HomeMy WebLinkAboutContract 35561i Y^ETfRY
CITY OF FORT WORTH, TEXAS NOO 12tuo'l
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMEN T is between the City of Fort Vliorth (the "CITY and T ranSystems
Corporation Consultants, (the "ENGINEER"), for a PROJECT generally described as: Storm
Water Utility Project — Longstraw Channel Improvements
Article 1
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due_ and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
Al
In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full, including interest. In the event of suspension of Iservices, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 1of20 ORIGINAL
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGLNEEI-Z will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skiff and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/executiorr effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable
for the use of such drawings for any project other than the PROJECT
described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's -personnel at a construction site,
whether -as on -site representatives or otherwise, do not make the ENGINEER
or -its personnel in any way- responsible for those duties that belong- to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to,. all construction
methods, means, techniques, sequences, and procedures - necessary for
coordinating and completing all _portions of the construction work in
accordance with -the Contract_ Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees- in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If, for any reason, the ENGINEER should make an on -site observation(s), on
the basis of such on4te observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services ON, -
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information- at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factorsthatmay materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CI T Y's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Constructeon Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress -payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and- may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated intothe
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participateon
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the MN4'BE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
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J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to- and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER- agrees- that- the CITY shall have- access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance noticeD intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder .a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3)hereof. CITY shall give subcon-sultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificates) of insurance documenting
policies of the- following coverage at minimum limits that are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
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A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non -owned when said vehicle is used in the
course -of the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employer's Liability
$100,000 each accident
$500,000 disease --policy limit
$100,000 disease--- each employee
Professional Liability
$11000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims -made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional.
Insured thereon-, as- its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Gertificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
(d) A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
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(e) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current-A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk_ Management.
(f) Deductible limits, or self insured retentions,_ affecting insurance required
herein shall be acceptable to the CITY -in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
Q) For all lines of coverage underwritten on a claims -made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims -
made.
(k) The CITY shall not be- responsible for the direct payment of any
insurance premiums required by this agreement and all insur-ance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(I) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
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M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in -property abutting -the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest -that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous substances_
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes- and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
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B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services and -will provide labor and safety
equipment as required by the ENGINEER for such access. The CIT`f will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and -other- components of the CITYs facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
finless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and --pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. TimEly Review
The CITY will exa-mine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will_give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the_ scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will- perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
STANDARD ENGINEERING AGREEMENT (REV Inc
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G. Contractor Indemnification and Claims
The CI T Y agrees to include in all construction contracts the provisions of
Article IV-.E. -regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Pauly Benefciaries
(1) The CITY agrees to include the following_ clause in all contracts with
construction contractors -and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary- of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a_ provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
(4) Nothing contained is this section V.H: shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance. on certain pre-existing structures
associated with the_PROJEC I
(2) The CITY will ensure that Builders Risk/installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The -CITY may make or approve changes within -the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
�enzral Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
cNGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written-
permission- of the ENGINEER will be at the CITY's sole risk. The CITY -shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible- for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events -beyond the
control of the ENGINEER.
D. Terminat6on
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
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(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, -and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway_at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of -all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT Is schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any
loss, cost, -or expense claimed by third parties for property damage and
bodily injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or -a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
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H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the
theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other- cause- of action, except for willful
misconduct or gross- negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and -any -other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely to
be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with- the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, -and will not
be subject to appeal or modification except to the extent permitted by Sections
10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorneys fees, costs and
expenses, may be litigated by either party on a de novo basis. The award shall
become final ninety (90) days- from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J.
shall survive termination of this AGREEMENT for any cause.
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L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and- regulations which --may exist or
may be enacted- during the term of this AGREEMENT by governing bodies
having jurisdiction or authority for such enactment. No plea of -
misunderstanding or ignorance thereof shall be considered. ENGINEER
agrees to defend, indemnify and hold harmless CITY and all of its officers,
agents and employees from and against _all claims or liability arising out of the
violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
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Article V11
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A -Scope of Services
Attachment B —Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D -Project Schedule
Attachment E -Location Map
Executed this the � ," day of , 20�
ATTEST:
City Secretary ii
�-�o���
Co�trac#� Ruf.horiza�tioa�
APP
Assista
ATTEST:
D AS �C�FQR1VI AND LEGALITY
STANDARD ENGINEERING AGREEMENT (REV 10/06/OS)
