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Home My WebLink AboutContract 35439-A2 AMENDMENT NO. 2 /n STATE OF TEXAS § CITY SECRETARY CONTRACT NO 35 11-4 COUNTY OF TARRANT § WHEREAS, the City of Fort Worth ("City") and Neel-Schaffer, Inc. ("Engineer") made and entered into City Secretary Contract No. 35439, (the "Contract") which was authorized by the City Council by M&C -C-22156 on the 5th day of June, 2007 ; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of drainage improvements for the Grassland Court Project. Capital Project No. 00479; DOE NO.5419 WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $64,300. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the contract, as amended, so that the total fee paid by the city for all work and services shall not exceed the sum of$141,690. 3. All other provision of the Contract which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD' 03-31 -0 9 P02 : 03 CITY SECRETARY ��INAL EXECUTED on this the day of , 2009 in Fort Worth, Tarrant County, Texas. CITY OF FORT WORTH Recommended: C�ss Wil iam A. erkest, . ., Director Fernando Costa Department of Transportation Assistant City Manager and Public Works ATTEST: --�-- ContraCt. Aut_h—c: zation Date Marty Hen ix City Secretary ENGINEER Neel-Schaffer, Inc. By: Name: James P. Amick, P.E. Title: Engineer Manager APPROVED AS TO FORM AND LEGALITY: Amy J. Rfity e Assistant Attorney OFFICIAL RECORD CITY SECRETARY r FT'WORTH,TX NEEL-SCHAFFER Solutions you can build upon August 4, 2008 Mr. Joseph Bergeron City of Fort Worth, Department of Engineering 1000 Throckmorton Fort Worth,Texas 76102 Reference: Grassland Court Drainage Contract Amendment 2 for Design Services Dear Mr. Bergeron: Neel-Schaffer, Inc. (NS1) offers additional Professional Engineering Services for this project. These additional services are required to follow up on the study on Grassland Court with design services as discussed recently in our meeting with Steve Eubanks. This Engineering Services Contract Amendment includes the following attached to this letter: • Exhibit A-1 Supplemental Scope of Services (four pages) • Attachment B Compensation and Schedule(one page) • Exhibit B-1 Method of Payment (one page) • Exhibit B-2 Hourly Rate Schedule (one page) • Exhibit B-3A Summary of Total Project Fees (one page) • Exhibit B-3B Professional Services Fee Summary (two pages) • Exhibit B-3C Fees for Surveying Services (one page) • Exhibit B-3D Additional Services(one page) • Exhibit B-4 Estimated Hours (one page) • Attachment C Changes and Ametdments to Standard Engineering Agreement and Attachment A (one page) • Attachment D PrujCct Schedulu(two pages) • Attachment E Location Map(one page) NSI proposes to provide the attached scope of additional services for the lump sum of $64,300.00. The current and proposed project costs are tabulated below: Task Incremental_Cost Total Cost Original Contract $62,790 $62,790 Amendment 1 $14,600 $77,390 Amendment 2 $64,300 $141,690 UFFICIAL RECORD CITY SIECRETARY FT.WORTH,TX Mr. Joseph Bergeron August 4, 2008 Page 2 All additional services proposed will be performed in accordance with the original contract dated June 22, 2007. The survey work will be completed by Spooner & Associates, our M/WBE Subconsultant. Their share will be 13.14% or $8,450.00. The geotechnical work will he performed by Alpha Testing, Inc. This Amendment, consisting of two pages, and the attached documents described above represent the entire Amendment 2 to the original agreement between the City of Fort Worth and Neel-Schaffer, Inc. If the terms of this Amendment are acceptable, please execute both copies and return one to our office to