HomeMy WebLinkAboutContract 35994 CITY SECRETARY
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Joe Paniagua, its duly authorized Assistant City Manager, and
CAMP FIRE USA FIRST TEXAS COUNCIL, a Texas non-profit corporation
("Contractor") acting by and through Mr. Zem Neill, President and CEO, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2008 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a after school Community Based
Program called "DIAMOND HILL STATION" to help children make positive choices,
learn self-discipline, and learn problem solving skills for alternative behavior to provide a
secure environment in which children can receive an education; and
WHEREAS, City desires to contract with Contractor to operate the after school
Diamond Hill Station Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$12,152.50 ("Program Funds") to provide to the Contractor for the operation of the
Diamond Hill Station Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Diamond Hill Station
Program. Contractor agrees to expend the Program Funds in accordance with its
Diamond Hill Station Program budget, described in Exhibit "A", attached.
2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $12,152.50.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice.
Contractor shall deliver to City a written detailed Program Narrative as described in
Section 4.2 below with each invoice to support expenditure of Program Funds. Such
narrative shall be signed by the Contractor or duly authorized officer of the Contractor.
The invoice and monthly report shall be submitted to City no later than the 15t' day
following the end of the month. Submittal of a monthly invoice and Program Narrative
is required even if services are not provided. When services are not provided during a
month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Diamond Hill Station
Program must be reported monthly and may be expended on the Diamond Hill Station
Program with written permission from the Contract Administrator (see paragraph 13.3).
Invoices for payment, Program Narrative and budget adjustments shall be submitted to
the Research and Planning Unit of the Fort Worth Police Department, ATTENTION:
BRADLEY FORD, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2007, and
ending on September 30, 2008. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2008.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
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Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i)thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
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Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Diamond Hill Station Program. Contractor shall maintain, replace or
repair any item of equipment used in support of the Diamond Hill Station Program and/or
for use under the terms of this Agreement that no longer functions or is lost or stolen.
The cost for maintenance, replacement or repair of any equipment used in support of the
Diamond Hill Station Program and/or for use under the terms of this Agreement is the
sole responsibility of Contractor. Contractor shall not use Program Funds or City funds
to repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Diamond Hill Station Program. Within
10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds. The equipment inventory
shall include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
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amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of Diamond
Hill Station Program assets as appropriate and as directed by City's Contract
Administrator(see paragraph 13.3.)
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors,program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY;
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Diamond Hill Station Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the Diamond Hill Station Program during his tenure or for
one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in
all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of sex, race, religion, age, disability, color, national origin, or familial status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Bradley Ford, Senior Planner, 817-392-4244, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution,
performance, attempted performance or non-performance of this Agreement, venue for
said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Joe Paniagua,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Bradley Ford, Contract Administrator
Fort Worth Police Department
350 W. Belknap
Fort Worth, TX 76102
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Denis McElroy,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth,TX 76102
2. CONTRACTOR: Zem Neill, President& CEO
CAMP FIRE USA FIRST TEXAS COUNCIL
2700 Meacham Blvd
Fort Worth, TX 76137-4699
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County,Texas,to be effective October 1, 2007.
CITY OF FORT WORTH CAMP FIRE USA FIRST TEXAS
COUNCIL, a Texas Non-Profit
Corporation
Date: tD 1-1�fl1 `'"Date: wT
Joe!P 'ag' a Mr. Zem Neill
Assn M City Lager President and CEO
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APPROVED F;TO/,FORM AND
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EXHIBIT A
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Camp Fire USA
Today's kids.Tomorrow's leaders.
Chairman of the Board
H.Reece Pettigrew
Vice Chairman,Administration April 12, 2007
Joel T.Sawyer
Vice Chairman,Financial Development Mr. Bradley Ford, Senior Planner
George Parker Young Staff Services Division
Fort Worth Police Department
Vice Chairman,Planning.Tesus Chapa 350 W. Belknap Street
Fort Worth, TX. 76102
Secretary
Stephanie Brentlinger
Dear Mr. Ford:
Treasurer
Tod M.Miller Enclosed you will find Camp Fire USA First Texas Council's
Directors proposal respectfully requesting a grant of$12,152. 80 from the
Terri Brigntan Alysa G.Dennctl Crime Control and Prevention District to be used to help pp support
Nancy Farrar Camp Fire's year-round Diamond Hill Station program. At
Barbara Harvey Diamond Hill Station, we offer after-school and summer
Terri Hollander
John H.Keene programs that take an action stand in supporting crime
Nancy Mitchell prevention.
Danielle E.Needham
Marilyn J.Perkins
Jennifer Peterson Diamond Hill Station is located in an economically
Pam Igtnatt
Evelynn H.Richardson disadvantaged, high-crime neighborhood in the 76106 zip code
.luau M.Sauceda area in Fort Worth, Texas. It offers children in the community a
Marls A.Schulze safe, secure environment where they learn important skills that
Paige McCoy Smith
John A.Stanbery help them become the law-abiding and community-minded
Julia summers citizens of tomorrow. Through the Diamond Hill Station
Jan Tilsworth
Ryan Logan Valdez programs, parents are able to work or attend job training,
Kay L.West knowing that their children are safe while the parent is away.
Kyle A'Lish W Williams
The Diamond Hill community has come to depend on the safety,
A'Lisha Williams ,
Stacie Wright quality programs, and caring adult staff at Diamond Hill Station
Foundation Bard to assist them in helping their children avoid gangs, violence,
David G.Bucher and exploitation.
Linda Christie
Adelaide Griffin
Ginger Lawlton Thank you for considering our request. We look forward to
Reed Pignian.Jr. hearing from you.
Lynda Shropshire
Ward Veale
Sincerely,
President/CEO �.,, ' ,/
Zem Neill [ /�-�/`�
Ms. Zem Neill
President/CEO
Camp Fire USA First Texas Council
2700 Meacham Blvd. • Fort Worth,TX 76137-4699 • (817)831-2111 • Fax(817)831-5070
www.FirstTexasCampFire.org • E-mail: info@FirstTexasCampFire.org
MM'.� ``
Community Partner
STEP UP TRUANCY PREVENTION PROGRAM
A Program of Camp Fire USA First Texas Council
Presented to
The Fort Worth Crime Control and Prevention District
April 12, 2007
APPLICATION CONTENTS
REQUIRED ITEMS
Proposal Cover Sheet
Proposal Narrative
Program Activities and Schedule
,f Activities and Outcomes Summary
Licensing Information
Board Information
Leverage of Funds
Budget Summary and Budget Detail
Budget Narrative
One Original and Four Copies
ATTACHMENTS
Job Descriptions and Resumes
Agency By-Laws
Financial Audit
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2007-2008 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Camp Fire USA First Texas Council
DIRECTOR: Ms. Zem Neill
PHONE NUMBER: (817)831-2111
ADDRESS: 2700 Meacham Blvd., Fort Worth, TX 76137-4699
CONTACT : Ms. Barb Reid EMAIL ADDRESS: barb@firsttexascampfire.org
PHONE NUMBER: (817) 831-2111, ext. 107 FAX NUMBER: (817) 831-5070
PROGRAM TITLE: Diamond Hill Station
FUNDS REQUESTED: $ 12,152. 80
AGENCY STATUS:
El Private Nonprofit
❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s)that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
El To support the adoption of a prevention focus by the police department and the community.
Ll To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-
named agency will comply with all applicable rules and regulations relating to the procurement
process. i certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
TYPED NAME: Ms.Zem Neill
TITLE: President/CEO
SIGNATURE: , DATE: 04/11/07
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DIAMOND HILL STATION
A Year-Round Program of Camp Fire USA First Texas Council
PROPOSAL NARRATIVE
1. Describe in detail the problem that your program addresses.
When children are without supervision and have little to do after school or during the
summer months, it leaves them vulnerable to engaging in risky behaviors or placing
themselves in vulnerable situations, especially when parents are working and absent from
home. Children often turn to gang involvement out of a need to belong,peer pressure,
glamorous images of criminals they see on television or because of a feeling of
hopelessness. And, as every parent knows,when children are left alone with too much
unstructured time,they can become prime candidates for exploitation.
Diamond Hill Station, a year-round program of Camp Fire USA First Texas Council,
takes an active stand in supporting crime prevention by providing children who reside in
low-income households in the 76016 area with well-supervised,positive programs during
the school year and summer months.
Located in an economically disadvantaged area with much poverty,Diamond Hill Station
makes it possible for parents in this area to stay employed and maintain concentration on
their jobs without worrying about the safety and well being of their children while they
are away from home. For many families who struggle to meet basic needs affordable,
quality care, staffed by well-trained and caring adults,is hard to find. Diamond Hill
Station, located in the heart of this area, addresses the community's need for this type of
care.
Both the after-school program and `Camp Expedition',the summer program at Diamond
Hill Station, offer safe and supportive environments where children develop skills that
help them become our law-abiding and community-minded citizens of tomorrow.
2. Describe what your program does to 1)support crime prevention; 2) increase
citizen participation in CODE BLUE or to 3)provide a secure environment in which
children can receive an education.
Both the after-school and summer programs offered at Diamond Hill Station support both
goals one and three as follows:
In supporting crime prevention,the Diamond Hill Station programs keep children safe in
a supportive and caring environment where they learn life skills that help build their self-
esteem and encourage respectful behavior. The Camp Fire staff at Diamond Hill Station
act as positive adult role models,helping them develop positive communication skills and
learn powerful conflict resolution skills that show children, in solving problems,there is
an alternative to violence. Both the after-school and summer programs at Diamond Hill
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Station support children in their social and emotional development,helping them in
developing high self-esteem, confidence, and respect for the rights of others.
