HomeMy WebLinkAboutContract 35998 CITY SECRETARY
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Joe Paniagua, its duly authorized Assistant City Manager, and
THE CULTURAL CENTER OF THE AMERICAS, a Texas non-profit corporation
("Contractor") acting by and through Ms. Helen Sides, Executive Director, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2008 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program for
youth at the Juvenile Justice Center through an art therapy and creative arts program
(ART — The Bridge to Changes in Youth in the Juvenile Justice Center), which teaches
youth to resist peer pressure and dangerous situations and learn to make better choices.
The program supports the adoption of a prevention focus for the police department and
the community; and provides a secure environment in which children can receive an
education; and
WHEREAS, City desires to contract with Contractor to operate the after school
ART—The Bridge to Changes in Youth; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$33,416.25 ("Program Funds") to provide to the Contractor for the operation of the ART
—The Bridge to Changes in Youth;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" = Progr . ____]
Proposal, attached, and incorporated herein for all purposes incident to this Agreemer3�, 1�E N<JI
Contractor shall be responsible for day-to-day administration of the ART—The Bridge14CIKF -
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Changes in Youth. Contractor agrees to expend the Program Funds in accordance with
its ART—The Bridge to Changes in Youth budget, described in Exhibit "A", attached.
2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $33,416.25.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice.
Contractor shall deliver to City a written detailed Program Narrative as described in
Section 4.2 below with each invoice to support expenditure of Program Funds. Such
narrative shall be signed by the Contractor or duly authorized officer of the Contractor.
The invoice and monthly report shall be submitted to City no later than the 15th day
following the end of the month. Submittal of a monthly invoice and Program Narrative
is required even if services are not provided. When services are not provided during a
month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the ART — The Bridge to
Changes in Youth must be reported monthly and may be expended on the ART — The
Bridge to Changes in Youth with written permission from the Contract Administrator
(see paragraph 13.3). Invoices for payment, Program Narrative and budget adjustments
shall be submitted to the Research and Planning Unit of the Fort Worth Police
Department, ATTENTION: BRADLEY FORD, 350 W. Belknap, Fort Worth, Texas,
76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2007, and
ending on September 30, 2008. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2008.
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4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15"'day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty(30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
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5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the ART—The Bridge to Changes in Youth. Contractor shall maintain,
replace or repair any item of equipment used in support of the ART — The Bridge to
Changes in Youth and/or for use under the terms of this Agreement that no longer
functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of the ART — The Bridge to Changes in Youth and/or for use
under the terms of this Agreement is the sole responsibility of Contractor. Contractor
shall not use Program Funds or City funds to repair or replace said equipment. Contractor
shall use any and all equipment purchased with Program Funds exclusively in support of
the ART — The Bridge to Changes in Youth. Within 10 days following the purchase of
equipment, Contractor shall submit to City a detailed inventory of all equipment
purchased with Program Funds. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of
equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
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7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse,misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of ART — The
Bridge to Changes in Youth assets as appropriate and as directed by City's Contract
Administrator(see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY;
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the ART—The Bridge to Changes in Youth is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the ART — The Bridge to Changes in Youth
during his tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such
interest,in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of sex, race, religion, age, disability, color, national origin, or familial status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Bradley Ford, Senior Planner, 817-392-4244, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Joe Paniagua,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Bradley Ford, Contract Administrator
Fort Worth Police Department
350 W. Belknap
Fort Worth, TX 76102
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Denis McElroy,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Helen Sides, Executive Director
The Cultural Center of the Americas
1300 Gendy
Fort Worth, TX 76107
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas,to be effective October 1, 2007.
CITY OF FORT WORTH THE CULTURAL CENTER OF THE
AMERICAS, a Texas Non-Profit
Corporation
Date: 7/ Date:
Joe in agua Ms. Helen ides
Assistant City anager Executive Director
ATTEST:
APPROVED AS T FORM AND
L G LIT
Assis ant City A rney
J
Contract Authorization
M&C -
Contract No C
EXHIBIT A
ORIGINAL
The Cultural Center of the Americas
(in collaboration with the
Art Station, Art Therapist Center)
Proposal for
"ART --
The Bridge To Changes in Youth
In The Juvenile Justice Center and Juvenile Justice
Alternative Education Program"
2 locations - Kimbo and Lena Pope Campus
To the City of Fort Worth
Crime Control and Prevention District
April, 13, 2007 - 2008 Grant Year
2007-2008 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: The Cultural Center of the Americas
DIRECTOR: Helen Sides,Executive Director
PHONE NUMBER: 817/737-2422
ADDRESS: 1300 Gendy Fort Worth,TX 76107
CONTACT : Helen Sides EMAIL ADDRESS: helensides@sbcglobal.net
PHONE NUMBER: 817/737-2422 FAX NUMBER: 817/737-2113
PROGRAM TITLE: ART—The Bridge to Changes in Youth in the Juvenile Justice Center and Juvenile
Justice Alternative Educational Program
FUNDS REQUESTED: $66,627.96
AGENCY STATUS:
❑ Private Nonprofit
X ❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
❑XX To support the adoption of a prevention focus by the police department and the
community.
❑ To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-named
agency will comply with all applicable rules and regulations relating to the procurement process. I
certify that I am authorized to sign this proposal and to enter into and execute a contract with the
City of Fort Worth to provide the services authorized.
TYPED NAME: Helen Sides
TITLE: Executive Director
DATE:
SIGNATURE._ Original signed ,,� April 11, 2007„
PROPOSAL NARRATIVE
MISSION STATEMENT: To increase quality and activity of the cultural arts and education as it
relates to the diversity of our ethnic backgrounds.
The work we do with the fine arts programs in schools is an opportunity to encourage children,most of
them from modest income families,to discover the power of the arts. It is an opportunity for the
Cultural Center to serve a community by showing children what their accomplishments can be. We are
the movement to bring the different levels of art to youth.
Our organization encourages an alternative to giant institutions and allows the smaller multi-ethnic,
multi cultural, grassroots organization the opportunity to promote up and coming artists to the
community through exhibits,gallery shows and educational programs.
The Cultural Center of the Americas is the organization that celebrates cultural diversity and strives to
encourage children to follow their dreams and appreciate the arts. We have become the nucleus for
Latino art organizations to inform and disseminate information concerning fine art projects and
performances.
