HomeMy WebLinkAboutContract 36002 CiTY
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AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Joe Paniagua, its duly authorized Assistant City Manager, and
SUMMERBRIDGE AT FORT WORTH COUNTRY DAY SCHOOL, a Texas non-
profit corporation ("Contractor") acting by and through Mr. Joe Breedlove, Director, its
duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2007 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called the "SUMMERBRIDGE PROGRAM" to provide a tuition-free students teaching
students program to prepare economically disadvantaged students to enter and succeed in
college preparatory high schools. The program supports the adoption of a prevention
focus for the police department and the community; and provides a secure environment in
which children can receive an education; and
WHEREAS, City desires to contract with Contractor to operate the after school
SUMMERBRIDGE PROGRAM; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$24,000.00 ("Program Funds") to provide to the Contractor for the operation of the
SUMMERBRIDGE PROGRAM;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Pr
Proposal, attached, and incorporated herein for all purposes incident to this Agre rtte'" . ;
Contractor shall be responsible for day-to-day administration of the SUMMERBP4D
PROGRAM. Contractor agrees to expend the Program Funds in accordance with ji s.
SUMMERBRIDGE PROGRAM budget, described in Exhibit "A", attached. ""� '�Ut�➢ VL:�e
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2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $24,000.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice.
Contractor shall deliver to City a written detailed Program Narrative as described in
Section 4.2 below with each invoice to support expenditure of Program Funds. Such
narrative shall be signed by the Contractor or duly authorized officer of the Contractor.
The invoice and monthly report shall be submitted to City no later than the 151' day
following the end of the month. Submittal of a monthly invoice and Program Narrative
is required even if services are not provided. When services are not provided during a
month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the SUMMERBRIDGE
PROGRAM must be reported monthly and may be expended on the SUMMERBRIDGE
PROGRAM with written permission from the Contract Administrator (see paragraph
13.3). Invoices for payment, Program Narrative and budget adjustments shall be
submitted to the Research and Planning Unit of the Fort Worth Police Department,
ATTENTION: BRADLEY FORD, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2007, and
ending on September 30, 2008. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2008.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
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Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15''day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i)thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
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Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the SUMMERBRIDGE PROGRAM. Contractor shall maintain, replace
or repair any item of equipment used in support of the SUMMERBRIDGE PROGRAM
and/or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support
of the SUMMERBRIDGE PROGRAM and/or for use under the terms of this Agreement
is the sole responsibility of Contractor. Contractor shall not use Program Funds or City
funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the SUMMERBRIDGE
PROGRAM . Within 10 days following the purchase of equipment, Contractor shall
submit to City a detailed inventory of all equipment purchased with Program Funds. The
equipment inventory shall include an itemized description of each piece of equipment,
the date each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
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amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of
SUMMERBRIDGE PROGRAM assets as appropriate and as directed by City's Contract
Administrator(see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY;
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SUMMERBRIDGE PROGRAM is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the SUMMERBRIDGE PROGRAM during
his tenure or for one year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such
interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of sex, race, religion, age, disability, color, national origin, or familial status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Bradley Ford, Senior Planner, 817-392-4244, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence,paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution,
performance, attempted performance or non-performance of this Agreement, venue for
said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Joe Paniagua,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Bradley Ford, Contract Administrator
Fort Worth Police Department
350 W. Belknap
Fort Worth, TX 76102
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Denis McElroy,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth,TX 76102
2. CONTRACTOR: Joe Breedlove, Director
SUMMERBRIDGE AT FORT WORTH COUNTRY DAY SCHOOL
4200 Country Day Lane
Fort Worth, TX 76109
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2007.
CITY OF FORT WORTH SUMMERBRIDGE AT FORT
WORTH COUNTRY DAY SCHO L,
a Texas Non-Profit Corporation L
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Date„ f ��� Date:
Joe P Mr. Joe Breedlove
Assist Ci M er Director
ATTEST-
APPROV D AS TO FORM AND
LEG)_ I 1
Ass ant City ttorney
Contract Authorization
M&C L-
Contract No '
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EXHIBIT A
SUMMERBRIDGE
AT FORT WORTH
COUNTRY DAY
SCHOOL
ORIGINAL
FORTWORTH
Crime Control and Prevention District
20067-2008 REQUEST FOR
PROPOSALS
For Additional Information, Contact:
Bradley Ford, Planner
Staff Services Division
Fort Worth Police Department
817-392-4243
Bradley.Ford@fortworthgov.org
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Fort Worth Crime Control and Prevention District
The Crime Control and prevention District was first approved by Fort Worth voters in March
1995. Fort Worth voters overwhelmingly approved a five-year renewal of the District in May
2000 and again in February 2005. The District levies a 112 cent sales tax that generates
funds used to prevent and fight crime. A citizen board appointed by the Mayor and City
Council governs the District. This CCPD Board is interested in collaborating with non-profit
organizations to achieve the Crime Control and Prevention District Mission: "To promote an
enhanced feeling of safety for all citizens in all areas of the city, including neighborhoods,
commercial areas, parks, and public facilities."
Requests for Proposals
Eligible Applicants
Registered non-profit organizations are eligible to apply for funding.
Types of Proposals that will be Considered
Only proposals that meet one of these CCPD goals will be considered:
1. To increase citizen participation in the CODE BLUE program
2. To support the adoption of a prevention focus by the police department and the
community
3. To provide a secure environment in which children can receive an education.
Funds Available
The Board may allocate up to $200,000 in its FY 2007-2008 budget.
Funding Timeline
Contracts will be awarded in the fall of 2007. The project period will run from October 1,
2007 to September 30, 2008.
Technical Assistance
Technical assistance to complete this application is available prior to submission. If your
organization requires technical assistance, please call Bradley Ford at 817-392-4244 or
contact her by email at Bradley.Ford(@Jortworthgov.org You may also ask questions at a
proposer's conference that will be held at 6 PM on Wednesday, March 27, 2007 in the
Auditorium of the Police and Fire Training Center at 1000 Calvert Street.
Deadlines
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Proposals must be postmarked or hand delivered by 5 PM on Tuesday April 12, 2007.
Proposals postmarked after this date will not be considered. Hand deliveries can be made at
the Fort Worth Police Department Headquarters, 350 W Belknap Street. Please see the
receptionist on the second floor. The mailing address is:
Bradley Ford
Research and Planning Unit
Fort Worth Police Department
350 W Belknap Street
Fort Worth, TX 76102
Application Contents
Complete proposals must include the following. Incomplete proposals will be rejected.
REQUIRED ITEMS
C3' PROPOSAL COVER SHEET
q/ PROPOSAL NARRATIVE
PROGRAM ACTIVITIES AND SCHEDULE
ACTIVITIES AND OUTCOMES SUMMARY
❑ ICENSING INFORMATION (If applicable)
BOARD INFORMATION
C;i EVERAGE OF FUNDS
MIDGET SUMMARY AND BUDGET DETAIL
�B DGET NARRATIVE
ONE ORIGINAL AND THREE COPIES
ATTACHMENTS
ex Job Descriptions and Resumes
2- Agency By-Laws
Financial Audit(if your agency is required to have an audit)
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2007-2008 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Summerbridge at Fort Worth Country Day School
DIRECTOR: Joe Breedlove
PHONE NUMBER: 817.302.3294
ADDRESS: 4200 Country Day Lane
Fort Worth, TX 76109
CONTACT : EMAIL ADDRESS:jreedlove@fwcds.org
PHONE NUMBER: 817.302.3294 FAX NUMBER: 817.302.3281
PROGRAM TITLE: Summerbridge
FUNDS REQUESTED: $ 50,000.00
AGENCY STATUS:
X Private Nonprofit
❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s)that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
❑ To support the adoption of a prevention focus by the police department and the community.