During the summer program,children also have opportunities to do community service
projects that help instill confidence in their abilities to be positive influences and future
leaders in their community. By helping children understand that they have something
valuable to contribute to their community,they are much more likely to engage in
behavior that strengthens their community. Curriculum used by Camp Fire enhances
their confidence and teaches them to set positive goals,knowing they can accomplish
them. When children receive this type of education and support,juvenile crime is
reduced.
Besides offering children homework assistance(during the school year), support from
caring adults, and life skills training,Diamond Hill Station now has new software to
increase children's computer literacy. We have also added new computers and a new
playground at Diamond Hill Station that promotes healthy choices in physical activities
and pro-social interactions with their peers. Children who receive the support they need
to do well in school are much more likely to develop positive attitudes toward education
which prevents truancy.
We have also added a new evidence-based anti-violence curriculum known as Peace
Builders. With the addition of the new Peace Builders curriculum, children will have
opportunities to role-play interactions and to interact with older students as mentors.
The children's parents will be invited to a training session that will explain how the Peace
Builder's curriculum can positively impact family interactions,relationships at school,
and the community.
The majority of the children who attend Diamond Hill Station after school also attend the
summer program,Camp Expedition. This gives us the ability to use consistent
curriculum with the children at the center, focusing on Positive Choice Skills, Social
Problem Solving,Discipline, and Outdoor Activities and Skills. Children learn skills that
help them make positive choices, engage in peaceful conflict resolution rather than
violence,respect others and themselves, and learn to appreciate the outdoors as well as
build self-reliance skills. Parent meetings are held to inform parents on what their child
is learning at Diamond Hill Station, and to help them learn skills to continue and
reinforce what their child has learned at Diamond Hill Station and Camp Expedition.
This summer, with additional funding secured through a Community Youth Development
grant,we will serve an additional 20 children over last summer's enrollment and for two
(2) additional weeks due to the Fort Worth Independent School District's (FWISD)later
school start date.
3. How will you measure the effectiveness of the program? Please describe
evaluation tools and the method of data collection that you will use. You must
include specific performance targets on the Activities and Outcomes Summary.
4-a
Pre-and post-tests are administered to children to determine their understanding of skills
and concepts.The new Peace Builders curriculum has prescribed outcome measurement
tools that we will add to the evaluation of the program.
Parent surveys are also given to document changes in children's behavior, as seen by the
parents,over the year. And,both children and parents are given surveys to track
satisfaction with the program and to evaluate if program improvements are needed.
4. Who will the program benefit? How many people? What age group? What
geographic area will it serve?
Diamond Hill Station's after-school program serves children, ages 4-12 years old. The
majority of children served are Hispanic,disadvantaged,considered `at-risk' and live in
the 76106 zip code area in low-income households,many of which are single parent
homes. Approximately 55 children attend Diamond Hill Station's after-school program
daily. We have served 117 children since school began in August 2006.
Diamond Hill Station's summer program, Camp Expedition, also serves children, ages 4-
12 years,in the 76106 community. Children attending Camp Expedition are primarily
Hispanic, low-income, and have at least one or more parents working outside the home.
During this summer,we anticipate serving 75-85 children through Camp Expedition.
Diamond Hill Station's after-school and Camp Expedition programs benefit children who
attend either of these programs by offering them activities that help them gain
confidence,develop positive friendships,and learn beneficial life skills such as conflict
resolution and communication skills. Their families benefit through the reassurance that
their children are receiving the care and supervision they need while the parent is
working, going to school, or in job training. For many a single working mother,this
reassurance is what enables her to work and to focus on her job-which can lead to her
promotion and greater financial security for her family.
The 76106 community benefits through having a creditable, local resource that offers
quality care for low-income children in the community,both after school and during the
summer months. With this support,the 76106 community is further strengthened through
a reduction in children left unsupervised and vulnerable to abuse, violence, gang
initiation, or exploitation.
5. What makes this program unique from any other crime prevention program
in Fort Worth?
Diamond Hill Station is unique from other crime prevention programs in Fort Worth in
that it helps reduce juvenile delinquency in the 76106 area by offering children needed
support and guidance from caring adults in both its after-school and Camp Expedition
programs. It is also unique in its sensitivity to the poverty of many of the families
residing in the area. For a large percent of these children, after-school or summer care is
non-existent, except for Camp Fire's Diamond Hill Station programs. The majority of
4-b
children who attend Diamond Hill Station programs receive partial scholarships,because
they come from low-income families who cannot pay the cost of their care. Camp Fire
USA First Texas Council wishes to serve all children regardless of financial situation,
and must seek help from outside funding resources to help provide these scholarships that
pay for their care children. The care and guidance they receive at Diamond Hill Station
helps keep them safe and teaches them the skills needed to develop into law-abiding
adults.
Camp Expedition is launching a unique new program for both the children at Diamond
Hill Station and older students in Camp Fire's truancy prevention program, `Step-Up'.
This summer,students involved in our Step-Up truancy prevention program will be
mentoring children enrolled in our Camp Expedition program and helping in the
presentation of the new Peace Builder's curriculum.
Camp Fire's Step-Up program has been proven to reduce absenteeism,improve grades,
and increase self-confidence in the students in the program. The students in Step-Up will
be trained to work with children at Camp Expedition, and will go through background
checks in order to interact with the children of Camp Expedition. Once a week, they will
meet with their assigned child to work on the Peace Builders curriculum through
activities, sharing of time together and projects.
Our anticipated outcomes are increased leadership skills and confidence for the Step-Up
students and increased knowledge and skills application of the Peace Builders curriculum
for the Camp Expedition children.
6. Is the program already in operation? If so,how long have you operated the
program? What resources are currently being used to operate the program? Why
are CCPD funds necessary at this time?
Camp Fire's after-school program at Diamond Hill Station is already in operation.
Operation hours are from 2:00 pm until 6:00 pm,Monday through Friday. This program
began operation in 1983.
Camp Expedition will begin on June 5,2007 and run until August 4, 2007. Hours of
operation will be from 6:30 am until 6:00 pm,Monday through Friday. The Camp
Expedition program began in 1983.
CCPD funds are necessary for both programs because Camp Fire's funding is limited and
the majority of children who attend these programs at Diamond Hill Station come to us
on government assistance programs that do not cover the basic costs of service delivery.
Camp Fire is sensitive to the poverty of many of the families who reside in the Diamond
Hill area, and we strive to keep both programs affordable. We could not do this without
assistance from grants and individuals contributions.
7. Is this a new program? If so,what other funds have you applied for? Also,
please describe the sequence of steps needed to implement your project and the
4-c
timeframe in which this will occur.
Neither program is new. Diamond Hill Station's after-school program began operation
in 1983. The Camp Expedition program began in 1983.
Other funding for the Diamond Hill Station programs that Camp Fire has applied for
include Teammates for Kids and Enterprise. We will also be submitting funding requests
to the Eddleman-McFarland Child Care Fund,the Long Foundation, Speedway
Children's Charities, and the Janus Foundation.
Please refer to the attached program activities timeframe for sequence of steps and
timeframe.
8. Briefly describe the specific expenditures planned for CCPD funding. You
MUST fully complete attached budget forms.
We are requesting total funding of$12,152.80 from the Fort Worth Crime Control and
Prevention District to help support the operation of the after-school and summer
programs at Diamond Hill Station. Please refer to the attached budget forms and budget
narrative for specific expenditure of requested funds.
9. If funds are awarded,will this program continue beyond the CCPD funding
period?
Yes. Camp Fire's Diamond Hill Station is located in an economically disadvantaged area
with much poverty and crime. Without the after-school and summer programs provided
by Camp Fire in this area,many working parents would have few,if any, options for the
care of their children during the after-school hours and throughout the summer. Both
Diamond Hill Station programs have active parents group that are highly supportive of
these programs. They value the safety and crime prevention education that these
programs offer their children and their community. Camp Fire is deeply committed to
providing quality programs at Diamond Hill Station and will continue to seek funding to
help support these programs.
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TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or if it is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must attach a copy of current license. Attachments should be
labeled Licensing.
INSURANCE REQIUREMENTS
The program shall agree to provide and maintain during the program period of performance
the following insurance coverage. A statement of concurrence with this requirement must be
submitted with your proposal.
Commercial General Liability(CGL)
Limit$1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non-Profit Organization Liability
May be called Directors&Officers Liability
Limit$1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors&officers,but committee members,volunteers,and the
organization itself for claims that do not involve bodily injury or property damage(these are covered under the
CGL policy)
COST INCURRED
All costs directly or indirectly related to preparation of a response to the RFQ or any oral
presentation required to supplement and/or clarify a RFQ which may be required by the City
shall be the sole responsibility of and shall be borne by Vendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and/or a dependent adult, regardless of how
long ago the incident occurred, and/or any violent crime within the past 10 years. Applicants
will be responsible for conducting background screening and for maintaining appropriate
records,which will be subject to review by the Police Department.
PROPOSAL EVALUATION PROCEDURE
Proposals deemed to be complete will be scored based on at least four factors. These include
the program scope and definition, the reasonableness of the budget,the qualifications of key
personnel, and the capacity of the organization to complete the project. If a proposal is being
considered for selection, the bidder will be asked to make a formal presentation to the selection
committee.
7
Terms and Conditions Response Page
Licensing
Diamond Hill Station is a Licensed Child Care Facility (See Attachment, `Licensing').
