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Contract 35921-A1
AMENDMENT NO. 1 STATE OF TEXAS $ CITY SECRETARY CONTRACT NO. (M&C Needed) COUNTY OF TARRANT $ WHEREAS, the City of Fort Worth (City) and James DeOtte Engineering, Inc. , (Engineer) made and entered into City Secretary Contract No. 35921, (the Contract) which was authorized by the City Council by M&C C-22407 on the 25th day of September 2007; and WHEREAS, the Contract involves engineering services for the following project: Rolling Hills Addition Drainage Improvements City Project No. 00704 WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in a proposal letter dated December 26t'', 2009, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $157,789.00. 2 . Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $199, 629 . 00 . 3 . u7yF!CIAL R: CITE`SECRL iA All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the Q�(S+ day of 20L, in Fort Worth, Tarrant County, Texas. ATTEST: r ;0j°0 0000 1 °0 O� �O O Marty Hendrix D o o x� *o o° dd City Secretary o ° ¢�a °°a°°° AY AP ROYAL RECOb9dENDED: Cv/ Wi �'amm . Verkest, P.E. Fernando Costa Di Department of Assistant City Manager Transportation and Public Works so.* Engineq<j Cont acc Authorr�zzatioia By: James E. DeOtte, P.E. Name: James DeOtte Engine ring, Inc. Da te 6707 Brentwood S it Road; Suite 520 Fort Worth, Te s APPR VED AS TO AND LEGALITY: CW�' Assis a City Attorney ATTACHMENT "A" Scope for Engineering Design Related Services for Storm Water Improvements Projects The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub-consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The objective of this project is to eliminate storm drainage related flooding in the Rolling Hills subdivision and to improve the drainage system to bring it into compliance with current City of Fort Worth drainage criteria. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3. Preliminary Design Task 4. Final Design Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey Services Task 9. Permitting TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 1 OF 15 • Conduct and document a total of 4 project update meetings with CITY Project Manager. • Conduct review meetings with the CITY at the end of each design phase. • Conduct and document monthly design team meetings. • Prepare invoices and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • It is assumed that a total of 4 update meetings will be held aside from the meetings at the end of each design phase. DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 2 OF 15 The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows 2.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (such as TxDOT and railroads), CITY Master Plans, CITY drainage complaint files, existing applicable drainage studies, FEMA floodplain and floodway maps, existing models of project area (if any) and property ownership as available from the Tax Assessor's office. • The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed). The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de- hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. • The following is applicable at all locations that require water service line replacement: The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.2. Drainage Computations • ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the countours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of- way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm'drain will be calculated and shown. All calculations shall conform to CITY criteria ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 3 OF 15 delineated in the CITY's Storm Water Management Design Manual. All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. 2.3. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level B, as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Quality Level C (includes tasks as described for Quality Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Quality Level C) ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/0112009) PAGE 4 OF 15 • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. 2.4. The Conceptual Design Package shall include the following: • Written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. • Cover sheet • Drainage area map with supporting drainage computations in the CITY's standard tabular format. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Horizontal alignment (excluding profiles) of proposed storm water improvements, including existing lot layout, , streets, street right-of-way, proposed easements, and existing utilities gathered during the SUE within the project limits. • Proposed phasing of water, sanitary sewer, street and drainage work documented in both the project schedule and narrative form. • Documentation of key design decisions (Project Decision Log). • Estimates of probable construction cost. ASSUMPTIONS • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. • The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02. • 8 copies of the conceptual design package will be delivered. Drawings will be half size (11"x 17"). ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 5 OF 15 • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. • One design review meeting will be held. DELIVERABLES A. Conceptual Design Package to include plans, decision log, and updated cost estimate. TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans shall be submitted to CITY per the approved Project Schedule. 3.1. Development of Preliminary Design Drawings shall include the following: • Cover Sheet • Drainage area maps showing proposed improvements with drainage calculations and hydraulic computations in accordance with the City of Fort Worth Storm Water Management Design Manual, March 2006. • A Project Control Sheet, showing all Control Points, used or set while gathering data_ Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument#8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Overall project easement layout sheet(s). • SUE plan drawings. • Plan and profile drawings of proposed storm water improvements, including existing lot layout with property ownership, streets, curb lines, driveways, medians (if applicable), sidewalks, existing and proposed water and sanitary sewer mains, existing utilities gathered during the SUE and existing utility easements within the project limits. • No less than two bench marks per plan/profile sheet. • The ENGINEER will prepare standard and special detail sheets that are not already included in the City's standard details. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. • Prepare separate drawings for water and/or sanitary sewer mains including a overall water and/or sanitary sewer layout sheet and plan and profile drawings. • Overall project water and/or sanitary sewer layout sheets. The water layout sheet shall identify the proposed water main improvement/existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 910112009) PAGE 6 OF 15 tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. • The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. • The design for sewer service line reroute/relocation will be provided if the flow line elevation of the sewer service can be determined from the cleanout location. If this elevation cannot be determined during design survey, the design shall be provided during Task 5, Construction Phase Services. The CONTRACTOR will be responsible to provide existing flow line elevations. 3.2. Geotechnical Investigation/Pavement Design • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. • The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, 2005. The study shall include recommendations regarding utility trenching and identifying existing groundwater elevation at each boring. 3.3 Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4 Public Meeting • After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 7 OF 15 location and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting. 3.5 Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall deliver approved preliminary construction plans to the CITY's Utility Coordinator for forwarding to all utility companies which have facilities within the limits of the project. 3.7 Traffic Control Plan • Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. • Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. These-drawings shall be sealed by a professional engineer registered in the State of Texas. ASSUMPTIONS • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. • 5 borings at an average bore depth of 10 feet each will be provided. • Traffic Control "Typicals"will be utilized to the extent possible. It is assumed an additional 2 project specific traffic control sheets will be developed. • 4 copies of the geotechnical report will be delivered to the CITY. The report will NOT include pavement design • 10 full size (22" x 34") plans will be delivered for Utility Clearance. • 1 full size (22" x 34") plans will be delivered for Constructability Review. • 8 half size (11" x 17") drawings will be delivered for Preliminary Design. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. • Drawings will include: Cove.;sheet, Control sheet, Drainage Area Map, Drainage Calculation sheet, 5 storm drain plan and profile sheets, paving sheet, 1 SUE plan, 1 water and sewer sheet, 2 traffic control sheets, storm detail sheet, 2 paving detail sheets, 2 water and sewer detail sheets, TxDOT cover sheet, ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 8 OF 15 TxDOT Drainage area Map, Plan and Profile sheet for culvert street crossings, 29 TxDOT Traffic Control sheets for a total of approximately 51 sheets. DELIVERABLES A. Preliminary Design drawings B. Utility Clearance drawings C. Geotechnical Report D. Documentation of key design decisions (Project Decision Log) E. Estimates of probable construction cost F. Public Meeting exhibits G. Traffic Control Plans TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • Final draft construction plans and specifications shall be submitted to CITY per the approved Project Schedule. • The ENGINEER shall submit a final design estimate of probable construction cost with the final design plans submitted. This estimate shall use ONLY standard CITY bid items. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. ASSUMPTIONS • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. • 8 half size (11" x 17") and 1 full size (22" x 34") drawings and 2 specifications will be delivered for the 90% design. • 1 full size (22"x 34") drawings and 2 specifications will be delivered for the 100% design. • Drawings will include: Cover sheet, Control sheet, Drainage Area Map, Drainage Calculation sheet, 5 storm drain plan and profile sheets, paving sheet, 1 SUE plan, 1 water and sewer sheet, 2 traffic control sheets, storm detail sheet, 2 paving detail sheets, 2 water and sewer detail sheets, TxDOT cover sheet, TxDOT Drainage area Map, Plan and Profile sheet for culvert street crossings, 29 TxDOT Traffic Control sheets for a total of approximately 51 sheets. DELIVERABLES A. 90% construction plans specifications. ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 9 OF 15 B. 100% construction plans and specifications. C. Documentation of key design decisions (Project Decision Log). D. Detailed estimates of probable construction cost for the authorized construction project, including summaries of bid items and quantities using the CITY's standard bid items and format. E. Original cover mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Contract documents shall be uploaded in .pdf files and the plans in .pdf and AM files. • The ENGINEER shall sell contract documents and maintain a plan holders list from documents sold and downloaded from Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY .in evaluating bids, and recommend award of the contract. • Assist the CITY with assembling and awarding contracts for construction, materials, equipment, and services. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Mylar Drawings • The ENGINEER shall submit a set of conformed mylar drawings for record storage. • Signed plans sets shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file. There shall be one (1) PDF file for the TPW plan set ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 10 OF 15 and a separate PDF file for the Water plan set. Each PDF file shall contain all associated sheets of the particular plan set. Singular PDF files for each sheet of a plan set will not be accepted. PDF files shall conform to naming conventions as follows: 1. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_Org3.pdf and K-0320_org5.pdf I1. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF files shall be submitted on one (1) Compact Disk, which will become property of and remain with the CITY. Floppy disks, zip disks, e-mail flash media will not be accepted. For information on the proper manner to submit PDF files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • 20 sets of conformed plans and specifications will be delivered to the CITY. The 20 plans shall consists of 10 full size (22" x 34") and 10 half size (11" x 17") drawings. • 1 copy conformed full size (22" x 34") mylar plans with a CD will be delivered to the CITY. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 11 OF 15 D. Conformed construction documents E. Conformed mylar plans with CD TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre-construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. ASSUMPTIONS • The Engineer's scope for Construction Services shall be limited to attending one Public Meeting and one Pre-construction meeting. DELIVERABLES A. Public meeting exhibits TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right-of-Way Research • The ENGINEER will conduct property research and prepare right-of-way base maps for design or study purposes of affected and adjacent properties located within the project limits. The SURVEYOR will prepare the base map based on property/right-of-way record(s) research and available on-ground property information (ie. Iron rods, fences, stakes, etc.). The SURVEYOR is not performing title research on the property, but is expected to research all available existing property records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project. Any chain of title research, parent tract research, research for easements, right-of-way takings, easement vacations and abandonment(s), right-of-way vacation(s), and/or street closures are considered additional services and will require additional compensation following approval of the city's project manager. 7.2 Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 12 OF 15 • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.3 Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS • 2 Permanent and 2 Temporary Construction Easements DELIVERABLES A. Easement exhibits and metes and bounds provided on CITY forms. B. Temporary Right of Entry Letters TASK 8. SURVEY. ENGINEER will provide survey support as follows. 