begin the design services. If you have any questions or we may be of further service, please call me at 817/909-2807. Sincerely, NEEL-SCHAFFER, INC. i000�0_ z�� James P. Amick, P.E. Engineer Manager Attachments ACCEPTED: CITY OF FORT WORTH BY: TITLE: DATE: OFFICIAL RECORLI CITY&CCRETARY ` FT.WORTH,Tit P:Vobs\6638 -FW Drainage-Grassland& Academy\Admin\ContractlAmendment 21Amendment 2 Letter.doc "' EXHIBIT "A-1" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT "A") PROFESSIONAL SERVICES: DRAINAGE DESIGN FOR GRASSLAND COURT— AMENDMENT 2 CITY PROJECT NO. 00479 The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Work under this attachment includes the preparation of a drainage design for the project area described below and shown graphically on Attachment E: Additional work is necessary following the drainage study on Grassland Court for design including preparation of construction drawings and documents. The limits of the proposed project extend from Eagle Mountain Lake, through the existing culvert to Crosswind Drive (approximately 200'), up and around the existing channel to near the Quail Ridge outfall (approximately 800') and up the tributary channels (approximately 100' each)to the existing closed drainage systems from Skylake (at Quail Ridge and Woodside Hill). No plans are considered for the closed drainage system planned from Skylake (at Westwind)which we have been advised will not enter this system. A combination of a closed system and an open system that will contain the 100-year discharge is proposed. It will have a licadwall to capture die flow from the upen area north and east of Grassland Court. The system will carry the capacity flow from the existing system in Quail Ridge and the 100 year flow from the open area at the upstream headwall. The Quail Ridge system will be extended and connected to this proposed system at a manhole. The proposed system will extend slightly farther upstream to capture the open area. Local and overflow storm water will be carried in a swale(above the closed system)and captured in a drop inlet. The flow from the Woodside Hill system will he captured .similarly. The remaining flow in the open area will he captured in another drop inlet upstream from the culvert. Finally, the culvert will be improved to carry the discharge in conjunction with another swale from Crosswind to the lake. Upon receipt of an executed amendment,the Engineer will perform the following tasks: Data Collection • Attend and document a Pre-design kick-nff meeting to discuss and coordinate various aspects of the project and to ensure that the project stays on schedule. • Research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. Identify and seek to obtain data for existing conditions that may impact the project including: utilities, City Master plans and property ownership as available from the Tax Assessor's office. • Coordinate with utilities, including utilities owned by the City. These entities-s-s a(f a so {UPPIGIA,Y aECOK' CITY SECRETARY 8/4/2008 P:Jobs\6638-FW Drainage-Grassland&Academy`,Admin%Contract\Amendment 21Exhit>jifP"t RTWI TK4 contacted if applicable, to determine plans for any proposed facilities or adjustment to existing facilities within the project limits. The information obtained shall be shown on the plans. • Perform one site visit. Survey • Perform field surveys to collect horizontal and vertical elevations and other information needed in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location and elevations of known buried utilities, structures, and other visible features that would affect proposed construction. • Establish survey control or a suitable reference