Insurance Requirements- Statement of Concurrence
Camp Fire USA First Texas Council has- and will maintain - the required
insurance coverage as stipulated in the Terms and Condition Page (see page 7).
Background Screening For Camp Fire USA First Texas Council Employees
Camp Fire USA First Texas Council performs criminal background checks on all
employees and volunteers prior to employment or assignment. Consent forms
are part of the application process. As a licensed Child Care Facility, Diamond
Hill Station staff members and volunteers undergo background checks through
the Department of Family and Protective Services. Affidavits are completed prior
to their employment. All national criminal background check searches, consent
forms, and affidavits are performed every two years for all employees and
volunteers.
As per Camp Fire policy no. 1.5 "...It is the policy of the Council not to employ
anyone who has been convicted of any felony criminal offense involving either(1)
dishonesty or breach of trust; (2) child abuse or neglect; (3) attempted or actual
bodily injury or property damage."
Proposal Evaluation Procedure
If considered for selection for this grant, Camp Fire USA First Texas Council
would be pleased to make a formal presentation to the selection committee.
7-A
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach documentation
of non-profit status.
Yes. See attached 501 (c) (3) letter.
2. How many board members does your organization have?
We have 29 board members.
3. How often does your board meet?
Camp Fire USA First Texas Council's board meets six(6)times per vear.
4. Who recruits board members?
Camp Fire USA First Texas Council has an independent nominating committee
composed of between four (4) and ten (10) people, the maiority of whom are not
current board members.
5. What portion of the board is elected annually?
Approximately one-third of the board is elected annually.
6. How long is a board term? How many consecutive terms may be served?
A board term is three (3) years. Two (2) consecutive terms may be served.
7. Please list the names and occupations of your board officers.
Board Member Occupation
Mr. H. Reece Pettigrew CFO, Jagee Holdings
Mr. Joel Sawyer Attorney, Bakutis, McCully& Sawyer
Mr. Jesus(Jay) Chapa Asst. Director, City of FW, Economic &
Community Development
Mr. George Parker Young Attorney, Haynes and Boone
Ms. Stephanie Brentlinger Community Volunteer
8. Please attach a copy of your board by-laws.
See attached copy of board by-laws
9. If any member of the board is related to another board member or an employee of
the non-profit corporation, please explain the relationship.
N/A. There is no member that fits this description on our board.
8
LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project.
FUNDING SOURCE AMOUNT
Program fees (paid by parents)
$40,807
Child Care Management Services 1,667 X 12 months=$20,004
Child and Adult Food Program 3,452 X 12 months=$41,424
United Way $ 36,384
Membership Dues $ 1,775
Total $ 140,394
TOTAL ESTIMATED CONTRIBUTIONS: $140,394
9
BUDGET SUMMARY
A. Personnel 4,340.80
B. Fringe 806.00
C. Travel
D. Equipment
E. Supplies 2,640.00
F. Contracts/Consultants
G. Other 4,166.00
TOTAL 12,152.80
A. Personnel
Name Position Rate of Pay x#of Hours Cost
Mecole Darden Center Director 12.00 X 212.50 2,550.00
Rosa Perez Teacher 1 8.75 X 67 586.25
TBF Teacher 2 7.85 X 67 525.95
TBF Teacher 3 7.80 X 67 522.60
TBF Teacher 4 7.80 X 20 156.00
TOTAL Personnel $4,340.80
B.Fringe Benefits
Name Position Description of Benefits Cost
See attached Budget Narrative
TOTAL Fringe Benefits $806.54
C.Travel
Purpose of Travel Location Item Cost
TOTAL Travel $ 0
10
D. Equipment
Item Cost per Item Quantity Cost
TOTAL Equipment $ 0
E. Supplies
Item Cost per Item Quantity Cost
Curriculum supplies (journals, shirts) $ 500.00
Copies .06 per copy 500 30.00
Consumables (paint, paper) @$3e. X 55 (children for 9 months) 1485.00
Software for computers $82.50e. X 6 programs 495.00
Parent meeting notebooks, etc@ $7e. X 40 parents 280.00
Parent meeting Snacks @$2e. X 40 parents 80.00
TOTAL Supplies $2,870.00
F. Contracts/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants $ 0
G.Other Costs
Item Cost per Item Quantity Cost
See TOTAL G. on attached bus increase due to higher gas/liability
TOTAL Other Costs ^^ ^^
c JI��
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
Personnel PAYRATE HOURS TOTAL
Mecole Darden 12 212.5 2550
Rosa Perez-Teacher 1 8.75 67 586.25
Teacher 2-TBA 7.85 67 525.95
Teacher 3-TBA 7.8 67 522.6
Teacher 4-TBA 7.8 20 156
TOTAL A 4340.8
Workers Comp•Unemployment-
Benefits Retirement-FICA-7.65% 1.5% 3.65%
Mecole Darden 204 195.08 38.25 93.08
Rosa Perez 46.9 44.85 8.79 21.4
Teacher 2 0 40.24 7.89 19.2
Teacher 3 0 39.98 7.84 19.07
Teacher 4 0 11.94 2.34 5.69
250.9 332.09 65.11 158.44
TOTAL B 806.54
Supplies Price Quantity Total
Copies 0.06 500 30
Parent Meeting (notebooks,etc.) 7 40 280
Parent Meeting Snacks 2 40 80
Curriculum Supplies (journals, shirts, ) 500
Consumables(paint, paper, markers 3 55 children 9 months 1485
Software for computers 6 82.5 495
TOTAL E 2870
Other Costs Price Quantity
Outdoor Education Class 40 65 children 2600
Lunch/Snacks 8 65 children,7 adults 576
Camp T-shirts 6 65 390
Transportation 1 600 600
TOTAL G 4166
GRAND TOTAL $ 12,183.34
12
400f
Camp Fire USA
FIRST TEXAS COUNCIL
2700 MEACHAM BLVD.
FOR WORTH,TEXAS 76137
817-831-2111
POSITION DESCRIPTION
POSITION: Vice President,Group Services
POSITION CLASSIFICATION: 8
RESPONSIBLE TO: President/CEO
POSITION LAST UPDATED: Nov.21,06
MINIMUM QUALIFICATIONS: education: degree in social work or related field
minimum of 3 years in program development and administration
minimum of 3 years of staff management experience
experience working with youth and their communities
appropriate computer skills
ability to make written and oral presentations
financial management
PREFERRED Degree in related field
QUALIFICATIONS: Experience working with"at-risk"youth and their community
Experience in program management
Experience in staff supervision and leadership
Experience with financial budgeting
ESSENTIAL POSITION Ability to create and implement successful program strategies to serve
FUNCTIONS: youth
Ability to provide effective leadership to key program staff
Ability to communicate effectively,through oral and written methods,to
both internal and external audiences the value of Group Services
RELATIONSHIPS: Direct supervision of Directors
Interaction with all Group Services staff
Regular interaction with Development/Marketing staff
Regular interaction with Finance staff regarding budgets
S:1Human ResourcesUob DescriptionslGroup Servicesyob description.DOC
Regular interaction with Prestdent/Ceo regarding development of
programs, budgets,and relevant Issues
Regular Interaction with all VPs regarding council business and events
Interaction with appropriate community agencies
Interaction with business staff regarding rentals,messaging,etc.
Interaction with janitorial staff regarding cleaning of offices
Periodic interaction with program participants and their families
ACCOUNTABILITY: This position is responsible for the quality,participation,and year
end financial results of the following programs:
• Child Development Center
• Diamond Hill Station and Camp Expedition
• Step-Up(CYD)
• MATCH
• FWAS programming
• After School Programs(Camp Fire)
• Connection
• Special Services
• Club Program
Key Area of Responsibility: Program Administration
Develop and administer an annual plan for the growth and evaluation of Group Services programs
Develop and implement quality control measures to ensure that programs accomplish defined objectives and
adhere to Camp Fire standards.
Perform regular on-site review/monitoring program implementation and delivery
Supervise the care,physical appearance and maintenance of Camp Fire facilities,office and property while in
use for Group Services
Responsible for achievement of Group Service program goals through professional staff and volunteers
Meet all reporting deadlines
Prepare and maintain accurate program and membership records
Ensure that effective,comprehensive marketing promotional plans are in place for each Group Service
Program
Maintain knowledge of current programming trends
Take responsibility for program implementation/management when necessary
S:\Human Resources\Job Descriptions\Group ServicesNob description.DOC
Key Area of Responsibility: Staff and Volunteer Development
Develop and implement staff and volunteer training modules to ensure optimum program effectiveness
Conduct performance appraisal planning sessions with paid Group Service staff
Ensure that each staff position has a work plan of objectives and action steps in place and that the plan is
implemented and adjusted as necessary to achieve results
Develop and implement a plan to generate volunteer involvement
Ensure parental involvement in Group Service programs
Ensure staff adherence to Council policies and procedures
Hire program Directors
Key Area of Responsibility: Budget Administration
Develop and administer the annual Group Service Program budget
Responsible for the financial security/stability of the Group Service division through monitoring,adjusting and
projecting income and expenses of programs
Ensure that monthly invoices for program reimbursements and grants are prepared
Key Area of Responsibility: Financial Development
Assess financial needs within the Group Service division,develop and implement a plan for funding programs
including: Fees,contributions,special events and youth fundraising
Assist in the research of city,state,and federal funding sources and that all appropriate RFPs for Group
Service programs are reviewed and achievable
Ensure that funds secured for programs are utilized properly
Key Area of Responsibility: General Responsibilities
Council Programs and Operations
Committee and Board of Directors
Community Relations
• Be knowledgeable and able to communicate the organization's program purpose and goals in the community
• Represent Camp Fire on appropriate community committees,groups and other agencies that facilitate delivery
of Group Service programs
Management Team and Program Vice President meetings
• Contribute to meeting discussions
• Represent the Group Service division by providing information concerning program needs and opportunities
S:1Human ResourceslJob DescriptionslGroup Servicesyob description.DOC
Key Area of Responsibility General Responsibilities
Council Programs and Ooerations
• Participate in the Council Strategic Planning process through development of personal and
departmental Annual Performance Appraisals/Work Plans.