UNIQUENESS OF PROGRAM
A program such as ART as a Bridge is non-existent in this City. Art therapy has traditionally NOT been
used in the schools,but has met with great success in the private sector. Programs such as this that used
an arts-based model have shown an 80%college attendance rate. Arts programs for youth in detention
centers have shown that students overcame behavioral problems by 75%and were 50%less likely to
commit another crime. These unique changes are attributed to the fact that involvement in the arts has
shown that these students grow in self-confidence. The students learn techniques of self-control. They
clarify and strengthen their self-identity and learn alternative ways of settling disputes.
A recent research of Critical Links: Learning in the Arts and Student Academic and Social Development
outlines the following strategies to use the arts:
u Arts instruction can enhance and complement basic reading instruction by helping youth unlock
written language through associating letters, words and phrases with sounds
❑ Certain music instruction develops spatial skills that are fundamental to our ability to understand
use mathematical ideas and concepts
❑ The young person who"acts out"can be the most successful when learning includes the arts
❑ Long-term engagement and hands-on arts experiences will help young people to engage and
strengthen spatial reasoning,problem solving and creative thinking
❑ For young people who are NOT engaged,the arts can help to motivate them,can actively engage
them,can demand of them disciplined and sustained attention persistence,encourages creative
risk-taking and increase attendance and aspirations to learn more
1. PROBLEM ADDRESSING
Children's art expressions reflect developmental,emotional and cognitive growth. Art is an effective and
important method of communication Art Therapy involves helping those kids with emotional and
psychological difficulties to deal with their problems.
Fort Worth is very aware of youth problems of truancy,gang involvement, drugs and theft. This
innovative program can change an individual and can change one's understanding of self and others.
Young people of today encompass a desire to feel secure within their group. However,they define that
group and often times that group can cause them to become part of the juvenile justice system.
The Juvenile Detention Center is filled with teenagers with different types of behavioral problems and
come from radically diverse backgrounds. The students have friends, family members, acquaintances
who have died or been murdered because of gang involvement. The majority of teenage crimes happen
between three in the afternoon and midnight and for these teenagers a form of positive self-expression is
vital.
The ARTS program works with the youth described as high-risk who are serving sentences for
wrongdoing in the Juvenile Detention Center. The arts can reach the students that have not been
reached by other programs and methods. Researchers found that the arts provide a reason for these
youth to be engaged in a change. The arts can be that lost key that can unlock their potential to develop
skills and overcome behavioral problems.
Through the art therapy and creative arts a young person can resist negative peer pressure and
dangerous situations and learn to make better choices.
Art therapy is the therapeutic use of art making, within a professional relationship, by people who
experience illness, trauma,or challenges in living, and by people who seek personal development.
Through creating art and reflecting on the art products and processes„students can increase awareness
of self and others, cope with symptoms,stress,and traumatic experiences;enhance cognitive abilities;
and enjoy the life-affirming pleasures of art making.
Because of the success of the current program at the Juvenile Justice Center,we have received a request
to carry this program to the Juvenile Justice Alternative Education Center located at the Lena Pope
Campus. The program at the Kimbro site is resulting in tremendous results, such as less lock-downs.
Girls unit is less disruptive,friendlier toward each other. It has awakened new emotions that many of
these students have never felt. However,the time to work with these students is not very long. Often
times the artist and therapist are able to hold 2 or 3 sessions.
At the Juvenile Justice Alternative Education Center students are required to attend every day for a
minimum of three months. Giving the artists and the therapist more structured opportunity to work
with these students and be able to do a better follow up on the changes made on behavior.
Taken from a teacher's report: "Giving them(students) a creative outlet had help release some of
that tension. The students are given a voice through art to share their thoughts,opinions and reflect on
their time in the detention center. Regret is a major topic of conversation. When I begin to talk
about their thoughts and feelings regarding their families,faces turn down,eyes stare at the floor and
the room gets silent. I asked the students what was going on in their mind and all they could say was
"regret".
I talk about regret and how would we illustrate the emotion in art? What color would regret be,what
would it look like? The students are puzzled and I have to switch the word so they can begin thinking
about imagery and how it is used in art. This task is hard but I am fortunate that the detention center
keeps us in small groups of 10 so that I can make sure that the students understand the difficult
concepts that we are tackling.
Many of the students have not painted since Kindergarten. I cannot describe the excitement and
enthusiasm I am met with every time I go into their classroom. I look forward to seeing the students
and sharing my week's experiences with them. What we are doing with these kids is important. What
we are doing with these kids is so very important!
Taken from the Art Therapist's Report.March 14,2007 The participants were asked to create a
"Gift Mandala'to give to a person of their choice which expressed an intention of gifting that recipient
with something the boys could give that was not a material thing. The boys were asked at the end of the
session if they would like to share. Several made Mandalas for their Mothers. One boy talked about the
intention to complete school as a gift for his Mother. Another boy acknowledged his Mother for the
"gift of life"that she had given him. One boy drew a rose and talked about the gift of beauty for this
Mother. One boy gifted his brother for the support he gave. It was surprising that the majority of boys
talked about family members rather than girlfriends etc. The boys easily grasped the concepts of things
that they had to offer that were not superficial and material. They were enthusiastic about the idea of
being to give to someone that was important to them The girl group also worked very quietly, and used
the intention of making a gift,but unlike the boys, 3 of the 4 girls created their mandalas for boyfriends.
The remaining girl created her man"for her sister,whom she is very close to,and misses. One girl
commented that she was somewhat distracted today because she thought she was to be discharged,but
her court date had been postponed.
ART as the Bridge will support the adoption of a prevention focus by the police department and the
community.
2. The ARTS program supports crime prevention and is designed as an alternative method by using
creative and sensitive approaches that address youth resistance.
3.In order to obtain an objective measure of improvement in students receiving art therapy service,we
would suggest administering a standardized test at the beginning and conclusion of treatment. The most
appropriate evaluation for this environment would be the Behavior Assessment System for Children
(BASC-2). It has a multi-dimensional approach and is normed based on current US census populations.
The self-report would assess emotions and feelings regarding family,school, social functioning, and
criminality on a continuum and would provide an indication of how effective treatment has been.
Additionally,a parent rating scale(if feasible to give out)would provide assessment on school and
family behaviors. The assessment is also available in Spanish.
4. Currently the number of students benefiting from these services averages to about 135 per month, To
date, since the program has started we have worked with approximately 462 students through art and art
therapy. All students are between the ages of 12— 17 who are or have been detained in the Juvenile
Justice Center on Kimbo Street in Fort Worth. These students are from all parts of the City of Fort
Worth.