8.1 Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, utilities as required by the SUE, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 13 OF 15 8.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property for field survey, the ENGINEER shall prepare, mail and obtain Temporary Right of Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. TASK 9. PERMITTING_ ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. 9.1. Storm Water Pollution Prevention Plan • For projects that disturb an area greater than one (1) acre, ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the Project for use by the Contractor during construction. ENGINEER will prepare drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor will be responsible for filing the SWPPP with appropriate regulatory agencies. 9.2. Environmental Services • Negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits. • Completing all forms/applications necessary. • Submitting forms/applications for CITY review • Submitting revised forms for agency review • Responding to agency comments and requests 9.3. Floodplain Services have been included in the original Contract No. 35921 dated 11 October, 2007 9.4. Texas Department of Transportation (TxDOT) Permit • Negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits. • Completing all forms/applications necessary. • Submitting forms/applications for CITY and TxDOT review • Submitting revised forms for agency review • Responding to agency comments and requests ASSUMPTIONS • 1 Section 404 Permit with the Corps of Engineers, no Individual Permit is included • 2 Drainage Permits with TxDOT ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/0112009) PAGE 14 OF 15 DELIVERABLES A. Approved 2 (number) TxDOT permits prior to construction B. As agreed on the original contract CLOMR/LOMR Floodplain Services have been included in the original Contract No. 35921 dated 11 October 2007 ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor_ • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. ATTACHMENT"A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/01/2009) PAGE 15 OF 15 ATTACHMENT B COMPENSATION Design Services for ROLLING HILLS ADDITION DRAINAGE IMPROVEMENTS City Project No. 00704 AMENDMENT No. 1 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $ 157,789.00 as summarized in Exhibit B-1 —Engineer Invoice and Section IV—Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item 111. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. Ill. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department — Storm Water Utility monthly progress reports and schedules in the format required by the City. OFFICIAL RECORD CITY SECRETARY FT`.WORTH,TX City of Fort Worth,Texas Attachment B PMO Official Release Date:5.192010 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant James DeOtte Engineering—Project $ 98,571.00 62% Engineering Inc. Management Proposed M/WBE Sub-Consultants Gorrondona & Survey $ 50,820.00 32% Associates LA Blueline Reproduction $ 5,648.00 4% Reproduction Non-MMBE Consultants CMJ Engineering, Inc. Geotechnical $2,750 2% TOTAL. $ 157,789 100% Project Number& Name Total Fee M/WBE Fee M/WBE 00704—Rolling Hills Drainage $ 157,789 $56,468 36 % Improvements City M/WBE Goal = 17% Consultant Committed Goal = 33% City of Fort Worth,Texas Attachment B PMO Official Release Date:5.19.2010 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date-5.19.2010 Page 3 of 3 B-3 ) M . e )� ) 22 � f \ ; E \ ! > § e \ o � � ( § ° ® o 0 o ) ) \ & Ia f \ 20 5 E #« ^ 0 ) ! ! & - £ 2 (\\ IL cL � /§ 0: { 2 \ ƒ % \ / ) / » % ■ C k / e rr / 7 j LC _ � ® : LL ) ; o cc o E ` @ ` a .. E � , § f ) 2 . ; 20 > { > ! 22 I � a (D@ ® E 2o ( f ,f� f7a [ §7 \\ c § 2 § ) f �( a a. :CS | � ao uam In /� /� , \ / ® (x k § 2 U. L cm -� . . . -- J ! \\ \ j 1. LO o u \ ) ! © In ) ) | ; ! x & & & ƒ § f]! & \ ® ® CL E ti ) { I } } \ $ 7 ) ] | & $ � § oo ) CL / E \ \ {) 2 � � � � o } _ Ez \ o � ! \ \ ] . § / § 0 \ ) ) CL (D « ) / oALL CDk k E / k \ \ � a \ � \ u � 0E § \ rLC) \ E @ ; ® k e § D [ { g ¥ A E z _ . , , ] o > - ! ; a « m2 ± » - � : ! t ) � m@ � „ ; | k - § � kk \ 2 k 7}� % \ 2 § 22E § � � ^ � ° a aa £ � ez 0 G ; ƒ1 ' / } � § « J / �\ E �o ] { 0 . u \ � ` ° $ ) � | 0\! E _ 2 � kk 2 ) E § a \ o } \\ /\ \ � ° ! ) \ § \ ( ( 0 - ! m o if . \ $D .. § = D � / } ( / ) � E (D co � \ 7 m ± _ E a \ � $ \ § { k ID @ § k ! D W ■ f » - k E U) 0. § a e � rz .. ; ; E - / = ki { 2 7 7\` a /# K k « E0 { a aGk � Ga. u G ; ƒ� a ) a ) Consulting Contract Schedule Specifications FORT WORTH City of Fort Worth Capital Improvement Program ROLLING HILLS ADDITION DRAINAGE IMPROVEMENTS City Project No. 00704 AMENDMENT No. 1 Attachment D—Project Schedule This PROTECT requires a Tier 3 schedule as defined herein and in the City's Schedule Guidance Document. D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: — Primavera(Version 6.1 or later or approved by CITY) — Primavera Contractor (Version 6.1 or later