HomeMy WebLinkAboutContract 48212-A2 CITY SECRETARY
JU �wo��K CONTRACT NO. 45 a I oQ-A a
CCC�pFF�CF�PR`! AMENDMENT No . 2
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and
Kennedy/Jenks Consultants, Inc. , (ENGINEER) made and entered
into City Secretary Contract No. 48212 , (the CONTRACT) which
was authorized by M&C C-27917 on the 13th day of September,
2016 in the amount of $256, 616.00; and
WHEREAS, the CONTRACT was subsequently revised by
Amendment No. 1 in the amount of $87,785 .00 which was
administratively authorized on April 2 , 2018; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Sanitary Sewer Rehabilitation, Contract 97; and
WHEREAS, it has become necessary to execute Amendment
No.2 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
March 29, 2019, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals $24,468 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $368 ,869 .00
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
OFFBCeil.,n
CITY SECRETARY
Page —1— FT. WORTH,TX
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Wort Kennedy/Jenks Consultants, Inc. ,
Jesus J. Chapa Kathy Fre ll, P.E.
Assistant City Manager Principal
DATE: �aC� DATE:
APPROVAL RECOMMENDED:
e� /J C
Christopher Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and reporting
requir ents.
1
Liam onlon
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C:
Glz�l��
Date
Douglas W. Black
Senior Assistant City Attorn ''`
Fly'y,
r•- gam .
ATTE T. '� a 4ti,
4
f
K se Mary J. i
City Secretary A� r•�`
OFNGCOAL REC kU
CITY SECRETARY
FT. WORTH,TX
Page -2-
I K
Kennedy Jenks
Texas Registration Number F-1341
777 Main Street,Suite 600
Fort Worth,TX 76102
817-887-8051
29 March 2019
Liam Conlon
City of Fort Worth, Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Subject: Sanitary Sewer Rehabilitation Contract 97
Amendment No. 2
City Project No.: 02739, City Secretary Contract No. 48212
K/J 1645003.00
Dear Mr. Conlon,
As discussed at our meeting on 15 February 2019, it is understood that additional permanent
easements need to be acquired for portions of the project work area. Kennedy/Jenks and our
subconsultant will perform the work described below as additional services for the
aforementioned project executed under City of Fort Worth Project No. 02739, and agreement
executed on 27 September 2016 and amended on 15 February 2018. We hereby submit this
formal request for a budget augmentation for additional services.
Budget Augmentation
A summary of additional scope items by task is provided below.
Task 1 Design Management
As noted above, the need for permanent easements was identified for several segments of the
Project at the preconstruction meeting. Additional work will include the expedited project
management, communications and reporting, and the review and necessary QAQC of the
easement documents prior to delivery to the City.
Task 8.3 Permanent Easement Preparation
Additional survey requirements and permanent easement acquisition for this project has been
identified. A summary of the additional design survey items is provided below.
1. Segment 5017/A—Acquire additional easement (5-foot) at:
o South side of existing easement at 4204 Tahoe Dr.
o South side of existing easement at 4208 Tahoe Dr.
p92016\1645003.00_fod worth contract 97\02-cntrctsagmts\2.01-primcontract\budget augmentation no2contract amendment_additionalsow.doc
Liam Conlon Kennedy Jenks
29 March 2019
Page 2
o West side of existing easement at 4305 Tahoe Drive
o West side of existing easement at 4309 Tahoe Drive
o West side of existing easement at 4313 Tahoe Drive
2. Segment 5514—Acquire additional easement (5-foot) at:
o South side of existing easement at 4101 Burke Road
o East side of existing easement at 4136 Wilhelm St.
o East side of existing easement at 4120 Wilhelm St
o East side of existing easement at 4124 Wilhelm St
o East side of existing easement at 4128 Wilhelm St
o East side of existing easement at 4132 Wilhelm St
o East side of existing easement at 4140 Wilhelm St
o East side of existing easement at 4200 Wilhelm St
o East side of existing easement at 4204 Wilhelm St
o East side of existing easement at 4206 Wilhelm St
3. Segment 3286—Acquire additional easement (5-foot) at:
o East side of existing easement at 5505 Wainwright Dr.
o East side of existing easement at 5501 Wainwright Dr.
