HomeMy WebLinkAboutResolution 5101-06-2019 A Resolution
NO. 5101-06-2019
APPROVING AN AMENDED BUDGET AND FIVE-YEAR SERVICE PLAN FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 7
(HERITAGE PID)
FOR FISCAL YEAR 2018-2019
WHEREAS, pursuant to Resolution No. 2675, the City Council established the Fort Worth
Public Improvement District No. 7 (the "Heritage PID") on September 26, 2000; and
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on August
21, 2018, the City Council approved a budget for the 2018-2019 fiscal year and a five-year service plan
for the Heritage PID pursuant to M&C BH-389; and
WHEREAS, pursuant to City Secretary Contract Nos. 51797 and 51979, the City has contracted
with FirstService Residential Texas Inc., ("FirstService") to manage the day-to-day administration of the
Heritage PID for the 2018-2019 fiscal year; and
WHEREAS, in accordance with Section 372.013(a) of the Texas Local Government Code, the
City has assigned to FirstService the responsibility for preparing the annual budget and five-year service
plan for the Heritage PID; and
WHEREAS, in accordance with the City's Policy and Guidelines for Public Improvement
Districts ("PIDs"), adopted by the City Council pursuant to Resolution No. 4905-02-2018, City staff
annually conducts mid-year reviews of all PID budgets to ensure that actual PID expenditures
correspond with budgeted expenses; and
WHEREAS, in consultation with FirstService regarding actual PID expenditures and necessary
programs and services required to date, City staff recommends that the City Council approve an
amended budget for the Heritage PID for the 2018-2019 fiscal year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, TEXAS THAT:
1. The Budget and Five Year Service Plan for the Heritage PID is hereby amended and
approved for the remainder of the 2018-2019 fiscal year in accordance with Exhibit "A", which is
attached hereto.
ORT WORT
2. This Resolution shall take effect immediately following its adoption.
Adopted this 18t" day of June 2019.
ATTEST: ............�
By.
01
Mary J. Kayser, City SeEyetkry
�O
ORT WORT
EXHIBIT A
City of Fort Worth
Five Year Service Plan
Public Improvement District No.7-Fort Worth
FY18119 Revised FY18119 FY19120 FY20121 FY21122 FY22123
REVENUES
PID Assessments $1,985.519 $1,890,756 $1,928,571 $1,967,142 $2,006,485 $2,046,615
COFW Assessment
COFW Payment in lieu of Services 191,096 191,096 191,096 191,096 191,096 191.096
PID Generated Revenue
Budget Revenues $2,176,615 $2,081,852 $2,119,667 $2,158,238 $2,197,581 $2,237,711
Use of Fund Balance 180,982 189,122 196,726 204,481 212,394 220.463
Total Revenues $2,357,597 $2,270.974 $2,316,393 $2,362,719 $2,409,975 $2,458,174
EXPENSES
Management Fee 127,424 127,424 129,972 132,571 135,223 137.927
Utilities 283,000 283,000 288,660 294,433 300,322 306,328
Landscaping/Tree Maintenance 870,253 870,253 887,658 905,411 923,519 941,990
Common Area Maintenance 523,500 523,500 533,970 544,649 555,542 566,653
Holiday Lighting 28,500 28,500 29,070 29,651 30,244 30,849
Security Enhancements 75,000 85,000 86,700 88,434 90,203 92,007
Advertising 5,000 5,000 5,100 5,202 5,306 5,412
Public Events 85,000 85,000 86,700 88,434 90,203 92,007
Capital Improvements 300,000 203,377 207,445 211,594 215,826 220,142
Insurance 13,550 13,550 13,821 14,097 14,379 14,667
Annual Review 3,000 3,000 3,060 3,121 3,184 3,247
City Administrative Fee 43,370 43,370 44,237 45,122 46,024 46,945
Budget Expenses 2,357,597 2,270,974 2,316,393 2,362,719 2,409,975 2,458,174
Contribution to Fund Balance - - - - - -
Total Expenses $2,357,597 $2,270,974 $2,316,393 $2,362,719 $2p09,975 $2A58,174
FORT Wolff
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/18/2019 - Resolution No. 5101-06-2019 & Ordinadce No.