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CITY OF FORT WORTH
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Marc A. Ott
Assistant City Manager
APPROVAL RECOMMENDED
A. Douglas Rademaker, P.E.
Director, Engineering Department
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ATTACHMENT
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions
set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental
Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall
have precedence over the General Scope of Services. "
1) Preliminary Conference with -City
The Engineer shall attend preliminary conferences with authorized representatives of the City
regarding the scope of project so that the plans and specifications which are to be developed
hereunder by the Engineer will result in providing facilities which are economical in design
and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be necessary
for the design of the proposed street, and storm drain and/or water and wastewater facilk
ties/improvements. It shall be the Engineer's duty hereunder to secure necessary information
from such outside agencies, to meet their requirements.
3) Geotechnicallnvestigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may -be needed. In the event- it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) .Agreements- and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any anti all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to bring
the plans into compliance with the requirements of said agency, including but not limited to
highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes are
required due to changes in the design of the facilities made by the permitting authority. If
such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays,
a mutually agreeable and reasonable time extension shall be negotiated.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 16 of 20
6) Plan Submittal
Copies of the original plans shall be provided on reproducible n'ar or approved piast{c film
sheets, or as otherwise approved by the Department -of Engineering and shall become -the
property of the City. City may use such drawings in any manner it desires; provided, however
that the Engineer shall -not be liable for the use of such drawings for any project other than
the project described herein; and further provided, that the Engineer shall not -be liable for the
consequences of any changes that are made to the drawings or changes that are made in
fhe implementation of the drawings without the written approval of the Engineer.
PHASE-1
7) Right -of -Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights -of -way, easement needs for the construction of the
project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the
rights -of -way and/or easements for the construction of this project. Sketches and easement
descriptions are to be presented in form suitable for direct use by the Department of
Engineering in obtaining rights -of -way, easements, permits and licensing agreements. All
materials shall be furnished on the appropriate City forms in a minimum of four (4) copies
each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate vdith ail utilities, inc{uding utilities owned -by the City, as to any
proposed utility liens or adjustment to existing utility lines wn the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on the
preliminary and final plans the location of the proposed utility -'lines, existing utility lines, based
on the information provided by the utility, and any adjustments and/or relocation of the
existing lines within the project limits. The Engineer shall -also evaluate the phasing of the
water, wastewater, street and drainage work, and shall submit such evaluation in writing to
the City as part of this phase of the project.
STANDARD ENGINEERING AGREEMENT (REV 10l06/05)
Page 17 of 20
10) Conceptual Plans
The Engineer shall furnish four (4) copies of -the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities. The
Engineer shall receive written approval of the Phase 1 Plans from the City's project manager
before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross -sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and
five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work with
existing and proposed utilities. The preliminary construction plans shall indicate location of
existing/proposed utilities and storm drain lines. The Engineer shall receive written approval
of the Phase 2 plans from the City's project manager before proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction costs
for the authorized construction project, which shall include summaries of bid items and
quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal laws
and with applicable rules and regulations promulgated by local, state and national boards,
bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from
the City's project manager before proceeding with Phase 4.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 18 of 20
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and
contract specifications. The approved plans and contract specifications shall be used as
authorized --by the City for use in obtaining bids, awarding contracts, and constructing the
project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding
documents, and assist the owner in determining the qualifications and acceptability of
prospective constructors, subcontractors, and suppliers. When- substitution prior to the award
of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the
acceptability of alternate materials and equipment proposed by the prospective constructors.
18) Recommendation of Aw,�ard
The Engineer shall assist in the tabulation and review of all bids received for the construction
of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation
sheets and provide assistance to the owner in evaluating bids or proposals and in assembling
and awarding contracts for construction, materials, equipment, and services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to -the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 19 of 20
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on niaterials and equipment.
241 Instructions to Contractor
The -Engineer -shall provide necessary interpretations and —clarifications of contract
documents, review change orders and make- recommendations as to the acceptability of the
work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare
conditions encountered.
