HomeMy WebLinkAboutContract 35558-A1October 28, 2009
Ms. Angela R. Yeargan, Yeargan Construction Company
Ms. Amy E. Cope, The Mark IV Construction Group
1650 W. Northwest Hwy., Suite 203
Grapevine, TX 76051
RE: Amendment No. 1 to Job Order Contract Renewal No. 2 (City Secretary Contract Number 35558)
Dear Ms. Yeargan and Ms. Cope:
In accordance with Article 5 (Term of Contract) of the Job Order Contract authorized by M&C C-22191 on June
19, 2007, City Secretary Contract No. 35558 (the "Contract"), the Job Order Contract Renewal No. 2 to be
effective July 23, 2009 to July 22, 2010 was executed.
On October 6, 2009, M&C C-23833 approved Amendment No. 1 to Renewal No. 2 to increase the aggregate
amount for Renewal No. 2 from $1,000,000.00 to $1,765,000,00,
To execute Amendment No. 1 to Renewal No. 2, please sign and mail or hand deliver six executed originals to my
attention at the address shown below.
Sincerely,
Glenn F. Balog, PE
Facilities Manager
AGREED: �
An ela R. Yearg n bAmy .Cope_
Managing Member President
Yeargan Construction Mark IV Construction
APPROVAL RECOMMENDED:
i i ai wNvi iauvi i a r
Amy J. RaFn�'
Assistant City
Works Department
TQ FORM AN
Assists
City Manager
RECORDED:
Marty Hendrf�
City Secretary
Date:
C
Contract Authorization
10 LO
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
ARCHITECTURAL SERVICES DIVISION, FACILITIES MANAGEMENT GROUP
401 West 13th Street *Fort Worth, TX 76102
817-3924088 FAX 817-3924488
OFFICIAL RECORD'
CITY SECRETARY
T. WORTH, TX
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COUNCIL ACTION: Approved on 10/6/2009 -Ord. No. 18859-10-2UUCP and OR AN
DATE: 10/6/2009 REFERENCE NO.: C-23833 LOG NAME: 02AUT0 POUND
RELOCATION
CODE: C TYPE: NONm PUBLIC CONSENT HEAR NG: NO
SUBJECT: Authorize Amendment No. 1 in the Amount of $765,000.00 to City Secretary Contract No.
35558, a Job Order Contract with Yeargan Construction Company - The Mark IV
Construction Group, LLC; Authorize a Work Order under the Job Order Contract in the
Amount of $765,719.10 to Relocate the City's Auto Pound Facility; Authorize and Adopt
Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing appropriations in the Special Trust Fund by
$1,094,720.00;
2. Authorize the City Manager to transfer $1,094,720.00 from the Special Trust Fund to the Specially
Funded Capital Projects Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Specially Funded Capital Projects Fund by $1,094,720.00;
4. Authorize expenditures not to exceed $80,000.00 for preliminary design and engineering from the non -
departmental budget for services provided by Elements of Architecture under City Secretary Contract No.
34101;
5. Authorize the City Manager to execute a work order with Job Order Contractor, Yeargan Construction
Company -The Mark IV Construction Group, LLC, in the amount of $765,719.10 to relocate the City's Auto
Pound facility now located at 1301 East Northside Drive; and
6. Authorize the City Manager to execute Amendment No. 1 to City Secretary Contract No. 35558 with
Yeargan Construction Company -The Mark IV Construction Group, LLC, to increase this individual year's
aggregate amount from $1,000,000.00 to $1,765,000.00.
DISCUSSION:
On June 19, 2009, (M&C C-22191) the City Council authorized the execution of a Job Order Contract with
Yeargan Construction Company - The Mark IV Construction Group, LLC, for construction services for minor
construction and renovation projects.
In order to construct improvements related to the Trinity River Vision (TRV) project, it is necessary to
relocate the City's Auto Pound facility from its current location at 1301 East Northside Drive to the City's
Brennan Service Center located at 2500 Brennan Avenue. This move is required in order to allow the
Tarrant Regional Water District and the U.S. Army Corps of Engineers (USACE) to initiate a construction
project adjacent to the existing auto pound that will increase the valley (flood) storage capacity of the Trinity
River basin. The area of the flood plain between the river and the existing auto pound facility will be
excavated to provide additional flood storage as was prescribed in the Record of Decision and
environmental documents for the Trinity River Vision - Central City Project. The excavated fill will then be
deposited onto the site currently occupied by the auto pound lot. USACE is expected to begin this work in
October.
The execution of this work order with Yeargan Construction Company - The Mark IV Construction Group,
LLC, will include demolition of the existing auto pound site as well as construction of new facilities at
Brennan to accommodate the auto pound operation including office space, parking surfaces, garage space,
fencing and lighting. This relocation will also allow the auto pound to expand to serve all anticipated future
auto pound operational needs.
In order to meet the immediate requirement to vacate the existing auto pound, the Job Order Contract
contractor is being utilized. With this project, Amendment No. 1 to City Secretary Contract No. 35558 is
needed to increase the aggregate amount of work orders in this individual year from $1,000,000.00 to
$1,7651000.00.
The total estimated project cost is:
Engineering Design $80,000.00
Construction $7651719.10
ITS, Security Fencing, Moving Expenses $135,000400
Utilities, Modular Office Building $39,000000
Contingency, Geotech, Staff Admin $135,000.90
Total $1,154,720000
Yeargan Construction Company -The Mark IV Construction Group, LLC, is in compliance with the City's
M/WBE Ordinance by committing to 25 percent M/WBE participation. The City's goal is 25 percent M/WBE
participation on this Job Order Contract.
This project is physically located in COUNCIL DISTRICTS 2 and 8 but will serve Fort Worth residents in
ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the current capital budgets,
as appropriated, of the specially Funded Capital Projects Fund and the Special Trust Fund. Funds are
available in the current operating budget, as appropriated, of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
3) C291 511060 201090141130 $10,000000 5)C291 541200 201090082380
3)C291 531200 201090141130 $20,000.00 4) GG01 539120 0909900
3)C291 531060 201090141130 $1,000woo 2)FE72 541200 006231701000
3) C291 539120 201090141130 $2,000600
3) C291 511080 201090141180 $20,000.00
3) C291 522500 201090141180 $40,000.00
3) C291 531450 201090141180 $10,000000
3) C291 531060 201090141180 2 000.00
3) C291 541200 201090141180 $865,720.00
33) C291 539120 201090141180 $94,000.00
3)C291 535030 201090141170 $30,000.00
2&3 $1, 094, 720.00
C291 472072 201090082380
2)) C291 541200 201090082830 $1,094,720000
1) FE72 451970 006231701000 $1,094,720900
$765,719.10
$80,000.00
$1, 094, 720.00
Submitted for City Manager's Office b� Fernando Costa (8476)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Randle Harwood (6101)
Mark Rauscher (2446)