HomeMy WebLinkAboutContract 36000 CITY SECRETARY
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Joe Paniagua, its duly authorized Assistant City Manager, and
THE WOMEN'S CENTER OF TARRANT COUNTY, a Texas non-profit corporation
("Contractor") acting by and through Ms. Laura Hilgart, President, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2008 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program for
children ages pre-school through 12th grade to help children and adolescents recognize
potentially dangerous situations and reduce the risk of sexual and physical abuse under
the "SEXUAL ABUSE EDUCATION PROGRAM" to support the adoption of a
prevention focus by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the after school
Sexual Abuse Education Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$19,386.00 ("Program Funds") to provide to the Contractor for the operation of the
Sexual Abuse Education Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Sexual Abuse
Education Program. Contractor agrees to expend the Program Funds in accordance with
its Sexual Abuse Education Program budget, described in Exhibit "A", attache
2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $19,386.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice.
Contractor shall deliver to City a written detailed Program Narrative as described in
Section 4.2 below with each invoice to support expenditure of Program Funds. Such
narrative shall be signed by the Contractor or duly authorized officer of the Contractor.
The invoice and monthly report shall be submitted to City no later than the 15"' day
following the end of the month. Submittal of a monthly invoice and Program Narrative
is required even if services are not provided. When services are not provided during a
month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Sexual Abuse Education
Program must be reported monthly and may be expended on the Sexual Abuse Education
Program with written permission from the Contract Administrator (see paragraph 13.3).
Invoices for payment, Program Narrative and budget adjustments shall be submitted to
the Research and Planning Unit of the Fort Worth Police Department, ATTENTION:
BRADLEY FORD, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2007, and
ending on September 30, 2008. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2008.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
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Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
151h day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
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Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Sexual Abuse Education Program. Contractor shall maintain,
replace or repair any item of equipment used in support of the Sexual Abuse Education
Program and/or for use under the terms of this Agreement that no longer functions or is
lost or stolen. The cost for maintenance, replacement or repair of any equipment used in
support of the Sexual Abuse Education Program and/or for use under the terms of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program
Funds or City funds to repair or replace said equipment. Contractor shall use any and all
equipment purchased with Program Funds exclusively in support of the Sexual Abuse
Education Program . Within 10 days following the purchase of equipment, Contractor
shall submit to City a detailed inventory of all equipment purchased with Program Funds.
The equipment inventory shall include an itemized description of each piece of
equipment, the date each piece of equipment was purchased, the cost of purchase for each
piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
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amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of Sexual
Abuse Education Program assets as appropriate and as directed by City's Contract
Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors,program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY;
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Sexual Abuse Education Program is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the Sexual Abuse Education Program during
his tenure or for one year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such
interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of sex, race, religion, age, disability, color, national origin, or familial status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Bradley Ford, Senior Planner, 817-392-4244, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Joe Paniagua,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Bradley Ford, Contract Administrator
Fort Worth Police Department
350 W. Belknap
Fort Worth,TX 76102
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Denis McElroy,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Laura Hilgart, President& CEO
The Women's Center of Tarrant County
1723 Hemphill
Fort Worth, TX 76110
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity,nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas,to be effective October 1, 2007.
CITY OF FORT WORTH THE WOME "S CENTER OF
T T CO TY, a Texas Non-
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Date: �7 l Date
Joeaura Hi g
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Assistant Cia Manager President& CEO
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Assistant ity Atto ey
Contract Authorization
M&C '7
Contract No
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EXHIBIT A
2007-2008 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: The Women's Center of Tarrant County, Inc.
DIRECTOR: Laura Hilgart, President&CEO
PHONE NUMBER: 817.927.4006
ADDRESS: 1723 Hemphill
Fort Worth,TX 76110
CONTACT: Beth Williams-Ewing :EMAIL ADDRESS: bewing@womenscenter.info
PHONE NUMBER: 817.927.4006 FAX NUMBER: 817.924.2562
PROGRAM TITLE: Sexual Abuse Prevention Education Training for Children
FUNDS REQUESTED: $19,386
AGENCY STATUS:
X Private Nonprofit
❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s)that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
X To support the adoption of a prevention focus by the police department and the community.
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-
named agency will comply with all applicable rules and regulations relating to the procurement
process. I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
TYPED NAME: Laura Hilgart
TITLE: Pres' O
SIGNATURE: DATE: April 12, 2007
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PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please address the
following questions:
1) Describe in detail the problem that your program addresses.
The problem of sexual assault and sexual abuse, including child sexual victimization, is
overwhelming. It is overwhelming in its impact on the lives of the victims, and it is
overwhelming in the numbers of adults and children who are victimized. The devastating and
often debilitating effects of the trauma experienced by victims of violent crime create
problems not only for the victims, but also for the family and the community. Psychological,
social and in many cases, physical effects of the trauma impact multiple areas of the victim's
lives, i.e. ability to function in daily routines, ability to develop healthy relationships, ability to
hold a job, mental health issues and more.
COMMUNITY DATA SUPPORTING NEED
Fort Worth+
'03 '04 '05 '06
Rapes 243 288 311 253
'03 '04 '05 '06
Cook Children's Hospital" 982 991 857 829
(#of Sexual Assault Exams)
FW Police Department"^ 2317 2440 2379 2152
(#of cases involving Children)
(Includes both sexual&physical)
Tarrant Ct, Criminal Court--- 502 528 395 389
(Child Sex Offenses Disposed)
AGENCY DATA SUPPORTING NEED
Rape Crisis &Victim Services++
Children accompanied to rape exams. 168 188 162 169
+ Ft.Worth Police Dept.Website,www.fortworthpd.com '03,'04,'05,'06
`*Cook Children's Hospital C.A.R.E.Team '03,'04,'05,'06
AAFW Police Department,Sgt.Dave Stamps '03,'04,'05,'06
—Tarrant Ct.Criminal Court,Janet Pritchard '06
---Tarrant Ct.Criminal Court,Nancy Haun '03,'04,'05
++Rape Crisis&victim Services Year End Reports '03,'04,'05,'06
2) Describe what your program does to 1) support crime prevention, 2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children
can receive an education.
The"Play it Safe!" program is a tool to support, specifically, sexual assault/abuse prevention;
and it works to provide a secure environment in which children can receive an education.
"Play it Safe!" is an age-appropriate, interactive personal safety curriculum provided to
children ages pre-school through 12th grade. The goal of the program is to help children and
adolescents recognize potentially dangerous situations and reduce the risk of sexual and
physical abuse. Children and adolescents are also provided with the skills to assert
themselves and learn what action can be taken in situations where they are threatened. In
addition, outcries occur when a child verbalizes their victimization during or immediately
following the "Play it Safe!" presentation, allowing an opportunity to intervene so that the child
can begin to receive help.
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What happens when a client participates in this program differs slightly depending on the age
of the children receiving the curriculum. Dependent on the grade level receiving the
presentation the curriculum utilizes videos, dolls, coloring books, comic books, and written
materials addressing such issues as safety rules regarding strangers and different types of
touching (safe, unsafe, and confusing touch). The program is provided primarily through the
schools, but it is also provided at day cares and other youth serving organizations.
• The elementary curriculum is designed for pre-K to sixth grade students.
Presentations are classroom based in order for children to be in a familiar
environment, and feel comfortable to interact with the trainer. Trainers are
specially equipped and trained Rape Crisis & Victim Services staff members.
Each presentation lasts approximately 1.5 hours.
• The elementary curriculum is extremely age-appropriate with children being
taught new information as they mature. This information is then applied to the
many situations that children may encounter on a daily basis, such as bullies on
the playground, exploitation by friends and acquaintances, stranger-danger, and
peer pressure.
• The middle school and high school curriculum are designed to educate students
about issues of sexual abuse, sexual harassment, and date/acquaintance rape.
A video and question & answer format are used to engage the students in a
discussion of risk reducers to help prevent students from being victimized.
• Cases of children who outcry are referred to Child Protective Services and law
enforcement entities.
3) How will you measure the effectiveness of the program? Please describe
evaluation tools and the method of data collection that you will use. You must
include specific performance targets on the Activities and Outcomes Summary.