base line on the ground and obtain complete and accurate cross section data at a maximum of 50 foot intervals and at major grade breaks. • Provide legal descriptions and exhibits for three easements necessary for the construction of the project to the City for acquisition. Calculations A drainage area map will be drawn at a scale of 1"—200' (or on an appropriate scale to fit on one sheet) from available contour maps. Prepare rational method hydrologic calculations and Manning equation hydraulic calculations for drop inlets,pipes, the overflow swale and the culvert. Permitting Submit copies of the proposed project information for the Corps of Engineers to make a determination for permitting under Section 404 of the Clean Water Act and Section 10 of the Rivers acid Harbor Act as applicable. It is anticipated that the project can be authorizcd under Nationwide Permit 7 for out-fall structures. Geotechnical Perform a geotechnical investigation including: soil borings of sufficient quantity (three to a depth of 10')to determine depth to rock, provide a laboratory analysis, and prepare a report of field and laboratory data. Construction Documents(22"x 34") • Cover Sheet • Drainage Area Map and Computations • Plan and Profile Sheets(3, at a scale of 1"--20' horizontally and 1"—2' vertically) • Cross Section Sheets(2) • Standard Construction Details • Special Details(if applicable) —� -p Plan and profile sheets will show the following: �MTV uCRETARY A'ORTH,TX 1 8/4/2008 PAJobs\6638-FW Drainage-Gnmlam&Academy\Admin\Contract\Amendment 2\Exhibit A-1 doc Page 2 of 4 • Proposed plan/profile sheets will conform to City of Fort Worth construction legend. • Existing channel centerline,existing left and right top of channel bank, existing utility crossings and existing right-of-way/easement. • Profiles fur existing and proposed stone drain mains and leads. • Adequate horizontal and vertical control to locate all proposed and existing facilities. • Existing found property corners(e.g. iron pins) along the existing right-of-way. • Legal descriptions(Lot Nos., Block Nos. and Addition Names) along with property ownership. • Limits of proposed rights-of-way or easements and temporary construction easements. • Proposed top of channel banks, channel flow line (existing and proposed), 100 year water surface profile along with water and sanitary sewer line arljuetments to accommodate the proposed channel improvements. • Culvert upgrades and roadway pavement replacement. • Typical channel details. Channel cross-sections at 50 foot intervals along the project length will extend to the right-of-way or easement line on both sides of the channel. Additional cross-sections at important features including grade breaks in the channel flow line, retaining walls, etc., will also be provided. Scale will be I"—20' horizontally and 1"—2' vertically. Preliminary Construction Documents • Preliminary plans and specifications shall be submitted within 120 days of receipt of signed amendment. • Sixteen (16) sets of preliminary construction plans and two (2) sets of specifications and contract documents will be delivered for review and distribution to utility cunipaides. • Submit a preliminary estimate of probable construction cost. • Meet to discuss teview comments from preliminary submittal. • Attend public meeting(coordinated by City)to help explain the proposed project to residents. Final Construction Documents • Final Construction Documents shall be submitted within 60 days of receipt of preliminary review comments. • Submit a final estimate of probable construction cost. • Prepare final plans and specifications and contract documents (each sheet