26) Record Drawings
sketches required to resolve problems due to actual field
The Engineer shall prepare record drawings from information submitted by the contractor.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 20 of 20
EXHIBIT "A-'i"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PA�JING ANDIOR L1RAINAGF IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER wllkperform_underRTTACHMENT
"X. Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
STORM DRAINAGE PROJECTS FOR
Longstraw Channel
CITY PROJECT N0.00625
PROJECT NAME COUNCIL PROJECT DESCRIPTION
DISTICT
Longstraw I 4 I Provision of access ramps, and I 2,7.10 L.F.
Channel riprap replacement
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A—PRE-ENG!lVEERING
1. Initial Data Callectian
a. Pre-
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre -design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
Rev 11/3D/OA
One- (1) review meeting at completion of the City's review of the co, iceptual
engineering plans.
b. Data Collection
In addl#Ion to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall also
be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessam. y for City_ to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along :vith
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
Eai-a
Rev 11/30/04
'REL/_=1live
44 I�
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project.. information -gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures, and
other features.. relevant to the final plan sheets. Existing drainage at
intersections wi(I be verified by field surveys. Spot elevations will be shown
on intersection layouts with cross slope to fit intersecting grade lines.
b. ENGINC-ER wiH provi�fe the following informs#ion:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, and
all drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum survey information to be provided on the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified- (Existing. City Monument #8901, PK Nail,
5/8" lron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
EA1-3
Rev 11/30/04
c. Descriptive Location khx. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street):
3. Coordinates on al! P.C.'s, P.T,'s, P.L's, Manholes, Valves, etc., in
the same coordinate system, as the Control,
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on -all proposed centerlines, or baselines,
6. Station equations relating utilities to paving, when appropriate.
ii. Pubiiic Notification
Prior to conducting design survey, ENGINEER wi!! notify affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall Include the following: project name
limits DOE project No., Consultant's Project Manager and phone
no., scope of survey work and design survey schedule. The letter
will be reviewed and approved by the City prior to distribution.
ill. Drainage Computations
ENGINEER will r-eview and document the storm water watershed
drainage runoff area and existing street, right -of --way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1' = 200' scale from available contour maps.
Calculations regarding street and right-ofway capacities and
design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility Includes recommendations for Improvements of the
existing system as deemed reasonable and consistent with City
standards.
Rev 11/30/04
EA1-4
iv. Conceptual Engineering Plan Submlual_
a: Conceptual plans shall he submitted to City 30 days after Notice
to Proceed Letter is issued.
b. The ENGINEER shall fiurntsh four (4) copies of the Phase 1
-concept engineering plans which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's-
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage work,
and shall submit such evaluation in writing to the City as a part
of the concept phase of the project..
2. Preliminary__ Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
follows:
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with Part
A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and -shall be on 22" x 34" sheets.
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sani#ary sewer mains.
c. Proposed roadway profile grades and elevations along each curb line;
elevations at C, p.v.l.'s; p.i's half stations; high and low points; vertical curve
information; and pertinent AASHTO calculations. Profiles for existing curbs
(if any) and existing ground at the left and right -of --way lines shall be shown.
Existing found property corners (e.g. Iron pins) , along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm
EP.I - 5
Rev 11/30/04
drain mains and leads shall be provided.
d. Existing-utifiiies and -utility easementswillbe shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City -of Fort Worth to ascertain what, if any, future Improvements are
planned that may impact the project.
Preliminary roadway cross -sections will be developed, from the survey
rotes, at intervals not -to -exceed 50 foot along the project- length and will
extend 10' past the right of way line on -both sides of the street. Additional
cross -sections at important features including driveways, p.i.'s of
intersecting streets, (minimum distance of 100 along cross -street at each
P.I.) walks, retaining walls, etc., will also be provided. Profiles of centerline
of driveways will also be provided where necessary. Scale will be 1" = 10'
horizontal and 1" = 2' vertical.
f. Street and intersection layouts.
g. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
h. Furnish as a function'of fina! plans, six (6) copies of the final cross -sections
on 22" x 34" sheets. Information on these sheets will include centerline
station, profile grades and centerline elevations, roadway section (existing
and proposed), right-of-way limits. Scale will be 1" = 20' horizontal and 1" =
2' vertical with cross sections plotted with stationing from the bottom of the
sheet, and will include -laterals and inlets. CITY policy with regard to parking
design shall 4a maintained. Excavation and embankment volumes and end
area computations shall also be provided.
I. Right -of --Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open -cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
EA1—b
R0Y ii/3o/oa
appropriated based on available information and recommendations will be
made for approval by the City.