Determination of client benefit for the "Play it Safe!"training and education programs is
through knowledge of the subject matter. In preventive programs a direct correlation between
the action and the result is sometimes difficult to document. Tests have been developed for
each grade level, based on the curriculum and are administered to a sample of the children
receiving the program.
The Women's Center has chosen to set a higher standard for ourselves by testing two weeks
post presentation rather than the usual immediate post presentation testing. Post-tests are
done two weeks following the program to give the agency a more accurate indication of
information assimilated and retained than if the post-test was given immediately following the
presentation. Schools requesting the program are sent a kit explaining the program and the
process. Post-tests are sent to the school one week following the training. The principal or
counselor distributes the post-tests to a sample of all classes involved, and the classroom
teacher administers the post-test. School tests are sent back to the Education Specialists at
The Women's Center, via self-addressed stamped envelopes, to be scored and tallied. In
situations where it is unknown if the children will be back together as a group in two weeks,
such as in a youth organization or church group the test is administered immediately following
the presentation. Post-tests have been specifically designed for each grade level. For very
young children, such as Kindergarten, the test is read by the teacher and the children indicate
answers via smiley faces.
Post tests are scored from a key and tallied for each participant group by an Education
Specialist. Tallies are reviewed by the Education Coordinator and Director, as well as
program administration for the agency,for monitoring and program refinement and
development.
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4) Who will the program benefit? How many people? What age group? What
geographic area will it serve?
The target population for the "Play it Safe!" program is children, ages 4 to 18 years of age,
and their parents and school personnel. The curriculum is age-appropriate and designed to
relate to both sexes, all races and is available in both English and Spanish. The "Play is
Safe!" program has also been presented in multi-cultural classrooms with the help of
interpreters for other languages.
Violent crime crosses all boundaries, such as race, age, socioeconomic levels, and gender,
so the program strives to address the entire community through it outreach presentations.
For the purpose of this grant all clients served with CCPD funds will be Fort Worth residents.
Outputs: 3,500 students and 50 Professionals/Adults
5) What makes this program unique from any other crime prevention program in Fort
Worth?
The uniqueness of The Women's Center"Play it Safe!" program is its comprehensive
approach to training and education. The program utilizes a research-based curriculum, both
in content and presentation/learning style developed and scripted by The Women's Center.
In schools that have the program in their grade levels every year, the repetitious nature and
expanded information based on maturity levels have helped in the long-term reduction of the
children's level of risk. The "Play it Safe"! program offers to go in ahead of the classroom
training schedule and train school personnel and parents in the curriculum, so that all the
parties can support the student's learning and incorporation of skills.
This program is also unique in its ability to maintain a very cost effective delivery system that
over the last several years has consistently served over 75,000 children a year, and in 2006
that number was over 83,000. The agency has chosen to incur the cost of trainers versus
volunteers in order to maintain more control over the process, which helps to maintain the
integrity of the program's content in a very sensitive subject matter for the kids, parents and
the schools. The trainers receive not only intensive initial training, but they also receive
quarterly in-services to up-date materials and hone their skills.
The Rape Crisis & Victim Services program has extensive experience handling 'outcries', that
occur when children or adolescents tell during or immediately after a presentation that
something has been done to them that makes them uncomfortable or scared. We are very
familiar with the laws around reporting of child abuse and program policies and procedures
are already in place and consistently followed addressing reporting of victimization. As an
added support to the "Play it Safe!" program, The Women's Center is able to offer clinical
counseling to child victims of sexual and physical abuse and their significant others. The
program averages 75 to 150 'outcries' each school year.
Finally, the quality assurance and evaluation process that is woven through out the "Play it
Safe!" program also contributes to its uniqueness. The fact that the recipients of the training
are tested on their retention of the knowledge presented — two weeks following the
presentation makes this program stand out among group training programs.
6
6) Is the program already in operation? If so, how long have you operated the
program? What resources are currently used to operate the program? Why are
CCPD funds necessary at this time?
Yes, the "Play it Safe!" program is already in operation. Curriculum for the program was
written by staff of The Women's Center in 1987, following extensive research and drafting to
create the most effective presentation possible for our community's youth. Since that time the
curriculum has expanded to its present level of multiple scripts addressing each age/grade
level and it has been continually updated as new research and information on child abuse
and sexual assault becomes available.
Resources:
The Program runs with the support of An Education Coordinator, two Education Specialists,
and a pool of 15 trainers who work as needed, a scripted curriculum, teaching aids such as
dolls, videos, coloring and activity books, TVNCRs, handouts for students and parents and
school personnel. The support of administration and the business office are also required.
Why CCPD Funds Are Needed.
The "Play it Safe!" program has consistently grown since its inception with approximately
83,000 children in Tarrant County and some surrounding cities receiving this vital training in
2006. 23,560 or approximately 28.13% of those children attend Fort Worth schools. As more
schools in Fort Worth request this training for their students, funds must be found to support
the program and the supplies it requires. Some of the agency's current funding sources for
this program are decreasing or being eliminated as the criteria or focus of funding entities
changes. Example: Fort Worth CDBG funds part of the program, however, established
criteria requires that funding levels be decreased each year over the 5 year funding cycle for
any program. The Women's Center has had to search for new funding options to continue the
program at its present levels.
7) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe
in which this will occur.
"Play it Safe!" is an established program currently providing services to our community's
children.
8) Briefly describe the specific expenditures planned for CCPD funding. You MUST
fully complete attached budget forms.
The funds requested from CCPD will be used for salaries and benefits, specifically those
individuals who work directly with the "Play it Safe!" program and provide the training. Funds
will also be used for teaching aids and supplies necessary to the provision of the curriculum
for the various age/grade levels such as: therapeutic dolls, videos, coloring books, brochures,
and handouts. Postage is used to send correspondence to the requesting schools and
teachers. Travel is for local travel to the training sites by the presenters.
9) If funds are awarded, will this program continue beyond the CCPD funding period?
Yes, the "Play it Safe!" program will continue beyond the CCPD funding period. This program
is a proven prevention tool as well as a catalyst for 'outcries' which occur when children
voluntarily report that they are victims of abuse after hearing the presentation and realizing,
usually for the first time, that abuse is not their fault and that there is help available. The
Women's Center is firmly committed to continuing to provide this program to as many children
as possible, and will continue to search out sources of funding to make that possible.
7
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TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or if it is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must-attach a copy of current license. Attachments should be
labeled Licensing.
The Women's Center's "Play it Safe!"program does not have any requirements for
licenses.
INSURANCE REQUIREMENTS
The program shall agree to provide and maintain during the program period of performance
the following insurance coverage. A statement of concurrence with this requirement must be
submitted with your proposal.
Commercial General Liability(CGL) Non-Profit Organization Liability
Limit$1,000,000 per occurrence May be called Directors&Officers Liability
$2,000,000 aggregate City of Fort Worth named as Additional Insured
Limit$ 1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors&officers,but committee members, volunteers,and the
organization itself for claims that do not involve bodily injury or property damage(these are covered under the
CGL policy.)
The Women's Center, as part of its complete insurance coverage and risk
management planning, already maintains Commercial General Liability and Directors
& Officers Liability insurance at the required levels noted above. The city of Fort
Worth is included as a funding entity and copies of all policies are maintained at the
agency's Hemphill office.
COSTS INCURRED
All costs directly or indirectly related to preparation of a response to the RFQ or any oral
presentation required to supplement and/or clarify a RFQ which may be required by the City
shall be the sole responsibility of and shall be borne by Vendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and/or a dependent adult, regardless of how
long ago the incident occurred, and/or any violent crime within the past 10 years. Applicants
will be responsible for conducting background screening and for maintaining appropriate
records, which will be subject to review by the Police Department.
The Women's Center has extensive national background checks conducted by an agency
which specializes in organizations that work with children. Checks are conducted at hire
and then yearly. The Women's Center maintains very high standards for both volunteers
and employees due to the vulnerable nature of our clients.
11
BOARD INFORMATION
1. Is your organization a registered non-profit? If yes, please attach
documentation of non-profit status.
The Women's Center is non-profit, Texas registered. Documentation attached.
2. How many board members does your organization have?
The Women's Center's By-Laws allow for a Board of up to 40 members, currently there
are 37 Board Members.
