HomeMy WebLinkAboutContract 35769 CITY SECRETARY� 69
Pr•"0 L'Rtoaa Co•wR,. CONTRACT No.
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Please see enclosed. statement of work.
Please countersign and return.
Main:801.377.0074•Fax:801.377M78•Toil Free:800.243,5267
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Statement of Work
Customer:
City of Forti Worth
Fort Worth Public Library
500 W. 3rd Street
Fort Worth , TX 76102
Primary Contact: Claire Lathrop
Sob Name: Wireless Library Wfreless Controller Pre-Confrg
1. Statement of Work:
/Identification of tasks and areas of activity)
NLE engineers have extensive experience with working with libraries to deploy
technology products. and they know the processes that create a positive installation
experience for the library staff. NLE engineers know how wireless networks fit with
existing network equipment and can advise the library on system integration and
i interoperability questions. NLE delivers value during the pre-configuration process:
- Phone interview with library staff
o To identify the essential network information for the vvireiess network
o Help the library to identify peripheral items to help the installation:
o Review wiring, AP placement, power-requirements, placement in the existing network
architecture, etc.
o Help in completing the pre-configuration worksheet.
- Pre-Configuration Install Worksheet that contains relevant documentation for the 1
essential requirements �
to make the solution work.
1 o Library has opportunity to learn product throughout the pre-configuration process
with NLE engineers available to answer questions.
- Install latest code on the Controller and access-points.
-Add Library Card authentication special options to the Controller.
-Configure the Controller with correct network settings, AP settings, authentication
settings, ROLE policies, login-page customization, etc.
o For "plug-and-play" of the wireless network components when the library receives
{ the equipment.
o Backup configuration of the Controller before shipping.
o For emergency restore support for the library if required.
-"Point-and-click" training session with the library staff after the equipment arrives on
' site to review the features and functionality of the Controller.
1 - Installation "Webex" instant meeting with NLE engineers !f some feature or function
is not working during the initial installation phase.
- Help with product registration and creating manufacturer's web site support account.
I Explain to library the support options, support process
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2. Anticipated Results or Outcomes:
(Deliverables, changes, products, or value-added results
from the work)
i 2.1 NLE will deliver the wireless appliance pre-configured per customer
I worksheet.
2.2 NLE will deliver the wireless appliance to authenticate against the library
database.
i 2.3 NI-E will assure proper basic functioning of authentication and basic
connectivity during the web meeting follow-up.
f
3. On-Sits Work Results:
This is the work activity reccrd for the on-site installation visit)
NOTE: To be completed after customer approval for statement of work, and completion
i of the on-site visit.
4. Customer Follow-up, Feedback, and Referral:
Follow-up requests, referrals, customer suggestions for NLE)
To be completed after customer approval of the statement of work, and completion of the I
on-site visit.
4.1 Warranty and Acceptance:
The services will be deemed accepted unless City of Fort Worth notifies NLE
in writing within ten (10) working days after performance that the Services
did not conform to this warranty. NLE will promptly correct any non-
conformity and will notify City of Fort Worth in writing that the non-
conformities have been corrected; the Services will be deemed accepted
after ten (10) working days unless City of Fort Worth notifies NLE that the
non-conformities have not been corrected.
Invoice Instructions
Submit invoice with valid documentation to:
Name: Deborah C. Duke Copy to: Karen Van Leuvan
Address: 500 W. 3RD St. 500 W. 3'd St.
Fort Worth TX 76102 Fort Worth TX 76102
Phone: 817-871-7725 8 71-871-7719
Fax: 817-871-7734 817-871-7734
9/5/2007
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4.2 Additional Terms cf Engagement:
NLE will invoice services and expenses monthly and City of Fart
Worth agrees to pay all invoices Net 30. The City of Fort
Worth is a tali exerrspt entity and Is not liable for taxes pursuant to
this agreement. NLE warrants that the services will be provided in a
professional and workmanlike manner and NLE makes no other warranties express or
implied including but not limited to the warranties of marchantability and fitness for a
particular purpose, NLE is in the business of providing network consultilg services drawing
upon the knowledge, understanding and expertise NLE has gaited in the course of worldng
with mary individual clients, both similar and different from City of Fart t,PVorth. Nothing in
this SOW or otherwise is intended to assign rights o !irnit NLE'use of any know-how or
krcivrtedge to the extent it does not include clients confidential information and that NLE had
prior to providing the services or that NLE obtains during it's performance under this SOW.