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-
named agency will comply with all applicable rules and regulations relating to the procurement
process. I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
TYPED NAME: Joe Breedlove
TITLE: Director of Summerbridge at Fort Worth Country Day School
SIGNATUR DATE: �' b
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PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please address the
following questions:
1) Describe in detail the problem that your program addresses.
2) Describe what your program does to 1) support crime prevention, 2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children can
receive an education.
3) How will you measure the effectiveness of the program? Please describe evaluation
tools and the method of data collection that you will use. You must include specific
performance targets on the Activities and Outcomes Summary.
4) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
5) What makes this program unique from any other crime prevention program in Fort Worth?
6) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
7) Is this a new program? If so, what other funds have you applied for?Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur.
8) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
9) If funds are awarded, will this program continue beyond the CCPD funding period?
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Proposal Narrative
Summerbridge at Fort Worth Country Day School a Breakthrough Program, is a
tuition-free, "students teaching students" program where talented high school and
college students teach promising young middle school students. The mission of
Summerbridge is three-fold: to prepare economically disadvantaged, public
middle school students to enter and succeed in college preparatory high schools;
to provide support during their high school years and facilitate their entrance to
college; and to encourage talented and diverse high school and college students
to pursue careers in education. Students accepted into the Summerbridge
program make a six-year commitment to the program, 2 years as middle school
students attending the Summer Session and After School Program, and 4 years
participating in the Alumni Program.
Summerbridge recruits students from four public middle schools in the Fort Worth
Independent School District identified as serving an economically disadvantaged j
population: E.M. Daggett, Rosemont, William James, and Momingside. Each
Summerbridge class is chosen to reflect the diversity of each middle school in
terms of gender, ethnicity, and socioeconomic background. The majority of
Summerbridge students live in communities where there is little information about
academic opportunities and routes to success.
The ethnic breakdown of current Summerbridge middle school students is 69%
Hispanic, 14%African-American, 7%Asian, and 3% Caucasian, and 7%
multiracial. Summerbridge participates in the Summer Federal Food Service
Program. More than 80%of the students in the program qualify for federal free
or reduced meals.
Our goal is to have all Summerbridge students attend college. Summerbridge
students are informed of their educational options and empowered to make good
choices. In addition, Summerbridge seeks to expose its students to new people,
new ideas, and new opportunities. Students are exposed to new opportunities
through field trips and community service projects. Summerbridge also works to
help students take responsibility for their learning and themselves by
emphasizing attendance, grades, and citizenship, as well as organization, time
management, and community service.
For teachers, participation in the Summerbridge program can begin as early as
their sophomore year in high school, or as late as their senior year in college.
Summerbridge teachers are diverse high school and college students, from Fort
Worth and across the United States who want to explore and experience the joys
and challenges of teaching. A prospective summer teacher completes an
application to teach in a Summerbridge program through the Summerbridge
National Office.
The application solicits personal and educational information, as well as requiring
references and a short sample of a lesson they would teach a middle school
student. The candidate then chooses four Summerbridge sites where they are
interested in teaching.
Summer teachers are responsible for developing their own curricula, choosing
their own subjects and creating their own lesson plans, supervising students
throughout the day(including mealtimes), and holding a staff leadership position.
Summerbridge at Fort Worth Country Day School employs 24 teachers for a 6
week summer session. During the academic year Summerbridge teachers are
high school and college volunteers who teach academic enrichment courses or
tutor students in need of assistance in their academic classes. Summerbridge
has volunteer teaching/tutoring opportunities for 50 high school and/or college
students each academic year.
Teachers reflect diversity in gender, age, ethnicity, background, and
socioeconomic status. Approximately 40% of Summerbridge's summer teaching
staff is from outside the City of Fort Worth. Bringing in teachers from across the
United States offers students a broad perspective on the world outside their
community. An academic setting with people from other schools and teachers
representing various backgrounds has been very rewarding for the students and
teachers.
Although Summerbridge has traditionally been a middle school program,
Summerbridge has expanded its mission to include "Summerbridge Alumni,"who
are Summerbridge students in grades 9-12. The Alumni Program assists
students with their transition into high school, makes peer tutors available, and
helps them manage their time. In addition, Summerbridge provides opportunities
for community service, summer enrichment opportunities and facilitates the
college selection and application process.
A new component added to our Alumni program is Breaking Through to High
School" (BTHS). Currently, 7th and 8th grade students attend the two 6 week
summer programs, now the rising 9th grade will attend a 3 week summer program
designed to provide them with the tools necessary to succeed both in and out of
the classroom. The 9th grade is a critical time and we feel it is important that
Summerbridge continues to play a role in its student's lives.
The After-School Program is the year-round aspect of Summerbridge Fort Worth.
During the school year, high school and college students volunteer to teach and
tutor the middle school students who attended the summer session after school.
The volunteer teachers and After School Program Coordinator go to each middle
school once a week for two hours. Study skills are reviewed and students take
academic elective courses. Students with below a "B" average in any class are
tutored during this time rather than participating in an elective.
Each After School Program term revolves around a theme so that students can
participate in project-based learning. Project-based learning empowers students
to make choices in their learning so they can gain valuable problem-solving skills
that will help them in high school and beyond. Together the students identify a
need in their school community and propose a solution.
Another aspect of the After-School Program is the high school application
process. A major goal of Summerbridge is to have our public middle school
students apply to, be accepted at, and succeed in college preparatory high
schools. We encourage our students to apply to public magnet programs,
honors programs in public schools, and private schools. During the winter
months, each student and his/her family meets with a Summerbridge
administrator to choose three schools to which the students will apply. The After
School Program Coordinator helps the students individually with their
applications and deadlines, and works with parents on completing financial aid
forms for private schools.
"Super Saturday" is an event that gives our staff an opportunity to bring the entire
student body together and celebrate fun learning. We have four"Super
Saturday' events planned this year, one in the fall and one in the spring. Each
"Super Saturday" event revolves around a theme and ends in some fun activity
such as a visit to the Kennedy Museum in Dallas followed by the TCU vs. SMU
football game. We use academic time to prepare our students to face a variety
of challenges, which stem from a scenario using the theme of the day. This is
just another way to maintain the cohesiveness among our students.
Uniqueness of Program
Although there are other organizations in the Dallas/Fort Worth Metroplex that
incorporate various aspects of the Summerbridge program into their summer or
after school programs, no group incorporates all the aspects, or the academic
rigor, of Summerbridge. Core academic subjects (English, math, social studies,
and science) are the focus of both teaching and tutoring. Summer electives are
academic in nature, and students are given 2 hours of homework each night.
Unlike many programs, students must apply to be part of Summerbridge. They
must complete a six-page application and attend a personal interview. We
believe this insures that only the most motivated students, students who want to
be in the program, take the time to go through the application process. Once
selected, students agree to participate in the program for six-years (two middle
school and through high school).
In addition, Summerbridge at Fort Worth Country Day School encourages
talented and diverse high school and college students to pursue careers in
education by offering them the opportunity to explore all aspect of teaching.
During the Summer Session, Super Saturday, and After School Program, these
students are fully responsible for developing their own curricula, choosing their
own subjects and creating their own lesson plans, and managing their own
classrooms. Although, teachers are given a large amount of responsibility, they
are also given so much support by professional teachers who serve as mentors
and by the Summerbridge staff.
Another aspect that is unique to Summerbridge is the role professional teachers'
play in the process. These teachers serve as mentors to the student teachers,
assisting and evaluating them in all aspects of their teaching experiences. The
mentor teachers return to their classrooms with renewed energy and new ideas,
as well as the knowledge that the teaching profession will continue to recruit the
best and the brightest among young adults.
Yet another aspect of Summerbridge that makes it unique from many area
programs is the amount of involvement we require from the students' families.
Families are involved from the initial recruitment phase (Parent Pep Rally) and
are even asked to postpone a family vacation if it coincides with the dates of the
Summer Session. Parents are asked to attend conferences and events, to
supply snacks for events, and to arrange transportation for their child to a
number of Summerbridge activities.
