HomeMy WebLinkAboutContract 35859 AMENDMENT NO. 2 TO AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES
NEIGHBORHOOD POLICE STATION AND TRAFFIC DIVISION FACILITY
STATE OF TEXAS
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Perkins Will (Architect) made and entered into City Secretary
Contract No. 32411 (The Contract) which was authorized by the City Council by M&C C-20926, the 30th
day of August, 2005; and
WHEREAS, further amendment is necessary to reimburse the Architect for including the design and
certification documents for Leadership in Energy and Environmental Design (LEED) certification; and
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives, enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I—SERVICES OF THE ARCHITECT, a paragraph is added to read as follows:
"Provide additional design services to include the design and certification documents for the
LEED certification for the Neighborhood Police Station and Traffic division facility on Nashville
Avenue. The cost of this additional service is $28,200.00. The scope of services is described
more fully in the Perkins Will EMail dated August 15, 2007 subject: Nashville Police Substation
LEED Fees with the attached memo dated August 15, 2007, subject: Nashville Police Substation
- LEED, which is attached hereto and as Attachment"A"and made a part of this Agreement."
2.
Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows:
"The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of
$667,570.00 plus up to$4,600 in reimbursable expenses."
3.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
EXECUTE t is theay of 2007, in Fort Worth, Tarrant County. Texas.
PERKIN I APPROVED:
By: By:
it p Ilison A, LEED Marc O
Associate i ipal Assistant City Manager
APPROVAL RECOMMENDED: RECO ED:
By: /�v By: I Y�,
G Robert Goode, IPE Marty Hendrix 15
Director, Transportation & Public Works Dept. �� City Secretary
APPROVED AS O ORM A LEGA -
Contract thorization
By: i ,
A R yf Date:
Assistan ity Attorney
�`� 'H ha,
Murayama, Dalton A-FTAL544 7 'W
From: Callison, Philip[Philip.Callison@perkinswill.com]
Sent: Wednesday, August 15, 2007 12:11 PM
To: Murayama, Dalton; Meza, Alfonso
Cc: Schecht, Kippen
Subject: Nashville Police Substation LEED Fees
Attachments: Ft Worth LEED Fees.doc
�R
Ft Worth LEED
Fees.doc(103 KB...
Dalton,
Attached are the additonal fees required for LEED Certification on this project. Please
let me know if you have questions. Thanks, <<Ft Worth LEED Fees.doc>>
Phil Callison, AIA LEEDTM AP
10100 North Central Expressway, suite 300, Dallas, Texas 75231
t: 214.283 .8817 f: 214.283.8701
www.perkinswill.com
Perkins+Will. Ideas + buildings that honor the broader goals of society
This email and any files transmitted with it are confidential and intended solely for the
addressee. If you are not the named addressee you should not disseminate, distribute, copy
or alter this email.
10100 N.Central Expressway t:214.283.8700
Suite 300 f: 214.283.8701
Dallas,TX 75231 www.perkinswill.com
P E R K I NS
-I- W I L L
Menlo
To: Dalton Murayama, AIA
From: Phil Callison, AIA LEED AP
Date: August 15, 2007
Subject: Nashville Police Substation - .LEED
Dalton,
As we mentioned in our last meeting, Perkins+Will has designed the new
Nashville Police Substation to qualify for LEED Certification. We
believe that there could be tremendous benefit to the City of Fort
worth to pursue official LEED Certification for the project. Since this
would be the City' s first LEED Certified building, this could set the
standard for future projects. The requested additional costs associated
with LEED Certification are as follows:
1. Design - (No Additional Charge)
P+W feels strongly that good design is sustainable design and therefore
it is inherit in the way we design buildings. Although many additional
hours have been spent in the development of sustainable strategies for
the project, this is included in our base fee.
2. Documentation - $26,000
Industry standard and our experience indicates that it takes
approximately 300 hours to develop the required LEED documentation for
the submission process over the course of the project. This
documentation covers a period of about two years from pre-design to
post occupancy. The process involves extensive online and offline
documentation in order to justify the LEED points that are being
pursued.