stamped, dated and signed)and submit two (2)sets within 15 days of final approval. Bidding • Make available for bidding up to forty (40) sets of the final approved and dated plans and specifications and contract documents to the City for distribution to potential bidders. Provide four(4)sets of all easements to the City forbidding purposes. • Assist the City; including preparation and delivery of addenda to plan holders and responses to questions submitted to the DUE by prospective bidders. _ • Attend the pre-bid conference. • Attend the bid opening, assist in reviewing the bids for completeness and accu VF01M)WRECORL CITY-SECRETARY 8/4/2008 P:Uobs\6638 -FW Drainage-Grassland&Academy\Admm,Comracr,A mend meni 2\Exhibit A-I doc Page 3 of 4 1 X tabulations and submit four(4)copies of the bid tabulation. Construction • Attend the pre-construction conference. • Consult with and advise the City on design and/or construction changes, if necessary. FOFFIGIAL RECORIL . PCr-RETARY 8/4/2008 P:UoW6638-FW Drainage-Gruslend& Academy\Admi&..Contract\Amendment 21Exhibit A-1 doc Page 4 of 4 rH,T ATTACHMENT"B" DRAINAGE DESIGN FOR GRASSLAND COURT—AMENDMENT 2 CITY PROJECT NO. 00479 I. Compensation A. The Engineer shall be compensated a total lump sum fee of$64,300.00 as summarized in Exhibit "B-3". Payment of the total lump sum fee shall be considered full compensation for the services described in Attachment "A" and Exhibit "A-l" for all labor materials, supplies and equipment necessary to complete the project. All permitting, application and similar project fees will be paid directly by the City. B. The Engineer shall be paid in four partial payments as described in Exhibit "13-1", Section 1 —Method of Payment. C. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. II. Schedule(Calendar Days)—Refer lu Attachntem D for the complete schedule. A. Preliminary plans and specifications shall be submitted within 120 calendar days after the "Notice to Proceed" letter is issued. B. Final plans and specifications shall be submitted within 60 calendar days after approval of preliminary plans and specifications. C. Bidding plans and specifications shall be submitted within 15 calendar days after approval of final plans and specifications. 8/4/2008 P Vobs\6638-FW Drainage-Grassland&Academy\AdminlContracl'.Amendment 2lAnachmeni B.doc Page 1I'of 1 EXHIBIT"B-1" (SUPPLEMENT TO ATTACHMENT B) METHOD OF PAYMENT DRAINAGE DESIGN FOR GRASSLAND COURT— AMENDMENT 2 CITY PROJECT NO. 00479 1. Method of Payment Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice from the ENGINEER outlining the estimated current percent complete of the total project. The aggregate of such monthly partial fee payments shall not exceed the following. • Until delivery of the preliminary construction documents, a sum not to exceed 60 percent of the total Jump sum fee. • Upon delivery of the final construction documents, a sum not to exceed 90 percent of the total lump sum fee. The balance of fee, less previous payments, shall be payable after the pre-construction conference. II. Progress Reports The ENGINEER shall submit to the designated representative of the Director of the Department of Engineering monthly progress reports covering all phases of the study in the format required by the City. 8/4/2008P:'Jobs\6638-FW Drainage-Grassland&Academy\AdminTontract+.Amendment 2',Exhibit F3-I doc Pagc I of-] EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT B) HOURLY RATE SCHEDULE DRAINAGE DESIGN FOR GRASSLAND COURT—AMENDMENT 2 CITY PROJECT NO. 00479 Principal $200.00 Engineer Manager $190.00 Senior Engineer $130.00 Licensed Engineer $1 15.00 Engineer in Training $105.00 Senior