In no event shall either party be liable for any indirect, incidental, specie, or consequential
damages nor shall either party's liability exceed the value of this SOW ,
5. Entirety of Agreement:
This Statement of Work, plus any applicable City of Fort Worth standard Purchasing Terms and
Conditions, and the NLE Quote No. 23639 dated July 27, 2007, comprise the entire
understarding and agreement between the City and NLE, their assigns and successors in
interest, as to the matters contained herein. Any prior or contemporaneous oral or written
agreement is hereby declared null and void to the extent in conflict with eny provision herein,
Accepted arid Agreed to by.-
NLE � City of Fart h
Signatu,r4: , R _ Signature:
Name: _ c Name:
Date: _ _�.o r
V APPROVED AS TO
FORM AND LEGALITY-
attested By7 ASSI TANT CITY ATTORNEY
Marty Hendri v
Citv Secretary
9/5/2007
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NLE
4 1276 SO;uth 1380 West
Orem, UT 84058 Quote
Web Site: www.nie.com
Phone: (801)377-0074 Quote No. 23639
Fax� (801) 377-0078
Date: 7/27/2007
Terms:
CUSTOMER:
Fort Worth Public Library
Attn: Deborah Duke
500 W. 3rd Street
Fort Worth, TX 7610
Sales Rep Note:
JW
Description Qty Price Each Total
1. Bluesocket High Performance Wireless Controller 1 33,115.40 33,115.40T
BSC-5200 with 1000 Base-SX Fiber Managed and 1000
Base-SX Fiber Protected Interfaces and 10/100/1000 Mbps
(RJ45)Admin Interface
2. BlueStandard Support Protection 3 YEAR, M-F 5x8; 1 11,545.00 11,545.00T
Advanced Hardware Replacement, Software Services and
Telephone Support for the BSC-5200
3. Check Point Integrity Clientless Security(ICS)for 1 7,539.40 7,539.40T
integrated module licensed exclusively for use with 1
BSC-5200. INCLUDES 1 YEAR software subscription.
4. Support Renewal- 1 Year Software Subscription for 2 925.00 1,850.00T
Check Point ICS exclusively for BSC-5200
5. BlueSecure Access Point; 802.11a/b/g with fixed 60 363.40 21,804.00T
omni-directional antennas.
6. BlueStandard Support Protection 3 YEAR, M-F 5x8; 60 40.00 2,400.00T
Advanced Hardware Replacement, Software Services and
Telephone Support for the BSAP-1500
7. 1 Port Midspan Power Injector 802.3AF 20 58.00 1,160.00T
8. Premium Pre-Configuration of Primary Bluesocket 1 800.00 800.00
Controller and up to ten access points
9. Addtl AP's add$50.00 each 50 50.00 2,500.00
NLE Professional Services-NLE Professional Site Survey 1 3,000.00 3,000.00
1st 100,000 sgft. (travel expenses included)
In House Site Survey Review for generation and delivery of 1 500.00 500.00
site survey report
Thank you for considering NLE for your networking needs. Subtotal $86,213.80
Sales Tax(0.0%) $0.00
Total $86,213.80
Quotes expire in 30 days. Amounts shown in U.S.Dollars unless stated otherwise.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved As Amended on 9/4/2007
DATE: Tuesday, September 04, 2007
LOG NAME: 84NLEWIFI REFERENCE NO.: P-10642
SUBJECT:
Authorize a Sole Source Purchase Agreement with NLE for WiFi Equipment, Services, and
Maintenance for the Library Department
RECOMMENDATION:
It is recommended that the City Council authorize a sole source purchase agreement with NLE for WiFi
equipment, services, and three years of maintenance for the Library Department for an amount not to
exceed $120,000.
DISCUSSION:
A Library WiFi network will enable Library customers to use their own wireless-enabled laptops and PDAs
to access the Library catalog, online subscription databases, the City of Fort Worth web site, and other
Internet sites from anywhere within range of a WiFi Access Point (AP). Providing WiFi services is a major
initiative in the Library's FY2007 Business Plan.
The Library Department currently offers free public computer use to customers who hold a Fort Worth
Public Library borrower's card or guest card. The Library's WiFi service would also be offered to Library
cardholders. Customers would log into the Library's WiFi network using their Library card number. The
Library's Horizon integrated library system (ILS), which manages the Library's customer database, online
catalog, and checkout and inventory operations, would verify the cardholder's status and allow simple and
secure access to the Library's wireless/WiFi network through a product called Horizon Wireless Gateway.
Over half of the public libraries in the country, including many in the Metroplex, already offer free WiFi
services to their customers. Many of these libraries, including Pasadena, Provo, Queens, and Richland SC,
manage their WiFi services through the Horizon Wireless Gateway.
SirsiDynix owns and licenses the proprietary Horizon ILS. SirsiDynix has designed the Horizon Wireless
Gateway specifically for operation with the Horizon system. The Horizon Wireless Gateway includes
proprietary SirsiDynix software that allows only Library cardholders to access the wireless network. No
other company produces a WiFi product that can limit network access to Library cardholders. SirsiDynix
developed their WiFi software for installation specifically on the NLE Bluesocket hardware platform. NLE is
the documented sole source vendor authorized to sell and configure the Bluesocket Controller and
BlueSecure APs with the SirsiDynix Horizon Wireless Gateway which integrates with the Horizon ILS.
This purchase agreement includes the Horizon system integration license, equipment for the Central Library
and branches, professional configuration services, a site survey of the Central Library, training, and
maintenance and support services.
Installation would begin at the Central Library in September 2007 and continue through the remaining
facilities in subsequent months. Staff from the IT Solutions Department assisted the Library in identifying
and selecting the product. They conducted site surveys at the branches and will coordinate installation at
all facilities. The Library and IT Solutions Departments have included funds in their FY2007 budgets and
Logname: 84NLEWIFI Page 1 of 2
FY2008 budget requests for necessary infrastructure upgrades to support this WiFi initiative.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods is from a sole source where
subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund.
BQN\\
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0841020 $120,000.00
Submitted for City Manager's Office b)t� Libby Watson (6183)
Originating Department Head: Gleniece Robinson (7706)
Additional Information Contact: Deborah Duke (7706)
Logname: 84NLEWIFI Page 2 of 2