3. How often does your board meet?
The Board meets monthly except for the months of July and December.
4. Who recruits board members?
The Women's Center routinely manages what we call a "community cultivation" process
that includes both continuous networking and "friendraising" and an annual series of well-
planned cultivation events that serve several purposes, including identifying potential new
Board members as well as general community marketing and public relations. Every year
our organization's Board Development Committee analyzes current Board composition,
identifies areas where specific kinds of Board talent is likely to be needed, considers a
variety of factors related to diversity(race, geography, gender, age, areas of interest and
experience, etc.), begins to target the kinds of new people our organization needs and
wants to recruit, and finally, begins to develop lists of people to be cultivated and/or
recruited for Board services in the future. The President/CEO and a member of the
Board Development Committee meet individually with identified candidates to review the
mission and services and board service expectations. Following an assessment of"fit"
and interest, a slate of prospective board members is presented to the full board for
consideration and election in December each year.
5. What portion of the board is elected annually?
One-third of the board is elected annually.
6. How long is a board term? How many consecutive terms may be served?
A board term is three years and a member may serve two consecutive terms.
7. Please list the names and occupations of your board officers.
A list is provided as an attachment.
8. Please attach a copy of your board by-laws.
Board is included in the organizational By-Laws which are attached.
9. If any member of the board is related to one another or an employee of the
nonprofit corporation, please explain the relationship.
No members of the board are related to one another or to an employee of the non-profit.
13
LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project.
FUNDING SOURCE AMOUNT
Office of the Attorney General 90,462
Tarrant County 30,000
Victory Over Violence 22,500
Women's Center General Fund 48,600
Fort Worth CDBG 21,835
TOTAL ESTIMATED CONTRIBUTIONS: 213,397
14
BUDGET SUMMARY
A. Personnel 14,874
B. Fringe 3,124
C. Travel 243
D. Equipment 0
E. Supplies 950
F. Contracts/Consultants 0
G. Other 195
TOTAL 19,386
A. Personnel
Name Position Rate of Pay x# of Hours Cost
D. Gardner Educ. Coord. 19.50 x 208 $4,056
C.Ware Educ. Spec. 12.00 x 312 $3,744
M. Wolfinger Educ. Spec. 12.00 x 312 $3,744
As Needed Trainer 11.10 x 300 $3,333
TOTAL Personnel $14,874
B.Fringe Benefits
Name Position Description of Benefits Cost
D. Gardner Educ. Coord. FICA, Health, UI, DI, WC, Retire 852
C. Ware Educ. Spec. FICA, Health, UI, DI, WC, Retire 786
M. Wolfinger Educ. Spec. FICA, Health, UI, DI, WC, Retire 786
As Needed Trainer FICA, UI, DI, WC 700
TOTAL Fringe Benefits $3,124
15
C.Travel
Purpose of Travel Location Item Cost
Local travel to schools Fort Worth area 600 miles x $.405/mile $243
TOTAL Travel $243
D. Equipment
Item Cost per Item Quantity Cost
NIA
TOTAL Equipment $
E. Supplies
Item Cost per Item Quantity Cost
Dolls $25 per set 5 sets 125
Coloring Books $.75/per 1,000 750
Activity Books $.75/per 1,000 750
Office supplies $25/per 3 75
TOTAL Supplies $950
16
F. Contracts/Consultants
Description of the Service Cost
N/A
TOTAL Contracts/Consultants $
G.Other Costs
Item Cost per Item Quantity Cost
Postage $.39 500 195
TOTAL Other Costs $195
17
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary
for successful implementation of your program. Please explain how costs are calculated.
Salaries:
Education Coordinator-The"Play it Safe!"program is supervised and administered by the Education
Coordinator, this position also provides training usually to professional audiences and parent groups. This
position is responsible for the integrity of the program and the day to day supervision.
Education Specialist—The Education Specialists (2)are responsible for outreach to schools, scheduling
presentations, scheduling parent sessions, sending pre-presentation packets and post-test packets to schools,
they provide training, monitor and train new trainers, score post-tests and maintain statistics and program
evaluation data.
Trainers—The agency maintains a pool of 15 'As Needed Trainers' that are scheduled for presentations as
schools request programs. Depending on the number of classes and the size of the school several trainers
will be scheduled to work.
Benefits:
Benefits include FICA, Workers' Compensation, Unemployment Insurance, Life & Disability Insurance, Health
Insurance and Retirement which together is calculated at 21%of salary.
Travel:
Staff travel to the presentation sites and are compensated at$.405 per mile. Number of miles is based on
historical usage for the number of presentations proposed.
Supplies:
Therapeutic Dolls are used in the presentations for younger students to show areas (bathing suit areas)that
are private. The dolls need to be replaced on a regular basis due to wear and tear. Program maintains about
30 sets of the dolls for use by trainers and staff.
Coloring Books—The program uses Coloring Books specifically designed for use by younger children and
their parents/caregivers so that they can review the knowledge gained at home and promote discussion
between the children and parents. Cost to print is $.75/per.
Activity Books—Are used in the program in much the same way as the Coloring Books only with older
elementary and middle school children. Cost to print is $.75/per.
Office Supplies—These include paper, pens, folders, tiles, staples etc. needed to run the program and
maintain administrative duties. The cost included in this request is $25.00 each for The Education
Coordinator, and two Education Specialists.
Other:
Postage—at$.39/per first class stamp, for correspondence to schools, teachers, law officials, and for program
administration.
18
Internal Revenue Service
Department of the Treasury
P. O. Box 2508
Date: February 11, 2004 Cincinnati, OH 45201
Person to Contact:
Janet M. Duncan 31-07676
Women's Center of Tarrant County, Inc. Customer Service Specialist
1723 Hemphill Street Toll Free Telephone Number:
Fort Worth, TX 76110-1516 8:00 a.m.to 6:30 p.m.EST
877-829-5500
Fax Number:
513-263-3756
Federal Identification Number:
75-1501868
Dear Sir or Madam:
This is in response to your request of December 15, 2003, requesting an address update, as reflected above,
and regarding your organization's tax-exempt status.
In October 1985 we issued a determination letter that recognized your organization as exempt from federal
income tax. Our records indicate that your organization is currently exempt under section 501(c)(3)of the
Internal Revenue Code.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or purposes
have changed, please let us know so we can consider the effect of the change on the exempt status and
foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty
of$20 a day, up to a maximum of$10,000, when a return is filed late, unless there is reasonable cause for the
delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act(social security taxes)on remuneration of$100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift
tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
-2-
Women's Center of Tarrant County, Inc.
75-1501868
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter,we are
not determining whether arvy of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available
for public inspection without charge for three years after the due date of the return. The law also requires
organizations that received recognition of exemption on July 15, 1987, or later, to make available for public
inspection a copy of the exemption application, any supporting documents and the exemption letter to any
individual who requests such documents in person or in writing. Organizations that received recognition of
exemption before July 15, 1987, and had a copy of their exemption application on July 15, 1987, are also
required to make available for public inspection a copy of the exemption application, any supporting documents
and the exemption letter to any individual who requests such documents in person or in writing.
For additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999- 17.