• Maintain knowledge of all Council programs and operations.
• Provide assistance as needed concerning key areas of responsibility.
• Identify opportunities for donations and/or gifts in kind.
Community Relations
• Represent the Council as requested
SAHuman ResourcesWob Descriptions\Group Servicesyob description.DOC
Camp Fire USA
CAMP FIRE USA FIRST TEXAS COUNCIL
2700 MEACHAM BLVD.
FOR WORTH,TEXAS 76137
817-831-2111
POSITION DESCRIPTION
POSITION: Program Specialist III—DHS Director
POSITION CLASSIFICATION: 4
RESPONSIBLE TO: Program Coordinator,Program Manager
POSITION LAST UPDATED: December 21,2004
MINIMUM QUALIFICATIONS: • At least 21 years of age.
• High school diploma or equivalent required.
• Experience working with youth.
• Excellent organizational and communication skills.
• High moral character and integrity.
• Must have and maintain a good driving record;reliable personal
transportation required.
• Must pass criminal background check.
PREFERRED 0 College credit in child development,education,or related field.
QUALIFICATIONS: 0 CDA Certificate.Associate or Bachelors Degree in child
development,education or related field.
• Bilingual-Spanish
ESSENTIAL POSITION a Ability to manage and direct assigned Out of School Enrichment
FUNCTIONS: programs for youth and families at-risk.
• Ability to coordinate and provide a warm, nurturing,safe and loving
environment where social and self-concepts are enhanced,
independence encouraged and individuality respected.
Ability to train and supervise staff and volunteers.
• Ability to organize and maintain administrative systems. i
• Ability to work with other organizations and agencies.
• Ability to work with school age youth with maximum of 25 youth per
group.
• Good public relations.
• Ability to communicate with a diverse population.
• Ability to lift 40 pounds,repeatedly.
Key Area of Responsibility...... .. . .. .... . . .. . . . .. . . . .. ...... ..... ..Program Quality
Plan and coordinate with the Program Manager,monthly lesson plans based on a curriculum outline.
Implement Out of School and Self Reliance programs to youth.
Supervise participants and staff at all times.
Ensure and promote positive guidance.
I
Camp Fire USA
Maintain safe and healthy environment by adhering to Child Care Licensing Minimum standards.
Comply with all CCMS requirements,including Texas Rising Star accreditation.
Maintain participant and staff files.
Communicate in a timely manner with Program Manager,all behavior problems and incidents.
Provide Program Manager with list of necessary program and office supplies.
Assist with the set-up of activities for daily use.
Set-up for snack and lunch service.
Ensure that all program supplies and equipment are available, used properly and waste is minimized.
Supervise and assist with program events(Example:Field Trips,family events,performances for parents).
Administer evaluation pre and post-tests.
Review new enrollment paperwork of participants and ensure all information is complete.
Assist with USDA Food Program administration—attendance,forms,reporting requirements.
Assist with the preparation of menus—ensure USDA Food Program nutritional requirements are met.
Ensure staff timesheets are completed daily,accurately and given to the Program Manager in a timely
manner.
Ensure the accuracy of daily attendance and sign4nlsign-out sheets for children and parents.
Other assigned duties.
Key Area of Responsibility... .. .. . .... . . ..... . . ... . ...... .... ...... Financial Stability
Assist with bank deposits,weekly.
Collect and maintain program fees and all attendance-records.
Ensure weekly payments are up to date.
Ensure enrollment is at capacity—actively recruit participants,when necessary.
Assist in fundraising and family events(Example:candy sale,carnival).
Key Area of Responsibility. .... ... . . ... . . . ... .. ..........Staff Supervision and Support
Reports directly to the Program Manager.
Comply with all TDPFS and CCMS requirements
• Ensure staff are trained in TDPFS Child Care Licensing and CCMS requirements.
• Ensure appropriate/quality curriculum is delivered.
Supervise staff
• Provide orientation to program staff.
• Guide staff in goat setting,curriculum development and implementation.
• Schedule staff and hours of operation.
• Implement Council Human Resource policies and procedures within the program.
I r�
Camp Fire USA
• Ensure staff adherence to TDPFS,CCMS and Council policies and procedures.
• Supervise Field Trips.
Provide ongoing support for staff
• Evaluate and provide on-going training for staff.
• Ensure that staff has a full understanding of all job duties.
• Ensure staff has necessary supplies for daily programming.
Aftend trainings and monthly staff meetings.
Maintain good working relationships with FWISD Principals and school staff,TDPFS and CCMS monitoring
staff,and Camp Fire USA supervisors and co-workers.
Key Area of Responsibility...... .. . ...... . .......... .. . .. Facility Nehicle Maintenance
Monitor and maintain orderly appearance of the facility and vehicles at all times inside and out.
Maintain facility and vehicle repairs.
Report all maintenance and repair needs for facility,vehicles and equipment to Program Manager.
Key Area of Responsibility. ... ... . .. . . .. . .. . . . ..... Marketing/Community Development
Maintain communication with parents or guardians concerning youth participating in Camp Fire's program.
Ensure program is operating at capacity—recruit new participants when necessary.
Key Area of Responsibility.......................... . .. . . . ... .General Responsibilities
Council Programs and Operations
Support Council wide specific programs as assigned.
Committees and Board of Directors
Support and implement Council goals as assigned.
Community Relations
• Be knowledgeable and able to communicate the organizations'program purpose and goals in the
community.
8401 TRACE RIDGE PARKWAY • FT. WORTH, TX 76137
PHONE 817-919-8714 • E-MAIL: BANNREID®YAHOO.COM
BARBARA A . REID
EDUCATION
1984-1987 University of Nebraska Lincoln,NE
B.S., Reproduetive Health
• Dean's List
1997-2000 University of Missouri,Kansas City Kansas City,MO
M.A.,Early Childhood Curriculum and Instruction
■ 3.98 GPA
PROFESSIONAL EXPERIENCE
2001-current Camp Fire USA Ft.Worth,TX
Vice President, Group Services
■ Manages the Group Services Division that includes child care, club
programming, after school child care, truancy programming and
mentoring to children with incarcerated parents
■ Previously held positions of Early Childhood Trainer and Center
Director at Camp Fire USA.
1998-2001 Johnson County Child Care Assoc. Overland Park,KS
Infant/Toddler Specialist
■ Managed the Infant/Toddler Project
■ Presenter for KC Brain Child
■ Served on local boards such as Head Start, Healthy Families,
T.E.A.C.H.,Smart Start and Professional Development
■ CDA Regional Advisor
■ NAEYC Accreditation validator
■ Training specialist
1998-2001 Johnson County Community College Overland Park,KS
Adjunct Professor
■ Instructor for Infant and Toddler Education and Care
■ Instructor for Foundations of Early Child Care Education
1996-1998 Hillcrest Christian Overland Park,KS
Child Development Center
Director
■ Responsible for the complete operation of the child care center
■ 26 employees,106 children,eight classrooms
1991-1996 Johnson County Community College Overland Park,KS
The Children's Center
Lead Teacher
■ Responsible for the complete operation of a toddler classroom
1988-1989 Kindercare Learning Center Lincoln,NE
Director
■ Responsible for the operation of the child care center
■ 18 employees,80 children,7 classrooms
QUALIFICATIONS
➢ West Ed trained in all four modules
➢ Trained by Thelma Harms in the ITERS and FDCRS assessment scales
➢ CDA Regional Advisor/Trainer and Health Consultant(Kansas)
➢ Extended training in lead exposure,brain development,baby sign language,
SIDS,Shaken Baby and child abuse and infant/toddler mental health issues
➢ CDA trainer for Early Head Start
➢ Infant/Toddler Specialist in Kansas
➢ Written articles for Kansas Early Education publications
➢ Experience serving on non-profit boards
➢ Competent using Word,Excel,and Power Point
➢ 20 plus years experience as a training specialist with a primary focus on
infant/toddler education and literacy
➢ Experience as a college professor at both the university and community
college level (Infant/Toddler Education and Care, Introduction to Early
Childhood,and Preschool Curriculum)
➢ Trained on Touchpomts
➢ Experience designing,building and equipping a child care center
➢ Board Member Ft. Worth Area Association for the Education of Young
Children(NAEYC)
➢ Member and accreditation validator for NAEYC
➢ Member Texas Association for Infant Mental Health, serve on the
professional education committee
➢ Have experience training at NAEYC and NAFCC national conferences
➢ Texas Health Care Consultant
➢ Community Coordinator for Adults and Children Together Against
Violence(ACT)
MECOLE DARDEN
EDUCATION
■ 1991 Graduated Trimble Technical High School
■ 1992 Coursework TCC,Child Development
■ 2006 Completed Early Childhood Institute Course
■ 2006-2007 Working on Child Development Associate Credential
PROFESSIONAL EXPERIENCE
1997-current Camp Fire USA Ft.Worth,TX
Center Director,Diamond Hill Station
■ Responsible for the programmatic and fiscal operation of the after
school program September through May serving 60 children
■ Responsible for the programmatic and fiscal operation of Camp
Expedition(summer camp)serving 80 children June through August
■ Previously held a teaching position at this same facility
QUALIFICATIONS
❑ Will complete a Child Development Credential(CDA)in 2007
❑ Consistently has completed more than the required 20 hours of Early Childhood
training each year
❑ Has consistently built enrollment at Camp Fire Diamond Hill Station after school and
summer programs
❑ Helped oversee the building of the new playground and the securing of four new
computers and software for Diamond Hill Station
❑ Knowledgeable in grant management for the Child and Adult Food Program,Child Care
Management Services,and Community Youth Development projects
❑ Oversees a staff of four to eight teachers
❑ Works with up to 85 children and their families to ensure seamless delivery of child care
services
❑ Knowledgeable in Texas Child Care Licensing and Texas Health Department regulations
❑ Completed Early Childhood Management course
CAMP FIRE USA FIRST TEXAS COUNCIL
BYLAWS
As amended January 28,2002
ARTICLE I
NAME
Section 1. Name.