Target Population
Summerbridge at Fort Worth Country Day recruits students from four public
middle schools in the Fort Worth Independent School District identified as serving
an economically disadvantaged population: E.M. Daggett, Rosemont, William
James, and Morningside. Each Summerbridge class is chosen to reflect the
diversity of each middle school in terms of gender, ethnicity, and socioeconomic
background.
The ethnic breakdown of current Summerbridge middle school students is 43%
Hispanic, 36% African-American, 7%Asian, and 7% Caucasian, and 7%
multiracial. More than 80% of the students in the program qualify for federal free
or reduced lunches. The majority of Summerbridge students live in communities
where there is little information about academic opportunities and routes to
success. In addition, Summerbridge recruits talented and diverse high school
and college students to teach.
Teachers reflect diversity in gender, age, ethnicity, background, and
socioeconomic status, All have references and are expected to serve as strong
role models. Summerbridge teachers know the importance of education in their
own lives, and are interested in learning about the many opportunities available
in the field of education.
Measuring Client Benefits
Summerbridge at Fort Worth Country Day reviews and evaluates its program on
a regular basis. After each term of the After School Program, Super Saturday
and Summer Session, students, teachers, and administrative staff complete
evaluations. An annual evaluation of the overall program goes to the
Summerbridge National Collaborative.
The collaborative's evaluation asks for a general profile of the program.
Including mission; information on the host school; board chair; each program's
content, training and events; staff, enrollment statistics; program's greatest
strengths, challenges, and priorities for the upcoming year), a school year
program profile, a summer program profile, information about the director's
background, student recruitment, parent involvement, and communication with
Summerbridge National and other Summerbridge sites.
As a member of the Summerbridge National Collaborative, Summerbridge at Fort
Worth Country Day participates in the Stanford University Longitudinal Study that
evaluates the short term and long-term benefits students receive by participating
in the Summerbridge program.
The study identifies the strengths and weaknesses of Summerbridge students
using pre-summer and post-summer assessments. In addition to evaluating the
whole Summerbridge program, assessment results can help programs set goals
to improve their program. In addition to these reviews and evaluations, we look
to our statistics to continue evaluating whether or not we are fulfilling our mission.
Program Resources
Summerbridge at Fort Worth Country Day is an on going entity, we are entering
our 14 summer. Summerbridge operates out of Fort Worth Country Day School
using their facilities during the Summer Session and the facilities of Fort Worth
Independent Schools (middle and high schools) during the After School Program.
We receive funding from public and private sources. The majority of funding for
Summerbridge Fort Worth comes from private funding sources such as
foundations, local businesses, and individuals. Also, students, teachers, alumni
and volunteers are asked to make a financial commitment to the program.
Conclusion
Like any other educational institution, our teachers and volunteers drive our
program. The students need quality and quantity in learning. We give that to
them during the course of their 6 year involvement in Summerbridge. We have
been a proud recipient of the CDBG Grant. This grant has provided funding for
our teacher salaries and administrative staff through out the year. Now that we
have graduated from their 5 year program, we look to the City of Fort Worth and
the Fort Worth Crime Control and Prevention District to join forces and help
educate a community that desperately needs support and resources. An amount
of$50,000.00 will completely cover the salaries of our summer teaching staff and
administrators.
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TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been approved or if it is
pending. For example,the project may require a childcare license,health certificate for food preparation,chauffeurs
license for transportation services,etc. Licensed childcare center applicants must attach a copy of current license.
Attachments should be labeled Licensing. SEE ATTACHMENT
INSURANCE REQUIREMENTS
The program shall agree to provide and maintain during the program period of performance the following
insurance coverage. A statement of concurrence with this requirement must be submitted with your proposal:
Commercial General Liability(CGL)
Limit$1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non-Profit Organization Liability
May be called Directors and Officers Liability
Limit$1,000,000 per claim and aggregate
Note: This policy not only protects the directors &officers but committee members, volunteers, and the
organization itself for claims that do not involve bodily or property damage(these are covered under the CGL
policy)We are insured under these guidelines,therefore we concur with the requirements.
COST INCURED
All cost directly or indirectly related to the preparation of a response the RFQ or any oral presentation to
supplement and/or clarify a FRQ which may be required by the City shall be the sole responsibility of and shall
be borne by Vendor(s)
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who will be
working with children under the proposed program. Automatic disqualification of a potential worker or
volunteer is appropriate when screening indicates that the individual, as an adult, perpetrated any crime
involving a child and/or a dependent adult, regardless of how long ago the incident occurred, and/or
any violent crime within the past 10 years. Applicants will be responsible for conducting background
screening and for maintaining appropriate records, which will be subject to review by the Police
Department.
We do background checks on all volunteers and staff members. We use Kress Employment
Screening.
Proposal Evaluation Procedure
Proposals deemed to be complete will be scored based on at least four factors. These include the
program scope and definition,the reasonableness of the budget,the qualifications of key personnel,
and the capacity of the organization to complete the project. If a proposal is being considered for
selection, the bidder will be asked to make a formal presentation to the selection committee.
8
BOARD INFORMATION
1. Is your organization a registered non-profit? If yes, please attach documentation of
non-profit status. Yes
2. How many board members does your organization have? 24
3. How often does your board meet? Once a month during the school year and 1 time
during the summer
4. Who recruits board members? Current board members and staff conduct all
recruiting.
5. What portion of the board is elected annually? 1/3
6. How long is a board term? How many consecutive terms may be served?
5 year terms, with no more than 2 consecutive terms.
7. Please list the names and occupations of your board officers.
8. Please attach a copy of your board by-laws.
9. If any member of the board is related to one another or an employee of the nonprofit
corporation, please explain the relationship. N/A
9
SUMMERDRIDCE
Al .
FORT WORTH COUNTRY DAY SCHOOL
A BREAKTHROUGH PROGRAM
•NOTE:
Summerbridge at port Worth Country Day School -a
Breakthrough Program is-governed by the Board of Trustees
of Fort Worth County Day School,.Fort Worth, 'Texas- and-, as
such, is exempt-froau Federal Income Tax under section 501(c)
(3) of the Internal Revenue Code.
Although Sununerbridge at Fort Worth-Country Day School a
Breakthrough Program is represented in the Fort.Worth
County Day School budget as part of Program Services:
Auxiliary Functions, Summerbridge at Tort Worth Country
Day School a Breakthrough Prograpi is responsible for raising
its own funds.
Joe Breedlove
Director
Suminerbridge at Fort Worth Country
Day School a Breakthrough Program
4200 COUNTRY DAY LANE FORT WORTH, TEXAS 76109-4299
817.302.3260 FAX:617.302.3281 WWW.FWCDS.ORG/SUMMER13RIDGE
U. S. TREASURY DEPARTMENT
INTERNAL REVENUE SERVICE
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Route y5, Bcm 155 Charitable and
fort Worth, Tax&A 76116 Educational
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Sawed upon the evidence submitted, It to held that you are exempt [ram Federal Income tax as an
ofgcmfzallan described In section 50I(c)(3) of the Internal Revenue Code, as It is shown that you
me organized and operated exclusively for the purpose shown above. Any gwstlans cancernInq
taxes levied under other eubtitlom of the Code should be submitted to uw.
You are not r trilred to [Ile Federal lncvme tax mums so long as you retain an#xempt statue, un-
lAss you ore sub)eci to the Inx on unrr.latpd buelnres Inconr ImvoRed by rection 511 of the Codr
and arc rrquirnd to fll Farm 990-T for line purpose of reporting unrelated buslnesr taxable income.
Any chanars In your c cracter, purpoess or method of ovemlion should be reported Immedlate.iy to
thin offlcr (at consideration of their effect upon your exempt statue. You should also report any
ehcnge 1n your name or addrree. Your liability for filing the annual Information return. Form 909OA,
is set forth above. That return, 11 requited, must be (lied after the close of year annual accounting
p"iad Indicated above.