Because this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
Janna K. Skufca, Acting Director, TE/GE
Customer Account Services
The Women's Center of Tarrant County,Inc. 2007 Board of Directors
Officers:
Elizabeth Ray, Chair Hugo Del Pozzo
Community Volunteer Managing Director,Bravo Equity Partners
Tom Johnson, Vice Chair Margie Dorman-O'Donnell
Shareholder/Officer-Johnson&Co.,P.C. Director of Case Mgmnt., Cook Children's
Health Care System
Beverly Noll, Treasurer
President,Beverly Noll, CPA Martha J.Fry
Community Volunteer
Sharon S.Millians,Secretary
Director,Attorney at Law Elizabeth Garza
Kelly,Hart and Hallman Community Volunteer
Linda Herchert,Past Chair Wendy Davis Gerrish
Communication Consulting&Training Owner,October Hill Farm
Directors: Janet Hahn
Attorney,Decker Jones McMackin
Jeanne Braniff Baker McClane Hall &Bates
President,BenefiTree Enterprises,LLC
Mary Ann Harris
Kathy Baker Community Volunteer
Community Volunteer
Betty Harvey
Gyna Bivens Director of Promotion,Ft.Worth Texas
Executive Director,North Texas Bold Initiative Magazine
Crystal Bolt Jim Hazel
Community Volunteer Financial Consultant,AG Edwards &Sons
Henry Borbolla III Barbara Brown Herman
Controller,Interstate Trailers, Inc. AssocVice Chancellor for Student Affairs,TCU
Reagan Casey Carla J.Higgins
VP, Summit/Frost Bank Principal,The Westover Group
Lezlie Culver Suzi Hill
Community Volunteer President,The Hill Company
Tammy Decker Ginger Johnson
VP of HR,First American Payment System VP, Southwest Securities
Page 2 The Women's Center of Tarrant County,Inc. 2007 Board of Directors
Ashlee Jung
Project Mgr.,RPM Commercial
Gary Kennedy
Senior VP &General Counsel
AMR Corp&American Airlines
Elizabeth Lopez-Jones
Economic Dev.Mgr.,FW Hispanic Chamber of Commerce
Anne Moroneso
Community Volunteer
Janice Payne
President,Payne Stover, Inc.
Brian M. Phillips
President,Phillips Ray Capital Mgmnt.
Becky Renfro
Vice President,Renfro Foods
Jude Ryan
President, Jude Ryan Interiors,Inc.
David Stockton
Dir. Of Compensation&Staffmg
Bell Helicopter Textron
Tyler Trahant
Managing Director
Richard D.Minker Co.
Jhani Wright-Williams
Asst.VP,Trust Department
Frost Bank
Laura M.Hilgart
President&CEO
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
CORPORATE BYLAWS
Adopted October 10, 1979 and Revised June, 2004
ARTICLE I
Purpose
A. The Corporation is organized exclusively for religious, charitable, scientific or educational
purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1986 (or
corresponding provisions of any future United States Internal Revenue Law), including any lawful
act or activity not inconsistent with those purposes, in which non-profit corporations may engage
under the laws of the State of Texas. Consistent with these purposes, the Corporation shall serve
as a communication center for women's needs, interests and resources; and to enable and assist
women, individually and as a group, through public education activities, the development and
dissemination of model programs, and the provision of counseling, training and educational
programs and services.
B. To further these objectives and purposes, the Corporation shall have and may exercise all of the
powers conferred by the laws of Texas on corporations formed under the laws pursuant to and
under which this Corporation is formed, as such laws are now in effect or may at any time
hereafter be amended; provided, however, that in all events and under all circumstances, the
following provisions shall apply:
1. No part of the net earnings of the Corporation shall inure to the benefit of, or be
distributable to, its members, if any,directors, officers or other private persons, except
that the Corporation shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of its charitable, educational, religious or scientific purposes, including for
such purposes, the making of distributions to organizations that qualify as exempt
organizations under Sections 501(c)(3) of the Internal Revenue Code (or
corresponding of any future United States Internal Revenue Law).
2. No substantial part of the activities of the Corporation shall be the carrying on of
propaganda or otherwise attempting to influence legislation, and the Corporation shall
not participate in, or intervene in (including the publishing or distributing of
statements), any political campaign on behalf of(or in opposition to)any candidate for
public office.
ARTICLE II
Registered Office and Registered Agent
The registered office of the Corporation shall be maintained In Fort Worth, Tarrant County, Texas, where the
Corporation shall maintain a registered agent. The Board of Directors (Board)shall be authorized to establish
other offices as well,from time to time.
G:\Bylaws\WC Bylaws 2004 final revision 6.30.04.doc 1
ARTICLE III
Directors
1. General Powers. The affairs of the Corporation shall be managed by its Board. All voting rights
shall be vested solely in the Board, whose members shall serve without compensation. The
Board shall have all powers authorized by these Bylaws as amended from time to time, and ail
powers now or hereafter authorized under the Texas Non-Profit Corporation Act of the State of
Texas,or its successor.
2. Number. The number of Directors authorized shall be forty (40). The Board may be increased or
decreased in number from time to time by action or a regular or special meeting of the Board, but
in no event shall it be decreased to fewer than ten (10) Directors. No Director shall be removed
from office prematurely due to a reduction in the authorized number of Directors.
3. Election and Term of Office. The term of office shall be three (3) years. The terms are to be
staggered such that 1/3 of the terms shall expire at the end of each year.
The Directors shall be elected annually by the Board at the last meeting of the year and assume
their duties at the first Board meeting of the new fiscal year,which begins in January.
The Directors shall be elected from the slate submitted by the Board Development Committee.
Other candidates may be nominated by petition signed by at least ten (10) members of the Board
and filed in the office of the President and Chief Executive Officer (CEO) no later than fifteen (15)
days prior to the last meeting of the year. The President and Chief Executive Officer(CEO) shall
mail a copy to all Officers and Directors within five (5) days of the last meeting of the year. No
further nominations may be made.
In addition, the Board shall, at any meeting, elect Directors to fill vacancies created by death,
ineligibility, or resignation of any Directors. Any Director so elected shall hold office until the end
of the term so created, or until a successor has been elected. Any vacancy so created shall be
filled by the affirmative vote of a majority of the remaining Directors.
All Directors may serve a maximum of two successive three-year terms. Directors filling unexpired
terms are subject to the term for which they are elected.
Under special circumstances and when deemed by the Board to be in the best interest of the
Corporation, the Chair's term, regardless of the number of successive terms already served as
Director, may be extended one (1)year, and can continue to be extended on an annual basis, but
in no event shall any Director serve more than six(6)consecutive years as Chair of the Board.
In case of an increase in the number of Directors, the additional Directors shall be elected by the
Board then in office: one-third for a three-year term; one-third for a two-year term; and one-third
for a one-year term.
Each Director's term shall continue until a successor has been elected. However, unless special
consideration is granted by the Executive Committee to accommodate Directors who are inactive
for good cause, any Director who is absent from three (3)consecutive regular or special meetings
of the Board may be asked to resign, upon written notice by the Executive Committee.
The Executive Committee is authorized to consider and if they choose, to approve at a Director's
request a temporary 3-6 month leave of absence from Board service due to special health,
business or other circumstances.
4. Regular Meetings. The Board shall meet a minimum of six(6)times each year.
GABylaws%WC Bylaws 2004 final revision&30-04.doc 2
5. Annual Meeting. An annual meeting of the Board shall be held each January for the purposes of
installing Officers, Directors, and members of the Executive Committee, and for transacting any
other business. It shall be held at a place designated by the Board, or if no such designation is
made, then at the registered office of the Corporation.
6. Special Meetings. Special meetings of the Board or Executive Committee may be called by the
Chair and shall be called by the Chair upon the written request of at least five (5) Directors. Any
request for a special meeting shall contain a summary of the proposals of business Intended to be
brought before the meeting. Special meetings may be held by telephone or E-mail. The Chair
shall determine the time and place, within Tarrant County,where a special meeting is to be held.
7. Notice. The Directors shall be given at least three(3)days notice of regular and special meetings,
by mail, telephone, or in person. Attendance of a Director at a meeting shall constitute a waiver of
notice of that meeting. The notice need not specify the business to be transacted, nor the purpose
of the meeting, unless specifically required by law or by these bylaws.
8. Quorum. One-third of the entire Board shall constitute a quorum for the transaction of business at
any meeting of the Board, but in the event the Board Is less than full, it shall be one-third of those
actually serving.
9. Manner of Acting. The act of a majority of the Board at a meeting, at which a quorum is present,
shall be the act of the Board,except where disallowed by law.
ARTICLE IV
Officers
1. Number and Title. The Officers of the Corporation shall be Chair, Vice Chair (the number to be
determined by the Board), Treasurer, and Secretary, all of whom shall also be members of the
Board, and a. President and Chief Executive Officer(CEO). Any two or more offices may be held
by the same person, except the offices of Chair and Secretary. The Officers shall have all powers
specified in these Bylaws, as amended from time to time, and all powers authorized under the
Texas Non-Profit Corporation Act of the State of Texas, or its successor.