3. Registration Fee - $450
This is the required fee by LEED for project registration and setup.
This is the discounted Perkins+Will 's member price.
4. Certification Fee - $1,750
NORTH AMERICA I ASIA I MIDDLE EAST I AFRICA I EUROPE ��b
This is the required fee by LEED for verification of project
certification. Essentially, they review the documentation that we
provide and ap�rove or disapprove the various points or credits that we
are pursuing.
5. Building Commissioning Program - (No Additional Charge - Included in
Base Contract)
This is the various third party building commissioning that is required
by LEED. Fortunately, the City of Fort Worth already requires this on
projects and therefore this fee of $17, 730 was included in the base
contract.
In summary, the total additional cost that would be incurred by the
City of Fort North to obtain LEED certification for the project is
$28,200.
As I mentioned in our meeting, the sooner the decision can be made the
better. We have some documentation from the earlier phases to go back
and do and it would be helpful to document the CD phase as we proceed
through it .
Please let me know if I can provide further assistance on this matter.
CC: Project File
(Kippen Schecht]
C:\Documents and Settings\murayaD\Local Settings\Temporary Internet Fi1es\OLK5C0\Ft Worth
LEED Fees.doc
-�- www.perkinswill.com
3�
M&C Request Review Page 1 of 2
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Print M&C
COUNCIL ACTION: Approved on 9/25/2007 -Ord. # 17789-09-2007
DATE: 9/25/2007 REFERENCE NO.: **C-22404 LOG NAME: 20PERKINSWILLA2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to the Architectural Agreement with Perkins and Will for
the Design of the Nashville Neighborhood Police Station and Traffic Division Facility and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 2 to the architectural agreement with Perkins and
Will in the amount not to exceed $29,000 to provide the design and certification documents for Leadership in
Energy and Environmental Design (LEED) certification for the Neighborhood Police Station and Traffic
Division Facility located at 1100 Nashville Avenue for the total contract amount of$672,972.00; and
2. Authorize the City Manager to transfer $40,000 from the Police Department General Fund to the CO
Special Project Fund; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the CO
Special Project Fund by $40,000.
DISCUSSION:
On August 30, 2005, (M&C C-20926) the City Council authorized the City Manager to execute an
architectural design agreement in the amount of$300,000.00 with Perkins and Will to design the
Neighborhood Police Station and Traffic Division facility. Funding in the amount of$332,000 was approved
from the Crime Control and Prevention District (CCPD) to support design.
Additional funding in the amount of$350,000 was approved from the Critical Capital Needs Certificate of
Obligation, Series 2007 to complete the design of the Neighborhood Police Station and Traffic Division
facility. On July 31, 2007, (M&C C-22276) the City Council authorized the City Manager to execute
Amendment No. 1 in the amount of$343,972.00 to the professional services agreement with Perkins and
Will.
Funds in the amount of$40,000 are needed for Amendment No. 2 and soil boring cost. This amendment is
significant because it will produce the first LEED certified design for a municipal building in the City of Fort
Worth. This project will set an example for future sustainable development, not just for municipal facilities,
but throughout our construction community. The estimated construction cost could potentially increase
approximately 2 percent to meet LEED certification standards. The potential increases will be evaluated by
staff during the design phase and any cost increase will be funded from project contingency. The additional
$11,000.00 is for soil borings/investigation and staff time.
Once the design is completed and advertised, staff will request the approval of the remainder of the funds
for construction, including funds for the design firm's construction administration services. The remainder of
http://www.cfwnet.org/council_packet/mc_review.asp?refnum=C-22404 9/26/2007
M&C Request Review Page 2 of 2
the funds has been planned for inclusion in the next sale of the Certificate of Obligation of the Critical Capital
Needs Program.
The estimated overall cost of the project is:
Design $885,000.00
Construction $8,900,000.00
ITS, Geotech, Demolition $480,000.00
Contingency, FF&E, staff administration $1,551,000.00
Total $11,816,000.00
The project is located in COUNCIL DISTRICT 8.