The name of this organization is Camp Fire USA First Texas Council and is incorporated in the State of
Texas.
ARTICLE II
PURPOSE/FUNDAMENTAL PRINCIPLES
Section 1. Purpose.
The sole purpose of this corporation shall be to serve as a chartered council of Camp Fire USA,to provide
the Camp Fire USA program throughout its jurisdiction in fulfillment of the purpose of Camp Fire USA,
which is:
To provide, through a program of informal education, opportunities for youth to realize their
potential and to function effectively as caring, self-directed individuals responsible to themselves
and to others; and, as an organization, to seek to improve those conditions in society which affect
youth.
To achieve this purpose,Camp Fire USA,working with individuals,communities, and society as a
whole, shall encourage the development and preservation of spiritual and ethical values; the
realization of the dignity and worth of each individual; the elimination of human barriers based
upon assumptions which prejudge individuals;the practice of responsible citizenship exemplifying
the highest standards of a free and democratic society; the wise use of human and natural
resources; and shall provide experiences which stimulate curiosity and learning; provide renewal
and adventure;develop sensitivity skills in human relationships, initiative, self-reliance, a positive
self-image and responsible attitudes; encourage an .understanding and appreciation of the
environment, the development of skills in outdoor living, the search for and maintenance of
optimum health.
Section 2. Fundamental Principles.
a. The council shall maintain a policy of openness to all without regard to race, creed, sex, economic
status,national origin-or disability.
b. The council program shall respond to the diverse needs and interests of youth up to twenty-one
(21) years of age from the many social and economic environments throughout its chartered
territory.
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ARTICLE III
JURISDICTIONIACCOUNTABILITY
Section 1. Jurisdiction.
a. The territory under jurisdiction of the council is as granted by Camp Fire USA.
b. Changes in the council's jurisdiction shall be negotiated by the council's board of directors with
Camp Fire USA.
Section 2. Accountability.
The council shall at all times fulfill its obligations as a member of Camp Fire USA,including meeting the
requirements, complying with the policies,paying prescribed fees and maintaining the standards of Camp
Fire USA,and through the board of directors,shall be accountable to the Board of Directors of Camp Fire
USA, for the conduct of the affairs of the council and adherence to the conditions of the charter granted
by Camp Fire USA.
ARTICLE IV
MEMBERS
Section 1. Members.
a. Membership in Camp Fire USA First Texas Council shall be open to all youth and adults.
b. The members of Camp Fire USA First Texas Council shall be all persons participating in Camp
Fire USA programs, persons involved in delivering such programs, administrative volunteers and
members-at-large.
C. Upon becoming members of the council,individuals become affiliates of Camp Fire USA.
d. The board of directors may establish categories of members, dues and privileges for members
providing they are not in conflict with these bylaws or the bylaws, policies, requirements and
standards of Camp Fire USA.
e. Termination of Membership
The board of directors, by a two-thirds (2/3) vote, may terminate or withhold membership with or
without cause provided that proper notice is given and that the member is so notified.
Section 2. Voting Members.
a. The voting members of Camp Fire USA First Texas Council shall be the officers and directors of
the board and members who are twenty-one(21)years of age and over.
b. The board of directors shall establish dues, privileges_ and obligations for voting members
providing they are not in conflict with these bylaws and the bylaws, policies, requirements and
standards of Camp Fire USA.
C. The board of directors, by a two-thirds (2/3) vote, may terminate or withhold voting merrrbership
with or without cause provided that proper notice is given and the member is so notified.
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Section 3. Honorary Members.
a. The board of directors may bestow honorary membership by a three-quarters(314)vote at a regular
or special meeting. Honorary membership continues for life unless rescinded.
b. Honorary members shall not be considered voting members of the council unless they meet the
qualifications to become voting members.
ARTICLE V
OFFICERS
Section 1. Officers.
The officers of this council shall be the Chairman of the Board of Directors, Vice-Chairman for
Administration, Vice-Chairman for Financial Development, Vice-Chairman for Planning, Secretary, and
Treasurer. All officers shall be members of the Board of Directors.
Section 2. Election of Officers.
a. The officers shall be elected at the annual council meeting for a term of one year. Nomination may
be made by the nominating committee and additional nominations shall be received from the floor,
provided that the consent of the nominee has been secured in writing.
b. Officers shall assume office upon election, and shall hold office for the term of one year, or until
their respective successors have been elected. No officer shall serve in the same office for more
than three(3)consecutive terms.
C. Vacancies occurring during the year shall be filled upon recommendation of the Nominating
Committee by a majority vote of the board of directors for the unexpired portion of the term.
Section 3. Duties of the Officers.
a. Chairman. The Chairman of the Board of Directors shall be the principal executive officer of the
corporation and shall in general supervise and control all of the business and affairs of the
corporation. He/she may sign, with the Secretary or any other proper officer of the corporation
authorized by the board of directors, any deeds, mortgages, bonds, contracts or other instruments
which the board of directors have authorized to be executed,except in cases where the signing and
execution thereof shall be expressly delegated by the board of directors or by these Bylaws or by
statute to some other officer or agent of the corporation; and in general he/she shall perform all
duties incident to the office of Chairman and such other duties as may be prescribed by the board
of directors from time to time including appointing of chairmen of standing and other committees
with the approval of the board with the exception of the chairman of the nominating committee.
b. Vice-Chairman for Administration/Policy, In the absence of the Chairman or in the event of
his/her inability or refusal to act, the Vice-Chairman for Administration/Policy shall perform the
duties of the Chairman, and when so acting, shall have all the powers of and be subject to all the
restrictions upon the Chairman, He/she shall assist the Chairman in his/her administrative duties
and oversee the establishment and review of Council policies.
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C. Vice-Chairman for Financial Development. The Vice-Chairman for Financial Development shall
oversee all financial development and fundraising of the Council and report to the board of
directors concerning these activities.
d. Vice-Chairman for Planning/Evaluation. The Vice-Chairman for Planning/Evaluation shall
oversee the planning process for the Council and report results of approved goals and objectives to
the board of directors.
e. Secretary. The Secretary shall keep the minutes of the meetings of the members, and of the board
of directors in one or more books provided for that purpose; see that all notices are duly given in
accordance with the provisions of these Bylaws or as required by law; be custodian of the corporate
records and of the seal of the corporation and see that the seal of the corporation is affixed to all
documents, the execution of which on behalf of the corporation under its seal is hereby duly
authorized;keep a register of the post office address of each director which shall be furnished to the
Secretary by such directors;and in general perform all duties incident to the office of Secretary and
such other duties as from.time to time may be assigned to him by the board of directors.
f. Treasurer. If required by the board of directors, the Treasurer shall give a bond for the faithful
discharge of his/her duties in such sum and with such surety or sureties as the board of directors
shall determine. He/she shall have charge and custody of and be responsible for all funds and
securities of the corporation; receive and give receipts for moneys due and payable to the
corporation from any source whatsoever, and deposit all such moneys in the name of the
corporation in such banks,trust companies or other depositories as shall be selected by the board of
directors, render a report of the council finances at each meeting of the board of directors, and in
general perform all the duties incident to the office of Treasurer and such other duties as from time
to time may be assigned to him/her by the board of directors. The Treasurer may delegate these
detailed duties of bookkeeping, records, reports and filing to the council accounting staff. An
annual audit shall be prepared by a qualified person and presented to the members at the annual
meeting.
ARTICLE VI
NOMINATIONS AND ELECTIONS
Section 1. Nominating Committee.
a. The nominating committee is a standing committee consisting of a chairman and not less than four
(4) nor.more than ten (10) members who shall be elected by a majority of the members of the
Council at the annual meeting. The term of office shall be one year. No member may serve for
more than three(3)consecutive terms.
b. The majority of the committee members shall be non-board members, and the remainder of the
committee members shall be current board members.
C. The committee shall prepare a single slate of board members and officers for the annual council
meeting. It shall also prepare a single slate of members and chairman of the nominating committee
for election at the annual meeting.
d. The nominating committee shall recommend to the board of directors, successors to fill vacancies
occurring during the year in any officer,board or nominating committee position.
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Section 2. Elections.
a. Where there is only one nominee for an office,a voice vote shall be in order.
b. In all elections the privilege of nominating from the floor shall be allowed provided the consent of
the nominee has been secured in writing.
ARTICLE VII
COUNCIL MEETINGS
Section 1. Time.
The annual meeting of the council shall be held at such place and time as shall be determined by the board
of directors,preferably during January.