!, Right-of-�nrarmasement Preparation and Submittal
Preparation and submittal of nght-of-way, easements and rights -of -entry
will be in conformance with -"Submittal of information to Real Property
Division for Acquisition -of Property% (Right-of-way and easements are not
included In this contract)
k. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, Department of Engineering, and
other CITY departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate location of
above and underground utilities, and other facilities that have an impact
or influence on the project. ENGINEER will design City facilities to avoid
or minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, -which have facilities within the limits of the projec#.
I. Preliminary Construction Plan Submitta!
f. Preliminary construction plans and specifications shall be submitted
to CITY 60 days after approval of Part to, Paragraph Iva
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows.
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
EA1-7
Rev 11/30/04
3.
Rev 11/30/04
Standard Construction Details
Special
-Details (If applicable)
Preliminary estimate shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted_ Engineer
shall assist City In selecting the feasible and or economical
solutions to be pursued.
m. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments far
preliminary submittal. The CITY shall direct the ENGINEER in -writing to
proceed with Final Design for Final Review.
n. Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shall prepare project exhibits, provide the CITY with the
database listing the names and addresses of all residents and business to
be affected by the proposed project, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
o. Storm Water Pollution Prevention Pian
ENGINEER will prepare the Storm Wafer Pollution Prevention Plan
(SWPPP) required for the project for use by the Contractor during
construction. Engineer will prepare drawings and details for proposed
SWPPP Improvements that the Contractor must use during construction.
Contractor shall be responsible for filing the SWPPP with appropriate
regulatory agencies.
Final Construction Plan Submittal
a. Final Cons#ruction Documen#s shall be submitted to CITY 40 days after
approval of Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
EA1-8
b.
c.
Rev 11/30/04
documents -to CITY (each plan sheet shall be stamped, dated, and signed
by the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents- within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
ENCIhIEER's Estimate of Probable Construction Cast
The ENGINEER shag submit a final estimate of probable construction cost
with the final plans submitted.
Myiar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and- storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where waterlsanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
EA1-9
designating the #Ile is of an original plan set, "47"
shall be theJotal number of sheets in this file.
Example: W-0053_org3.pdf and K 0320 org5.pdf
II. Water and Sewer file name example — "X-
35667_org36.pdf' where "X-35667" is the
assigned file number obtained from the City of Fort
Worth, "_org" designating the file is of an original
plan set, 1136" shall be the total number of sheets in
this file.
Example: X-12755 orgl8.pdf
Both PDF fifes shaft be submifted on one (1) Compact Disk, which will
become property of and remain with the City of Fort Worth. Floppy disks,
zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Engineering Vault at telephone number (817)
392.8426. File numbers will not be issued- to a project
unless the DOE number and proper fund codes have been
assigned and are in the Department of Engineering
database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration.
a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by
the CITY, up to fifty (50) sets of the final approved and dated plans
and specifications and contract documents for the projects to the
EA1-10
Rev lI/30/04
CITY for distribution to potential bidders. Proposal will be- provided
in electronic format.
b, i31dding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders- and respond to questions submitted to
DOE by prospective bidders. Engineer shall attend the scheduled
pre -bid conference.
The ENGINEER shall assist in reviewing the bids for completeness
aA accuracy. The ENGINEER shall attend the project bid opening,
develop bid tabulations in hard copy and electronic format and
return four (4) copies of the bid tabulation, along with the contract
documents to the City within three (3) working days after bid
openings.
c. Assistance During Gonstruction
The ENGINEER shall aftend the pre -construction conference for
the project. The ENGINEER shall also consult with and advise the
CITY on design and/or construction changes, if necessary.
Rev 11/30/04
ATTACHMENT
COMPENSATION AND SCHEDULE
ENGINEERING DESIGN -SERVICES ASSOCIATED'1vITH STORivl DRAINAGE
IMPROVEMENTS
Storm drainage improvements for Longstraw Channel (Strawberry St. to N. Beach St.).
1. Compensation
A. The Engineer shall be compensated a total lump sum fee of $73,927.00 as
summarized Exhibit "B-3". Payment of the total lump sum fee shall be considered full
compensation for the services described in Attachment "A" and Exhibit "AA" for all
labor, materials, supplies and equipment necessary to compensate the project.