Contrihutfons made to yvu are deductible by donors as provided In section IM of the Cale. Re-
.coeds, ledoclee, devlsee, transfers or guts to or for your use are deductible lot Federal estate
arxf alit tax purposes under the provlelons of section 2055, 2106 and 2522 of the Code.
You are not liable dor the toxrs lmposrd under the Federal insurance Contributians Act (nodal
eecurlty taxes) unless you file a w.alvwr of exernotion crrtificale as provided In such Act. You arm
not liable for the lax Imposed under the Federal Unemclayment Tax Act, :nquirles about the
waiver of •rremotlon citt111cate for social security taxes should be addressed to this attics.
This is a determinotton lettw.
1
Tour tart: ersenpt statue in prfdicated upon the cmderstanding that Jvur
funds art distributed scl lj, for religious, charitable, sciontif icy
litars T or educatinnal purpaess or for the PLVWUrttian of cruelty to
children or animals or to this Federal RaTerrmant br to a State or local
goTem ment for a public pupoae e. Evidence to a ubstant iate the exee+pt
nature of Tcur distributions ehduldp therefore, be Daintainod in such '
a sanner sr to satisf.r these rtquirwant:s.
Since,oly Tours, ,
Ellis Compbe7l, J
Dis tract Airector
2005-2006 Members of the Board of Trustees
Fort Worth Country Day School 4200 Country Day Lane,Fort Worth,TX 76109-817/732-7718
Annual Meeting of the Board of Trustees shall be held on the First Thursday following Commencement exercises each year. In
audition to the Annual Meeting,regular meetings of the Board shall be held on the second Thursday of September,November,January,
February and April of each year. The President of the Board of Trustees,the Executive Committee,or a majority of the Board of Trustees
may call a special meeting of the Board at any time. All the regular and.special meetings of the Board of Trustees shall be held at the school,
unless otherwise specified in the notice of the meetings.
EXECUTIVE COMMITTEE
President Mr.Scott Kleberg (businessman)
Vice President Mr.John Boswell'78(businessman)
Secretary Ms.Tod Adams(accountant)
Treasurer Mr.H.Terry Siegel'71(businessman)
Mrs.Bonnie Epstein(community leader)
Mr.George LeBus'77(financial advisor)
Regular Mtg.Dates: Mrs.Shannon Young Ray'80(business woman)
9/9 Retreat(1:30pm at Gladney) Mr.Daniel L.Tatum'81 (attorney)
11111,1/12,2/10,4/14(4pm) Mr.Kelly Thompson'77(banker)
5/26 Annual Meeting(4pm) Mr.William W.Meadows(Past Pres)(businessman)
1. Ms.Tod Adams(accountant)
Secretary
2. Mrs.Laura Bonnell Alexander(financial advisor)
3. Mr.Steve Berry(lawyer)
4. Mr.John Boswell) (businessran)
Vice President
Buildings/Grounds Committee,Chair
Mr.Tim H.Carter(director of non-profit)
6. Dr.Robert A."Bob"Dowling(doctor)
7. 'Mrs.Bonnie Epstein(community leader)
8. Mr.Richard F.Garvey(businessman)
9. Mr.Randy Gideon(architect)
10. Mr.Scott M.Kleberg(businessman)
President
11. Mr.George F.LeBus(financial advisor)
Investment Committee,Chair
12. Mr.William W.`Bill"Meadows(businessman)
Immediate Past President
13. Dr.Dorris Morrissette(doctor)
Diversity Committee,Chair
14, Mr.Steve Palko(businessman)
is. Mrs.Shannon Ray(businesswoman)
1(, Mrs.Beth Rivers(accountant)
Mrs.Dede Samuelson businesswoman)
18. Mrs.Lynny Sankary businesswoman)
19. Mr.H.Terry Siegel (businessman)
Treasurer
Finance Committee,Chair
20. Mr.Daniel L.Tatum(lawyer)
Programs Committee,Chair
21. Mrs.Mary Katherine Tetitrick(accountant)
22. Mr.Kelly R.Thompson (banker)
Advancement Committee,Chair
23. Mr.Bryan Wagner(businessman)
EX-OFFICIO MEMBERS
Mr. William(Bill) Cowan,Jr. (businessman)
Alumni-Association President,elect
Mrs.Leah Jones businesswoman)
PFA President,elect
Norma Wilkerson
Faculty Representative
Lauren Partovi
Student Body President
Evan D.Peterson
Head of School
HONORARY MEMBERS
Mr.Perry R.Bass (businessman)
Mr.Robert W.Decker(businessman)
Mr.Sid R.Bass(businessman)
LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project
• We have a program budget of$241,000.00. Below describes our sources for the entire Summebridge program
FUNDING SOURCE AMOUNT
Sid Richardson Foundation $50,00.00
Star-Telegram Employees Fund
10,000.00
Baird Foundation $5,000.00
McQueen Fuondation
$5000.00
Denkins Foundation
$10,000.00
Ronald McDonald Foundation 8,000.00
Colonial Charities
$2,000.00
City of Fort Worth(CDBG Grant) 24,000.00
Summerbridge Fun Run 12,000.00
Private Donations $15,000.00
Fancy Meal (our annual and raising lunchon) $30,000.00
Other Funding sources(request pending)
Amon G. Carter $25,000.00
Pier One
$10,0.00.00
Speedway Charities
$2,000.00
LGR Foundation
$25,000.00
Meadows Foundation $20,000.00
TOTAL ESTIMATED CONTRIBUTIONS: $253,000.00
10
TAL Travel
D. ipment '
Item Cost per Item Quantity Cost
N/A
TOTAL Equipment $
E. Supplies
Item Cost per Item Quantity Cost
N
TOTAL Supplies $
F. Contracts/Consultants
Description of the Service Cost
N/A
TOTAL Contracts/Consultants $
G.Other Costs
Item Cost per Item Quantity C t
N/A
TOTAL Other Costs $
D'
13
X
1�101 ,*-
ti
BUDGET SUMMARY
A. Personnel $50 000.00
B. Fringe 0
C. Travel 0
D. Equipment 0
E. Supplies 0
Contracts/Consultants 0
GXOther 0
TO $60,000.00
A. Personnel
Name Position\Attach
ay x# of Hours Cost
(S
TOTAL Personnel $
B.Fringe Benefits
Name Position Description of Be fits Cost
N/A
TOTAL Fringe Benefits $
C.Travel
Purpose of Travel Location Item Cost
N/A
12
BUDGET NARRATIVE
Please attach a fled budget narrative that explains the need for all proposed expenditures. The budget
narrative should clea explain how funds will be used and why expenditures are necessary for successful
implementation of your p ram. Please explain how costs are calculated.
Like any other educationa stitution, our teachers and volunteers drive our program. The
students need quality and qu ity in learning. We give that to them during the course of
their 6 year involvement in Sum ridge. We have been a proud recipient of the CDBG
Grant. This grant has provided fun for our teacher salaries and administrative staff
through out the year. Now that we hav aduated from their 5 year program, we look to the
City of Fort Worth and the Fort Worth Crim ontrol and Prevention District to join forces and
help educate a community that desperately ne s support and resources. An amount of
$50,000.00 will completely cover the salaries of o summer teaching staff and
administrators. We assign salaries according to ex 'ence and school classification. The
national Summerbridge office sets the salary ranges fo r summer teaching staff. The
salaries range from $500.00 - $2,500.00. Please examine t ttachment titled "Grant Budget
Detail' to show our normal salary breakdown.