or approved by CITY) — Primavera SureTrak (Version 3.x or later or approved by CITY) — Microsoft Project(Version 2003/2007 or later or approved by CITY) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks,subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following,if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, City of Fort Worth,Texas Attachment D PMO Release Date:06.30.2009 Page 1 of 2 • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, • Other schedule-related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMITTAL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D. CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth,Texas Attachment D PMO Release Date:06.30.2009 Page 2 of 2 G � ix To - - -- - crrr � O W W = C Nam/ .. 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LL A O� N z 'Lt o 'b — W ¢ O Z : d0 N -=----- - ------ - V G (/) V m C VA1 VO N N N N N N N N N cU t0 cp cp f0 (O [D= N N N N N N N t L 4Y L C- a.LL c W m N N N N W � J _ — N 0 I I I d c o (D o o v E (D g m 75v fS3 N 3 I o `g w a m ftl U pC N , E co F U COJ m .- N N a� O CL O Z �t M� ` c ¢ Ole y yam dill O a) > U m Q rn iol V UJ City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/22/2010 DATE: Tuesday,June 22, 2010 REFERENCE NO.: **C-24280 LOG NAME: 20AMENDI ROLLINGHILLS SUBJECT: Authorize the Execution of Amendment No. 1 in the Amount of$157,789.00 to City Secretary Contract No. 35921 with James DeOtte Engineering, Inc.,for the Rolling Hills Storm Water Improvements Project (COUNCIL DISTRICT 8) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 in the amount of$157,789.00 to City Secretary Contract No. 35921 with James DeOtte Engineering,Inc.,for design of the Rolling Hills Storm Water Improvements Project,revising the total Contract amount to $205,905.00. DISCUSSION: The Storm Water Management Program was established to reduce flooding in Fort Worth,preserve streams, minimize water pollution and to operate the storm water system in a more effective manner to fully comply with state and federal regulatory requirements. This will be accomplished by infrastructure reconstruction and system maintenance,master planning,enhanced development review and increased public education and outreach. On October 16, 2007, (Ordinance No. 17840-10-2007)the City Council authorized the issuance and sale of $25,000,000.00 in Storm Water(Drainage)Revenue Bonds, Series 2007,to fund a two year storm water capital project program. A Request for Qualifications (RFQ)to provide drainage design was issued by the City in January 2006 and 26 design consultants submitted statements of qualifications,including James DeOtte Engineering,'Inc. James DeOtte Engineering,Inc., was selected to study the drainage area in the Rolling Hills Addition, (City Project No. 00704). This area has experienced several drainage problems causing home flooding due to undersized storm drainage system and to the layout of the streets parallel to the hillside contour. On September 25, 2007 the City'Council authorized the City Manager to execute an Engineering Agreement with James DeOtte Engineering,Inc., (City Secretary Contract No. 35921)in the amount of$48,116.00 for the initial study.It was anticipated that the initial study project would be expanded to a design project. The findings of the initial study of the Rolling Hills addition neighborhood indicated that the existing storm water infrastructure is undersized, significantly impacting drainage in the project area. The study also recommended upgrading the existing storm drain system in the following areas: 1.Between Briardale Road and Ridgeview Street; 2. Kingsdale Drive; and 3.Ellis Ranch Trail Amendment No. 1 will authorize James DeOtte Engineering,Inc.,to perform the necessary design work for the proposed improvements on the above areas. The design services for the subject Engineering Agreement includes storm drain design and preparation of engineering plans and contract documents for the bidding and construction of the recommended improvements. James DeOtte Engineering,Inc.,proposes to perform the design services for a lump sum fee of$157,789.00. City staff considers the fee to be fair and reasonable for the scope of services proposed. James DeOtte Engineering, Inc.,is in compliance with the City's MWWBE Ordinance by committing to 33 percent MWWBE participation. The City's goal on the project is 17 percent. This project is located in COUNCIL DISTRICT 8,Mapsco 91D. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Storm Water Capital Projects 2007. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers P229 531200 208280070430 $97,625.00 P229 531200 208280070482 $9344.00 P229 531200 208280070451 $50,820.00 CERTIFICATIONS: Submitted for City Manager's Office by Fernando Costa (6122) Originating Department Head: William Verkest (7801) Additional Information Contact: Felipe Pulido (8178701129) ATTACHMENTS 1. 00704 MWBE Compliance.pdf 2. caonfundavail.doc 3. FAR-00704-00003—Al Ste122.12df 4.M&C Man 00704.12df