Technician $130.00 Technician $80.00 Administrative $50.00 8/4/2008 P:'Jobs\6638- FW Drainage-Grassland&Academv\Admin'�CUntract\Amendment 2`Txhibit B-2 Hourly.doc Page I of I EXHIBIT "B-3A" (SUPPLEMENT TO ATTACHMENT B) SUMMARY OF TOTAL PROJECT FEES DRAINAGE DESIGN FOR GRASSLAND COURT - AMENDMENT 2 CITY PROJECT NO. 00479 Consulting Firm Prime Responsibility Amount Percent Prime Consultant: Neel-Schaffer Engineering& $55,850.00 86.86 Project Management M/WBE Cunsultants: Spooner& Associates Surveying $8,450.00 13.14 Total for Professional Services $64,300.00 Note: Non-WWBE Consultant—Alpha Testing, Inc. for Geotechnical Investigation. Project Description Scone of Services Total Fee M/WBE Fee Percent Engineering Services Drainage Design $64,300.00 $8,450.00 13.14 8/4/2008 P Uobs`k638• Fw'Drainage-Grassland&Academy'�Admin'Contract\Amendment 2'Exhibit H-3A dog Page I of 1 EXHIBIT"B-3B" (SUPPLEMENT TO ATTACHMENT B) PROFESSIONAL SERVICES FEE SUMMARY DRAINAGE DESIGN FOR GRASSLAND COURT— AMENDMENT 2 CITY PROJECT NO. 00479 BASIC ENGINEERING DESIGN FEE: Fee Engineering Services $38,222.34 BASIC SERVICES TOTAL $38,222.34 Fee Surveying Services $8,450.00 Additional Services Fee $17,627.66 ADDITIONAL SERVICES TOTAL $26,077.66 8,'4;2008 P:Vobs`•6638- FW Drainage-Grassland&Academy\Admim,ContracPAmcndment 11--xhibit B-M.doc Pad A yf 2 A. SUMMARY OF TOTAL FEE Fee Engineering Services $38,222.34 Additional Engineering Services $17,627.66 engineering Subtotal $55,850.00 Surveying Services S8,450.00 PROJECT TOTAL S64,300.00 B. BREAKDOWN OF ENGINEERING FEE(LESS SURVEY FEE) 1. Total Fee (Icss survey feel Breakdown by Preliminary, Final and Bidding Phases a. Preliminary (60%)= (Engineering Subtotal) X(0.6) _ $16,755.00 b. Final (90%) =(Engineering Subtotal) X(0.3) _ $33,510.00 c. Bidding(100%) _ (Engineering Subtotal)X (0.1) $5,585.00 $55,850.00 8/4/2008 P'Jobs\6638- FW Drainage-Grassland he Academy\Admin�Cbntract\Amendment 2,F,xhibit B-3B.doc Page 2 of 2 EXHIBIT "B-3C" (SUPPLEMENT TO ATTACHMENT B) FEES FOR SURVEYING SERVICES DRAINAGE DESIGN FOR GRASSLAND COURT—AMENDMENT 2 CITY PROJECT NO. 00479 Surveying Services: Survey = $8,450 Survey Total = $8,450 8/4l2008 P:Uohs\6638. FW Drainage-Grassland&Academy\Admin\Contract\Arncndment 2'.F.xhibit B-3C.doc Page 1 of'] EXHIBIT"B-3D" (SUPPLEMENT -1.0 A-1-FACHMENT B) ADDITIONAL SERVICES DRAINAGE DESIGN FOR GRASSLAND COURT—AMENDMENT 2 CITY PROJECT NO. 00479 Additional Services: Public Meeting(I meeting) = $2.480.00 Special Coordination with Property Owners = $2,636.00 Coordination Meetings with City Staff(4 meetings) = $2,004.00 Monthly Progress Reports (Electronic) = $2,100.00 Geotechnical Investigation = $2.839.00 — Section 404 Permitting = $1,055.00 Printing/Reproduction = $3.668.66 Administrative Fee(10%) on M/WBE Firms = $845.00 Additional Services Total $17,627.66 Printing Cost: Description Quantity Total Cost Preliminary Plans& Specifications 16 $1,012.04 Final Plans & Specifications 2 $126.5 l Bidding Plans& Specifications 40 $2,530.11 Total Cost = $3,668.66 8/42008 P Vohs'6638-FW Drainage-Grassland&Academy\AdminTontract Amendment 2T),hihit R-3Rdac Page I of I EXHIBIT B-4 ESTIMATED HOURS DRAINAGE DESIGN FOR GRASSLAND COURT-AMENDMENT 2 CITY PROJECT NO.00479 Classification Enizineer Mana ei Senior En ineer Engineer in Trainin Technician Administrative Total Hours as Basic Services Attend and document a pre-design kick-off meeting 1 1 2 4 Research utilities,City Master plans and property ownership 1 4 16 21 Coordinate with utilities 1 4 7 Perform one site visit 2 2 4 Drainage area map and calculations 2 2 8 8 20 Cover Sheet 1 1 2 4 2 l0 Drainage Area Map and Computations 2 1 4 8 15 Plan and