HomeMy WebLinkAboutContract 35558-A2t! T
CITY SECRETARY
CONTRACT NO.
June 22, 2010
Ms. Angela R. Yeargan, Yeargan Construction Company
Ms, Amy E. Cope, The Mark IV Construction Group
1650 W. Northwest Hwy., Suite 203
Grapevine, TX 76051
RE: Amendment No. 2 to Job Order Contract Renewal No. 2 (City Secretary Contract Number 35558)
Dear Ms. Yeargan and Ms. Cope:
In accordance with Article 5 (Term of Contract) of the Job Order Contract authorized by M&C C-22191 on
June 19, 20077 City Secretary Contract No. 35558 (the "Contract'), the Job Order contract Renewal No. 2 to
be effective July 23, 2009 to July 22, 2010 was executed.
On October 6, 2009, M&C C-23833 approved Amendment No. 1 to Renewal No. 2 to increase the aggregate
amount for Renewal No. 2 from $1,000,000.00 to $1,765,000.00,
On June 22, 2010, M&C G-16968 approved Amendment No. 2 to Renewal No. 2 to increase the aggregate
amount for Renewal No. 2 from $1,765,000.00 to $3,000,000.00.
To execute Amendment No. 2 to Renewal No. 2, sign and mail or hand deliver six executed originals to my
attention at the address shown below.
Sincerely,
194
Glenn Balog, PE
Facilities Manager
Facilities Management Group
AGREED:
CC; Volt -I
Angela R. *Oargan An F. ope
Managing Member President
Yeargan Construction Mark IV Construction
APPROVAL RECOMMENDE
� William A. Ve'rkest, PE,,
Transportation &Public
APPRQV�D AS TO
Amy J. Rarhs
Assistant City
Department
RM AND LEGALITY:
AP
Fernando Costa
Assistant City Manager
ED:
Hendrix
Secretary
M&C G-16968 (June 22, 2010)
Amendment Authorization
Date:
OFFICIAL RECC' TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
CITY SECS`` ARCHITECTURAL SERVICES DIVISION, FACILITIES MANAGEMENT GROUP
FT. WORThis ► ry 401 West 13t' Street * Fort Worth, TX 76102
817-392-8088 FAX 817-392-8488 0'1-01-1 0 A09 3 8
IN
x
City of •Worth,
Mayor and Council Communicatior
COUNCIL ACTION: Approved on 6/22/2010 - Ord. No. 19199-06-2010
DATE: Tuesday, June 22, 2010
LOG NAME: 36EOC
SUBJECT:
REFERENCE NO.: G-16968
Authorize Amendment No. 2 in the Amount of $1,235,000.00 to City Secretary Contract No. 35558, a Job
Order Contract with Yeargan Construction Co. - The Mark IV Construction Group, Authorize a Work Order
in the Amount of $872,610,13, Authorize Amendment No. 3 in the Amount of $1,100,000.00 to City
Secretary Contract No. 34101 with Elements of Architecture, Inc., for the Joint Emergency Operations
Center and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the transfer of $600,000.00 from the Water and Sewer Operating Funds to the Specially
Funded Capital Projects Fund for the Emergency Operations Center (EOC) Enhancement Project;
2. Approve the transfer of $350,000.00 from the Red Light Enforcement Program Fund to the Specially
Funded Capital Projects Fund for the Emergency Operations Center (EOC) Enhancement Project;
Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
i0,000.00 in the Specially Funded Capital Projects Fund from available funds.
4,/ Authorize the City Manager to execute Amendment No. 2 to City Secretary Contract No. 35558 with
eargan Construction Company —the Mark IV Construction Group, to increase this individual year's
aggregate from $1,765,000.00 to $3,000,000.00; and
5. Authorize the City Manager to execute a work order with Job Order Contractor, Yeargan Construciton
Company —The Mark IV Construction Group, in the amount not to exceed $872,610.13 for the Emergency
Operations Center project; and
6. Authorize the City Manager to execute Amendment No. 3 to City Secretary Contract No. 34101, an
annual architectural design agreement for small multidisciplinary projects with Elements of Architecture,
Inc., to increase the total fee from $900,000.00 over the five-year period.
DISCUSSION:
On June 19, 2007, M&C C-22191 authorized the execution of a Job Order Contract with Yeargan
Construction Company -The Mark IV Construction Group for construction services for minor construction
and renovation projects.
On September 12, 2006, M&C C-21667 authorized the execution of an annual architectural design
agreement with Elements of Architecture, Inc.
On January 29, 2008, City Council approved a contract with Audio Visual Inovations, Inc. -Signal
Perfection Limited (now AVI-SPL) for design services to enhance the Emergency Operations Center (M&C
C-22637). The planned design and infrastructure enhancements will expand the workspace and audio-
visual capability to provide the capacity to support incident management efforts for the City of Fort Worth
through the next decade. Proposed enhancements to the EOC will result in:
- 1500 square feet of additional working space
- A minimum of 50 workspaces in the main operation room
- The addition of three breakout/conference rooms for special operations / team assignments
- The upgrade of the teleconferencing capability to connect with regional, State and Federal agencies
- The upgrade to the telecommunications system to improve message routing, call recording, rollover
management and system management
- The update of the fire alarm system to comply with City code
TPW plans to construct a backup Traffic Management Center (TMC) within the new EOC at the Zipper
Building. This TMC will be manned during severe emergencies and support EOC operations. TPW will use
the TMC as a control center to manage the city's traffic signal systems, traffic camera systems and other
traffic control devices. TPW will provide assistance to the EOC with camera views of major city arterials
and freeways, assessments of the 700 city traffic signals, and the ability to retime traffic signals rapidly in
response to changing traffic demands on arterial roadways.TPW is underway with modernization of their
current traffic management system with the deployment of new traffic signal controllers, new
communication systems to connect field devices to the TMC and expanding the traffic camera system.
The City and Tarrant County will utilize the EOC during emergency incidents such as major hazmat
incidents, -severe weather incidents and other possible disasters. The EOC will serve as a central
command area for the City and Tarrant County to effectively respond to a Chemical, Biological,
Radiological, Nuclear and Explosive (CBRNE)/Weapons of Mass Destruction (WMD)/terrorism incidents.
The remodel project is expected to take twelve months to complete and total around $5,720,000.00. The
Emergency Operations Center will be functional by the Super Bowl but not complete and we are working
with other departments and Tarrant County to add additional funding to the project, which will be present
to Council on July 13, 2010. In addition to the Capital Projects Funds and Internal Department Operating
Funds, an additional $2,345,000.00 in homeland security grant funds have been budgeted to address the
balance of non -construction related equipment and infrastructure improvements for this project.
FISCAL fNFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance funds are available in the current capital budget of
the Specially Funded Capital Projects Fund.
FUND CENTERS:
TO Fund/Account/Centers
C291 472045
201070111780
2)
C291 472159
201070111780
3)C291
472045
201070111780
3)C291
472159
201070111780
3)C291
541200
201070111780
3)C291
541330
201070111780
CERTIFICATIONS:
FROM Fund/Account/Centers
$600,000.00 1) PE45 538070 0609020
$3501000.00 2) R159 538070 0202504
$600,000.00 5) C291 541200 201070111780
$350,000,00
$650,000.00
$3004000.00
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
Tom Higgins (6192)
Rudy Jackson (6805)
Juan Ortiz (6173)
$600.000.00
$3501000.00
$872, 610.13