5. The ARTS program is the only youth crime prevention program that encompasses art and art
therapist working hand in hand to identify the needs of these students. The Art Therapist works side by
side with the in-house Counselor reporting all aspects of this program. The Art Therapist who is a
clinical social worker and an artist cross trains the artists/muralists by teaching them in structured
training sessions to identify problem areas and giving the Therapist a"heads up"of any potential issue
they identify.
6. The ARTS program is currently in operation until August,2007. This grant, if awarded will allow
this program to be available again for the Juvenile Justice Center at Kimbo Street and will also allow the
Cultural Center of the Americas to bring this program to the Juvenile Justice Alternative Education
Center at Lena Pope campus. CCPD funds are needed to extend this crime prevention program and
expand it. This program has operated since October 2006. The grant awarded in 2006—2007 is
currently funding this program. We are currently researching other crime prevention programs that help
sustain continued programming.
7. The implementation of this program would be a very fast process. Since we are currently in progress
with this program,the same teachers would be brought in and days would be coordinated to allow the
two teachers to carry the program over to the JJAlternative Education Center. Schedules would be
arranged for the Art Therapists to add the other site. Everything is in place and would be a continuation
of our current programming.
8. Expenditures would include:
a. Personnel—Category would cover artists, clericals, coordinators
b. Fringe Benefits—required FICA taxes
c. Supplies—Art supplies,workbooks,
d. Consultants--Art Therapists--counselors
e. Insurance—Board liability
f. Administrative costs—accounting, offices supplies
9. If funds are awarded through CCPD, our intent would be to continue this program through county
or corporate funds.
LICENSING
Program calls for Trained Art Therapists. One of the therapists is a degreed in Clinical social Work and
the other therapist holds a degree in Marriage and Family Counsel. Both are experienced art therapists.
Art therapists are professionals trained in both art and therapy. They are knowledgeable about human
development,psychological theories,clinical practice, spiritual,multicultural and artistic traditions and
the healing potential of art. (Please see attached resumes.)
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who will be
working with children under the proposed program. Automatic disqualification of a potential worker or
volunteer is appropriate when screening indicates that the individual,as an adult,perpetrated any crime
involving a child and/or a dependent adult,regardless of how long ago the incident occurred, and/or any
violent crime within the past 10 years. Applicants will be responsible for conducting background
screening and for maintaining appropriate records, which will be subject to review by the Police
Department.
The Cultural Center works hand in hand with the Fort Worth ISD to do background checks through
their Security office. All artist teachers currently have approved background checks.
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BOARD INFORMATION
9. Is your organization a registered non-profit? If yes, please attach
documentation of non-profit status.
The Cultural Center of the Americas is a recognized 50103 non-profit organization.
Please see forms attached
2. How many board members does your organization have?
Nine
3. How often does your board meet?
Once a month
4. Who recruits board members?
Both other Board Members and the Executive Director
S. What portion of the board is elected annually?
President, Vice President, Secretary and Treasurer
6. How long is a board term? How many consecutive terms may be served?
Board Terms are three years. Three consecutive terms may be served
7. Please list the names and occupations of your board officers.
Please see attached list.
8. Please attach a copy of your board by-laws.
Please see attached list.
9. If any member of the board Is related to one another or an employee of the
nonprofit corporation, please explain the relationship.
Not applicable
LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project.
FUNDING SOURCE AMOUNT
Cultural Center of the Americas Office Space--$4,000.00
Cultural Center of the Americas Use of computers/intemet—
$2,750.00
Cultural Center of the Americas Telephone Service --$1,800.00
Accounting $2,500.00
Administrative Hours invested $3,450.00
TOTAL ESTIMATED CONTRIBUTIONS: $14,500.00
E. Contracts/Consultants '
escn tion of the Service Cost
A therapists $22,600.00
1<:
TOTAL ontracts/Consultants `$22,000.00
F. Other C is
{tern ost per Item Quantity Cost
Administrative sts $1,594.00
Board Liability $1,600.00
TOTAL Other Costs $3,194.00
BUDGET NARRATIVE
Perso I $34,640.00
Fringe $2,649.96
Supplies X $4,089.00
Contracts/Consuliftts $22,000
Other $3,194.00
Total $66 527.96
SPECIFIC EXPENDITURES
Our conservative budget is very concise in the personnel ne ed to maintain state ratios and the expense
line for supplies takes into account the cost of proper paint an other supplies. The Supply Line will
include items such as acrylic paint,pastels,tempera paints,hou aints that used for large murals,art
paper,canvasses,clay for sculpting,a mat cutter that will be use mount the art pieces for two art
exhibits planned.
The personnel expenses are conservative hourly rates as we are non-pro Most professional artists will
charge a minimum of$65.00 per hour when commissioned for a mural. art therapist consultant fees
are conservative because of the financial situations of most of the students ' e Juvenile Center.
Our experience with the educational budgets has trained our staff to make our s stretch. We will
not hesitate in requesting donations to subsidize any expense not written into the t. No opportunity
is left unused. LENGTH OF PROGRAM
ART as the Bridge will run the length of the school year of actual attendance. The time riod of 40
weeks takes into account the time off for holidays, spring break,Christmas break and T testing.
The time of this grant runs from October 1, 2007 through September 30, 2008. Unless fund'n is
renewed for this grant,the Cultural Center will have no recourse but to terminate the program, we are
not financially prepared to continue with this program. Although this grant ends September 30,2 the
budget is to cover the period of October 1,2007 through June 30,2008,the school year.
11 �0.1 _.f• i
BUDGET SUMMARY .
r.
A. Personnel $34,640.00 �k`x
B. Fringe $2,649.96
C. Travel `'
r
D. Equipment srR
E. Supplies $4 069.00
SO
F. ContractaXonsultants $22,000.00
G. Other $3,149.00
OTAL—2 Sites $66 621.96
A.Personnel
Name Positio Rate of Pay x#of Hours-' Cost
Teacher 1 Arts Teac r 2 dysx2hrsx$45x40 wks $7,200
Site it—Teacher 2 daysx2hrsx$45x 41'wks $7,200
Clerical $151hr $4,240
Program Coord 4 dysx5 hrsx$20x40 wks $16,000
TOTAL Personnel $ 34,640
B.Fringe Benefits
Name Position Description enefits Cost
Social Security, Medicare $2,649.96
TOTAL Fringe Benefits $2,649.96
C.Equipment
Item Cost per Item Quantity Cost
TOTAL Equipment $
D.Supplies
Item Cost per Item Quantity Cost
Paint; brushes, canvas, various paper, clay, pastels, primer,watercolors \$4089
Mat cutter, potter's wheel,testing supplies
TOTAL Supplies $4,089
PERSONNEL
Teachers--From past experiences we have tried to maintain a 25:1 in the classroom. The average number of
youth at the Juvenile Detention Center runs between 60 to 75 students. With this number of students 2 teachers
are required and a teacher's aid to assist either teacher who has a bigger class.
