730 $773,343 $426,387 $448,816 9461,26111 9491,792
ORTWORT
City of Fort Worth
Five Year Service Plan-FY 2018/2019-Mid Year Adjustment
Public Improvement District No.19-Historic Camp Bowie
FYE 18119 Revised FYE 18/19 FYE 19120 FYE 20121 FYE 21122 FYE 22123
REVENUES
PID Assessments $389,139 $389,139 $408,596 $429,026 $450,477 $473,001
COFW Assessment
COFW Payment in lieu of Services 17,791 17,791 17,791 17,791 17,791 17,791
PID Generated Revenue
Budget Revenues $406,930 $426,387 $446,817 $468,268 $490,792
Transfer From PID#8 197,800 366,413 - - - -
Trial Balance
Total Revenues $773,343 $426,387 $446,817 $468,268 $490,792
EXPENSES
Management Fee 95,619 95,619 94,510 85,805 90,095 94,600
Beautification 104,498 273,111 24,388 38,148 39,166 40,236
Beautification-Utilities 20,000 20,000 21,000 22,050 23,153 24,310
Beautification-Maintenance 90,255 90,255 94,768 99,506 104,481 109,706
Litter Abatement 89,400 89,400 93,870 98,564 103,492 108,666
Security 20,400 20,400 21,420 22,491 23,616 24,796
Economic Development 21,000 21,000 - - -
Marketing 8,Promotion 30,000 30,000 31,500 33,075 34,729 36,465
Communication 20,000 20,000 23,050 24,203 25,413 26,683
Insurance 6,700 6,700 7,035 7,387 7,756 8,144
Audit 6,000 6,000 6,300 6,615 6,946 7,293
City Administrative Fee 8,139 8,139 8,546 8,973 9,422 9,892
Refund of Professional Fees Related to
the Establishment of PID 19 7,500 7,500 - - - -
Budget Expenses 519,511 688,124 426,387 446,816 468,268 490,792
Contribution to Fund Balance 85,219 85,219 - - -
Total Expenses $604,730 $773,343 $426,387 $446,816 $468,268 $490,792
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/18/2019 - Resolution No. 5102-06-2019 & Ordinance No.
23690-06-2019
DATE: Tuesday, June 18, 2019 REFERENCE NO.: **G-19558
LOG NAME: 13PID19MIDYEARFY19
SUBJECT:
Adopt Resolution Amending the Fiscal Year 2018-2019 Budget and Five-Year Service Plan for Public
Improvement District No. 19 - Historic Camp Bowie, Authorize Transfer of$168,613.00 from Fort Worth
Public Improvement District 8 - Camp Bowie Fund to the Fort Worth Public Improvement District 19 -
Historic Camp Bowie Fund and Adopt Appropriation Ordinance (COUNCIL DISTRICT 3 & 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution approving the revised Fiscal Year 2018-2019 Budget and Five-Year
Service Plan for Public Improvement District No. 19— Historic Camp Bowie to reflect amendments
associated with a mid-year review;
2. Authorize transfer of$168,613.00 from the Fort Worth Public Improvement District 8 - Camp Bowie
Fund to the Fort Worth Public Improvement District 19 - Historic Camp Bowie Fund; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Fort Worth Public Improvement District 19— Historic Camp Bowie Fund in the amount of
$168,613.00.
DISCUSSION:
The City of Fort Worth Department of Financial Management Services administers the City's Public
Improvement Districts (PIDs) in accordance with Chapter 372 of the Texas Local Government Code. The
City's PID Policy outlines the need to proactively work with the PID managers to oversee the services
being provided by the PIDs and their associated financial positions. Staff, along with the contracted PID
management companies, have conducted mid-year reviews of the annual budget and will recommend
adjustments, as needed.
The City contracts with Camp Bowie District, Inc. to manage the Historic Camp Bowie PID ("PID 19").
Camp Bowie District, Inc has identified the need to increase the Historic Camp Bowie PID budget by
$168,613.00 to cover expenses associated with the beautification line item in the budget and 5-year
service plan. The expenses include additional trees and cost associated with the Green Ribbon Funding
project.
With the establishment of PID 19, a transfer was previously approved in the amount of$197,800.00 from
the Camp Bowie PID 8 fund to the PID 19 fund. At year end, it was determined there was an additional
$168,613.00 remaining in the Camp Bowie PID 8 fund, which is all attributable to prior assessments from
property that is east of Irene Street and within the boundaries of the proposed PID 19 (Historic Camp
Bowie). To ensure that the prior assessments from PID 8 (Camp Bowie) continue to confer a special
benefit on those properties that were subject to the same, staff is recommending that the full remaining
fund balance of$168,613.00 be transferred to PID 19 (Historic Camp Bowie) to be expended on
Logname: 13PID19MIDYEARFY19 Pagel of 3
improvements and services within PID 19's boundaries.
Revenue:
Line Items to Previously Approved Recommended Mid- Amended FYI
be Adjusted FYI Budget Item Year Adjustment Budget Item
Transfer from $197,800.00 $168,613.00 $366,413.00
PID #8
Total Budget $197,800.00 $168,613.00 $366,413.00
Revenue
Expenditures:
Line Items to be [FYI9reviously Approved Recommended Mid- Amended FYI
Adjusted Budget Item Year Adjustment Budget Item
Contractual [$511,372.00 $168,613.00 $679,985.00
Services
[Transfer Out [$8,139.00 - [$8,139.00
'Contribution to F$85,219.00 - $85,219.00
Fund Balance
Total Budget $604,730.00 $168,613.00 $773,343.00
(Expense
Staff recommends a transfer of$168,613.00 of the full remaining balance be transferred from Historic
Camp Bowie PID 19 budget. All other previously approved line items not mentioned above remain the
same. Upon approval of the above recommendations, the total budgeted expenses for Fiscal Year 2018-
2019 will be $773,343.00. The revised Budget and Five-Year Service Plan will take effect upon approval
by City Council. The City and Historic Camp Bowie District will update the existing contract to reflect the
mid-year adjustment (CSC Nos. 51632 and 51903).
The Historic Camp Bowie PID is located in COUNCIL DISTRICT 3 & 7
A Form 1295 is not required for this contract because: This M&C does not request approval of a contract
with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
Logname: 13PID19MIDYEARFY19 Page 2 of 3
attached appropriation ordinance, funds will be available in the current operating budget , as appropriated
of the FWPID#19-Historic Camp Bowie Fund.
FUND IDENTIFIERS tF[Dsi:
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Angela Estrada (8511)
Logname: 13PID19MIDYEARFY19 Page 3 of 3