Section 2. Purpose.
a. The purpose of the annual meeting shall be:
1. To elect officers,members of the board of directors and nominating committee.
2. To amend bylaws and articles of incorporation.
3. To adopt resolutions which guide the board in its administration of the council.
4. To receive reports of the officers and board of directors.
5. To consider such other business as may come before the meeting.
b. The agenda shall be prepared by the board of directors. This provision shall not preclude
introduction of other business from the floor,provided that previous notice is not required.
Section 3. Special Meetings.
Special meetings may be called by the Chairman of the Board of Directors or by ten(10) members of the
board of directors,or on written request of one-fifth(1/5)of the total number of voting members.
Section 4. Notice of Meetings.
Written notice of the annual meeting and any special meetings shall be mailed to all council members at
their last known address at least five(5)days in advance of the annual meeting and at least three(3)days
in advance of special meetings: Such notice,in either event,shall state the'time and place of the meeting
to be held,and shall include all items requiring previous notice.
Section S. Quorum.
At any council meeting,annual or special, one percent(1%)of the council adult members shall constitute
a quorum. Unless otherwise provided therein,when a quorum is present at any meeting a majority vote of
the council members present shall decide any business brought befote such meeting.
ARTICLE VIII
BOARD OF DIRECTORS
Section 1. Composition,
a. The board of directors shall be composed of not less than twenty-one(21)nor more than forty-five
(45)elected or appointed members.
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b. The board of directors shall be elected by the council at the annual council meeting. The directors
need not be members of the council at the time of their election or appointment to vacancies, but
shall become members of the council after election or appointment to the board and payment of
membership dues.
Section 2. Term of Office.
a. The term of office for directors shall be three(3) years. No member of the board shall serve for
more than two (2) consecutive three (3) year terms, except the Chairman or Administrative Vice-
Chairman, who may serve up to an additional six (6) years, but no more than three (3) years in
either office.Persons elected to fill vacancies of unexpired terms,where such unexpired terms have
two (2) or more years remaining, shall be deemed to have served a full term for purposes of this
section. After being off the board a year,a person may be reelected to the board.
b. Insofar as possible, the board shall be divided into three(3)equal group of directors with three (3)
year terms each staggered so that the terms of approximately one-third (1/3) of the members of the
board shall expire each year.
Section 3. Filling Vacancies.
Vacancies occurring during the year in any officer, board, or nominating committee position shall be
filled by the board of directors for the unexpired portion of the term, in consultation with the nominating
committee.
Section 4. Board Meetings.
The board of directors shall have no less than ten(10)regular monthly meetings. The Chairman may call
special meetings of the board, or they may be called upon the written request of not less than one-fifth
(1/5) of the total number of board members, provided three days written notice has been given. At any
meeting of the board,regular or special, one third (1/3) of the board members shall constitute a quorum.
Unless otherwise provided herein, when a quorum is present at any meeting a majority vote of the board
members present shall decide any business brought before such meeting.
Section 5. Powers of the Board.
a. The management of the council is vested in the board which shall exercise all powers of the'
corporation except those specifically reserved to the council.
b. The board of directors shall determine the policies of the council and shall act for the council
between council meetings,except that the board may not amend these Bylaws.
C. The board of directors shall implement the policies of the council in accordance with the policies
of Camp Fire USA,as defined in the National Corporate Doctiments.
d. The board of directors shall employ the President in accordance with the council's policies and the
national policies of Camp Fire USA.
Section 6. Accountability.
a. The board of directors shall be accountable to the council for the management and operation of the
council.
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b. The board of directors, by a two-thirds (2/3) vote of its total membership, shall have the authority
to remove from office any officer or other member of the board with or without cause.
ARTICLE IX
EXECUTIVE COMMITTEE
Section 1. Creation.
There shall be an executive committee composed of the officers of the council and such other additional
directors as may be designated from time to time by resolution of the board of directors. The board of
directors shall delegate such authority as it deems advisable to the executive committee. The designation
of such executive conunittee, and the delegation of the authority hereinabove granted,shall not operate to
relieve the board of directors, or any member thereof; of any responsibility imposed upon it or them by
law. No member of the executive committee shall continue to be a member thereof after they cease to be
a director of the corporation. The board of directors shall have the power at any time to increase or
decrease the number of members of the executive committee, to fill vacancies thereon, to change any
member thereof,and to change the functions or terminate the existence thereof.
Section 2. Authority.
During the intervals between meetings of the board of directors, the executive committee, to the extent
provided in a resolution adopted by a majority shall have and may exercise all of the authority of the
board of directors in the business and affairs of the corporation, except where action of the board of
directors is specified by the Texas Non-Profit Corporation Act or applicable law, but the designation of
such committee and the delegation thereto of authority shall not operate to relieve the board of directors
or any member thereof of any responsibility imposed upon it or them. It is specifically provided that the
executive committee shall not have the authority to elect officers,amend these Bylaws,rescind or modify
any action theretofore taken by the board of directors, adopt any resolution outside of the ordinary course
of business, or dissolve the corporation. The executive committee may, from time to time,formulate and
recommend to the board of directors for approval, general policies regarding the management and
business affairs of the corporation. Complete minutes.of all meetings of the executive committee shall be
kept by the Secretary of such committee and shall be available at all times for inspection by any member
of the board of directors.
Section 3. Procedure.
The Chairman of the Board of Directors shall, if present, act as chairman at all meetings of the executive
committee, and the Secretary of the council shall serve as Secretary of the meeting. In case of the
absence from any meeting of the executive committee of the chairman of the executive committee, the
executive committee shall appoint a chairman of the executive committee for the meeting. Regular
meetings of the executive committee, of which no notice shall be necessary, shall be held on such days
and at such places as shall be fixed by resolution adopted by a majority of the executive committee.
Special meetings of the executive committee shall be called at the request of any member of the executive
committee, and shall be held upon written or verbal notice two days prior to the meeting. Notice of any
special meeting of the executive committee may be waived in writing,signed by the member or members
entitled to such notice, whether before or after the time stated therein, and shall be equivalent to the
giving of such notice. Attendance of any member of the executive committee at a special meeting shall
constitute a waiver of notice of such special meeting. The executive committee may hold its meeting
within or without the State of Texas,as it may from time to time,by resolution,determine. A majority of
the executive committee, from time to time, shall be necessary to constitute a quorum for the transaction
of any business, and the act of a majority of the members present at a meeting at which a quorum is
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present shall be the act of the executive committee. Members of the executive committee shall act only
as a committee,and the individual members shall have no power as such.
ARTICLE X
STANDING COMMITTEES
Section 1. Standing Committees of the Board.
In addition to the nominating committee, the Board of Directors shall establish and determine the
functions of such other standing committees as it deems necessary, to assist the board in carrying out its
functions. The Chairman of the Board of Directors, with the advice and approval of the Board of
Directors, shall appoint annually from the membership of the Board of Directors a chairman for each of
the following standing committees:
1. Finance
2. Financial Development
• 3. Council Awards
Section 2. Tenure
Chairmen and members of standing committees shall be appointed for a one (1) year term, and shall be
eligible for reappointment for two(2)more terms.
Section 3. Selection.
Members of standing committees shall be appointed by the chairman of each of the committees in
consultation with the Chairman of the Board of Directors and the President. Such persons may be chosen
from the council membership or from the community at large. Upon acceptance of committee assignment
and payment of membership dues, they shall become members of the council. Names of committee
members shall be announced to the board as soon as practical following their appointment. The
Chairman of the Board of Directors shall be an ex-officio,non-voting, member of all committees except
the nominating committee.
Section 4. Accountability.
The chairmen of the standing committees shall report to the board of directors as requested and shall be
accountable to the board of directors through the Chairman of the Board of Directors.
ARTICLE XI
PRESIDENT
Section 1. Employment.
a. The board of directors by a vote of two-thirds(213)of the entire board shall be responsible for the
employment of a President.
b. The board of directors by a vote of two-thirds (213) of the entire board shall have the authority to
release the President, provided that previous notice has been given to the entire board and the
President.
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Section 2. Responsibilities/Accountability
a. The President shall be responsible for the delivery of program services in accordance with the
policies,requirements and standards of Camp Fire USA.
b. The President shall administer the work of the council as delegated by the board.
C. The President shall have the responsibility for the selection, appointment and release of staff.
d. The President shall be accountable to the board through Chairman of the Board of Directors.
ARTICLE XII
GEOGRAPHIC SUBDIVISIONS
Section 1. Service Areas.
The jurisdictional area of the council shall be divided into Service Areas for the purpose of administration
and delivery of council program services.
Plans and policies formulated and approved by the board of directors shall be carried out through the
various Service Areas.
ARTICLE XIII
PARTICIPATION IN BUSINESS
Section 1. Authority.
The council shall be entitled to delegates and alternates to annual and special meetings of Camp Fire USA
as defined in the bylaws of Camp Fire USA.
Section 2. Resolutions
Resolutions shall be submitted in accordance with the bylaws of Camp Fire USA.
ARTICLE XIV
FINANCE/FISCAL YEAR
Section 1. Fiscal Responsibility.
It shall be the responsibility of this council to secure the funds necessary to finance its work in accordance
with the policies of Camp Fire USA.
Section 2. Fund Raising.
There shall be no financial drives or group money-raising projects conducted within the council, except
with the consent of the board of directors which consent may be delegated by the board to the finance
committee or the staff.
Section 3. Title to Property.
Camp Fire USA First Texas Council shall hold title to all Camp Fire USA property within its jurisdiction
with complete authority for disposal of property.
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Section 4. Distribution on Dissolution.