15
Department: Summer bridge at Fort Worth Country Day )[' ograitt Summer bridge at Fort Worth
School a BreakthroughYitle.4;.` Country Day School a Breakthrough
Program
PROGRAM BUDGET
Total Grant Other Sources�*
Expense Category Budget Budget [CI [D] [E] [F]
[A] IB]
PERSONNEL SERVICES
Salaries 195,600 24,605 170,995
FICA 14,963 14,693
Life Insurance
Health Insurance 8,967 8,967
Unemployment-State
Unemployment-Federal
Worker's Compensation 2,015 2,015
Retirement 6,720 6,720
SUPPLIES
Office Supplies 2,000 2,000
Postage 3,000 3,000
Teaching Aids 8,500 8,500
Other(Specify)* 9,000 9,000
CONTRACTUAL SERVICES
Telephone 1,500 1,500
Electric
Gas Utilities
Water/Waste Disposal
Rent[Building]
Custodial Services
Office Equipment Rental
Printing 2,000 2,000
Repairs
Fidelity Bond***
Liability Insurance*** 2,000 2,000
Legal&Accounting
Private Auto Allowance
Conference&Seminars
CAPITAL OUTLAY
Furniture,Fixtures 500 500
Office Equipment, Computers 1,000 1,000
Office Equipment
TOTALS 257,495 24,605 232,890
Note:Column A should be the total of Columns B through F.
*Specify on Budget Detail(following pages)
**Use one column for each non-grant funding source-,note below which column equates to each source(from Leverage of Funds):
***Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant funds or other funds.
[C]Federal Food Service D [E] [F]
15 Contract Managementt
09/04
LICENSING
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or if it is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must attach a copy of current license. Attachments should be
labeled Licensing. SEE ATTACHMENT
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and/or a dependent adult, regardless of how
long ago the incident occurred, and/or any violent crime within the past 10 years. Applicants
will be responsible for conducting background screening and for maintaining appropriate
records, which will be subject to review by the Police Department.
We do background checks on all volunteers.and staff members. We use Kress
Employment Screening.
7
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ATTACHMENTS
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Resumes
Director
Surnmerbridge is a"Students Teaching Students"program with a two-fold mission:
• to prepare motivated,public muddle school students to enter and succeed in college-track
high schools while promoting their entrance to college;and
• to encourage outstanding and ethnically diverse high school and college students to
pursue careers in education.
The Director of Summerbridge Fort Worth provides the leadership and management necessary to
ensure a high quality educational program supporting students,teachers,and mentors. This -
position is a multi-faceted one. In essence, it resembles running a small school.
Principal Duties and Responsibilities
.•Oversee program's development and irx�plementation .
Supervise a staff
•Lead the planning and implementation of academic summer sessions and after
school programs
•'Work closely with public school educators to recruit and support students
•Recruit,train,and manage high school and college students who serve as
teachers
Work with mentor teachers to nurture the program's young faculty
•Develop age appropriate,engaging curricula
Serve as a resource and advocate for students and families
Work with FWCDS administration,Development Cooidinator and the
Summerbridge Board Committee to ensure financial stability of the program
• -Develop positive relationships with the prograes many constituencies
-(Fort Worth Country Day School,FWISD teachers,funders, community leaders,
parents/families,students,teachers)
•Collaborate with community agencies and educational institutions
.Education and Experience:
-.-Bachelor's degree required,master's preferred
•3+years of teaching.and/or education administration experience,or equivalent work experience
•Proven management,organizational,and leadership skills
•Ability to work effectively in many different environments with people from diverse
backgrounds(ethnic,socioeconomic,educational,professional,generational)
-Excellent writing and communication skills
•A strong sense ofpurpose and a vision for expanding educational opportunities for youth
•-Experience in nonprofit management, work with youd;-and fund dcvelopment.
• Summerbridge experience is helpful.
The Director of Summerbridge reports to the Senior Director of operations at
Fort Worth Country Day School
The Dean of Faculty for Suintnerbridge at Fort Worth Country Day for the sununer of
2004.
Principle Duties and Responsibilities:
Help set tone and theme for Summer 2004
Coordinate summer faculty orientation.
Chair the design and implementation of the standardized curriculum for the
Summerbridge summer session
= Assist teachers in writing lesson plans and curriculum.
Collaborate with the Director, and the Dean of Students to oversee and manage
the summer session academic program
Assist in the daily supervision maintaining and observation of summer program
Assist in the recruitment,selection and management of the summer teaching staff
- Evaluate teachers' performances in the classroom and write final evaluation.
- Proofread teachers' evaluations of students.
- Oversee mentor teachers.
- Manage the recruitment and selection of the summer mentor teachers
- Maintain regular meetings with the Director,Dean of Students and any other
program administrator.
Dean of Students:
Principle Duties and Responsibilities:
- Work effectively with approximately 80 middle school students and
their families.
- Facilitate the new student application process with the Student
Admission Committee.
- Counsel, advise and mentor Summer Program students.
- Set and implement summer homework policies.
- Set andimplement summer discipline policies.
- Assist in supervision of summer teachers in their leadership positions.
- Collaborate with the Director, and the Dean of Faculty to oversee and
manage the summer session academic program
- Assist in the teacher training sessions.
- Assist in the daily supervision maintaining and observation of summer
program
- Assist in the recruitment of students for the Summer Program.
- Maintain regular meetings with the Director, Dean of Faculty and any
other program administrator
- Assist in proof reading teacher evaluation of students.
Alumni Coordinator
Summerbridge is a"Students Teaching Students"program with a two-fold mission_
• to prepare motivated,public middle school students to enter and succeed in college-
track.high schools while promoting their entrance to college;and
• to encourage outstanding and ethnically diverse high school and college students to pursue
careers in education.
The Alumni Coordinator of Summerbridge Fort Worth provides the leadership and management
necessary to-ensure a high quality educational program supporting students,teachers,and
mentors.
Pfincipal Duties and Responsibilities
• Helping Summerbridge student alumni make the transition to high school"
•.Researching and building relationships with agencies in Fort Worth that can support student
.:alumnL
• Helping student alumni find summer jobs.
ii
• Educating student alumni about the college admission process.
••Facilitating the college admission process for student alumni. "
•'Tracking and networking with Summerbridge teacher alumni.
Encouraging Summerbridge teacher alumni to remain involved in the field of education..
• 'Acting as a liaison-between Summerbridge teacher alumni and Summerbridge students.
Developing positive relationships with the program's many constituencies-(Fort Worth
Country Day School,FWISD teachers,funders,community leaders,parentslfamilies,students,
teachers).
Education and Experience:
• A bachelor's degree from a four-year institution of higher education.
• .Excellent writing-and public speaking.skills.
• The ability to work in many different environments and communities, and with-people
from diverse backgrounds(ethnic,socioeconomic,educational,professional,generational).
Knowledge about Fort Worth ISD schools.
• Management.and team-building experience;organizational and leadership skills.
• Computer experience with word processing and database programs.
The'Alumni Coordinator reports to the Director of Summerbridge Fort Worth
Development Coordinator
Summerbridge is a"Students Teaching Students"prograin with a two-fold mission:
- to prepare motivated,public muddle school students to enter and succeed in college-track
high schools while promoting their entrance to college;and
• to encourage outstanding and ethnically diverse high school and college students to pursue
careers in education.
The Development Coordinator of Summerbridge Fort Worth provides the leadership and
-management necessary to ensure a high quality educational program supporting students,
teachers,and mentors.
_Principal Duties and Responsibilities
•-Raising annual operating budget.
-Crea(ng an endowment for Summerbridge Fort-Worth
•Creating a long term development plan for Summerbridge Fort Worth.
Writing grant proposals to and developing relationships with foundations, corporations,and
individuals.
Working with'the:director to develop.promotional and-marketing materials.
Planning events with communityleaders.to promote the programin the community.
-Developing positive.relatior).ships with the_program's many constituencies(Fort Worth Country
Day School,FWISD.teachers and contacts,funders and community leaders).
•Writing,preparing,and mailing newsletters,including:the annual report.
•Creating and mailing appeals.
Education and Experience
• Bachelor's degree.
Experience in non-profit fundraising in the Dallas/Fo_rt Worth metroplex.
Experience in public relations.
• Excellent writing,communication and public-speaking skills.