Program Coordinator—The coordinator will be responsible for coordinating the program, scheduling rotation of
teachers,buying supplies,scheduling art exhibits,preparing invitations to send to parents to attend special event,
submitting evaluation reports,maintaining working relationship with the Art Therapist and Detention Center,
manage program budget, create invoices for the City of Fort Worth,report employee taxes and site visits. The
coordinator will be in contact with the offices of Cultural Center on a daily basis. The coordinator will have full
use of the office facilities of the Cultural Center,that being computers,telephone, fax,email,internet and
storage space.
Fringe Benefits—Expense of State and Federal payroll taxes.
Supplies—based on past experience and the cost of art supplies,this expense will include all types of art
supplies: acrylic paint,tempera paint,pastels,house paint,primer,varnish to protect mural,mat board,nails,
hanging supplies,canvas, watercolors,paper,clay for sculpting,testing supplies.
Contracts/Consultants --the art therapists will be treated as consultants and not employees. There are
experienced,professionals that offer a variety of services and will come in and work with the youth in the
program. Please see attached resumes
Other Costs—. Administrative costs are included in this category.
The Art Station
The Art Station is a non-profit organization offering individual and group art therapy to the community
founded in 2003. Currently, The Art Station employed three full-time therapists:
Jane Avila,LCSW,ATR
Art Station Founder Jane Avila is a licensed clinical social worker with over 15 years of
experience helping children and adults in a variety of mental health settings.
She received her social work degree from the University of Texas at Arlington and her art
therapy training from the Art Therapy Institute in Dallas. Prior to opening the Art Station Jane
worked for S years as a child and family therapist at Cook Children's Medical Center.
She has served on the boards of the Tarrant County Mental Health Association, All Church
Home for Children, Youth for Tomorrow,and the Depression Connection Team.
Heidi Tournoux-Ranshaw,LPC4ntern
Professional Art Therapist
Art therapist Heidi Tournoux-Hanshaw is a graduate of Antioch University in Seattle where she
earned masters degrees in both child, couple and family therapy,and art therapy and is working
under supervision toward licensure. She received her undergraduate training in Art and
Psychology from Central Washington University.
In the past, she worked with children in child development and Montessori school settings as
well as conducted art therapy support groups for teens receiving treatment for substance abuse.
She is an active member of the North Texas Art Therapy Association and serves as its Secretary.
Jennifer Johnson,LPC LMFT
Executive Director Jennifer Johnson received her masters degree in Psychology with a
specialization in Marriage and Family Therapy from Our Lady of the Lake University in San
Antonio and is a licensed supervisor. She is also a graduate of Texas Christian University and
has worked over the past 7 years with adults in a day hospital setting,adolescents in therapeutic
group homes,and teens with severe emotional diagnoses. Most recently she spent the past 3
years directing a non-profit therapy program for adolescents with substance abuse issues.
CAMERON THOMPSON
The art teachers that plan to be a part of this program come with the experience of working with the at
risk students. Graffiti on buildings has been converted to "Street Art"on canvas. The teacher has eight
years of experience in working with street art in Spain, Ireland and the U.S. He is dedicated in taking
the energy of the students and using the creative methods into producing similar art works as the Graffiti
and exhibiting the art on canvass.
MANUEL PULIDO
Teacher II brings not only his talent as an artist but also his work through church groups in outreach
projects to youth who have already committed some type of crime. He is a patient young man who
mentors and respects each individual. He has the ability to bring students together as team for a
particular project. His belief is that there is no bad kid,just a misguided one,
The Cultural Center of the Americas has maintained a strong partnership with the Fort Worth
Independent School District in the Fort Worth After School Program and 2 1"Century Community
Learning Centers for more than five years.
Cultural Center of the Americas
Board Members
2007
Jesse Herrera, President
Owner Herrera's Barber Shop
707 W. Drew
Fort Worth, Tx 76110
817-922-0009
817-927-8826 fax
John Singleton, Vice President
Director, International Department
Texas Christian University
Box 297900
Fort Worth, Tx 76129
j.singleton@tcu.edu
Art Vidaurri, Secretary
Agent-- Brad Brown Insurance
4304 Arrowwood
Fort Worth, Tx 76115
682-432-0026
Dr. Cecilia Silva Treasurer
Director of Bilingual Education
Texas Christian University - School of Education
Box 297900
Fort Worth, Tx 76129
817-257-6769
817-257-7701 fax
c.silva@tcu.edu
Mark Kennedy, Attorney at Law— Legal Advisor
5305 Jacksboro Hwy
Fort Worth, Tx 76114
817-740-9796 office
817-456-1051 cell
driscol—I 969@hotmail.com
Andy Gamboa, Owner/Agent
Farmer's Insurance
6410 Southwest Blvd., Ste. 117
Fort Worth, Tx 76109
817-731-0278 office
817-731-0781 fax
817-228-1238 cell
DC1188@SWBELL .NET
Anna Burns
Owner Panther Engineers
814 W. Terrell
Fort Worth, Tx 76104
817-924-0796 office
817-922-7688 cell
Ms. Barbara Rosales
Marketing Miller Brewing
7001 South Frwy.
Fort Worth, TX 76134
817/551-3300
Mr. Jaime G. Gonzalez
Manager-- Government & Public Affairs
PacifiCare
5001 LBJ Freeway, Ste 600
Dallas, TX 75244-6130
Mr. John Gonzales
Instructional Techology
Nolan Catholic High School
INTERNAL REVENUE SERVICE DEPARTMENT OF THE :REAS IR.71
P. O. BOX 2508
CINCINNATI, OH 45201
Employer Identification Number:
Cate: 7;-2844253 -
vIAA DLN:
31001570'.
CENT_RO CULTURAL DE LAS AMERICAS Contact Person:
DONALD G HERRING " iD# 31171
Centro Cultural de las Americas Contact Telephone Number:
Fort Worth Arts Center (877) 829-5500
1300 Gendy Street Accounting Period Ending:
Fort Worth,TX 76107 December 31
Foundation Status Classification:
509(a) (1) -- - -
Advance Ruling Period Beqins:
February 24, 2000
Advance Ruling Period Ends:
December 31, 2004
Addendum Applies:
No
Dear Applicant:
Based on information you supplied, and assuming your operations will be .as
stated in your application for recognition of exemption, we have determined you
are exempt from federal income tax under section 501 (a) of the Internal Revenue
Code as an organization described in section 501(c) (3) .