23689-06-2019
DATE: Tuesday, June 18, 2019 REFERENCE NO.: **G-19557
LOG NAME: 13PID 7 MIDYEAR FY19
SUBJECT:
Adopt Resolution Amending the Fiscal Year 2018-2019 Budget and Five-Year Service Plan for Public
Improvement District No. 7 - Heritage and Adopt Appropriation Ordinance (COUNCIL DISTRICT 4 & 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution approving the revised Fiscal Year 2018-2019 Budget and Five-Year
Service Plan for Public Improvement District No. 7— Heritage to reflect amendments associated with a
mid-year review; and
2. Adopt the attached appropriation ordinance decreasing estimated receipts and appropriations in the
Fort Worth Public Improvement District 7—Heritage Fund in the amount of$8,140.00 in Fiscal Year
2018-019, from available, unreserved fund balance.
DISCUSSION:
The City of Fort Worth Department of Financial Management Services administers the City's Public
Improvement Districts (PIDs), in accordance with Chapter 372 of the Texas Local Government Code. The
City's PID Policy outlines the need to proactively work with the PID managers to oversee the services
being provided by the PIDs and their associated financial positions. Staff, along with the contracted PID
management companies, have conducted mid-year reviews of the annual budget and will recommend
adjustments, as needed.
On August 21, 2018, the Fort Worth City Council considered Benefit Hearing 389 (BH-389), regarding the
assessment rates and budget for Public Improvement District 7 (Heritage). BH-389 proposed a total
annual budget of$2,357,597.00, consisting of$2,176,615.00 in Fiscal Year 2018-2019 assessment
revenues and $180,982.00 in use of fund balance, with proposed assessment rates of$0.20 per$100 of
value on residential property and $0.11 per$100 of value on commercial property.
Following a public hearing, BH-389 was approved with the assessment rate on residential property
reduced to $0.19 per$100 of value and no change in the total budget amount. Staff was asked to bring
back a revised appropriation ordinance that reflected the reduced revenue from residential assessments
and the use of additional fund balance to make up the difference, which equates to $94,763.00 in fund
balance.
FirstService Residential, Inc., who is responsible for managing PID 7, is now recommending that the City
(i) reduce the current capital improvement budget by $96,623.00 due to the timing of a certain project that
will be carried over to fiscal year 2020 and (ii) increase the security enhancements line item by $10,000.00
Logname: 13PID 7 MIDYEAR FY19 Page 1 of 3
to account for mileage reimbursement. Due to these mid-year budget adjustments, the City only needs to
appropriate $8,140.00 in fund balance to make up the above-state difference. (See the charts below)
Revenue Adjustments:
Line Items to Previously Recommended Amended
be Adjusted Approved FY19 Mid-Year FY19 Budget
Budget Item Adjustment Item
Asse sPecialments 1$1,985,519.00 1($94,763.00) r$1,890.756.00
91,096.00
COFW
Payment in lieu $1911
096.00 - $1
of Services
Use of Fund F$180,892.00 _ $8,140.00 F$189,122.00
Balance
Total Budget $2 357,597.00
Revenue ($86,623.00) $2,270,974.00
Expenditure Adjustments:
Line Items to Previously Recommended Amended
be Adjusted Approved FYI Mid-Year FY19 Budget
Budget Item Adjustment Item
Security $75,000.00 $10,000.00 $85,000.00
Enhancements
Capital [$300,000.00
ImprovementsI($96,623.00) $203,377.00
T
otal
tal Budget �$2,357,597.00 ($86,623.00) $2,270,974.00
Staff supports FirstService's recommended mid-year budget adjustments. All other previously approved
line items not mentioned above remain the same. Upon approval of the above recommendations, the total
budgeted expenses for Fiscal Year 2018-2019 will be $2,270,974.00. This mid-year budget adjustment will
decrease the unaudited, unassigned fund balance by a total of$189,122.00. The revised Budget and
Five-Year Service Plan will take effect upon approval by City Council.The City and FirstService will amend
the existing management contract to reflect the budget changes (CSC Nos. 51797 and 51979).
The Heritage PID is located in COUNCIL DISTRICT 4 & 7.
A Form 1295 is not required for this contract because: This M&C does not request approval of a contract
with a business entity.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget , as appropriated
of the FWPID#7-Heritage Fund. The proposed changes to PID No.7 budget maintain compliance with
Logname: 13PID 7 MIDYEAR FYI Page 2 of 3
reserve requirements.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference # �mounl
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Angela Estrada (8511)
Logname: 13PID 7 MIDYEAR FYI Page 3 of 3