• Ability to work in many different environments and communities.
• Computer experience with word processing,database,and graphics programs.
The Development Coordinator reports to the Director of Summerbridge Fort
Worth
After School Program Coordinator/Dean of Students
Summerbridge is a"Students Teaching Students"program with a two-fold mission:
• to prepare motivated,public muddle school students to enter and succeed in college-
ttack high schools while promoting their entrance to college;and
• to encourage outstanding.and ethnically diverse high school and college students to pursue
careers m education.
The After School Program.Coordinator/Dean of Students of Summerbridge Fort Worth provides
the leadership and management necessary-to ensure a high quality educational program
supporting students,teachers, and mentors.
Principal Duties and Responsibilities.
Implementing an effective After School Program at four public middle schools.
•" Recruiting high school and college students to volunteer in the After School program.
• Training,supporting,and evaluating the volunteers.
• Working effectively with approximately 80 middle school students and their families.
• Creating and ma-naging.a student recruitment process for Gth.grade students.
• -Facilitating the new student application process with a student admissions committee.
Setting and implementing summer homework policies.
Setting'and implexpenting'summer discipline policies.
• Mentoring teacheis about summer policies.
• Counseling students.
Supervising summer teachers in their leadership positions.
• Developing positive-relationships with the program's many constituencies(l+ort Worth
Country Day School,FWISD teachers and contacts,funders and.community."leaders).
Education and Experience:
• Bachelor's.degree.
Experience with middle school students.-
- Excellent writing,communication and public-speaking skills.
Ability to work in many different environments and communities.
• Computer experience with word processing and database programs.
The After School Program Coordinator/Dean of Students reports to the Director of .
Summerbridge Fort Worth.
Teacher Volunteers (Summer and School Year)
The teachers of Summerbridge are high school and college students who are
driven and dedicated. Summerbridge serves 50 ethnically and culturally
diverse summer and year-round teachers ranging in age form 15-22. The
"Students teaching students"allows for young people to explore their
creativity, expand leadership skills, and experience a career in education.
Summerbridge looks for teachers and volunteers who have:
• High levels of enthusiasm, especially in working with children
• good written and oral communication skills
• the ability to work with a team
• the ability to work with middle school students
• organizational skills
School Year Program Volunteers
Fall and spring semester volunteers work at a middle school once a week for
two hours as part of the After School Program. They are given the ability to
develop strong relationships with the students over the course of the school
year.
Volunteer teachers are given enrichment curriculum and are encouraged to
develop their own teaching style. They teach for a 5-week-long session on
topics such as budgeting or physics of roller coasters. For the first 55
minutes of the afternoon, they teach the lesson. Afterwards, they help tutor
students on their regular academic work, play games and build a lasting
relationship as a role model and mentor.
There are two Super Saturdays per semester. Super Saturdays are day-long
sessions that unite the Summerrbidge student body. Student volunteers may
go on field trips with the students to a Dallas Maverick's game or a museum.
For a workshop, a student volunteer may teach about nutrition or facilitate
games and activities.
Summer Program-Teachers
Summer session teachers devote their skills to the summer six-week
program. They teach academic classes, an elective as well as facilitate
activities. They design and implement their own curriculum, and receive a
rewarding and intense experience in the facets of leadership, education,
creativity, and responsibility. All Teachers receive a stipend (In some cases,
a living allowance supplement is available). Out-of-town teachers receive free
room and board.
Teachers at Summerbridge at Fort Worth Country Day School have all the
responsibilities of a teacher including:
• Curriculum development
Making learning interesting and engaging. Anyone can prepare a
presentation, but we encourage our teachers to make learning come
The Dean of Faculty for Summerbridge at Fort Worth Country Day for the summer of
2004.
i
Principle Duties and Responsibilities:
- Help set tone and theme for Summer 2004
- Coordinate summer faculty orientation.
- Chair the design and implementation of the standardized curriculum for the
Summerbridge summer session
- Assist teachers in writing lesson plans and curriculum.
- Collaborate with the Director, and the Dean of Students to oversee and manage
the summer session academic program
- Assist in the daily supervision maintaining and observation of summer program
- Assist in the recruitment, selection and management of the summer teaching staff
- Evaluate teachers'performances in the classroom and write final evaluation.
- Proofread teachers' evaluations of students.
- Oversee mentor teachers.
- Manage the recruitment and selection of the summer mentor teachers
- Maintain regular meetings with the Director,Dean of Students and any other
program administrator.
Larry G. Coffee 7513 Brentwood Ct. Phone: 817-428-78"
N.Richland Hills,TX,76180 Email: leoffee@fwcds.org
Objective:To become the Head Football coach at Fort Worth Country Day School.
Education: . 1999 Texas Women's University Denton,TIC
Mid-Management Certificate
1988 Texas Wesleyan University Ft.Worth,TX
M.S.Science Education
1977 Texas Wesleyan College Ft.Worth,TX
B.S.General Science
1972 Richland High School Ft.Worth,TX
Professional Experience:
1996-1?resent Fort Worth Country Day School
Teacher of Eighth grade Physical Science
Eighth grade team leader 2000-present
Seventh and Eighth grade Athletic Coordinator
Audio and Visual Coordinator
Varsity Football Defensive Coordinator and First Assistant 1998-present
6 Shutouts in the past two seasons
Coached Linebackers,Defensive Line,and the'Offensive Line
1984-1996 Grapevine-Colleyville I.S.D.
1991-1996 Grapevine Junior'High School
Teacher of Physical Science
Science Department Chair
Secondary Schools Science Department Chair
Created and Coordinated Elementary Living Materials Center and Science
Resource Center for entire district
1994-1995 Head Freshman Girls Basketball Coach
1991-1994 Head Junior Varsity Football Coach Offensive Coordinator,
Assistant for Varsity Offensive line,and Head Sophomore Basketball
1988-1991 Grapevine High School
Teacher of Physical Science and Physics
CJ bql� 1988-1989 Frkchman Football Coach Offensive Coordinator,coached
Offensive and Defensive Backs,Freshman Basketball,and Varsity Track
ng and Triple Jumpers
A 7/ 1989-1991Assistant Junior Varsity,Coached Linebackers and Offensive
4 Z line,and was the Defensive Coordinator
1984-1988 Colleyville Middle School
1 'Teacher of Sixth grade General Science
Coached both Seventh and Eighth Grade Football Offensive Coordinator
for both grades,coached Offensive and Defensive backs for Eighth grade,
wk s coached Receivers and Linebackers for Seventh grade
Head Basketball coach for Eighth grade in charge of the Basketball
Arl G✓J�,� I /mot 1 program
Coached both Seventh and Eighth grade Hurdlers in Track(boys and girls)
1983-1984 Azle High School
Teacher of Physical Science
1976-1983 Birdville 1.S.D.
Teacher of Physical Science and Earth Science
1978-1983 Coached Seventh,Eighth,and Ninth grade football
Coached the Offensive and Defensive backs
Served as the Offensive Coordinator for grades seven and eight
Assisted the Ninth grade
Coached Basketball and Track
Goals:
Short Term:
(1) To increase the number of athletes in the Football program
(2) To increase the number of athletes at the Junior Varsity Level
(3) To modify the schedule for the Junior Varsity to enhance the level of
competition
(4) To eliminate the need to miss class tiipe for football athletes
(5) To instill discipline and team work as a work ethic in all sports
(6) To set a standard wotkoat time as a means of-assisting teachers and athletes
address academic needs
(7) To utilize my connections with area coaches to develop offensive and defensive
systems that allow our athletes to become more successful
.(8) To attend clinics and learn new techniques and drills that will aid in the
teaching of football skills
(9) To utilize my current position to sell students and parents on participating in
football at FWCDS
(10) To get started as soon as possible in redirecting the program
(11) To look-at reducing travel,saving costs,and playing a more appropriate
localized schedule at both the Varsity and Junior Varsity level(Division 2)
Long Term:
(1) To return the football program to a prominent status in the Fort Worth area
(2) To aid student athletes in coptinning in football after gradpating from FWCDS
(3) To make FWCDS community events by involving athletes,parents,and faculty
mbmbers
(4) To have a faculty member as"coach"of the week
(5) To allow senior players a chance to choose a faculty member to wear their away
jersey at home football games as a means of unifying the school
(6) To win
KA.RENFINLEYPTTRE
3413 Cliff View Loop
Neatherford,Texas 76o87
817-594-o825
kpitre@fwcds.or•g
EDUCATION TEXAS CHRISTIAN UNIVERSITY DEC. 1998
Master of Education
Emphasis: Elementary Education
Certificatiorts: Grades 1-8
Elementary Self-Contained.