Because you are a newly created. organization, we 'are not now making a
final determination of your foundation status under section 509(a) of the Code.
However, we have determined.that yoti can reasonably expect to be a publicly
supported organization described in sections 509(a) (1).._.and 17.0_(b.) (1)..(A)_.(vi) __-
Accordingly, during an advance ruling period you will be treated as a
publicly supported organization, and not as a private foundation. This advance
ruling period begins and ends on the dates shown above-.'--'
Within 90 days after the end of your advance ruling period, you must
send us the information needed to determine ::hethei you have met the require-
ments of the applicable support test during the advance ruling period. If ydu-
establish that you have been a publicly supported organization, we will classi-
fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue
to meet the requirements of the applicable support test. If you do not meet
the public support requirements during the advance ruling period-, we'-will --
classify you as a private foundation for future periods. Also;_ if--we- classify-
you as a private foundation, we will treat you as a private foundation from
your beginning date for purposes of section 507(d) and 4940.
Grantors and contributors may rely on our determination that yt-u are not'--a
private foundation until 90 days after the end of your advance-ruling period.-- -
If you send us the required information within the 90 days, grantors and
contributors may continue to rely on. the advance determination until we make
a final determination of your foundation status. -- - - -
If we publish a`notice in the Internal Re-venue Bulletin stating that we
Letter 1045 (DO/CG)
i
-2-
CENTRO CULTURAL DE LAS AMER_CAS
will no longer treat you as a publicly supported organization, grantors and
contributors may not rely on this determination after the date we publish the
notice. In addition, if you lose your status as a publicly supported organi- - --
zation, and a grantor or contributor was responsible for, or was aware of, the
act or failure to act, that resulted in your loss of such status, that person
may not rely on this determination from the date of the act or failure to act.
Also, if a grantor or contributor learned that we had given notice that you
would be removed from classification as a publicly supported organization, then
that person may not rely on this determination as of the date he or she
acquired such knowledge.
If you change your sources of support, your purposes, character, or method
of operation, please let us know so we can consider the effect of the change on
your exempt status and foundation status. If you amend your organizational
document or bylaws, please send us a copy of the amended document or bylaws.
Also, let us know all changes in your name or address.
As of January 1, 1984, you are liable for social security taxes under
the Federal Insurance Contributions Act -on amounts of $100 or more you pay to
each of your employees during a calendar year. You are not liable for the tax-
imposed under the Federal Unemployment Tax Act (FUTA) .
Organizations that are not private foundations are not subject to the pri-
vate .foundation excise taxes -under Chapter 42 of the .Internal Revenue code.
Howevef, you are not automatically exempt from other federal excise taxes. If
you have any questions about excise-, employment, or other federal taxes, please
let us know:
Donors may deduct contributions to you as provided in section 170 of the '
Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you
or for-your use are deductible--for-Federal estate and gift -tax purposes if they
meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
Donors may deduct contributions to you only to the extent that their
contributions are gifts, with no consideration received. Ticket purchases and
similar,payments in conjunction with fundraising events may not necessarily
qualify as deductible contributions, depending on the circumstances. Revenue
Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives
guidelines regarding when-._taxpayers_..may.deduct payments ._for admission to, or
other participation-in, fundraising activities for charity.
You are not required,to file Form 990, Return of- Organization Exempt From
Income Tax, if your gross receipts each year are normally $25,0001 -or1ess.. -- If
you receive a Form 990 package in the mail, simply attach the-label provided,
check the box in the-heading to indicate that your annual gross receipts are
normally $25,000 or less, and sign the return. Because you will be treated as
a public charity for return filing purposes during your entire 'advance ruling''
period, you should file Form 990 for each year in your advance Yuli-ng:period
that you exceed the $25,000 filing threshold even if your sources of support
do not satisfy the public support test specified in the heading of this--letter.
Letter 1045 (DO/CG)
3-
CENTRO CULTURAL OE LAS AMERICAS
If a return is required, it must be filed by the 15th day of the fifth
month after the end of your annual accounting period. A penalty of $20 a dayis charged when a return is filed late, unless there is reasonable causb for
the delay. However, the maximum penalty charged cannot exceed $10, 000 or
5 percent of your gross receipts for the year, whichever is less. For
organizations with gross receipts exceeding $1,000,000. in any year, the penalty
is $100 per day per return, unless there is reasonable cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$1, 000,00u shail not exceed $50,000. This penalty may also be charged if a
return is not complete. So, please be sure your return is complete before you
file it. _
You are not required to file federal income tax returns unless you are
subject to the tax on unrelated business income under section 511 of the Code.
If you are subject to this tax, you must file an income tax return on Form
990-T, Exempt Organization Business Income Tax Return. In this letter we are
not determining whether any of your present or proposed activities are unre-
lated trade or business as defined in section 513 of the Code.
You are required to make your annual information return, Form 990 or
Form 990-EZ, available for public inspection for three years after the later
of the due date of the return or the date the return is filed. You are also
required to make available for public inspection your exemption app"licat, on---
any supporting documents, and your exemption letter. Copies of these
documents are also required to be provided to any- individual upon written or in
person request without charge other than reasonable fees for--copying and
postage. You may fulfill this requirement by placing these documents on the
Internet. Penalties may be imposed for failure to comply with these
requirements. Additional information is available in Publication 557, _
Tax-Exempt Status for Your Organization, or you may call our toll free
number shown above.
You need an employer identification_ nu=ber ever, if you have no employees.
if an employer identification number was not entered on your application, we
will assign a number to you and advise you of it. Please use that number on-----.-
all returns you file and in all correspondence with the Internal kevenue - -
Service.
This determination is based on evidence that your funds are dedicated to---the purposes listed in section 501(c) (3) of the Code.. -To assure your continued
exemption, you should keep records to show that funds are spent only for those
purposes. If you distribute funds to other organizations, your records should
show whether they are exempt under section 501(c) (3) . In cases where the
recipient organization is not exempt under section 501(c) (3) , you must have -
evidence that the funds will remain dedicated to the required purposes and that
the recipient will use the funds for those purposes.
If you distribute funds to individuals, you should keep case histories
showing the recipients, names,-. addresses, purposes of awards, manner of selec-
Letter 1045 (DO/CG)
-4-
CENTRO CULTURAL DE LAS AMERICAS
tion, and relationship (if any) to members, officers, trustees or donors of
funds to ;•ou, so that •;ou can substantiate upon request by the Internal Revenue
Service any and all distributions you made to individuals. (Revenue Ruling
56-304, C.H. 1956-2, page 306. )
If we said in the heading of this letter that an addendum applies, the
addendum enclosed is an integral part of this letter.
