HomeMy WebLinkAboutContract 51013-A3 a r V
0
2019 CITY SECRETARY .
CONTRACT NO. [.3_A3
C1�CF SECRE(7.6
PR�� �
9 5 ti THIRD AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 51013
This Third Amendment to Fort Worth City Secretary Contract No. 51013 (" ;/ d
Amendment") is made between the City of Fort Worth ("FORT WORTH"), a municipal
corporation,acting herein by and through Susan Alanis,its duly authorized Assistant City Manager
and Accela Inc.,a California corporation("ACCELA")acting herein through Dustin Whisenhunt,
its duly authorized Vice President, Sales.
WHEREAS, FORT WORTH and ACCELA entered into an Agreement identified as Fort
Worth City Secretary Contract No. 51013 beginning July 10, 2018 (the "Agreement"); and
WHEREAS, the Agreement was amended on or about January 10, 2019, via CSC 51013-
A 1 to increase the number of licenses for the Accela License and Case Management software and
increase the total amount of the contract by $24,816.77 to $907,655.55; and
WHEREAS, the Agreement was amended on or about February 7, 2019, via CSC 51013-
A2 to revise the term to expire February 15, 2019,with two (2) additional one year renewal terms.
WHEREAS, it is the collective desire of both FORT WORTH and ACCELA to amend the
Agreement expiration dates to align with the maintenance support.
NOW THEREFORE, KNOWN ALL BY THESE PRESENT, FORT WORTH and
ACCELA,acting herein by the through their duly authorized representatives,enter into this Second
Amendment,which amends the Agreement as follows:
1.
The Agreement is hereby amended to add Exhibit C-1 of this amendment to co-term ten
(10) Accela Licensing and Case Management licenses from May 10, 2019 through February 15,
2020, at a one-time cost of$4,077.49; and five (5) Accela Licensing and Case Management
licenses from July 31, 2019 through February 15, 2020 at a one-time cost of$1,445.92. The total
amount of the Accela contract will be increased by $5,523.41 to $913,178.96.
2.
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
0 F r,C`iA . REC0kDO
C STY SECRETARY
ro,,
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 1 of 1
QExecuted this the day of , 2019.
CITY:
City of Fort VYorth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
` of this contract,including ensuring all performance
By: f r and reporting requirements.
Name: I Evw C,Nd
Title: Assistant City Manager
Date: By: I
Name: Steve Streiffert
Approval Recommended: Title: Assistant Director, IT Solutions
Approved as to Form and Legality:
By:
Name:
Title: By:
Name: of n B`. Strong
Attest: Title: Assistant Cit ttorney
Contract Authorization:
M&C: �
By: . t *Approved:
Name: Mary J. K s F t
Title: City Secretary ®; .0
SELLER: •••
ACCELA, INC.
DoGuSigned by:
By: 7F595C3RA97A4DA
Name: Dustin Whisenhunt
Title: Vice President, Sales
Date: 6/24/2019
OFFICIAL RECORD
C17Y SECRETARY
FT. WORTH,TX
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 2 of 10
EXHIBIT C-1
MACCe(a FORT WORTH,TX—ORDER FORM
CITY OF FORT WORTH, TX
Renewal Order Form
April 17: 2019
Kristine Nelson
Sr.Accounting Analyst
7t6-650-2110
knelson@accela.com
Page Ior4 Order Fenn
Form Approved by Legal(v.1 09 0512018)
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 3 of 10
EXHIBIT C-I
MAcce(a FORT WORTH;TX-ORDER FORM
Software and Services
. .,.
Product Code Product Name Description Qty Total Price
SU Core Accela Licensingand Case Management cote"fngforthe period o
$h Oh9-2h5f2o 4,022.49
Page 2 of q LI Jer For...
Form Approved by Legal(v.i 09(0.§2018)
Third Amendment to Fort Worth City Secretary Contract No. 51013 Page 4 of 10
EXHIBIT C-1
Accela FORT WORTH,TX—ORDER FORM '
Order
Customer Contact Kathryn Agee-Dow
Customer Address 200 Texas Street,Fort Worth TX 76102
GovetningAgreement(s) This Order Form will be governed by the applicable terms and conditions.If those terms and conditions
are non-existent:have expired or have otherwise been terminated,the followingterms will govern as
applicable,based on the Customer's purchase:litFps//accela.uox.=01AcIai erms.
