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AMENDMENT TO CITY SECRETARY CONTRACT N0.30744
BOYS & GIRLS CLUBS OF GREATER FORT WORTH — SAFE HAVEN
STATE OF TEXAS §
COUNTIES OF TARRANT §
AND DENTON §
This Agreement is made between the City of Fort Worth, a municipal corporation,
acting herein by and through Joe Paniagua, its duly authorized Assistant City Manager,
and the Boys and Girls Club of Greater Fort Worth, acting by and through Daphne
Barlow, its duly authorized President.
WHEREAS, the City of Fort Worth ("City") and the Boys and Girls Club of
Greater Fort Worth entered into an Agreement identified as City Secretary Contract No.
29180 as amended by City Secretary Contract No. 30744, 32518 and 341349 and
WHEREAS, it is the mutual desire of the parties to said City Secretary Contract
No. 30744, that its term be renewed for a period of time beginning October 1, 2007 and
ending on September 30, 2008; and
WHEREAS, the "City" has received funds from the Fort Worth Crime Control
and Prevention District to support the extension of this contract;
NOW THEREFORE, KNOW ALL BY THESE PRESENT:
1.
City Secretary Contract No. 29180 as amended by City Secretary Contract No.
307445 32518, and 34134 currently on file in the office of the City Secretary of the City
of Fort Worth, is hereby renewed and extended in its entirety for a period beginning
October 1, 2007 and ending September 30, 2008.
2.
City agrees to pay an amount not to exceed $374,782.00 in support of the Safe
Haven Program, payments to be made following receipt of a signed original invoice from
the Boys and Girls Club of Greater Fort Worth.
3.
All other terms, provisions, conditions, covenants and recitals of said City
Secretary Contract No. 29180 as amended by City Secretary Contract No. 30744 which
are not expressly amended herein shall remain in full force and effect during the term this
renewal.
4.
The Boys and Girls Clubs of Greater Fort Worth agrees to fully perform, or cause
to be performed, with good faith and due diligence, all work and services described in
Exhibit A. attached and incorporated herein for all purposes incident to the contract. The
Boys and Girls Clubs of Greater Fort Worth agree to expend the funds herein provided in
accordance with the budget attached as Exhibit B.
(THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)
CITY OF FORT WORTH
ATTEST:
APPROVED AS TO FORM AND LEGALITY:
Authorization: M&C No.
Contract Mn 30744
BOYS AND GIRLS CLUB OF
GREATER FORT WORTH
Daphne Barlow
President
EXHIBIT "A"
2002-2003
Annual goals of the Safe Haven South program.
1. Provide programs to 750 youth living within two miles of the Safe Haven South program site
2. Provide 22,000 Impact Hours of Recreational and Athletic activities for 200 youth daily
3. Provide 10,000 Impact Hours of Cultural Enrichment activities for 200 youth daily
4. Provide 16,000 Impact Hours of Educational Enhancement activities for 200 youth daily
5. Provide 4,000 Impact Hours of Alcohol & Substance Abuse prevention activities for
200 youth daily
Annual goals of the Safe Haven Diamond Hill program.
1. Provide programs to 200 youth living within two miles of the Safe Haven Diamond Hill program site
2.6 Provide 22,000 Impact Hours of Recreational and Athletic activities for 100 youth daily
3. Provide 10,000 Impact Hours of Cultural Enrichment activities for 100 youth daily
4. Provide 16,000 Impact Hours of Educational Enhancement activities for 100 youth daily
5. Provide 4,000 Impact Hours of Alcohol & Substance Abuse prevention activities for
100 youth
An impact hour is defined as a minimum of one hour participation in one particular activity. Some
activities (field trips, sporting events, tutorials, etc.) may actually be several hous in duration but
are counted as one hour.
Exhibit
Boys & Girls Clubs of Greater Fort Worth
SAFE HAVEN PROGRAM BUDGET 2002=2003
Total
SH South
SH Diamond Hill
Poly
@ Kirkpatrick M.S.
Salaries
Branch Director
Health/Director
$ 48,505
$ 241000
371000
24,000
11,505
-
Education Director
$ 26,050
221178
31872
Assistant Education Director
$ 111760
-
11,760
Social Recreation
$ 25,000
20,000
51000
Cultural Enrichment
$ -
-
FrontDeskClerk
Total Salaries
$ 11760
$ 1377075
11760
104,938
32,137
FICA
$ 91587
81028
11559
Worker's Comp
Unemployment
$ 41081
$ 21399
21267
11836
11814
562
Health Insurance
$ 121600
61300
61300
Life/Disability
$ 11200
600
600
Retirement
$ 13,920
61960
67960
Total Benefits
$ 439786
25,990
173796
Total Personnel
$ 180,861
1307928
49,933
Professional Fees
6,500
500
63000
Supplies
26,000
83000
%000
Occupancy
153285
%000
6,285
Transportation
209164
79744
123420
Other
14,000
3,000
11,000
Includes Telephone, Postage,
Liability Insurance
Total Budget
$ 2627810
$ 159,172
$ 103,638
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/27/2007
DATE: Tuesday, November 27, 2007
LOG NAME: 35SAFHAVEN
REFERENCE NO.: **C-22539
SUBJECT:
Authorize Execution of an Amendment to City Secretary Contract No. 32518 with the Boys and Girls
Clubs of Greater Fort Worth to Continue Operation of the Polytechnic Martin Boys and Girls Club
and Kirkpatrick Middle School Safe Haven Programs
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract amendment for
$374,782 with the Boys and Girls Clubs of Greater Fort Worth to extend the term of the agreement through
FY2008 to continue operation of the Safe Haven Program at Polytechnic Martin Boys and Girls Club and
Kirkpatrick Middle School.
DISCUSSION:
The Safe Haven Program began in 1992 as part of the Weed and Seed Grant, which expired September
30, 2000. Safe Havens are places where children in targeted neighborhoods play and learn with other
children without fear, of being a victim of crime.
The Safe Haven Program was first operated in the near southeast part of Fort Worth and was later
expanded to the Diamond Hill neighborhood. One site is at Polytechnic Martin Boys and Girls Club, located
at 3123 Avenue G, and the other is at Kirkpatrick Middle School.
On September 19, 2006, (M&C C-21693) the City Council authorized the City Manager to execute City
Secretary Contract No. 32518 with the Boys and Girls Clubs of Greater Fort Worth for operation of the Safe
Haven Program continuing funding of $262,810 for FY 2007. This Mayor and Council Communication
authorizes the amendment of that contract to extend the existing contract terms to FY 2008. Funding in the
amount of $374,782 has been allocated in the FY 2007/08 Crime Control and Prevention District (CCPD)
budget.
Polytechnic Martin Safe Haven is located in COUNCIL DISTRICT 8 and the Kirkpatrick Middle School is
located in COUNCIL DISTRICT 2.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the FY2008 operating budget, as appropriated, of
the Crime Control and Prevention District Fund.
TO Fund/Account/Centers
FROM Fund/Account/Centers
http://www. cfwnet. org/council�acket/Reports/mc�rint.asp
1/22/2008
Page 2 of 2
Submitted for Cif Manager's Office bv:
Or�inating D�artment Head:
Additional Information Contact:
GR79 539120 0359808
Joe Paniagua (6575)
Ralph Mendoza (48386)
Kara Shuror (4221)
$374 782.00
http://www. cfwnet.org/council�acket!Reports/mc�rint.asp
1/22/2008