2. Election and Term of Office. Officers shall be elected annually by the Board at the last meeting of
the year, and shall assume their duties at the first board meeting of the following year. If the
election is not held at that meeting, it shall be held as soon as convenient. Vacancies may be
filled at any meeting of the Board. Each Officer's term shall continue until a successor has been
elected. However, unless special consideration is granted by the Executive Committee for good
cause, any Officer who is absent from three (3) consecutive regular or special meetings of the
Board may be asked to resign, upon written notice by the Executive Committee.
In addition, any Officer may be removed by an affirmative vote of a majority of the Board
whenever it judges that to be in the Corporation's best interest.
G:\Bylaws\WC Bylaws 2004 final revision 6.30.04.doe 3
3. Chair of the Board The Chair shall be the chief elected officer of the Corporation, presiding at all
meetings of the Board. Subject to the control of the Board, the Chair shall supervise and control
generally all the business of the Corporation,and perform any other duties prescribed from time to
time by the Board. The Chair may sign, and if ordered by the Board, shall sign with any person
designated by the Board, any instruments except when that duty has been delegated by the Board
or by these Bylaws to some other Officer or agent of the Corporation, or when the law requires
that someone else sign. The Chair shall chair the Executive Committee.
4. Vice Chair In the absence of the Chair, or If the Chair is unable or refuses to act,the Vice Chair, in
order designated or if no designation, then in the order of election, shall perform the duties and
have all powers and be subject to all restrictions upon the Chair.
Regardless of the absence or disability of the Chair, the Chair, may delegate to any Vice Chair
any power and duty of the office of the Chair or any other duty, and no party dealing with the
Corporation shall ever be required to inquire as to the authority of the Vice Chair. It shall be
presumed that the Chair is absent or disabled or has delegated that authority to the Vice Chair,
unless that party has notice to the contrary.
5. Secretary. The Secretary shall keep or cause to be kept the minutes of the meetings of the Board;
insure that all notices are duly given; keep or cause to be kept the Corporate records and the seal
of the Corporation; and insure that the seal is affixed to all documents required or authorized; keep
or cause to be kept a register of the names and addresses of each Director and Officer; and
perform all other duties the Chair of the Board assigns from time to time.
6. Treasurer, The Treasurer shall perform such duties as are usually incumbent upon such office.
He or she shall see that proper and accurate accounts are kept of the financial condition of the
Corporation and that proper books are maintained. He or she shall insure that the financial
policies adopted by the board are duly followed and that an independent audit is made of the
accounts of the Corporation at the end of each fiscal year. He or she shall report the financial
condition of the Corporation at each regular meeting of the Board, and perform any other duties
the Chair of the Board assigns from time to time.
7. President and Chief Executive Officer(CEO). The President/CEO shall be the authorized general
manager and chief administrative officer of the Corporation and, subject to the supervision of the
Board, shall perform such duties as may be incident to her/his office or specifically delegated to
her/him by the Board. The President/CEO shall serve at the pleasure of the Board and receive
such compensation as the Board may from time to time determine. The, President/CEO as
general manager and chief administrative officer, shall be responsible for all operations of the
agency, including hiring, supervising, and dismissing staff as well as defining and assigning their
work. The President/CEO shall compile and submit to the Board any information as required from
time to time. The President/CEO shall be an ex-officio member of the Board of Directors, the
Executive Committee and any other committee created by the Board of Directors.
GABylaws\\YC Bylaws 2004 final revision 630.04.doe 4
ARTICLE V
Committees
1. Standing Committees:
A. Executive Committee. The Executive Committee shall consist of the Officers, the immediate
Past Chair and all standing committee chairs; it shall meet monthly, unless the Chair and
President/CEO determine there is no need. It shall have and exercise the authority of the
Board in the management of the Corporation. However, that shall not relieve the Board or any
individual Director of any responsibility.
Any immediate past Chair whose Board term has expired shall be eligible to serve on the
Executive Committee in an ex-officio capacity until she/he is no longer in an immediate Past
Chair status.
B. Board Development Committee. The Board Development Committee shall consist of five (5)
Directors. Its purpose will be to:
(1) submit a slate of Officers and Directors at the last meeting of the year; (2) submit
nominees to the Board as vacancies occur; and (3) analyze the skill, outreach and
leadership needs of the Board and continuously cultivate prospective candidates for
Board service.
C. Other Standing Committees:
(1) Business Operations
Finance
Program
(2) Term of Office. Each Committee's term shall be until the next annual meeting
of the Board or until a successor is appointed, unless the Committee is
terminated. Vacancies or Committees may be filled in the same manner as the
original appointment.
(3) Quorum. A majority of the Committee shall constitute a quorum except as otherwise
provided by law, or if the Board provides otherwise when designating the Committee.
(4) Rules. The Board shall provide each Committee with a set of guidelines. The
Committees may adopt rules and procedures for their own government consistent with
these Bylaws and the Board's guidelines. From time to time, people who are not
members of the Board of Directors may be invited to serve on or consult with standing
or temporary Committees in an ex-officio capacity, as appointed by the Chair and
approved by Committee members.
(5) Other Committees. The Board may form other standing or temporary Committees
from time to time and shall designate the purpose and authority of each Committee.
The Chair shall appoint the members of all Committees.
G:\Bylows\\VC Bylaws 2004 final revision 6.30-04.doc 5
ARTICLE VI
Subsidiary Operations
The Board is authorized to conduct any service not provided for under the Charter but consistent with
the purposes of this organization, provided there are proper safeguards to insure that the service is
subject to review, supervision and control of the Board and meets the requirements of the General
Not-for Profit Corporation Act of the State of Texas,or its successor.
ARTICLE VII
Transactions of the Corporation
1. Contracts. The Board may authorize any officer or agent to enter into any contract or execute and
deliver any instrument on behalf of the Corporation. That authority may be general or specific.
2. Payment. All checks and other orders for payment by the Corporation shall be signed by the
officer or agent in accordance with policies adopted by the Board from time to time.
3. Bank Accounts. All funds of the Corporation shall be deposited to the credit of the Corporation in
banks or other depositories authorized by the Board. The Officers are authorized as set out in
adopted Financial Policies to open and withdraw funds from the accounts on the behalf of the
Corporation.
4. Special and General Funds. Special funds shall include all funds from government contracts and
all gifts designated for special purposes. They shall be used solely for those purposes. All other
funds shall be general funds.
5. Potential Conflicts of Interest. The Corporation shall not make any loan to a director or officer of
the Corporation. A member, Director, Officer, or committee member of the Corporation may lend
money to and otherwise transact business with the Corporation except as otherwise provided by
the Bylaws, Articles of Incorporation and amendments thereto, and all applicable laws. Such a
person transacting business with the Corporation has the same rights and obligations relating to
those matters as other persons transacting business with the Corporation. The Corporation shall
not borrow money from or otherwise transact business with a member, Director, Officer, or
committee member of the Corporation, unless the transaction is described fully in a legally binding
instrument and is in the best interests of the Corporation. The Corporation shall not borrow money
from or otherwise transact business with a member, Director, Officer, or committee member of the
Corporation without full disclosure of all relevant facts and without the approval of the Executive
Committee of the Board of Directors, not including the vote of any person having a personal
interest in the transaction.
6. Prohibited Acts. As long as the Corporation is in existence, and except with the approval of the
Board of Directors or the members, no member, Director, Officer, or committee member of the
Corporation shall:
A. Do any act in violation of the Bylaws or a binding obligation of the Corporation.
B. Do any act with the intention of harming the Corporation or any of its operations.
GABylaws\WC Bylaws 2004 final revision 6.30.04.doc 6
C. Do any act that would make it impossible or unnecessarily difficult to carry on the intended or
ordinary business of the Corporation.
D. Receive an improper personal benefit from the operation of the Corporation.
E. Use the assets of this Corporation, directly or indirectly for any purpose other than carrying on
the business of the Corporation.
F. Wrongfully transfer or dispose of Corporation property, including intangible property such as
good will.
G. Use the name of the Corporation (or any substantially similar name)or any trademark or trade
name adopted by the Corporation except on behalf of the Corporation in the ordinary course
of the Corporation's business.
H. Disclose any of the Corporation business practices,trade secrets, or any other information not
generally known to the business to any person not authorized to receive it.