Profile Sheets 3 b 1 45 45 99 Cross Section Sheets 2) 4 2 20 20 46 Standard Construction Details 1 2 4 8 15 Special Details 1 4 40 20 65 Submit 16 sets of phns and 2 sets of specifications 2 5 10 2 35 54 Preliminary estimate of probable construction cost 1 1 2 2 6 Meet to discuss review comments %k 1 1 2 4 Final estimate of probable construction cost 1 1 2 2 6 Submit 2 sets of final plans andspecifications 2 5 10 2 12 31 40 sets of plans ands c's and 4 sets of easements 0.5 1 2 4 7.5 Preparation and delivery of addenda 1 2 4 4 11 Attend the re-bid conference 1 1 2 4 Attend bid opening,review bids.develoo bid tabs and submit 4 copies 1 l 4 6 Attend re-construction conference and advise City on changes 2 4 8 4 18 Additional Services Section 404 Permitting l 4 4 9 Geotechnical investigation 2 1 3 Special Coordination with Propem Owners 8 8 4 20 Coordination Meetings with City Staff 4 8 8 4 20 Monthly Pr ress Reports(Electronic) 3 3 Attend pubic meeting 2 2 4 4 12 P ,Jcbs\6638-FW Drainage-Grassland&AcademylAdminlContrac(,Amendment 21Exhibit B-4.xls 3/4/2008 Exhibit B-4 Pagc I oft ATTACHMENT"C" CHANGES AND AMENDMENTS TO STANDARD ENGINEERING AGREEMENT AND ATTACHMENT A DRAINAGE DESIGN FOR GRASSLAND COURT-AMENDMENT 2 CITY PROJECT NO. 00479 NONE 8/4/2008 P.Vobs%6638-FW Drainage-Grassland&Academy'Admin\Contract,Amendment Mrtachment C.doc Page I of I City of Fat Worth Dranage Design for Grassland Cart Attachment D Arr>arndnnert 2 Project Schedule(Calendar Days) Aa,Aly Acewty Odg Eady Eady ID Description .Dur Start Finish 1 Notice to Poceed 1 1 1 1/0ce to Proceed 2 FO O Meeting 7 01/0 M 01/0 �Meeting 3 Data Cdlecoon to 01101/09 O,/t Rlwala CdlecGon 4 21 01/02/09 01/2 &�Y 7 Geotechical limes aUon 21 01/O2/D9 01/2 �echinical Irwstigation 8 Pralim Einar' ineeri 120 01/02/09 05/m,/09 IPrelirrinaryEryineering 5 Drainage Calculations 14 01/16,09 01/2&% -M Drainage Calculabons 9 Ci. Review 60 05W109 0aw" CI emew 10 Address Carments Eo 07101/09 08/29M Address Cuxrrrlenls 11 Public Meeting 30 07/01/09 07/30M Public Meebng 12 Sdhrit Plans to Ublity ConTenies 60 07M1109 08r29w Submit Plans to Utility Co omes 13 Final Engineering 60 07/01/09 Ow/2wm Final Engineering 14 Easement Pr anion 60 07/01/09 08/2m Easement Preparation 15 Obtain Easements(ByCith 90 06r30r'09 11/27/09 Obtain Easements(By City) 16 CitvRevew 60 0&3" 102" CityRewew 6 Perffitfing 180 1U29/09 NNW Permitting 17 1 kxorporate Fired DOE Corrnerts 1s 1029/09 1 11/12M Incorporate F nal DOE Coavrw is 18 Submit Final Plans and 1009i6 15 1U29^09 11/12(09 Subrrit Final Plans and Specs 0DD%) 19 Circulate Plans to lo Su Haes 30 11/13/w 12/12/09 Circulate Plans for Signatues 20 AderUse Project 7 12/13'09 12/19'09 Advertise Project 21 AdaBsenwIl Duraion 21 1212D% Dim,10 Ad�ertisernent Dual a1 22 Onm Bids 01,10110 01/10(10 �Open&ds 23 1 M&C CircUabon Prxess 30 1 o1/1U,0 02WI0 M&C Circulabon Process 24 Gourd Allard 30 1 P110/10 0;ir11110 Council Anrard 25 E)ecule Contract Docur nants 30 03'12'10 04110'10 E®'ute Contract Doamlems 26 Pre-Constricton Mwfirxi 30 041111 05/1VI0 Pre-Construction MeeOrg 27 Pr 'ect Corrstrumon 180 0911110 1 11/06/10 t 28 1 Final Ingiect on&Acceplairim 30 t t,07.