Elementary Spanish
TEXAS CHRISTIAN UNIVERSITY MAY 1994
Bachelor of Business Administration
Major: Marketing
TEXAS CHRISTIAN UNIVERSITY MAY 1994
Bachelor of Arts
Major: Spanish
RELATED FORT WORTH COUNTRY DAY SCHOOL JUNE 2oo4-pi resent
EXPERIENCE Summerbridge at Tort Worth Country Day
Dean of Students
FORT WORTIi COUNTRY DAY SCHOOL AUG. 2003-present
7rr1 grade Spanish teacher
5th grade Technology teacher
Member-, Citizenship Council(October 2004 appointment by Principal)
URSULINE ACADEMY MAY 2004-OCT. 2004
Website Consultant
INDEPENDENT SCHOOLS ASSOC. OF THE SW JAN. 2oo2-MAY 2004
Special Projects Coordinator
FORT WORTH COUNTRY DAY SCHOOL OCT. 2oo1-JAN. 2003
Lead Editor, Self Study Document
FORT WORTH COUNTRY DAY SCHOOL AUG. 1997-MAY 2001
3rd grade self-contained teacher
Team Leader, Special Subjects
GAYLE CORKERY SCHOOL OF BALLET AUG. 1997-MAY 2000
Ballet Instructor
OTHER
EXPERIENCE FT.WORTH MUSEUM OF SCIENCE&HISTORY AUG. 1996-MAY 1997
Graduate Assistant
MCI TELECOMMUNICATIONS
.AccountDevelopmentManager JAN-1995 —AUG. 1996
LANDMAN COMPANY JUNE 1994—JAN. 1995
Marketing Director
JOSEPH E. BREEMOVE
3724 Walton Ave.
Fort Worth, Texas 76133
1 17) 346-8196 flun); (817) 302-3294 (wk); jbreedlovep,fwcds.org
EDUCATION '
Texas Christian University, Fort Worth, Texas
Bachelor.of Business Administration;- Marketing/Management
May 82
EXPERIENCE
7/2002-present -Fort Worth Country Day-School, Fort Worth, TX
Director of SumtAetbridge
• Responsible-*for the development and
implementation of a quality educational youth.
program.
• Supervise over 160.volunteers and 27 full time
staff and teachers.
• Responsible-for raising over $300,000
8196-5/2002 Fort Worth Country DaySchool, Fort Worth, TX
Director of Athletics
• Responsible for the managing, marketing and
daily operations of a K-12 coed athletic
program with over 1100 students, 20 different
sports and 700 contest per year.
• Supervised over 75 coaches
Coordinated over 12 special events per year
(tournaments, banquets, and award programs)
8/90-5/96 Fort Worth-Country Day School, Fort Worth, TX
Head Boys' Basketball Coach
Head Boys' and Girls' Track Coach -
5/87-7/90 Strength and Conditioning Coach
and Personal Trainer
8/83=5/87 Fort Worth Country Day School, Fort Worth, TX
Physical Education Instructor :
A.sstr Football, Basketball and Track Coach
Community Activities:
Member of the-Black Chamber of Commerce
President of the Texas Christian University Black.-Alumni Alliance
Member of the Texas Christian University National-Alumni Board .
Member of the Board of Directors of the Youth Sports. Council
Volunteer for the Texas State School for the Blind
Summer Teacher for the Upward Bound Program
References:
Dr. Joe Lipscomb, Department Chair of rinance, Texas-Cluistian
'University
Geoff Butler,.Director of the Independent Schools Association of
the Southwest
Wendy Davis, Fort Worth City Council District 9
Breedlove-Susan Hunnicutt Smith.doc Page 1
Susan Hunnicutt Smith
3712 Somerset Lane
Fort Worth,Texas 76109
EDUCATION
Master of Arts,Texas Christian University,2002
Major.English Minor.Art History
Bachelor of Arts,Texas Christian University, 1991 Magna Cum Laude
QUALIFICATIONS `
Procured funding from major foundations,government organizations,and
corporations for The Texas Boys Choir and the Youth Orchestra of Greater
Fort Worth
Developed successful fundraising events,including an annual gala for The
Texas Boys Choir
Promoted The Texas Boys Choir and the Youth Orchestra of Greater Fort
Worth through various media.
WORK HISTORY
2605-Present
Assistant Director of Advancement,Fort Worth Country Day School
Responsible for raising funds for Summerbridge at Fort Worth Country
Day School-A Breakthrough Program through various means, including
grant proposals,fundraising events,and direct solicitations.
2004-2005
Contractor,Burlington Northern Santa Fe Railway
Assisted the marketing team with a variety of projects and in complex
computer applications.
1999-2004
Administrative Manager,ColorMatrix Corporation
Learned a new computer.system and report generator and successfully
trained employees on their applications.Supervised administrative
personnel in daily activities,emphasizing and maintaining exceptional
customer service. Hired and trained administrative personnel on office
procedures. Recruited by the Chief Operating Officer and the General
Manager to return to ColorMatrix.
1998-1999
Director of Development,The Texas Boys Choir and the Youth
Orchestra of Greater Fort Worth
Secured a grant for this position from a major local foundation.
Successfully submitted grant proposals from public and private
foundations and government funding,meeting all required deadlines.
Designed public relations material for marketing purposes. Coordinated or
assisted in fundraising events,including an inaugural concert featuring the
;Joe Breedlove-Susan Hunnicutt Smith.doc Pa e 2
two organizations at the Bass Hall.
Susan Hunnicutt Smith
3712 Somerset Lane
Fort Worth,Texas 76109
1997-1998
Office Manager,ColorMatrix Corporation
Supervised office staff and daily activities,concentrating on customer
service. Hired and trained office personnel on office procedures. Supplied
General Manager with sales,revenue,and budget reports. Assisted
employees with health,dental,and life insurance options,maintaining
excellent personnel files.
1995-1997
Director-of Development,Teacher,Assistant to Artistic Director,The
Texas Boys Choir/The Texas Boys Choir School
Composed and submitted grant proposals according to grantors'
guidelines,securing monetary funds and a new van for the choir. Initiated
a successful annual funding-raising gala,featuring Van Cliburn as the
Honorary Host. Taught seventh-and eighth-grade English and all-level
art. Developed and coordinated field trips, again winning an award(see
below)from the Community Foundation of North Texas and the Fort
Worth Star-Telegram Community Education Fund for an innovative
teaching/learning experience. My proposal was chosen from more than
145 entries.
1995
Teacher,Cassata Learning Center
Taught at-risk students English and art. Developed and coordinated field
trips,one of which received an award from the Community Foundation of
North Texas and the Fort Worth Star-Telegram Community Education
Fund.
19814992
Administrative Secretary,Texas,Christian University
Assistant to the Director of Extended Education. Responsible for non-
traditional student records. Coordinated professional development
programs. Editor of adult student newsletter. Input and edited data for the
continuing education booklet,outlining non-credit courses. Input and
edited data for Texas Christian University's summer school credit course
brochure.
I
tJoe Breedlove- rad school vitae.doc
I
6106Portico Dr. #1124
Fort Worth, TX 76132 k.r.diggles@tcu.edu
Kimberly R. Diggles 817.437.5040
objective
To gain admittance into a challenging and diverse Ph.D. program in counseling that encourages growth both as
a researcher and a practitioner.