I. Commit Corporation funds without appropriate approval of the Board.
ARTICLE VIII
Records
The Corporation shall keep correct and complete records of accounts and minutes of all Board
meetings and the names and addresses of all Directors and Officers, at the registered office.
I
ARTICLE IX i
i
Fiscal Year
I
The fiscal year of the Corporation shall be from January 1 through December 31 of each year.
ARTICLE X
Corporate Seal
The Board shall provide a corporate seal on which the name of the Corporation and the word"Seal" in a circle
shall be inscribed. It shall be required to be affixed only where required by law. It or a facsimile may be
affixed to instruments requiring corporate seal.
G:\Bylaws\WC Bylaws 2004 final revision 6-30-04.dce 7
ARTICLE XI
Indemnification of Officers and Directors
The Director and all Officers or other elective or appointed representatives of the Corporation shall be
indemnified and their liability limited to the fullest extent authorized by the Texas Non-Profit Corporation Act,
Article 1396-2.22A Vernon's Annotated Civil Statutes, as it now exists or hereafter may be amended.
ARTICLE XII
Dividends Prohibited
The Corporation shall not pay any dividend or part of its income to its members, Directors, or Officers.
However, it may reasonably compensate its members, Directors or Officers for services rendered.
ARTICLE XIII
Dissolution
The Corporation is a non-profit corporation. Upon dissolution, all the Corporation's assets shall be distributed
to an organization exempt from taxes under Internal Revenue Code Section 501(c)(3) for one or more
purposes that are exempt under the Texas franchise tax pursuant to a plan of distribution duly adopted by the
Corporation pursuant to Article 6.03 of the Act,as amended.
ARTICLE XIV
Amendments
These Bylaws may be amended or repealed, and new Bylaws adopted by a majority of the Directors present
at any regular or special Board meeting, after at least five(5)days written notice.
GMylaws%WC Bylaws 2004 final revision 6.30.04.doc 8
THE WOMEN'S CENTER OF TARRANT COUNTY,INC.
JOB DESCRIPTION
February 1996
POSITION: Education Specialist
REPORTS TO: Education Coordinator
DEPARTMENWROGRAM: Education Department/Rape Crisis Program
PURPOSE: To develop educational materials and present educational
programs,as required to meet the needs of the community.
KEY RESPONSIBILITY AREA: Administration
1. Provide support to school systems in the scheduling process
• Disseminate information to individuals requesting such assistance.
• Handle in-coming program scheduling requests.
• Contact trainers regarding schools that schedule.
• Prior to the scheduled program date,contact schools to confirm schedules and equipment needs.
2. Maintain accurate statistics, and complete monthly statistical reports in a timely and efficient manner.
staff and coordinate meetings.
3. Provide on-going support to contract trainers.
• Contact each trainer on a weekly basis regarding program schedules.
• Assist trainers in determining cases that must be reported, and provide any help that is needed
with the reporting process.
• Serve as liaison between trainers and school system.
4. Assist with the collection of evaluation data.
• Design and update pre and post rests.
• Ensure that adequate numbers of test copies are always available.
• Mail tests and testing instructions to schools, prior to the scheduled presentation date.
• Contact schools regarding the status of evaluation data.
• After receiving data from schools, process and file information.
lucation Specialist/Rape Crisis Program
elof3
5. Knowledge of reporting law and willingness to report child abuse/neglect,as required by law.
• Timely completion of departmental reporting form.
• Provide necessary follow-up assistance to law enforcement and legal system personnel.
• Maintain confidentiality of reported incidents.
YEYRESPONSIBILITY AREA: Program
1. Present educational programs.
• Design and update curriculum as deemed necessary.
• Be prepared to present programs to any audience level at any given time.
2. Provide research and technical support.
• Handle requests from individuals needing technical assistance information.
• Assist community agencies and other professionals needing research material.
• Update agency research files.
3. Develop written educational materials.
• Assess the need for educational materials by trainers,professionals and other agency staff
members.
• Create,write, edit and produce necessary.brochures and hand-outs.
• Update written curriculum materials as warranted by new information or changes in community
need.
KEY RESPONSIBILITY AREA: Community Relations
1. Interact with school systems and other outside agencies to assess their educational needs and schedule
programs accordingly.
2. In all interactions,provide a positive image of the Women's Center and its program.
Education Specialist/Rape Crisis Program
Page 2 of 3
QUALIFICATIONS:
EDUCATION: Bachelor's Degree in a Liberal Arts or Social Science field.
EXPERIENCE: One year experience working with children ages 4-17. Experience
presenting educational material to a variety of age and experience levels
preferred.
KNOWLEDGE: General knowledge of women's issues,especially sexual assault and
abuse. Computer literate
OTHER RE,QUIREMENTS: Valid Texas Driver's license and ability to use own vehicle for agency
business. Ability to work evening and weekend hours as needed.
JOB CLASSIFICATION:
This job description is not intended td be all-inclusive. The Women's Center reserves the right to revise
or change job duties as the need arises. This job description does not constitute a written or implied
contract of employment.
atVL_
vion Specialist/Rape Crisis Program
of 3
C 0 U RTN EY WARE
SUMMARY
Bachelor of Science in Psychology with almost two years experience in non-profit
organizations as Community Education Specialist One year experience as a volunteer
for a county crisis center(over 300 volunteer service hours). Experience in community
education, crisis & victim management, and public speaking Training in crisis
intervention, HIV/AIDS awareness, STD/STI awareness, mediation, and program
development
EXPERIENCE
2005-Present The Women's Center of Tarrant Co. Ft.Worth,TX
Community Education Specialist
■ Community collaboration, scheduling, coordination of 15+ contract
employees with Tarrant County ISDs,child physical/sexual abuse training.
■ Established and maintained relationships with relevant agencies(CPS,police
departrnents,and other non-profit organizations).
■ Scheduled and facilitated parent education programs.
■ Successfully streamlined program record&scheduling systems.
■ 2006 Victory Over Violence Women's Center Team Captain.
2004-2005 The Women's Center of Tarrant Co. Ft.Worth,TX
Middlel High School Commumty Education Specialist
■ Public speaking,discussion of family issues,regular interaction with middle-
and high-school aged children and their families.
■ Managed post program tests and statistics for grant funding.
■ Staff Backup for 24-hour hotline and hospital response to victims of sexual
crimes.
2002-2004 Dept.of Res.Life,Texas A&M College Station,TX
Resident Advisor
■ Peer mediation & counseling, crisis intervention, risk management,
programming&advertising for 500+students,leadership training.
■ Office skills including secretarial skills, typing, data entry, fag, copier,
funding management,and customer relations.
■ Inductee of National Residence Hall Honorary.
■ Mosher Hall Resident Advisor of the Year,2002-2003.
2003-2004 Brazos County Rape Crisis Center Bryan,TX
Crisis/Hotline Volunteer
■ 36 hours of crisis intervention training for hotline calls and on-site
interventions at local hospitals.
■ Crisis Center Volunteer Advocate with over 200 volunteer hours.
1996-2000 Unified Tae Kwon Do Federation Rio Vista,TX
First Dan Black Belt
■ Instructor of Self-Defense and Tournament Techniques for 3 years.
EDUCATION
August 2004 Texas A&M University College Station,TX
■ Bachelor of Science Degree in Psychology
■ Minor in History
s Enrolled in four year degree program and graduated in three years
■ Special interest and advanced studies in Behavioral Psychology
■ Coursework included:
■ Social Psychology
■ Psychology of Leaming
■ Child Developmental Psychology
■ Abnormal Psychology
■ Behavioral Principles and Modification
■ Psychology of Personality
2001-2003 Hill Community College Johnson County,TX
■ Completed 43 semester hours which were transferred to Texas A&M
INTERESTS
Literature,arts,sketching&painting,community projects,home remodeling,new
gym member.
REFERENCES
Deborah Gardner,MSSW (817)9274039
Coordinator of Researeb and Training,Direct Supendsor
Missy Wolfinger (817)9274039
Middle/Higb Scbool Community Education Specialist
Alisa Bescherer (979)2294846
College Hall Director and Resident Advisor Sufierz sor
FAX (817) 645-8685 • E-MAIL CWARE@WOMENSCENTERANFO
517 COLLEGE STREET • CLEBURNE, TX 76033 • HOME PHONE (817) 202-8110
THE WOMEN'S CENTER OF TARRANT COUNTY,INC.