The Engineer shall be paid monthly as described in Exhibit "B-1", Section 1 —Method
of Payment.
Each invoice !s to be verified as to its accuracy and compliance with the terms of this
contract by an officer of the Engineer.
11. Schedule
Construction Documents shall be submitted within 170 calendar days after the "Notice
to Proceed" letter is issued.
A. Conceptual Engineering Plans — fs0 calendar days
B. Preliminary Engineering Plans and Contract Documents — 60 calendar days
C. Final Engineering Plans and Contract Documents — 40 calendar days
❑. Final Plans and Contract Documents for Bid Advertisement —10 calendar days
Time frames listed above for Preliminary Plans, -Final Plans, and Bid Documents will
start following receipt of review comments from the City. Time frames end upon
submission of designated deliverables to the City for review and use.
B-3
EXHIBIT 'rOwl rr
{SUPPLEMENT TO ATTACHMENT B)
ENGINEERING DESIGN SERVICES .ASSOCIATED YVITH STORM DRAINAGE
IMPROVEMENTS
Storm drainage improvements -for Longstraw Channel (StrawbM-y Street to N. Beach
Street).
1. Methad of Payment
Partial payment shall be made to the Engineer monthly upon City's approval of an invoice
from the Engineer outlining the estimated current percent complete of the project.
The aggregate of -such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibit "A-1 ", Conceptual Engineering Plan submittal and
approval by the City, a sum not to exceed 30 percent of the total lump sum fee.
Until satisfactory completion of Exhibit "A-1" , Construction Plan submittal and approval by
the City, a sum not to exceed 60 percent of the total lump sum fee.
Until satisfactory completion of Exhibit "AA", Final Construction Plan submittal and
approval by the City, a sum not to exceed 90 percent of the total lump sum fee.
The balance of fees, less previous payments, shall be payable after all of the pre -
construction meetings for the Project have been conducted..
II. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the
Department of Engineering monthly progress reports covering ail phases of design by
the 15'h of every month in the format required by the City.
s. If the Engineer determines in the course of making design drawings and specifications
that the construction cost estimate of $815,337 (as estimated in Exhibit B-4 }will be
exceeded, whether by change in the scope of the project, increased costs or other
conditions, the Engineer shall immediately report such fact to the City's Director of the
Department of Engineering and, if so instructed by the Director of Engineering
Department, shall suspend all work hereunder.
EXHIBIT E=c
{SUPPLEMEN IAL TO ATTACHMENT 3)
SCHEDULE -OF RATES -
For T he Year Beginning January 1, 2006
General Labor Category
GLC
FW=202
Technician V
- T5
1-i 5.00
Technician IV
T 4
98000
Technician III
T3
78.00
Technician II
T2
65A0
Technician I
T1
65000
Surveyor V
S5
115000
Surveyor IV
S4
105000
Surveyor III
S3
MOO
Surveyor II
S2
55.00
Surveyor I
S1
45.00
Planner V
P5
150.00
Planner IV
P4
125.00
Planner III
P3
85A0
Planner 11
P2
80A0
Planner I
P1
70.00
Inspector V
15
120.00
Inspector
1V
14
85.00
Inspector 111
13
80600
Inspector Il
Inspector 1
Principal/Engineer V
12
11
E5
65A0
55000
220.00
Engineer IV
Engineer III
Engineer 11
Engineer I
Clerical ill
E4
E3
E2
E1
C3
150600
i 20,00
110000
90400
50.00
Clerical 11
C2
45.00
Clerical I
C1
40.00
Architect IV
AR4
130.00
Architect III
AR3
125.00
Architect 11
AR2
80000
Architect I
AR1
66900
Administrator V
A5
300.00
Administrator IV
A4
135.00
Administrator III
A3
75A0
Administrator 11
A2
60A0
Administrator I
Al
55.00
4 Man Survey Crew
4M
175.00
Surve Crew
3M
140.00
n Surve Crew
Ln
2M
100000
Survey Crew
I 1 M
160.00
EXHIBIT "B-31A"
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF TOTA! PROJECT FEES
Storm Drainage Improvements
Longstraw Channel (Strawberry Street to N. Beach S-treet)
Consultincg Firm Scope of Services Total Fee MfWBE Percent
Prime Consultant:
TranSystems Design Services $73,927.00 $16,206.00 22 %
MiWBE Consultants: % of Total
Spooner and Associates Surveying and Utility
Research / Coordination $12,940.00 18%
Arlington 6lueline Reproduction $3,266.00 4
Non-M/VUBE Consultants: N/A
EXHIBIT "B-3i3"
(SUPPLEMENT TO ATTACHMENT S}
PROFESSIONAL SERVICES FEE SUMMAR:r
Storm drainage improvements for Longstraw Channel (Strawberry Street to N. Beach
Street).