The completion of the facility will add 30,074 square feet to the City's facility inventory and add
approximately $10,000 per year in the facility maintenance and repair requirements.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the
CO Special Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1) C290 472004 208090023830 $40 000.00 1) GG01 531200 0351000 $40,000.00
2) C290 531200 208090023830 $29 000.00 3) C290 531200 208090023830 $29 000.00
2) C290 531060 208090023830 $11 000.00
Submitted for City Manager's Office by: Marc A. Ott (8476)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Dalton Murayama (8088)
ATTACHMENTS
20PERKINSWILLA2.doc
http://www.cfwnet.org/council_packet/mc_review.asp?refnum=C-22404 9/26/2007
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/25/2007 - Ord. ## 17789-09-2007
DATE: Tuesday, September 25, 2007
LOG NAME: 20PERKINSWILLA2 REFERENCE NO.: **C-22404
SUBJECT:
Authorize Execution of Amendment No. 2 to the Architectural Agreement with Perkins and Will for
the Design of the Nashville Neighborhood Police Station and Traffic Division Facility and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 2 to the architectural agreement with Perkins and
Will in the amount not to exceed $29,000 to provide the design and certification documents for Leadership
in Energy and Environmental Design (LEED) certification for the Neighborhood Police Station and Traffic
Division Facility located at 1100 Nashville Avenue for the total contract amount of$672,972.00; and
2. Authorize the City Manager to transfer $40,000 from the Police Department General Fund to the CO
Special Project Fund; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the CO
Special Project Fund by $40,000.
DISCUSSION:
On August 30, 2005, (M&C C-20926) the City Council authorized the City Manager to execute an
architectural design agreement in the amount of $300,000.00 with Perkins and Will to design the
Neighborhood Police Station and Traffic Division facility. Funding in the amount of $332,000 was
approved from the Crime Control and Prevention District (CCPD) to support design.
Additional funding in the amount of $350,000 was approved from the Critical Capital Needs Certificate of
Obligation, Series 2007 to complete the design of the Neighborhood Police Station and Traffic Division
facility. On July 31, 2007, (M&C C-22276) the City Council authorized the City Manager to execute
Amendment No. 1 in the amount of $343,972.00 to the professional services agreement with Perkins and
Will.
Funds in the amount of $40,000 are needed for Amendment No. 2 and soil boring cost. This amendment
is significant because it will produce the first LEED certified design for a municipal building in the City of
Fort Worth. This project will set an example for future sustainable development, not just for municipal
facilities, but throughout our construction community. The estimated construction cost could potentially
increase approximately 2 percent to meet LEED certification standards. The potential increases will be
evaluated by staff during the design phase and any cost increase will be funded from project contingency.
The additional $11,000.00 is for soil borings/investigation and staff time.
Logname: 20PERKINSWILLA2 Page I of 2
Once the design is completed and advertised, staff will request the approval of the remainder of the funds
for construction, including funds for the design firm's construction administration services. The remainder
of the funds has been planned for inclusion in the next sale of the Certificate of Obligation of the Critical
Capital Needs Program.
The estimated overall cost of the project is:
Design $885,000.00
Construction $8,900,000.00
ITS, Geotech, Demolition $480,000.00
Contingency, FF&E, staff administration $1,551,000.00
Total $11,816,000.00
The project is located in COUNCIL DISTRICT 8.
The completion of the facility will add 30,074 square feet to the City's facility inventory and add
approximately $10,000 per year in the facility maintenance and repair requirements.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the CO Special Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1)C290 472004 208090023830 $40,000.00 1)GG01 531200 0351000 $40,000.00
2)C290 531200 208090023830 $29,000.00 3)C290 531200 208090023830 $29 000.00
2) C290 531060 208090023830 $11,000.00
Submitted for City Manager's Office by. Marc A. Ott (8476)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Dalton Murayama (8088)
Logname: 20PERKINSWILLA2 Page 2 of 2