JOB DESCRIPTION
February 1996
POSITION: Education Specialist
REPORTS TO: Education Coordinator
DEPARTMENT/PROGRAM: Education Department/Rape Crisis Program
PURPOSE: To develop educational materials and present educational
programs,as required to meet the needs of the community.
KEY RESPONSIBILITY AREA: Administration
1. Provide support to school systems in the scheduling process
r
• Disseminate information to individuals requesting such assistance.
• Handle in-coming program scheduling requests.
• . Contact trainers regarding schools that schedule.
• Prior to the scheduled program date,contact schools to confirm schedules and equipment needs.
2. Maintain accurate statistics,and complete monthly statistical reports in a timely and efficient manner.
staff and coordinate meetings. '
3. Provide on-going-support to contract trainers.
• Contact each trainer on a weekly basis regarding program schedules.
• Assist trainers in determining cases that must be reported,and provide any help that is needed
with the reporting process.
• Serve as liaison between trainers and school system.
4. Assist with the collection of evaluation data.
• Design and update pre and post rests.
• Ensure that adequate numbers of test copies are always available.
• Mail tests and testing instructions to schools, rior to the scheduled presentation date.
• Contact schools regarding the status of evaluation data.
• After receiving data from schools,process and file information.
Education Specialist/Rape Crisis Program
Page 1 of 3
S. Knowledge of reporting law and willingness to report child abuse/neglect,as required by law.
• Timely completion of departmental reporting form.
• Provide necessary follow-up assistance to law enforcement and legal system personnel.
• Maintain confidentiality of reported incidents.
KEYRESPONSIBILITY AREA: Program
1. Present educational programs.
• Design and update curriculum as deemed necessary.
•. Be prepared.to present programs to any audience level at any given time.
2. Provide research and technical support. .
• Handle requests from individuals needing technical assistance information.
• Assist community agencies and other professionals needing research material.
• Update agency research files.
3. Develop written educational materials.
• Assess the need for educational materials by trainers,professionals and other agency staff
members.
• Create,write,edit and produce necessary brochures and hand-outs.
• Update written curriculum materials as warranted by new information or changes in community
need.
KEY RESPONSIBILYTY AREA: Community Relations
1. Interact with school systems and other outside agencies to assess their educational needs and schedule
programs accordingly.
2. In all interactions,provide a positive image of the Women's Center and its program.
Education Specialist/Rape Crisis Program
Page 2 of 3
QUALIFICATIONS:
EDUCATION: Bachelor's Degree in a Liberal Arts or Social Science field.
EXPERIENCE: One year experience working with children ages 4-17. Experience
presenting educational material to a variety of age and experience levels
preferred.
KNOWLEDGE: General knowledge of women's issues,especially sexual assault and
abuse. Computer literate.
OTHER REQUIREMENTS: Valid Teacas Driver's license and ability to use own vehicle for agency
business. Ability to ening and weekend hours as needed.
JOB CLASSIFICATION: ,
Mn-
This job description is not intended to be all-inclusive. The Wo en's Center reserves the right to revise
or change job duties as the need arises. This job description does not constitute a written or implied
contract of employment.
Education Specialist/Rape Crisis Program
Page 3 of 3
4632 Dexter Avenue
Fort Worth, TX 76107
(817) 800-2636
missywoffinger@yahoo.com
Melissa Wolfinger. LBSW
Objective•.To pursue career within the social work field that promotes contribution to the
community and agency while allowing for personal and professional growth.
Experience:
August 2005-current Women's Center of Tarrant County, Fort Worth, Texas
Community Education Specialist
Responsibilities include visiting area middle and high schools to
present a sexual assault/physical abuse prevention and education
program. In charge of sending, receiving, grading and recording
post test scores for the program. Responsible for calculating
program statistics and working as a liaison between office staff and
contract personnel. Required to have occasional on-call weekend
duty for Women's Center's accompaniment program. Trained in
dealing with survivors of sexual assault, abuse and other violent
crimes both in person and through the crisis hotline. Responsible
for maintaining programming schedule electronically. Trusted to
provide quality assurance for the program by observing other staff
members.
August 2004- Tarrant County Juvenile Services,Fort Worth, Texas
May 2005 Intern with Specialized Treatment for Offenders Program
Responsibilities include planning and facilitating educational and
life skills groups for the STOP program, observing and co-leading
treatment groups, learning policy and procedure for juvenile
probation services, case management for juvenile sexual offending
clients, writing resource staffing reports for juvenile probationers,
writing federal grant and agency policy proposals, and
incorporating Social Work knowledge,values and skills in day to
day professional interactions.
March 2001- Thirsty Armadillo,Fort Worth, Texas
August 2003 Bartender
Responsibilities include day to day operation and cleaning of the
bar,balancing cash register at closing, ordering and maintaining
merchandise and supplies, conflict resolution, and training new
staff.
Education:
2000-2005 Texas Christian University Fort Worth, Texas
Bachelors of Science in Social Work
1996-2000 Alief Hastings High School Houston, Texas
Texas Academic Scholar
Other Skills•
• Competent in all Microsoft Office programs
• Trained in effective public speaking and presentations
• Knowledgeable of diverse populations and issues
• Assertive in ethical decision making and problem solving
• Experience in mediation
• Trained in planning and facilitating large and small groups, as well
as individual interactions
• Knowledgeable in reference to dynamics and effects of sexual
assault/abuse.
TBE WOMEN'S CENTER OF TARRANT COUNTY,INC.
JOB DESCRIPTION
Position Title: Education Coordinator
Department/Program: Rape Crisis and Victim-Services
Reports To: Director of Rape Crisis and Victim Services
Purposib of Position: To administrate community education in any form needed to accomplish
program's goals.
KEY RESPONSIBIIITY AREA: Administration
1. Plan and direct day-today operations of the Education Department under the general director of the
Director of Rape Crisis and Victim Services Program.
• Develop and administer procedures for the department.
• Sbreen,interview,hire and train education staff,contract trainers,education volunteers and
education interns. .
• Provide on-going supervision and evaluation for education staff and contract trainers.
• Coordinate monthly education calendar scheduling and program allocation to trainers.
• Schedule and coordinate in-service training opportunities for education staff and contract trainers.
Notify staff and trainers of outside continuing education opportunities.
• Update education department training manual as policies are developed or revised or as new
research becomes available.
2. Qrganize and maintain accurate statistical data on education department accomplishments on a
monthly,quarterly,yearly or as needed basis.
• Design and update statistical forms to collect needed information for funding and administrative
sources.
• Coordinate the collection of statistical information from education staff and contract trainers.
3. Provide on-going leadership for program evaluation system.
• Initiate system improvements as needed.
• Update testing instruments as curriculum changes are implemented.
• Provide statistical documentation on results of evaluation system.
4. Attend staff and coordinate meetings.
Pdeudart Caordi6wr/Repe Cruu and ViCtIMServiees Prog=
Page 1 of 3
KEYRESPONSIBILITY AREA: Program
1. Design and present educational program.
• Implement changes in program content as deemed necessary based on current research and trainer
experience.
• Update testing instruments as curriculum changes are implemented.
• Provide statistical documentation on results of evaluation system.
2. Collaborate with Volunteer Manager to develop and present volunteer training.
3. Provide on-going leadership for collaborative educational projects.
4.. Present professional training on a state and local level.
5. Provide direction and supervision of research projects,and brochurelhand out development.
• Maintain a current working knowledge of new research in the sexual assault/abuse arena.
a Monitor the needs of staff members and community groups regarding brochure and hand-out
material.
• Initiate and supervise the development of educational materials. -
6. Provide staff back-up for telephone and hospital calls on a rotating basis.
KEYRESPONSIBILITY AREA: Community Relations
1. Plan and implement outreach to specific target groups as.assigned.
2. Represent the program in the media as requested.
3. Assist students,research terms and community planning bodies as requested.
4. Develop and maintain professional relationships with school districts,law enforcement agencies,'
legal system representatives,medical personnel and.other community professionals.