Part A —Conceptual Design and Part B —Plans &Specification
Transportation & Public Works: (Construction Cost X ASCE Curve "A" X 85%)
Paving &Drainage
T&PW: Basic Services Total
Additional Services:
Transportation & Public Works:
$815,337 X 7.8% X 85% _ $54,057
Survey
Mounted Exhibits (1 —Exhibit), (&3F1)
Meetings / Alternative Report Preparation (13-3171)
Printing & Reproduction Subtotal (B-3E)
Erosion Control -Plans & SW3P
Administrative (10%) Fee on M/WBE Firms
Additional Services Subtotal
T&PW: Additional Services Total
$ 8,838
_ $ 525
_ $ 2,620
_ $ 3,266
= $ 3,000
1 vQ21
_ $19,870
_ $19,870
$54,057
(INCLUDE THE FOLLOWING ON EXHIBIT "0-3B")
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
A. SUMMARY OF TOTAL FEE
Service Description. Drainage Total
Engineering Services $652089 $65,089
Survey Services $8,838 $8,838
Total $73,927 $73,927
B. BREAKDOWN OF WATER SEWER AND P4VING FEES (LESS SURVEY FEES)
1. Total Drainage Fee (less survey fee) Breakdown by Concept Preliminary and Final Design
a. Concept (30%) _ (Total Drainage Fee — Drainage Survey Fee) x 0.3)=$19,527
b. Preliminary (60%) _ (Total Drainage Fee — Drainage Survey Fee) x (0.6)=$39,053
c. Final (10%) _ (Total Drainage Fee — Drainage Survey Fee) x (0.1) _ $6,509
E KHiBiI �Bwtnt-
(SUPPLEMENT ?O A 1ACH1VIEN1 B)
FEES -FOR SURVEYING SERVICES
Storm drainge-improvements for Longstraw Channel (Strawberry Street to N. Beach Streetj_
Surveying Services:
Drainage
Topographic Surveys $8,837.50
T&PW Department Total for Surveying Services $8,837.50
Survey Cost Summary
Hourly Rate
Work
survey
Total
PM
RPLS
Tech
Crew
Cost
Task
$115.00
$100.00
$75.00
$100000
Research Plats / Ownership1
2
8
8
8
$915.00ON
$ 915.00
Control Network
1
1
4
2
8
$ 915.00
Base Mapping
1
4
16
24
$4,115.00
Topographic Survey
Digital Terrain Model Preparation
0.5
2
8
$857.50
$10.00
2
Expenses (mileage, plat copies)
3.5
12
40
32
$8,837.50
TOTAL
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT By
ADDITIONAL SERVICES
Storm -drainage improvements for Longstraw Channel (Strawberry Street to N. Beach
Street).
Additional Services.
Transportation & Public Works:
Mounted Exhibits (1-Exhibit), (B-3F1)
Public Meetings I Alternative Reports (13-3F1)
Printing and Reproduction (B-3E)
Erosion Control Plans & SWPPP (54ocations)
Administrative (10%) Fee on M/WBE Firms
Total
Total far Additional Services
� s25.OQ
$ 21620400
$ 3,266,00
3,000.00
I t621.oQ
$11,032,OQ
$ 91,032.00
EXHIBIT "D 3E"
(SUPPLEiiiIENT TO ATTACHMENT B3
FEE FOR REPRODUC'i lON SER�(ICES
Storm drainage improvements for Longstraw Channel (Strawberry Street to �i. Beach
Street).
Printing &Reproduction:
Transportation &Public Works Department:
Conceptual Design Report
3 sets of Report
Preliminary & Utility Clearance Plans
16 sets of Constr. Plans
2 Sets of Specifications
Final Plans
3 Sets of Constr. Plans
3 Sets of Specifications
Bid Documents
50 Sets of Constr. Plans
50 Sets of Specifications
Mounted Exhibits for Public Meetings
10 Drawings
Final Mylars for Record Purposes
1 Set of Plans
$ .