In the event that this council disbands or its charter is withdrawn, after all outstanding bills have been
paid, all property, both real and personal, shall be turned over to Camp Fire USA, to be held in trust
pending the re-organization of the council or the development of other organizational plans for Camp Fire
USA in the geographic area formerly served by the council,-provided, however, that Camp Fire USA, is
qualified by the Internal Revenue Service as a 501(c)(3)organization. In the event that Camp Fire USA is
not a 501(c)(3) organization, then such properties shall be distributed to such qualified 501(c)(3)
organization as the board of directors selects.
Section 5. Fiscal year.
The fiscal year of this council shall be from January 1 through December 31.
ARTICLE XV
PARLIAMENTARY AUTHORITY
Section 1. Robert's Rules.
Robert's Rules of Order Newly Revised shall govern the council in all cases to which they are not
inconsistent with these bylaws or special rules of order the council may adopt.
ARTICLE XVI
AMENDMENTS
Section 1. Amendments.
The council shall have the power to make, amend,revise,or repeal these Bylaws by a majority vote of all
the members present at any annual or special meeting, provided notice of intention to make such changes
at said meeting shall have been previously given.to the voting members, and may be made without such
notice by a two-third(2/3)vote of all voting members present at such meeting.
Section 2. Revision.
The board of directors may order and prepare a revision of these bylaws. The-requirements for notice and
adoption of a revised set of bylaws shall be the same as in the case'of an amendment.
Section 3. Submitting an Amendment.
The board may submit amendments to the council and any voting member may submit an amendment,
signed by at least ten (10) other voting members which proposed amendment must be submitted to the
board at least three(3)months before the next council meeting. Such amendments must appear with any
other proposed amendments by the board.
ARTICLE XVII
DISSOLUTION
Section 1. Dissolution.
This council may be dissolved by a two-thirds(2/3)vote of the voting members at a duly called regular or
special meeting of the council. Ninety (90)days prior notice shall be required, and this notice shall also
be transmitted to the secretary of Camp Fire USA.
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In the event that the council no longer holds a charter from Camp Fire USA,the Board of Directors,or the
remaining voting members are authorized to dissolve the corporation.
In the event of the dissolution or final liquidation of the corporation; after all liabilities and obligations of
the corporation have been paid, satisfied and discharged, or adequate provision made therefore, all
remaining property and assets of the corporation shall be distributed,conveyed, assigned or transferred to
another Camp Fire USA council that is acquiring the jurisdiction or such remaining assets shall be
transferred to Camp Fire USA to administer according to the bylaws of Camp Fire USA.
ARTICLE XVIII
INDEMNITY
Section 1. Indemnity.
The council shall indemnify any officer, director, committee member, or employee from any liability
accruing to them, including the furnishing of legal representation, any judgments and payments of fines
or sums in settlement resulting from any claim made against them for any act in their capacity as an
officer, director, committee member, member, volunteer or employee of the council other than acts
committed by them in bad faith or through fraud or conduct constituting gross negligence or willful
misconduct.
Section 2. Limitation of Liability.
No director of the corporation shall be personally liable to the corporation for monetary damages for an
act or omission in the director's capacity as a director, except that this paragraph does not eliminate or
limit the liability of a director for(1) a breach of a directors duty of loyalty to the corporation,(2) an act
or omission not in good faith or that involves intentional misconduct or a knowing violation of the law,
(3) a transaction from which a director received an improper benefit, whether or-not the benefit resulted
from an action taken within the scope of the director's office,(4)an act or omission for which the liability
of a director is expressly provided for by statute, or(5) an act related to an unlawful stock repurchase or
payment of a dividend. Neither the amendment nor repeal of this paragraph shall eliminate or reduce the
effect of this paragraph in respect of any matter occurring, or any cause of action, suit, or claim that, but
for this paragraph, would accrue or arise, prior to such amendment or repeal. If the Texas Non-Profit
Corporation Act or the Texas Miscellaneous Corporation Laws Act are hereinafter amended to authorize
corporate action further eliminating or limiting the personal liability of directors, then the liability of a
director of the corporation shall be eliminated or limited to the fullest extent permitted by the Texas Non
Profit Corporation Act or the Texas Miscellaneous Corporation Laws Act, as so amended from time to
time.
CERTIFICATION OF BYLAWS _
These bylaws were revised by members of the Camp Fire USA First Texas Council at a duly called
meeting on January 28,2002 with a quorum present as prescribed by'bylaws.
The minutes of this meeting are on file in the council office.
Chairman of the Board of Direct s
Secretary
�t
CAMP FIRE USA FIRST TEXAS COUNCIL AND AFFILIATE
NOTES TO COMBINED FINANCIAL STATEMENTS
NOTE I I. RESTRICTIONS ON ASSETS
Temporarily restricted net assets at December 31, 2005 and 2004, relate to funds contributed to the
Council and restricted for future program service expenses and funds restricted to investment in
property and equipment as follows:
2005 2004
Program service expenses $ 140,974 $ 67,875
Investment in property and equipment 87,306 97,670
$ 228,280 $ 165,545
Permanently restricted net assets consist of endowment fund investments to be held indefinitely, the
income from which is generally expendable to support program services of the Council (see Note 10).
NOTE 12, OTHER REVENUE
Included in other revenue for the year ended December 31, 2005, is a lease bonus of$184,000. Such
amount was received in exchange for mineral drilling rights on mineral interests owned by the
Council.
NOTE 13. EMPLOYEE BENEFIT PLAN
The Council has established for its employees a defined contribution plan which covers substantially
all permanent employees after they have met certain eligibility requirements. Contributions to the
plan by the Council are based upon 7% of qualified employee compensation as established and
approved by the Board. Contributions to the plan were$112,484 in 2005 and$129,905 in 2004.
NOTE 14. CONTINGENCY
The Council receives a substantial amount of its support from federal and state government grants.
These grants require fulfillment of certain conditions as set forth in the grant document. Failure to
fulfill the conditions could result in the return of funds to grantors. In the opinion of management,
the Council is in compliance with the terms of the grants.
NOTE 15. ECONOMIC DEPENDENCY
The Council received support of approximately $510,000 and $483,000 for 2005 and 2004,
respectively (11% and 10% of total revenue, respectively) from grants passed through the United
States Department of Agriculture. Grants receivable totaling approximately $44,000 and $41,000 at
December 31, 2005 and December 31, 2004, respectively, are due from government agencies passed
through the United States Department of Agriculture.
12
CAMP FIRE USA FIRST TEXAS COUNCIL
AND AFFILIATE
AUDITED COMBINED FINANCIAL STATEMENTS
Year Ended December 31, 2005
FACLIENT103050Vt EPO RTS\05rjutmt.doc
RYLANDER,CLAY&OPITZ,LLP
R O CERTIFIED PUBLIC ACCOUNTANTS
Smart Solutions.Real Results.
INDEPENDENT AUDITOR'S REPORT
The Board of Directors of Camp Fire
USA First Texas Council and the
Board of Directors of Camp Fire USA
First Texas Council Foundation
Fort Worth,Texas
We have audited the accompanying combined statements of financial position of Camp Fire USA First
Texas Council and Affiliate as of December 31, 2005, and the related combined statements of
activities, cash flows, and functional expenses for the year then ended. These financial statements are
the responsibility of the Council's management. Our responsibility is to express an opinion on these
financial statements based on our audit. The prior-year summarized comparative information has
been derived from the Council's and Affiliate's 2004 combined financial statements and, in our report
dated April 20, 2005, we expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall
financial statement presentation. We believe that our audit provides a reasonable basis for our
opinion.
In our opinion, the combined financial statements referred to above present fairly, in all material
respects, the financial position of Camp Fire USA First Texas Council and Affiliate as of December
31, 2005, and the changes in their net assets and their cash flows for the year then ended in
conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated June 23, 2006,
on our consideration of the Council's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on the
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards and should be considered in assessing
the results of our audit.
4e",
June 23, 2006
1
3200 Riiverfront Drive,Suite 200 I Fort Worth,Texas 76107-6585 An Independently Owned Member
PHONE:81Z332.2301 METRO:817.429.9531 FAx:817.338.4608 I www.rcosoiLT6ons.corn of the RSM McGladrey Network
CAMP FIRE USA FIRST TEXAS COUNCIL AND AFFILIATE
COMBINED STATEMENTS OF FINANCIAL POSITION
December 31,2005,with Comparative Total for 2004
Camp Fire USA
Camp Fire USA First Texas
First Texas Council Combined Total
Council Foundation 2005 2004
ASSETS
Cash and cash equivalents $ 192,249 $ 2,630 $ 194,879 $ 92,888
Accounts receivable 247,552 - 247,552 244,243
Contributions receivable 10,000 - 10,000 50,000
Account receivable(payable) -affiliate 3,337 (3,337) - -
Inventory of merchandise
held for resale 39,464 - 39,464 36,301
Prepaid expenses 77,255 - 77,255 97,811
Note receivable(payable) -affiliate (40,000) 40,000 - -
Assets restricted to investment
in property and equipment 87,306 - 87,306 97,670
Property and equipment 4,208,427 - 4,208,427 4,362,243
Investments - 1,414,755 1,414,755 1,380,680
Total assets $ 4,825,590 $ 1,454,048_ $ 6,279,638 $ 6,361,836
LIABILrMS AND NET ASSETS
Liabilities
Note payable-line of credit $ 51,669 $ - $ 51,669 $ 170,000
Note payable 20,833 - 20,833 37,500
Accounts payable 103,616 - 103,616 113,973
Accrued liabilities 117,971 - 117,971 126,354
Deferred income 61,817 - 61,817 64,148
Total liabilities 355,906 - 355,906 511,975
Net Assets
Unrestricted
Undesignated 3,992,687 - 3,992,687 4,111,234
Designated 248,717 81,761 330,478 211,833
4,241,404 81,761 4,323,165 4,323,067
Temporarily restricted 228,280 - 228,280 165,545
Permanently restricted - 1,372,287 1,372,287 1,361,249
Total net assets 4,469,684 1,454,048 5,923,732 5,849,861
Total liabilities and
net assets $ 4,825,590 $ 1,454,048 $ 6,279,638 $ 6,361,836
See notes to combined financial statements.