4. Segment 3291/A—Acquire additional easement (5-foot) at:
o North side of existing easement at 5460 Eisenhower Dr.
o North side of existing easement at 5636 Eisenhower Dr.
o North side of existing easement at 5632 Eisenhower Dr.
o North side of existing easement at 5624 Eisenhower Dr.
o East side of existing easement at 1812 Carverly Dr.
5. Segment 171 —Acquire additional easement(5-foot) at:
o North side of existing easement at 2013 Jenson Rd.
o South side of existing easement at 5137 Malinda Lane N.
6. Segment 191 —Acquire additional easement (5-foot) at:
o West side of existing easement at 4728 Burton Ave.
The level-of-effort associated with the additional design survey as described herein is $19,819.
This cost includes associated coordination effort and five (5) percent subconsultant mark-up.
Attached to this request is our subconsultant's (Shield Engineering Group) cost for the
additional work.
p:1201611645003.00_fort worth contract 97102tntresagmts12.01-primcontractlbudget augmentation no.2lcontract amendment_addilionalsow.doc
Liam Conlon
29 March 2019 I Kennedy Jenks
Page 3
A summary of the requested budget augmentation for this project is provided in Table 1 below.
TABLE 1
AMENDMENT NO. 2
Task Additional Effort
Task 1.0 Additional Design Management
Task 8.3 Permanent Easement Preparation
Requested Budget Augmentation $24,468
The total requested budget augmentation to cover the items included herein is $24,468.00.
Attached to this letter is the revised Exhibit B-2, Level of Effort Spreadsheet.
Summary of Project cost to date is as follows:
Original Contract Amount $256,616.00
Amendment No. 1 Amount $87,785.00
Propose Amendment No. 2 Amount $24,468.00
Revised Contract Amount $368,869.00
Thank you for giving us the opportunity to serve the City of Fort Worth. We look forward to
receiving approval for this request. If you have any questions or require additional information,
please contact me at 817-733-0488.
Very truly yours,
KENNEDY/JENKS CONSULTANTS
�Mk'
Kathy Fretweil, P.E.
Principal
cc: Tony Sholola, City of Fort Worth
p:\2016\1645003.00_fort worth contract 9702-cntrctsagmts\2.01-primcontract\budget augmentation no.2\contract amendment_additionalsow.doc
EXHIBIT B-2
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for Amendment No.2
Sanitary Sewer Rehabilitation,Contract 97
City Project No.02739
Labor hours Ex ense
Task Description """Pal/O Project t Total Labor Sub consultant Total Expense Task Sub Total
Task No. p.QC En sneer E4 E3 CARD Administrative Cost uconsan Travel Reproduction Cost
ate $235 $160 $14D $120 $100 $80 MWBE Non-MWBE
1.o Project Management 3 7 10 o o 6 $3,705 $e $0 $o $0 $o $3.705
1.1 Managing the Team 2 1 $320 $320
1.1.1 QA/QC 1 2 4 2 $1,275 $0 $1.275
12 Communications and Reporting 2 3 4 4 $1,830 $1,830
8.o Surve 1 1.5 3.35 0 0 0 44$9 $18,875 $0 $0 $0 $18,875 $19,819
8.3 Permanent Easement Preparation 1 1.5 3.35 1 S18,875
Totals 4 8.5 13.35 0 0 6 $4,649 $18,875 $o $0 $0 $18,8751 $23,524.00
Project 5ub Markup(5%) 1 $0.00
Total Project cost w/5ub Markup I $23,524.00
Water Line Foolage 0 o% Project Summary
Sewer Line Foola a 15,220 100% Total Hours 32
15,220 100% Total Labor $4,649
Total Expense Total Expense Cost
(A) Total Fee $24,468 MWBE Subconsultant $18,875
(B) Survey Fee $0 Non-MWBE Subconsultant s0
(C) Total Fee(-)survey Fee $24.468 5% Sub Markup $943.75
Water Fee(60%of C) Sewer Fee(4(3 of C) MWBE Participation 77.1%
$0.00 $24,458.00 Total Project Cost $24,468.00
Description WP Water Sewer
Conceptual Design(3D%) 31 $0.00 $7,340.00
Preliminary Design(60%) 32 $D.00 $14,681.00
Final Design(10%) 33 $0.00 $2,447.00