5. Maintain active membership in committees,councils and organizations that can be of assistance in
furthering the goals of the education department.
6. Ability to represent the program at various in the absence of the Director.
7. In all interactions,provide a positive image of the Women's Center and its programs.
Education Coordkwor/RW Crisis and Victim Services Program
Page 2 of 3
QUALIFICATIONS:
Education: Master's Degree in Liberal Arts or Social Science preferred. Relevant
work experience may be substituted for the advanced degree. Bachelor's
Degree in Liberal Arts or Social Science required.
Experience: Three years experience in Community Education/Training. Supervisory
experience preferred.
Knowledge: Knowledge of various educational theories. Knowledge of research tools
r
and methodology. General knowledge of women's issues,including
sexual assault and abuse.
Other Requirements: Valid Texas Driver's license and ability to use own vehicle for agency
business. Ability to work evening and weekend hours as needed.
Job Classification: Exempt,Full TimelFull Benefits
This job description is not intended to be all-inclusive. The Women's Center reserves the right to revise
or change job duties as the need arises. This job description does not constitute a written or implied
contract of employment.
Education CoordimtodRape Mia and Vietun Services Program
Page 3 oE]
328 SE Hidden Creek Pkwy 817-426-1565
#130
Deborah A►. Gardner
Objective To work in an environment that offers the opportunity to apply what has
been learned academically and grow professionally, as part of a team.
Experience 2002-present The Women's Center Fort Worth,TX
Coordinator of Research and Training
■ Provided leadership and management for the Education Department in
accordance with established policies and procedures.
■ Planned and directed day to day operations of the Education Department,
under the general direction of the Director for the Rape Crisis Program.
■ Organized and maintained accurate statistical data on education
department accomplishments on a monthly, quarterly, yearly and as
needed basis.
■ Designed and presented educational programs to professionals.
■ Developed and maintained professional relationships with school districts,
law enforcement agencies, legal system representatives, medical
personnel and other community professionals.
2001-2002 The Women's Center Fort Worth,TX
Community Education Trainer
■ Presented age appropriate presentations to school age children on the
awareness and prevention of child sexual abuse and sexual assault.
■ Organized and maintained accurate statistical data on a monthly basis.
2000-2001 Brighton School San Antonio, TX
Licensed Social Worker
■ Conducted intakes with families to assess eligibility for the Early
Childhood Intervention Program using the Denver 11 scale and the ECI
vision,hearing and nutrition screenings.
■ Collected the medical and social history of the child.
■ Coordinated with an interdisciplinary team of physical, speech and
occupational therapists.
■ Carried a caseload of six children in the ECI program to provide
developmental rehabilitation services and all needed service coordination.
Spring Semester,2000 Guadalupe Home San Antonio, TX
Intern
■ Performed full case management for homeless, pregnant residents.
■ Conducted intake interviews,including a psycho-social type analysis.
■ Initiated contracts for goals and performed follow-up interviews to evaluate
and modify.
Education 2001-2003 University of Texas at Arlington Arlington, TX
■ Mater of Science in Social Work,GPA 4.0
1998-2000 Our Lady of the Lake University San Antonio,TX
■ Bachelor of Social Work,GPA 3.73.
1996-1998 San Antonio College San Antonio,TX
• General Requirements
Awards President's Award,San Antonio College, 1996, 1997, 1998
American Scholar 1998, 1999
National Dean's List, 1999,2000
Alpha Chi,Our Lady of the Lake University—National Honor Society
Phi Alpha,Our Lady of the Lake University—Social Work Honor Society
Outstanding Academic Achievement Award, Our Lady of the Lake
University,2000
Professional Member of the National Association of Social Workers
Memberships
Volunteer Tarrant County Sexual Abuse Advisory Council, 2002-2003. Attended
Activities monthly meetings to discuss ways to improve public awareness of sexual
abuse and services available to victims.
Family Assistance Crisis Team, 1997 Assisted local law enforcement in
speaking to women in domestic violence situations, when police officers
responded to the calls.
Peer Educator, 1996— 1998 Spoke to incoming college freshmen regarding
drug and alcohol abuse and safe sex issues.
CRIME CONTROL AND PREVENTION DISTRICT
COMMUNITY-BASED PROGRAM FUNDING
The Women's Center of Tarrant County
"Play it Safe!" Program - Sustainability Plan
The Women's Center of Tarrant County is firmly committed to continuing to
provide the "Play it Safe!" program to as many children as possible and will
continue to seek funding to sustain the program. In addition to CCPD, the
program, which has a total budget of over $200,000, is currently funded by the
Office of the Attorney General, Tarrant County, Fort Worth CDBG, the Women's
Center's Victory Over Violence Walk/Run, and an allocation from the agency's
general fund. The support of CCPD, as well as that of other current funding
sources, is instrumental in providing The Women's Center with the ability to
leverage funding from new sources to sustain the program.
Because it is such a compelling program that helps children to recognize
potentially dangerous situations and reduces the risk of sexual and physical
abuse, private foundations — especially those with a mission and focus on
children's issues — would be a good fit to fund the program. The Director of
Grants Management and Quality Assurance, in coordination with the agency's
management team, will seek out foundations that have a history of supporting
children's issues and/or sexual abuse/crime prevention programming in order to
make application for funding to sustain the program as CCPD funds decrease.
Other government funding sources will also be researched and considered, such
as the Criminal Justice Division's Juvenile Justice and Delinquency Prevention or
Safe and Drug Free Schools and Communities grants.
In addition, The Women's Center is continuing to grow the Victory Over Violence
Walk/Run, and it also has the potential to supplement funding for the "Play it
Safe!" program.
�
City ��x Fort Worth, Texas
N��N Council
Communication
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COUNCIL ACTION: Approved As Amended on 18/9/2807
DATE: Tuesday, October 09. 2007
LOG NAME: 35CCP[)F`/3008 REFERENCE NO.: C-22444
SUBJECT:
Authorize the City Manager to Execute Contracts with Community-Based Organizations that Meet
and Support One or More Goals Of the Crime Control and Prevention [))3tF)ct
RECOMMENDATION:
/t is naoornrnanded that the City Council authorize the City Manager to execute contracts with the following
nine community-based organizations to conduct programs in support of the Crime Control and Prevention
District (CCPD) goals:
1. The VVonlen'e Center of Tarrant County - Sexual Abuse Education (Adults and Children) ' $19.386.00
2. Artao de |a Rosa - Taatpo de |a Rosa Outreach - $18.700.00
3. Fort Worth County Day School - 8unnnnerbhdga Program - $24.000.00
4. Camp Fire USA First Texas Council - Diamond Hill Station - $12.152.50
5. UyWOJA - Behavior Modification Program - $14.400.00
O. A||\anoa for Children — Child Abuse Prevention through Prosecution - $47.656.25
7. A-Prep Center ofTarrant County —A'Prap Youth |njdabva Program ' $15.589.00
O. H|K|OG - Helping Inner City Kids in Danger- $14.700.00
9. The Cultural Center of the Anlar)oam -ART As The Bridge To Changes in Youth - $33.416.25.
DISCUSSION:
The Crime Control and Prevention District /CCPD> Board included funds totaling $200.000 in its FY2007'08
budget for community-based ohrne prevention programs in response to requests made during the Phase |||
renewal of the CCPD. Community pnognyrna were ao/io)U*d through a Request for Proposals /RFP\ issued
March 12, 2007. Twenty-one requests for funding were reueivad, totaling more than $855.000.
The CCPD Board reviewed the proposals and held a work session to prioritize the applications at its July
26. 2007 meeting. The Board voted to fund nine of the proposing agencies as indicated above for a total of
$200.000. The term of each contract shall be October 1. 2007 - September 30. 2008. A short synopsis of
each of the programs is attached.
FISCAL .
The Finance Director certifies that upon approval of the above naoornnlandaUone, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts,
TO Fund/Account/Centers FROM Fund/AccounVCenters
GR79 539120 0359504 $200,000.00
Submitted for City Manager's Office by: Joe Paniagua (6575)
Originating Department Head: Ralph Mendoza (4211)
Additional Information Contact: Bradley Ford (4244)
Sasha Kane (4243)
Logname: 35CCPDFY2008 Page 2 of 2