Because this letter could help us resolve any questions about your exempt
status and foundation status, you should keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Sincerely yours,
Steven. T. bCiITdZ'
Steven T. Miller
Director, Exempt Organizations
Enclosure(s) :
Form 872--C
Letter 1045 (DO/CG)
SAMISH
BY -LAWS
Revised February 28,2005
ARTICLE I-
CENTRO CULTURAL DE LAS AMERICAS
(CULTURAL CENTER OF THE AMERICAS) -
NAME. The name of the corporation is CENTRO CULTURAL DE LAS AMERICAS
ARTICLE II-Mission
Mission
To increase quality and activity of the cultural arts and education as it relates to the diversity in
our ethnic backgrounds.
ARTICLE III -Membership
The members of the Corporation shall be those individuals serving as Directors of the Corporation
and such other persons elected as members by the Directors. An individual who ceases to be
Director shall cease to be a member unless elected as a member.
Article IV-Purpose
i
The Corporation is organized and shall be operated exclusively for charitable purposes of
conducting and supporting activities to increase the quality and activity of the cultural arts and
_education as it relates to the diversity of our ethnic background.
Montlily Meeting
A montlily meeting of the Corporation shall be held begiiuung,in March of each year at a time and
place to be designated by the Board of Directors, for the election of Directors and officers, and
for the transaction of other business that may be specified in the notice for the meeting-
Notice of Meeting
Written_notice of the time and place of the monthly meeting of members shall be delivered in
person,or by electronic mail to each member at least ten(10) days, and not more than forty-five
(45) days prior to the date of the meeting.Notice shall be provided by the current Secretary of the
Board,or by that person's designee. Notice may be waived by a member before,at or after an
annual meeting.
1 Created on 9/30/99 Revised 3103/05
Special Meeting
A special meeting of the members may be called by the President or by a majority vote of the
Board of Directors.A special meeting shall be called if at least five percent(5%)of the members
sign and submit to the Secretary a petition requesting a special meeting and stating the items to be
to be discussed. Written notice of the time,place and purpose of a special meeting of members
shall be delivered in person, by mail, or by electronic mail to each member at least two (') clays,
and not more than forty-five(45)days prior to the date of the meeting. Only the business
specified in the notice may be conducted at a special meeting of members. Notice may be waived
by a member before, at or after a special meeting of members.
Quorum and Voting
A majority of the members attending in person shall consitute a quorum for the transaction of
business at an annual or special meeting of members. Each member shall have one(1) vote.
Article VI-Board of Directors
General Power
The affairs of the Corporation shall be managed by a Board of Directors: -
Number and Term
There shall be nine Directors. The terms of each initial Director shall be set forth in the Articles of._ _. .
Incorporation. Each subsequent Director elected shall be elected for a term of two (2)years. A
newly elected Director shall assume his or her position at the meeting where elected and shall
serve until his or her successor is elected and qualified. As used in these Bylaws;`dear"---shall -- - - —
mean the period from March through February of each year. If a Director is elected at a special
meeting, it shall mean the period from such special meeting until the next annual meeting.
Regular Meetings
Regular meetings of the Board of Directors shall be held at a time and place designated-by-board - -
resolution. Written notice of regular Board meetings shall be delivered by mail,-m person; or by
electronic mail at least ten (10) days before a regular meeting.Notice may be waived.-by-a - -: -
Director before,at or after a regular meeting.
2 Created on W30/99 Revised 3/03/05
Special Meetings
Special meetings of the Board may be called by the Chairperson, or by any three(3)Directors and
shall be held at such times and places and for such purposes as may be specified in such call.
Written notice of regular Board meetings shall be delivered by mail, in person, or electronic mail
at least two(2)days before a regular meeting. Notice may be waived by a Director before, at or
after a regular meeting.
uorum
A quorum shall consist of a majority of the Directors serving at the time.
Election of Directors
Directors shall be elected by the majority vote of the members of the Corporation present at the
annual meeting of members or at a special meeting of members called for election of Directors.
Action by Board
The action of a majority of the Directors at a meeting at which a quorum is present shall be the
action of the Board. Directors who do not vote in favor of an action may have their objections
recorded in the minutes.
Vacancies
Any vacancies occurring on the Board shall be filled by a majority vote of the members at an
annual meeting or-at a special meeting of members called for the purpose of electing Directors.A
Director elected to fill a vacancy shall be elected for the unexpired term of his or her predecessor
in office.
Compensation
No Director shall receive compensation for serving as a Director or officer of the Corporation.
However,this shall not pf6hiibit ieiml ursement for reasonable and necessary expenses incurred in
attending to authorized duties,provided that such expenses are evidenced by receipt or other
proper document.Notwithstanding the foregoing,the Board of Directors shall have authority-to
hire staff as needed and pay said employees reasonable compensation in the Board's discretion
-and within the-financial means of the Corporation.Directors and officers of the Corporation
(shall not)be eligible for employment as staffpersons. No Director shall vote on any matter
concerning his or her own employment.by the Corporation.
Removal
Directors may be removed ifthey violate the Bylaws or Articles of Incorporation or fail to
perform their duties including,but not limited to,attendance at meetings of the Board meetings -
and functions,or fail to take an active role, or if they commit any act considered by the members
harmful to the Corporation.If a written petition for the removal of a Director-is signed by at least
two-third(2/3)of the members and filed with the Secretary,the President shall call a special,
meeting of members to vote on the removal of such Director. A two-third(2/3)vote of the.entire ---
membership is necessary for removal of a Director. If the petition is filed for the removal of the
3 Created on 9/30199 Revised 3103105 ^
Director serving as President,a special meeting of the members shall be called by the officer
authorized to assume the duties of President in the absence of the President.
Conflict of Interest
A Director having a conflict of interest or conflict of responsibility on any matter involving the
Corporation and any other business or person shall refrain from voting on such matter.No
Director or officer shall engage directly or indirectly in a transaction with the Corporation unless'. .
such transaction has been authorized and permitted under conflict of interest regulations
applicable to any programs which apply to such transaction.
Duties and Responsibilities
The Board of Directors shall;
1. Be responsible for the business of the Corporation,maintaining it under_ the policies_as set
forth by the Bylaws of the Corporation.
2. Develop funding sources,obtain finances,determi ie the financial plari�develop an annual
budget and authorize and receive an annual audit.