Survey 51 $0.00 $0.00
Subtotal $0.00 1$24,468.00
Total $24,468.00
City of Fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Official Release Date:5.19.201D
1 of
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F K ITH
COUNCIL ACTION: Approved on 6/26/2019 -Ordinance No. 23714-06-2019
DATE: 6/25/2019 REFERENCE NO.: ""C-29179 LOG NAME: 60SSR97A2-
KENNEDYJC
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 in the Amount of$24,468.00 to City Secretary
Contract No. 48212, an Engineering Agreement with Kennedy/Jenks Consultants, Inc.,
for a Revised Contract Amount of$370,869.00 for Sanitary Sewer Rehabilitation,
Contract 97 for Various Sanitary Sewer Mains Located Within the Historic Rosedale Park,
Stop 6/Poly Oversight, Stop Six Sunrise Edition and Fairhaven Neighborhoods and Adopt
Appropriation Ordinance (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Water and Sewer Capital Projects Fund in the amount of$24,468.00 from available
funds; and
2. Authorize execution of Amendment No.2 to City Secretary Contract No. 48121, an
Engineering Agreement with Kennedy/Jenks Consultants, Inc., in the amount of $24,468.00
for a revised contract in the amount of$370,869.00 for the Sanitary Sewer Rehabilitation,
Contract 97 for Various Sanitary Sewer Mains Located Within the Historic Rosedale Park,
Stop 6/Poly Oversight, Stop Six Sunrise Edition and Fairhaven Neighborhoods project (City
Project No. CO2739).
DISCUSSION:
On September 13, 2016 Mayor and Council Communication (M&C C-27917), the City Council
authorized the execution of an Engineering Agreement with Kennedy/Jenks Consultants, Inc., in the
amount of$258,616.00 for the preparation of plans and specifications for the Sanitary Sewer
Rehabilitation, Contract 97 project. The agreement was subsequently revised by Amendment No.1 in
the amount of$87,785.00 administratively authorized April 2, 2018. Amendment No. 2 will provide for
the preparation of easement documents that are necessary to replace segments of project sewer
mains that are located on private property.
The project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as
appropriated, of the Water and Sewer Capital Projects Fund. The Fiscal Year 2019 Water Operating
Budget includes appropriations of$35,856,873.00 for the purpose of providing Pay-As-You-Go
funding for Sewer Capital Projects. After this transfer for Fiscal Year 2019, the balance will be
$19,417,009.00.
Appropriations for Sanitary Sewer Rehabilitation, Contract 97 for Various Sanitary Sewer Mains
Located Within the Historic Rosedale Park, Stop 6/Poly Oversight, Stop Six Sunrise Edition and
Fairhaven Neighborhoods project are as depicted below:
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27101&councildate=6/25/2019 6/26/2019
M&C Review Page 2 of 2
FUND Existing Additional ErO�E� Total*
Appropriations Appropriations
W&S Capital
Projects - Fund $3,513,457.00 $24,468.00 $3,5 37,925.00
56002
Sewer Capital
Legacy - Fund $501,785.00 $0.00 $5111,785.00
59607
Project Total $4,015,242.00 $24,468.00 $4,0.39,710.00
*Numbers rounded for presentation purposes.
TO
Fund Department I Account Project Program ActivityI Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Pro g ty ram Activi l Budget Reference# Amount
ID ID I Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5304)
Originating Department Head: Chris Harder ;5020)
Additional Information Contact: Liam Conlon (6824)
ATTACHMENTS
60SSR97A2-KENNEDYJC Map01.pdf
60SSR97A2-KENNEDYJC Map02.pdf
60SSR97A2-KENNEDYJC 56002 A019.docx
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=27 10 1 i4z councildate=6/25/2019 6/26/2019