2
Camp Fire USA
First Texas Council Foundation
Permanently Combined Total
Unrestricted Restricted Total 2005 2004
$ - $ - $ $ 435,272 $ 221,863
827,288 1,094,337
- 746,263 762,897
260,369 271,424
1,660,736 1,701,572
154,508 134,768
112,014 131,977
26,277 36,417
63,622 92,793
63,205 11,038 74,243 74,243 16,078
35,018 - 35,018 46,509 38,894
- - - 363,984 191,117
(83,7001 - (83,700) - -
14,523 11,038 25,561 4,771,085 4,694,137
- - - 244,407 253,266
573,231 522,386
778,300 816,216
2,267,167 2,663,982
3,863,105 4,255,850
11,698 - 11,698 599,341 595,849
- 234,768 313,953
11,698 - 11,698 834,109 909,802
11,698 - 11,698 4,697,214 5,165,652
2,825 11,038 13,863 73,871 (471,515)
78,936 1,361,249_ 1,440,185 5,849,861 6,321,376
$ 81,761 $ 1,372,287 $ 1,454,048 $ 5,923,732 $ 5,849,861
4
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CAMP FIRE USA FIRST TEXAS COUNCIL AND AFFILIATE
NOTES TO COMBINED FINANCIAL STATEMENTS
NOTE 1. NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING
POLICIES (Continued)
Investments
Investments are stated at fair value. Realized and unrealized gains and losses are reflected in the
combined statement of activities. The calculation of realized gains and losses on investment sales are
based upon the weighted average cost of such investments.
Program Service Fees
Program service fees are recognized as revenue when received.
Recognition of Donor Restrictions
Support that is restricted by the donor is reported as an increase in unrestricted net assets if the
restriction expires in the reporting period in which the support is recognized, All other donor-
restricted support is reported as an increase in temporarily or permanently restricted net assets
depending on the nature of the restriction. When a restriction expires, temporarily restricted net
assets are reclassified to unrestricted net assets.
Impairment of Long-Lived Assets
Management evaluates its long-lived assets for financial impairment whenever events or changes in
circumstances indicate the carrying value of an asset may not be recoverable. An impairment loss is
recognized when the estimated undiscounted future cash flows from the assets are less than the
carrying value of the assets. Assets to be disposed of are reported at the lower of their carrying
amount or fair value, less cost to sell. Management is of the opinion that the carrying amount of its
long-lived assets does not exceed their estimated recoverable amount.
Fair Value of Financial Instruments
Financial instruments consist of cash and cash equivalents, accounts receivable, contributions
receivable, investments, accounts payable and notes payable. The recorded values of cash and cash
equivalents, accounts receivable, contributions receivable, and accounts payable approximate their fair
values based on their short-term nature and/or affiliate relationship. Investments are recorded at fair
value based on current market prices. The recorded values of notes payable approximates their fair
values, as interest generally approximates market rates.
Donated Services
The Council receives donated services for its various programs from unpaid volunteers. No amounts
have been reflected in the accompanying combined financial statements for donated services as no
objective basis is available to measure the value of such services.
Functional Allocation of Expenses
The costs of providing the programs and activities of the Council have been summarized on a
functional basis in the combined statement of activities. Accordingly, certain costs have been
allocated among program services and supporting services.
8
CAMP FIRE USA FIRST TEXAS COUNCIL AND AFFILIATE
NOTES TO COMBINED FINANCIAL STATEMENTS
NOTE 5. INVESTMENTS
Investments consist of the following:
2005 2004
Fair Value Cost Fair Value Cost
Cash and cash equivalents $ 79,147 $ 79,147 $ 219,032 $ 219,032
Fixed income securities 303,035 301,042 260,954 243,962
Equity securities 1,032,573 862,091 900,694 794,282
$ 1,414,755 $ 1,242,280 $ 1,380,680 $ 1,257,276
NOTE 6. NOTE RECEIVABLE/PAYABLE
The Council has a non-interest bearing loan from the Foundation in the original amount of$200,000.
The remaining loan balance of$40,000 and$60,000 at December 31, 2005 and 2004, respectively, is
to be paid over a time period mutually agreed upon by the Council and the Foundation.
NOTE 7. LINE OF CREDIT
At December 31, 2005, the Council has a $200,000 line of credit with a bank. The line bears interest
at the bank's base rate (7.25% at December 31, 2005) plus 1%. The credit line is uncollateralized. At
December 31, 2005, $51,669 was drawn on the line of credit. Interest expense for the year ended
December 31, 2005 was$9,540. The Council renewed the line of credit in 2006.
NOTE 8. NOTE PAYABLE
At December 31, 2005, the Council has a non-interest bearing note with an original. balance of
$50,000, proceeds of which were used to purchase equipment. At December 31, 2005, the balance
is$20,833.
The minimum scheduled principal payments on the note follow:
2006 $ 16,667
2007 4,166
Total $ 20,833
10
r . . ................:,. _ .
rr TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
Child-Care Licensing Division
is ±(...t •-y � �A. �M-'
'` •�L'.ems ��• 3.y�:' _ r•^�'^'...{
Y Q
First Texas Council of Camp Fire Boys an
2700 Meacham
Fort Worth,TX•76137
Has been issued a LICENSE to operate:
�9 O
Diamond Hi11'Station.
2001 NOP=AST.LORRA \TE STREET
_ .K. FORT WORTH,TX 76106
as a Licensed Child-Care Center caring for:
fr
Total Capacity: Ages
85 Toddlers(18 months-2 years)
Pre-Kindergarten(3 years-4 years)
School(5 years and older)
Permit Number:.510952
This LICENSE is hereby issued:February 16, 1996
=` This License is valid until revoked or surrendered.
cr Child-Care Licensing Staff
4
r
�j.
L i cens i ng .Attachment
_T
Attention Licensee: t
' -This license must be displayed in a prominentplace%i-here parents and others may see it during operating hours.
-This license is valid only for the locafion noted above and cannot be bought,sold or transferred.
-This license is the property of the Department of Family and Protective Ser-yrices and must be returned to the Child-Care
Licensing Division when it is no longer vhlid. -
Diamond Hill Station
A Program of Camp Fire USA First Texas Council
Sustainability Plan
Camp Fire USA First Texas Council is deeply grateful for funding of$12,152.50,
approved for the Council's year-round Diamond Hill Station program for FY 2008 from
the City of Fort Worth Crime Control and Prevention District. These funds will help
provide support for both the after-school and summer programs at Diamond Hill Station,
which serves approximately 135 low-income, at-risk children.
Camp Fire has operated the Diamond Hill Station program since 1983. A unique
program that provides children in the 76106 community with a secure, supportive
learning environment year round, Camp Fire is committed to ensuring that Diamond Hill
Station remains operational.
Plans to sustain Diamond Hill Station include securing funding from foundations, direct
mail requests, fundraising events such as our annual An Artist Christmas event, and
donations from generous donors who contribute to support Diamond Hill Station
annually. Camp Fire remains sensitive to the poverty of many of the families who
depend on this program for their children's care and will continue to keep costs down and
program fees reasonable so that no child is turned away because of financial reasons.
Thank you for your support of Camp Fire's Diamond Hill Station and the services it
offers to help children avoid gangs, violence, and exploitation.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved As Amended on 10/9/2007
DATE: Tuesday, October 09, 2007
LOG NAME: 35CCPDFY2008 REFERENCE NO.: C-22444
SUBJECT:
Authorize the City Manager to Execute Contracts with Community-Based Organizations that Meet
and Support One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with the following
nine community-based organizations to conduct programs in support of the Crime Control and Prevention
District (CCPD) goals:
1. The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) - $19,386.00
2. Artes de la Rosa - Teatro de la Rosa Outreach - $18,700.00
3. Fort Worth County Day School - Summerbridge Program - $24,000.00
4. Camp Fire USA First Texas Council - Diamond Hill Station - $12,152.50
5. UMOJA - Behavior Modification Program - $14,400.00
6. Alliance for Children — Child Abuse Prevention through Prosecution - $47,656.25
7. A-Prep Center of Tarrant County —A-Prep Youth Initiative Program - $15,589.00
8. HIKIDS - Helping Inner City Kids in Danger- $14,700.00
9. The Cultural Center of the Americas - ART As The Bridge To Changes in Youth - $33,416.25.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2007-08
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 12, 2007. Twenty-one requests for funding were received, totaling more than $855,000.
The CCPD Board reviewed the proposals and held a work session to prioritize the applications at its July
26, 2007 meeting. The Board voted to fund nine of the proposing agencies as indicated above for a total of
$200,000. The term of each contract shall be October 1, 2007 - September 30, 2008. A short synopsis of
each of the programs is attached.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
Logname: 35CCPDFY2008 Page 1 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $200,000.00
Submitted for City Manager's Office by: Joe Paniagua (6575)
Ors inating Department Head: Ralph Mendoza (4211)
Additional Information Contact: Bradley Ford (4244)
Sasha Kane (4243)
Logname: 35CCPDFY2008 Page 2 of 2