11 Pg X 40 Pg/Report X 3 = $ 13.20
$ .741Pg X 12 ShU'Plan X 16 = $ 142.08
$ .11/image X 400 image/Spec X 2 = $ 88.00
$ .74/Pg X 12 Sht/Plan X 3 = $ 26.64
$ .11/image X 400 image/Spec X 3 = $ 132.00
$ .74/Pg X 12Sht/Plan X 50 = $ 444.00
$ .11/image X 400 image/Spec X 50 = $2,200.00
$ 1001Dwg X 1 Each
$
10400/Pg X 12 Sht/Plan X 1
Printing &Reproduction Subtotal
Transportation &Public Works:
100.00
_ $
_ $ 120.00
_ $3,266.00
l�RAI
EXHIBIT "Door I
(SUPPiEMENT TO ATTACHMENT B)
ALTERNATIVE REPORT PREPARATION- AN[2AVIIL INKS
Storm drainage improvements forLongstraw Channel {Strawberry$treet to N. Beach Street}.
Clty Project No.: 00 �
Alternative Report Preparation and Meetings
Total
HOURL`:
RATE WORK
Estimated
Manhours
Cost
Proj,
Proj.
Design
CADD
Estimate
Prinicipal Mgr,
Engr.
Engr,
Tech.
Clerical
{$)
260.00 150.00
110.00
100.00
MOO
55.00
Report Preparation
0.5
4.0
8*0
8.0
2.0
$
2,320.00
Longsfraw Channel
Exhibit Preparation
0.5
1.0
4.0
$
525.00
Longstraw Channel
Public Meeting (1 @ 2 hrs. each)
2
$
300.00
Total
$
3,145.00
EXHIBIT B-4
Longstraw Cinannel Rehabilitation
FORT WORTH, TEXAS
"PRELIMINARY" OPINiON OF PROBABLE COST
Prepared by: TranSystems Corporation Consultants
3/1/2007
pi2AiNAGE IMPROVEMENTS
1 Saw Cuffing
2 Remove Conc. Curb and Gutter
3 Sidewalk and Driveway Removal
4 Unci. Excavation
5 Misc. Outbuilding Relocation
6 Select Backfill and Placement
7 Concrete Curb and Gutter
8 Permanent Pavement Repair
9 4' Sidewalk
10 6" Concrete Ramps
11 Retaining Walls (2'-9' Height)
12 Concrete Riprap
13 Utility Adjustment
14 Remove Inlets
15 10' Storrn Inlet
16 Storm Drain Piping (up to 36" Dia.)
17 Storm Drain Piping (above 36" Dja.)
18 Flared Wing Headwall
19 Fence Replacement
20 Pedestrian Safety Railing
21 Sodding
22 Topsoil
23 Project Sign
Sub -total
10%Contingency
TOTAL PAVING COSTS
Quantity Units Unit Price Total Prrce
150.0 LF $ 2.50 $ 375.00
80.0 LF $ 2.00 $ 160.00
0.0 SF $ 1.50 $ -
38 )0.0 CY $ 18.00 $ 68,400,00
1.0 LS $ 52000.00 $ 5,000.00
400.0 CY $ 20.00 $ 8,000.00
60.0 LF $ 23.00 $ 11380.00
30.0 SY $ 40.00 $ 11200.00
800.0 SF $ 3.50 $ 2,800.00
270.0 SY $ 40.00 $ 10,800,00
270.0 LF $ 190000 $ 51,300.00
9800.0 SY $ 50.00 $ 490,000.00
1.0 LS $ 21000.00 $ 2,000.00
0.0 EA $ 900.00 $ -
0.0 EA $ 2,600.00 $ -
40.0 LF $ 60.00 $ 2,400.00
0.0 LF $ 110:00- $ -
0.0 EA $ 31000.00 $ -
3900.0 LF $ 20,00 $ 78,000900
160.0 LF $ 20,00 $ 31200.00
1000.0 SY $ 6.50 $ 6,500:00
750.0 CY $ 12.00 $ 91000.00
2.0 EA $ 350.00 $ 700.00
$ 7411215.00
$ 74,121.50
$ 815133640
Since ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractors) methods
of determining prices, or over competitive bidding or market conditions, ENGINEER's opinions of probable Total project Costs and Construction
Cost provided for herein are made on the basis of ENGINEER's experience and quallficaitons and represent ENGiNEER's best judgment as an
experienced and qualified professional engineer, familiar with the construction industry; but ENGINEER cannot and does not guarantea that
proposals, bids or actual Total Project or Construction Costs will not vary from opinions of probable cost prepared by ENGINEER. If prior to
the Bidding or Negotiating Phase OWNER wishes greater assurance to the Construction Cost he shall employ an independent cost estimator.