•Governing Agreement CSC51013-Al*
Term(s): Cotermed period:5/10/19-2/15/20
a .-
Order Start Date Unless otherwise specified in the Special Order Terms:
Software Licenses&Subscriptions start on the date of delivery by Accela;
Hosting and Support start on Accela's delivery of the software hosted and/or supported;.
Order Duration Unless otherwise specified in the Special Order Terms:
Subscriptions continue from the Order Start Date through the number ofmoaths listed in this
Order Foam(or if not listed,twelve(12)months). Thereafter Subscriptions automatically renew
annually as calculated from Order Start Date ofCustomer's first Subscription purchase.
Any Software Licenses or Hardware are one-time,non-refundable purchases,
Hosting and Support continue from the Order Start Date through the number of months listed in
this Order Form(or Knot listed,twelve(12)months).
Professional Services continue forthe duration as outlined inthe applicable Statement of Work,
Exhibitor the Governing Agreement,as applicable.
Special Order Terms This Order Form replaces all previous order forms forthe terms listed above and will govern the
Software,Maintenance,and/or Services items listed on Page 2 of this Order Form.
In the event of an inconsistency between this Order Form,anygoverning agreement purchase
order,or invoice,the Order Form shall govern as it ertains to this transaction.
For Software Licenses,Accela may terminate this Order Form in the event the Software is phased
out across Accela's customer base.In such event,Accela will provide Customer sufficient advance
notice and the parties will mutually agree to a migration plan for converting Customerto another
Accela generally-available offering with comparable functionality.
Currency USD
Invoice Date Unless otherwise stated in the Special PaymentTerms,Invoice forthe Grand Total$abovewill be issued
per the governing terms.
Payment Due Date Unless otherwise stated in the Special PaymeotTerms orthe Goveming Agreemem(s),all payments are
due on the Invoice Date and payable net 30 days.
Special Payment Terms None unless otherwise specified in this section.
Page 3 of q Order Form
Form Approved by Legal(v.t 09/o5/2o1e)
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 5 of 10
EXHIBIT C-1
MAcce(a FORT WORTH,TX-ORDER FORM
Accounts Payable Contact
first Name Last Na me
Title
Phone Number
Ema fl Address:
Billing Address
Delivery Address
Method of Invoicing All irvoicesvoll be sent electron[callyto the Ema it Address provided above unless otherwise specified in Special lnvoicng Needs.
Special Invoicing Need
SectionSignature
Vendor Accela,Inc. Customer Cltyof Forlwa ,TX
mnuwMeer �.
Signed By G ,t��. Sfgned By
Date Date L�
Title of Authorized uP Of sales - East Title of Authorized NI
/ `A, _/
S natory Si natory 1. �V J fV N
Authorizedzed Signatory Name(Print) Dustin Whi senhunt Name(Print)ofA3315tant City Manage
Authorized Si Hato
Additional Signatures Section(Optional)
Customer Customer
Signed By Signed By
Date Date
Title of Authorized Title of Authorized
Si Hat Si nato
Name(Print)of Name(Print)of
Authorized Si natory I I Authorized Signatory
Purchase• • (Optional)
IfCustomerreauiresPOnumberoninvoices.it must beorovidedtotherightand Customer must urovide PO#(Ifregaii-4:
Accela copvof e PO oriorto invoice issuance.If no PO numberprov ded prior to invoice issuance date,
invoices issued onthis Order Form will be validwithouta PO reference.