+10 1 12/06'10 Ciyof Fat Worth Dranage Design for Grassland Court Alachrneri D Arrwximrxit 2 Prcect Schad.le(Calendar Cays) Project Con57uction IOW Final Inspection S Acceptance ATTACHMENT E DRAINAGE DESIGN FOR GRASSLAND COURT-AMENDMENT 2 CITY PROJECT NO. 00419 N.?.S. f cT COUNCIL DISTRICT NO. 07 MAPSCO NO. 31M, 32J _ Solutions you can build upon 512 MAIN STREET.SUITE 415 FORT WORTH,TEXAS 76102 PH 817-870-2422 FAX:817.870.2489 rage 1 o21 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/17/2009 DATE: Tuesday, February 17, 2009 REFERENCE NO.: ""C-23341 LOG NAME: 20AMEND2GRASS SUBJECT: Authorize Amendment No. 2 in the Amount of$64,300.00 to Contract No. 35439 with Neel-Schaffer, Inc., for Storm Water Utility Project—Academy Boulevard Culvert Improvements and Grassland Court Drainage Improvements RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the amount of$64,300.00 to City Secretary Contract No. 35439 with Neel-Schaffer, Inc., to provide additional engineering services and plan preparation for the above-named project, thereby revising the total contract amount to $141,690.00. DISCUSSION: The Storm Water Management Program was established to reduce flooding in the City of Fort Worth, to preserve streams, minimize water pollution and to operate the storm water system in a more effective manner to fully comply with State and Federal regulatory requirements. On October 16, 2007, (Ordinance No. 17840-10-2007) City Council authorized the issuance and sale of$25,000,000.00 in Storm Water (Drainage) Revenue Bonds, Series 2007, to fund a two-year Storm Water Capital Project Program. On June 5, 2007, (M&C C-22156) the City Council authorized the City Manager to execute an Engineering Agreement (Agreement) with Neel-Schaffer, Inc., (City Contract No. 35439) for a study for Academy Boulevard culvert improvements and Grassland Court drainage improvements. The result of the study for Grassland Court was a recommendation for upgrading the existing storm drainage facilities. The drainage study also recommended upgrading the drainage facilities and culverts in the green space adjacent to Grassland Court that provide an outfall for the Grassland Court drainage system. This Amendment No. 2 will allow Neel-Schaffer, Inc., to perform the necessary design for the Grassland Court project that is beyond the recommendations of the study. Academy Boulevard is a separate part of the project and will be addressed in another design. That design will also require a scope amendment which will be handled separately from Grassland Court and at a later time. Neel-Schaffer, Inc., proposes to perform the additional necessary work for a lump sum fee of$64,300.00. City staff considers this fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount, $6,430.00 is required for project management by the Transportation and Public Works Department. Neel-Schaffer, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 13 percent M/ BE participation on this Amendment No. 2. The City's goal on the amendment is 13 percent. This project is located in COUNCIL DISTRICT 7, Mapsco 31 M. http://apps.cfwnet.orglecouncil/printmc.asp?id=10959&print=true&DocType=Print 3/19/2009 r agv z.vi z. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Storm Water Capital Projects 2007 Revenue Bond Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers P229 531200 207280047933 $5,500.00 P229 531200 207280047951 $9,295.00 P229 531200 207280047931 $16,502.00 P229 531200 207280047932 $33,003.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (8476) Originating Department Head: William A. Verkest (7801) Additional Information Contact: Joseph Bergeron (2384) ATTACHMENTS 1. 20AMEND2GRASS.pdf (Public) http://apps.cfwnet.org/ecouncil/printnic.asp?id=10959&print=true&DocType=Print 3/19/2009 MAYOR AND COUNCIL COMMUNICATION MAP 20AMEND2GRASS Z 0 W w O BOAT CLUB W J EAGLEMOUNTAIN LAKE r - M W J BOAZ rLu Al l 4 CROM4h1ELL MARINE C',"EK _ R� y, TARRANT COUNTY COLLEGE r AIWCAMPUS MARINE x CREEk r LAKE �.y RANDOM GRASSLAND COURT DRAINAGE m - I MPROVEMENT 7y €AGLEMQWJ TAM LAKE 2CK: 100 D 200F1 Amendment No. 2 DETAIL OF PROJECT LOCATION City Secretary No. 35439 Project No. 00479