3. Represent the Centro Cultural de]as Americas in the community and develop-informed-- -- - -- -
interest and support.
4. Engage.in longterm planning to meet the needs of the.Corporation
5. Employ and give directives to the Executive Director upon the recommendation of the
Executive Committee of the Board of Directors. - -
6. Elect the Officers of the Board upon the recommendation of the Nominations Committee.
Article VH-Officers '..:..
Officers The officers of the Corporation shall be a President, Vice-President, SecretaM-and-a-Treasurer.- ---
Only Directors shall be eligible to be elected as officers.
Election and Term of Office
The officers of the Corporation shall be elected by the members for two (2) year terms at a special- -
meeting of members called for the election of officers. Officers shall assume their office upon
their election. Each officer shall hold office until his or her successor is elected and qualified.
Removal
Any officer may be removed by the members by the same procedure and for the same reasons as
the removal of a Director.
4 Created on 9/30/99 Revised 3103105
Vacancies
A vacancy in any office because of death,resignation,removal,disqualification or other cause
shall be filled at a quarterly meeting or at a special meeting of members called by-the President-for
the purpose of filling the vacancy.
President
The President shall be the Chief Executive Officer of the Corporation and he or she,along with
the Treasurer or the person specifically authorized by the Board,may sign all contracts,or other
instruments which the Board has authorized to be executed. The President shall appoint
chairpersons of all committees.He or she shall also preside over all meetings of the Corporation
and Board of Directors. He or she shall also perform such other duties as may be assigned from
time to time by the Board of Directors
Vice President
In the absence of the President or when it has been determined by the Board that the President
can no longer perform the duties of the office,the Vice President shall assume the duties of the
_Presi ent an ,wen-so acting,shall have all the powers of and be subject to all the restrictions of
the President. At Board meetings and meetings of members,the Vice President shall act as the
parliamentarian of the Corporation. The Vice president shall also perform such other duties as
may be-assigned from time to time by the Board of Directors or-by the President. -
Secretary
The Secretary shall record all actions taken by the Board and keep-records ofall official_
documents, including contracts,resolutions,meeting minutes,membership ledgers,and other
matters constituting the business records of the Corporation;read the minutes of the previous
-meetings when called upon to do so;and prior to any meeting,present the presiding officer with
all unfinished business.
Treasurer
The treasurer shall have general charge and custody of and be responsible-for all fiends and
-securities of-the Corporation,receive and give receipts for money due and payable to the
Corporation-from any source whatsoever, and deposit all such moneys in the name of the
Corporation in such-banks,trust companies or other depositories as shall be selected-in
accordance with the provisions of these Bylaws;keep accurate records and give itemized reports
at regular meetings and upon demand;submit an annual budget for approval by the Board;and, in
general,perform all duties incidental to the office of the Treasurer and such other duties as may
be assigned from time to time by the Board.
Article VH Committees
Authority to Create
The Board of Directors may establish standing and special committees.Individuals who are not
Directors may serve on these committees. The Board may not delegate its decision-making
authority to a committee unless the entire committee consists of Directors. = -
5 Created on 9/30/99 Revised 3/03/05
Composition and Terms
All committees shall appoint a chairperson from among the committee members. Each member of
the committee shall receive a one(1)year appointment unless the committee is earlier dissolved
by the Board.Nothing in the Bylaws shall prohibit the appointment of individuals who are not
Directors to serve on any standing or special committee.
Quorum and other Rules
A quorum for any committee shall be a majority of the members of the committee. Each
committee may adopt other-rules for its operations which are not inconsistent with the Bylaws.
Minutes of a committee meeting shall be prepared and filed-with the President and Secretary
within(1)week of the committee meeting.
Standing Committees
The following are standing committees:Finance,Program Planning,and Fundraising.
Article IX-Amendment of Bylaws
These Bylaws may be amended by the affirmative vote of two-third(2/3)of the Directors then
serving at a meeting at which a quorum is present,provided that the notice for the meeting
includes the proposed amendment or a summary of the proposed change.
6 Created on 9/30/99 Revised 3/03/05
SANDRA M.HOUSTON
1800 Woodhal.Way
Fort Worth,Texas 76134
817-293-6005
smhouston@sbcglobal.net
EDUCATION
University of North Texas,Denton,Texas (August 1993—December 1997)
Degree: Bacheloz of Arts and Science
Major: Communication
Minor: Spanish
Instituto Tecnologico Y De Estudios Superiores De Monterrey(ITESM)
- Monterrey,Nuevo Leon,Mexico June 1995—August 1995.
-- -Student exchange program through UNT Foreign Language Dept. -
EXPERIENCE ----
The Cultural Center of the Americas,Fort Worth,Texas
21-s`CentuMGranrt-Site Coordinatorat-J.P:Elder-Middle School
- ; Create-acadeiriic and enrichment programmingto engage middles school students- ---- -- ---
• Hire and Manage staff of 26 tmchera,consultants and campusmnnitors
• Maintain working relationship with school's Principal
• Community Liaison-for-Fort Worth ISD AdultEducaden Program
• Market program to students,parents and community
• Help organize the Latina Women's Recognition Award Banquet for the last five years
- :-Help organize Dia de los Muertos celebration for the community - - —-
• Serve on---the Golf Tournament committee for the past three years
2ls'Century►Grant Site Coordinator at Meacham Middle School
June 2002-May 2004
Created a successful program where two site coordinator had failed -
•-Crea�e_d a positive safe environment with students at risk fb -gangs - — - - -
• Worked with school councilor to address students'needs -
• Created positive relationships with at risk students
COAUM[UNITY SERVICE
Sister to Sister Summit 2003 &2004
• Collaborate with American Association of University Women and Ab9oluteXi ellence tn--_-
host a seminar for 60'grade and 7 h grade girls -
Fort Worth Junior Chamber of Commerce(Jaycees) - -
• Co-chaired Youth Salute Scholarship Program
• Serve on the Board of the Jaycees 2004-2005 - -
Association of Latino Arts&Culture(ALAC)
•Help form new organization to promote area artists
Manuel Pulido H
Artist/Sculptor
5100 Gibson Court
Granbury,TX 76046
As a self-taught artist,my belief is that art should retract from the.commercialize
direction it has taken,back to a fundamental expression of one's beliefs,spirit,emotions
or life's story. In obtaining my Associates of Arts in Advertising,I was inspired to sway
from Computer Art and put forth my effort in learning a variety of art mediums. I am a
sculptor,painter,air brush artist and I also do work in watercolor,charcoal,pastels,.etc.