Rage 7 orq Clyder Fenn
Form Approved by Legal(v.t og,'o5;zotS)
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 6 of 10
EXHIBIT C-1
MAccela FORT WORTH,TX-ORDER FORM
CITY OF FORT WORTH, TX
Renewal Order Form
April 17, 2019
Kristine Nelson
Sr.Accounting Analyst
716-650-z1fo
knelson@n accela.com
Page I o.q Order Form
Form Approved by Legal(v.1 09!0512016)
Third Amendment to Fort Worth City Secretary Contract No. 51013 Page 7 of 10
EXHIBIT C-1
2 Accela FORT WORTH,TX-ORDER FORM
Software and Services
Product Code Product Name
Description Qty
Total Price
MRmaALCM12o6ai Core Accela Licensing and Case Management—Q7284a—cotevning for the period 5 b495.92
7131119-21g12o
?age 2 of.{ Order Form
Form Approved by Legal(v.i agto 112018)
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 8 of 10
EXHIBIT C-1
Accela FORT WORTH,TX-ORDER FORM
Order Detail
Customer Contact Ka ffir n Agee-Dow
Customer Address 200 Texas Sheet,Fort Worth TX 76102
GoverningAgreement(s) This Order Form will be governed by the applicableterms and conditions,lfthose terms and conditions
are non-existent have expired or have otherwise been terminated,the followingterms will govern as
applicable,based on the Customer's purchase:bps jiacceia:oox.com/v/ArreraiermS.
*Governing Agreement-CSC51013*
Term(s): Coter-med period.7/31/19-2/15/20
9 a-
Order Start Date Unless otherwise specified in the SpecW Order Terms:
Software Licenses&Subscriptions start on the date of delivery by Accela;
Hosting and Support start on Accela's delivery of the software hosted and/or supported;.
Order Duration Unless otherwise specified in the Special Order Terms:
Subscnons continue from the Order Start D ate through the numb er of months listed in this
Order Form(or if not listed,twelve(12)months). Thereafter Subscriptions automatically renew
annually as calculated from Order Start Date of Customers first Subscription purchase.
AnySoftware Licenses or Hardware are one-time,non-refundable purchases.
Hosting and Support continue from the Order Start Date through the number of months listed in
this Order Form(or if not listed,twelve(12)months).
Professional Services continue for the duration as outlined in the applicable Statement of Work,
Exhibit or the Governing Agreement,as applicable.
Special Order Terms This Order Form replaces all previous order forms forthe terms listed above and will govern the
Software,Maintenance,and/or Services items listed on Page 2 of this Order Form.
In the event of an inconsistency betweenthis Order Form,any governing agreement,purchase
order,or invoice,the Order Form shall govern as it pertains to this transaction.
For Software Licenses,Accela may terminate this Order Form in the event the Software is phased
out acrossAccela's customerbase.In such event,Accela will provide Customersufficient advance
notice and the parties will mutually agree to a migration plan for converting Customer to another
Accela generally-available offeringwith comparable functionality.
Currency USD
Invoice Date Unless otherwise stated in the Special Payment Terms,Invoice for the Grand Total S above will be issued
per the governing terms.
Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s),all payments are
due on the Invoice Date and payable net30 days.
Special Payment Terms None unless otherwise specified inthis section.
Page 3 of 4 Order Form
FortnApproved by Legal(v.t o91o5/2oi8)
Third Amendment to Fort Worth City Secretary Contract No.51013 Page 9 of 10
EXHIBIT C-1
Accela FORT WORTH;TX-ORDER FORM
PayableAccounts Contact
First Name Last Na me
Title
Phone Number
Email Address:
Billing Address
Delivery Address
Method of lnvofctng All fnvofcesvill be sent electronicallyto the Email Address provided above unless otherwise specified in Special Invoicing Needs.
Specal Invoicing Need
SectionSignature
Vendor Accela,lnc. Customer City of Fo Worth,TX
Signed By /,-- � > Signed By {/
(fir is��, '..
Date Date
Title of Authorized Title of Authorized
Si natory VP of sales - East Si natory ev/A) ��Nl✓
Narne(Print)of Name(Print)of�UStI n whi senhunt ams Resistant Cl n$ r
Authorized Si Hat Authorized Si Hato "s
Additional Signatures SectionO
Customer Customer
Signed By Signed By
Date Date
Title of Authorized Title of Authorized
Si Hato Signatory
Name(Print)of Name(Print)of
Authorized Si natory Authorized Si natory
Purchase• .^ i.
IfCustomerre uiresPOnumheroninvoices it must be rovidedtotheri htandCustomermust rovide PO#flfrequired):
Accela coov of e PO priorto invoice issuance.If no PO numb,
tied prior to invoice issuance date,
invoices issued on this Order Form will be valid without a PO reference.
Page 4 of 4 order Form
Form Approved by Legal(V.1 o q(oeh.ot8)
Third Amendment to Fort Worth City Secretary Contract No. 51013 Page 10 of 10