ATTACHMENT "C"
ENGINEERING DESIGN SERVICES ASSOCIATED WITH STREET RECONSTRUCTION,
WATER AND SANITARY SEWER REPLACEMENT
Storm drainage Improvements_ for Longstraw Channel (Strawberry Street to No. Beach
Street).
ADMENDMENTS TO ARTICLES IV, V, AND VIAND ATTACHMENT "A"
Endorsements are noted on the Certificate of Insurance provided to the City for
this project.
Article 1V.K.(2} (I}:
Business automobile insurance is written on an accident basis.
Article V.L., line 4;
Remove the following: "or maybe enacted later"
Attachment A, -Item 26:
Delete this item, the Engineer will not prepare "record drawings" for this project.
G:\FW06\0377\ProjectMgmt\Proposal\T.ongstraw Attachment C.doc C+1
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City of Fort Worth, Toxas
� r • -�
DATE: Tuesday, May 29, 2007
LOG NAME: 30LONGSTRAW625
• �' •
- • - •-• - •
REFERENCE NQ : **C-22145
1. Authorize the transfer of $130,760 from the Storm Water Utility Fund to the Storm Water Capital Projects
Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Storm Water Capital Projects Fund in the amount of $130,760; and
3. Authorize the City Manager to execute an engineering agreement with TranSystems Corporation
Consultants, in the amount of $73,927 for Longstraw Channel Improvements.
DISCUSSION:
The Storm Water Management Program was established to reduce flooding in Fort Worth, preserve
streams, minimize water pollution and to operate the storm water system in a more effective manner to fully
comply with state and federal regulatory requirements. This will be accomplished by infrastructure
reconstruction and system maintenance, master planning, enhanced development review, and increased
public education and outreach.
The scope of this project consists of the preparation of plans and- specifications for drainage improvements
to Longstraw Channel located between Buckwheat Street and Longstraw Drive from Strawberry Way to
Beach Street. The concrete channel has failed and needs to be re -constructed to City standards.
TranSystems Corporation Consultants, proposes to perform the necessary engineering services for a lump
sum fee of $73,927. City Staff considers this fee to be fair and reasonable for the scope of services
proposed.
In addition to the contract amount, $56,833 is required for project management by the Engineering
Department.
M/WBE —TranSystems Corporation Consultants, is in compliance with the City's M/WBE Ordinance by
committing to 22 percent M/WBE participation. The City's goal on this project is 22 percent.
This project is located in COUNCIL DISTRICT 4, Mapsco 35V and 36S.
FISCAL INFORMATION/CERTIFICATION:
T �rr„nma• '2(1T nNC~,CTR A Wfi2_S Page 1 of 2
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Storm Water Capital Projects Fund.
TO Fund/AccountlCenters
1&2)P228 472069 2042800625ZZ $130,760.00
P228 534350 204280062510 9 000.00
2)P228 531350 204280062520 $11.083.00
�P228 531350 204280062531 5 625.00
�P228 531200 204280062531 $19,527.00
2)P228 531350 204280062532 $18,750.00
�P228 531200 204280062532 $39,053.00
P228 531350 204280062533 9 375.00
,P228 531200 204280062533 6 509.00
2,P228 531200 204280062551 8 838.00
2)P228 531350 204280062560 1 500.00
2)P228 531350 204280062581 1 500.00
FROM fund/Account/Centers
1)PE69 538070 0209206
�P228 531200 204280062531
P228 53'1200 2042800625�2
�P228 531200 204280362533
3)P228 531200 204280062551
Submitted for Ci�r Manager's Office by: Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: Dena Johnson (7866)
$130,760:00
$19,527.00
$39,053.00
$6,509.00
8.838.00
Lo�name: 30LONGSTRAW625
Page 2 of 2