In my career as an-artist I have served on the Board of-Directors to several Associations
which include: Artistas de las Americas;Latin Arts Association;Working Artist
Network;and Heritage Art Studios.In the following you will find a list of some
exhibitions,galleries and colleges that I participated in....
Exhibits: -
1 s`Annual Ethiuc M Exhibit--- -- --TCU,Fort Worth,TX
USDA Hispanic Heritage Exhibit USDA,Fort Worth,TX
SWBell Hispanic Heritage Exhibit SWBELL,Fort Worth,TX
Fort Worth-Science Museum Exhibit - -FWSM,-Fort Worth;TX -- -
Hispanic Heritage Exhibit City Hall,Fort Worth,TX
Hispanic Festival Art-Exhibit Meyerson Symphony Center,Dallas,TX
BradyCar_Show_.-- _-_.._ _ -- .-Brady, _--
Artistas de las Americas 2'd Exhibit Ft Worth Central Library,Fort Worth,TX
Saginaw BalloonFest Saginaw,TX
Main St.-ArtFest---- -- - - -- -Main Street,Fort Worth,-T-X- ---. . -- --
Handley FallFest Handley,Fort Worth,TX
Fiesta Fort Worth Houston Street,Fort Worth,TX
Arti.stas de las Americas 1 Exhibit -�nfernational-Bldg FFort Worth,--TX- --- - — --
I'Bass Performance Hall Art Exhibit .. -Bass Performance Hall,Fort Worth,TX-
Will Roger Art Exhibit -Will Roger Coliseum,Fort Worth;TX -
100 Inc.Dallas ArtFest Dallas;--TX- - - - - - --
Aztec Gallery -Aztec-Gallery,Dallas,.TX-.--
Cortez Art Gallery Cortez Art Gallery,San Antonio,TX
Hispanic Art Gallery San Marcos,TX
70'Street Art Gallery 7`h Street,Fort Worth,TX
Mayfest Trinity Park,Fort Worth,TX
Fort Worth Stock Show Fort Worth,TX
Icehouse Gallery Icehouse Gallery,Dallas,TX
Baylor Art Exhibit Baylor,Waco,TX
Art Exhibition TCC,Fort Worth,TX
TSTC Art Expo TSTC,Waco,TX
SMU Art Show SMU,Dallas,TX
North Texas JazzFest North Texas University,Denton,TX
Centro Cultural de las Americas Revised Budget—Total Grant= $33,416.25
Budget Detail Worksheet
A. Personnel
Position Description % on Project Total
Artist Artist/Muralist 34% $9720
Coordinator Program/Budget Manager 25% $13,500
Sub-Total $23,220
B. Fringe Benefits
Position Description Total
Social Security,
Medicare
$1776.25
Subtotal: $1776.25
C. Travel
Purpose of Travel Location Item Computation Cost
Subtotal:
D. Equipment
Unit Price/
Item Description Number Total
Sub-Total
E. Supplies
Unit Price/
Item Description Number Total
Paints, canvass, brushes Art Supplies $1320
Sub-Total $1320
G. Consultants and Contractor Services
Unit Price/
Item Description Number Total
Art Therapist Psychological therapy $150/session $5400
Sub-Total $5400
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Budget Summary
Budget Category Amount
A. Personnel $23,220
B. Fringe $1776.25
C. Travel
D. Equipment
E. Supplies $1,320
F. Construction
G. Consultants and Contractor Services $5,400
H. Other Costs -- Liability $1,700
I. Indirect costs
TOTAL PROJECT COSTS $33,416.25
Federal Request:
Non-Federal Amount: $0.00
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SUSTAINABILITY OF THE ART THERAPY PROGRAM
AT THE
JUVENILE DETENTION CENTER
The Art Therapy program at the Juvenile Justice Center has proven to be very
successful in the terms of assisting these students with their anger management. Both
the muralists and the art therapist have reached into new areas of assisting the students
by teaching them of their options.
Most of the students come from low income, drug infested and alcohol abusive families.
These students feel their lives were set and this the only way to live.
The Crime Control and Prevention grant has helped open doors of opportunity to
believe in the therapeutic methods of the arts and the art therapist.
Discussions have already begun with the directors at the Juvenile Justice Center in the
search for new funds. Other government grants through the Justice Department, the
County Commissioner's office and foundations will be aggressively sought after in order
to assure the kids of this City that there is a choice.
As a non-profit organization, we have the experience of research and fund raising for
the programs that our organization supplies to the community.
Plans are in force for the following fundraisers:
December, 2007 Sabor Latino
April, 2008 Charity Golf Tournament
February, 2008 Arts Council Grant for Programs
October, 2007 — July 2008 Various grants written
The City of Fort Worth, its City Council and its law enforcers believe in this program.
Their assistance will certainly be invited in relation to funding sources on which they
have information.
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved As Amended on 10I9I2007
DATE: Tuesday, October 09, 2007
LOG NAME: 35CCPDFY2008 REFERENCE NO.: C-22444
SUBJECT:
Authorize the City Manager to Execute Contracts with Community-Based Organizations that Meet
and Support One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with the following
nine community-based organizations to conduct programs in support of the Crime Control and Prevention
District (CCPD) goals:
1. The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) - $19,386.00
2. Artes de la Rosa - Teatro de la Rosa Outreach - $18,700.00
3. Fort Worth County Day School - Summerbridge Program - $24,000.00
4. Camp Fire USA First Texas Council - Diamond Hill Station - $12,152.50
5. UMOJA - Behavior Modification Program - $14,400.00
6. Alliance for Children — Child Abuse Prevention through Prosecution - $47,656.25
7. A-Prep Center of Tarrant County —A-Prep Youth Initiative Program - $15,589.00
8. HIKIDS - Helping Inner City Kids in Danger- $14,700.00
9. The Cultural Center of the Americas -ART As The Bridge To Changes in Youth - $33,416.25.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2007-08
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 12, 2007. Twenty-one requests for funding were received, totaling more than $855,000.
The CCPD Board reviewed the proposals and held a work session to prioritize the applications at its July
26, 2007 meeting. The Board voted to fund nine of the proposing agencies as indicated above for a total of
$200,000. The term of each contract shall be October 1, 2007 - September 30, 2008. A short synopsis of
each of the programs is attached.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
Logname: 35CCPDFY2008 Pave I of'?
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $200,000.00
Submitted for City Manager's Office by Joe Paniagua (6575)
Originating Department Head: Ralph Mendoza (4211)
Additional Information Contact: Bradley Ford (4244)
Sasha Kane (4243)
Loaname: 35CCPDFY2008 Page 2 of 2