Education
Texas Christian University, Fort Worth, TX
I Master of Education in Counseling Dec. 2005
Cumulative GPA; 3.9
Bachelor of Science in Psychology May 2004
Minor: Social Work
Cumulative GPA: 3.625 (Major GPA: 3.79)
PRESENTATIONS
1 "Developing Student Leadership and Building Dec. 2005
Partnerships in Times of Tension" -
4 NAIS People of Color Conference, Dallas,TX
I "Diversity Training: Learning to Teach with June 2005
I Cultural Competence"
Summerbridge Summer Teacher Orientation,
Fort Worth, TX
"What We Do For Love: A Look at Nov. 2003
Heterosexual, Interpersonal Relationship
Initiation."
Ronald E. McNair Scholars Research Conference,
Delavan, WI
AWARDS
Martin Luther King, Jr. Scholarship Bank of America Minority Scholarship
j BELIEF Scholarship Dean's List
TCU Scholar, Texas Christian University Who's Who Among College Students
l Research Experience
' Texas Christian University, Fort Worth, TX
Graduate Assistant— School of Education 2004-2005
• Transcribed interview tapes
• Recorded quantitative data using SPSS
• Conducted literature reviews
Research Assistant —Department of Psychology Fail 2003
• Facilitated psychology experiments with human
participants
• Entered data for doctorate students
Counseling Experience
The Parenting Center, Fort Worth, TX
I
I
Joe Breedlove-brad school vitae-doc
{ Counseling Intern Fall 2005
• Counseled individuals and families with various
adjustment disorders
• Implemented various counseling theories including:
Solution-Focused,REBT,and Family Systems
Keller-Harvel Elementary School, Keller, TX
Counseling Intern Fall 2005
• Taught guidance lessons to grades K-4
• Facilitated several small groups
• Offered individual and responsive services to
students
Fort Worth Country Day School, Fort Worth, TX
Counseling Intern Fall 2005
• Facilitated small groups for third and fourth graders
• Developed weekly guidance lesson plans
Cook's Children's Hospital, Fort Worth, TX
Field Study Fall 2002
• Observed psychiatrists and social workers on the
psychiatric unit of the children's hospital
• Led children in various team building activities
work experience
Summerbridge (A Breakthrough Program), Fort Worth, TX
After School Program Coordinator
2004-present
• Created after school curriculum for 7t1 and 81'graders
• Maintained professional relationships with administrators in Fort Worth ISD middle schools
• Recruited and trained high school volunteers
j • Planned Saturday social events
1 • Facilitated meetings with parents at the beginning and end of each semester
YMCA, Arlington, TX
! Summer Camp Counselor
2002-2005
• Supervised 100 children(K-6) with a team of counselors
• Planned and implemented recreational programming-for children
• Built relationships with parents and kept them informed about the well being of their children
Office of the Chancellor of Diversity and Community,
Texas Christian University
Office Assistant
2000-2004
• Handled various office duties
• Assisted with the planning and fundraising for the Annual Conference on Inclusiveness
• Organized a system for monitoring the progress of Community Scholar students
• Oversaw the Voyager Reading program at a local elementary school
Residential Services, Texas Christian University
Resident Assistant
2001-2003
• Identified the needs of freshmen residents in an all—female residence hall
• Designed social and developmental programming to meet those needs
II Languages
English— native language
i Spanish -- speak, read, and write at the intermediate level.
Joe re (ove-arad school vitae.doc Pa e 3
I
Memberships
• Psi Chi,The national honor society in psychology
• Texas Counseling Association
• Texas Christian University's Inclusiveness Task Force
_ • Ronald E. McNair Post Baccalaureate Achievement Program
i
I
I
I
Joe Breedlove-,Loy cel AJuradoResume. cif Pa e 1
JOYCELYN AGATE-P JURADO
6509 St.Johns#2057 1 Fort Worth, Texas 76132 1 joycojurado@gm ail.com 1 512.925.0076
SUMMARY OF QUALIFICATIONS
Creative problem-solver who thrives in a multicultural, educational setting with adiverse knowledge
and practical work experience in non-profit organizations, Effective communicator in English and
,panish topeople of all demographics. A team-player who handles multi-tasking and pressure with
poise and cultural flare.
PROFESSIONAL EXPERIENCE
Summerbridge at Fort Worth Country Day School, aBreakthrough program Fort Worth, Texas
Program Coordinator Aug.2004—present
0 Establish and evaluate program goals for an educational enrichment program benefiting middle
school students in public schools
6 Coordinate and execute programmatic events
0 Created 10-day employee orientation introducing program culture,diversity training and
team-building workshops
n Facilitated orientation to oollege• and high-school-aged teachers for summer program
0 Aidethedirecior in recruitment and hiring of summer teachers
n Play integral part in planning and execution of major fundraising events
a Design and distribute program publications tothe Fort Worth community
0 Presented on'6utiding student leadership in times of tension' at National Association of
Independent Schools (NAIS) 2006 People of-Color Conference
Summer Teacher JUne2004—Aug. 2004
0 Implemented original curriculum and taught daily classes In?grade English
0 Lead ateam of fellow teachers and 14students In activities and special events
Make-A Wish Foundation of Central &South Texas Austin, Texas
Intern and Wish Granter Spt.2003—Deg 2003
0 Created fundraising program in association with national corporation and area businesses
0 Implemented atransportation system inpartnership with alocal car dealership
0 Planned children's wishes including donations and accommodations
Children's Hospital Foundation of Austin Austin, Texas
Intern dine 2003—SqN.2W3
0 Assisted in design and coordination of special events including golf tournament and Children's
Miracle Network telethon.
0 Researched and drafted press releases
EDUCATION
University of Texas atAilington Arlington, Texas
Graduate courses &continuing education In the College of Education 2004—preent
0 Diversity In Schools I Adolescent Development I Structure and Organization of Middle Schools
University of Texas atAustin Austin, Texas
B.S.In Communication Studies with Honors (Concentration In Spanish) 2000—2004
0 University Honors 1200f-2004
0 D ean's List 1 20012002
0 Student Government Epecial Committee on Tuition Incentives
and Dection Supervisory Board 1 2004
11 College of Communication Council 1 2001-2004
BYLAWS
FORT WORTH COUNTRY DAY SCHOOL,INC.'
As Amended November 8,2001
Name. The name of this corporation is Fort Worth Country Day School,Inc. (the
. "Corporation").
Purpose. The Corporation is organized'exclusively to perform educational
purpitses and in so•doing to establish and maintain in.or near Fort Worth, Texas, a non-profit
school or entity in which.students may obtain a superior basic education and be provided with a
sound basis of fundamental knowledge and.a predicate for higher learning. Fort Worth Country
Day School (the "School") endeavors, as a minimum goal, to enable its students to succeed at
: any competitive American university.
Policy Against Discrimination, The.School •shall not discriminate on the basis of
race, color, ethnicity, national origin, religion, disability (to the extent required by applicable
'federal, state or local law) or sex'iti the administration of its educational policies, admissions
policies, financial-aid programs, athletic-and other School=administered programs. The School
shall-not discriminate against any employee on the basis of race,color;ethnicity,national origin,
ieligion, gender, age (over-the age of 40), Oisability (as defined by applicable federal, state or
local law) or veteran status,
Metribers. The membership of the Corporation shall consist of the members of the Board
of'Til stees(the"Board")elected as hereinafter set.out.
-Number. The Board shall consist of twenty-one (21) elected members, provided
:that: (i) the Immediate Past President shall be a voting member of the Board during the year
foRowinig his term as President, irrespective of the number of members-otherwise on the Board;
.ii) no spouse of a serving Board rhember maybe elected to or serve on the Board as a voting
member; (iii)a President of the Board may serve after completion of two full three-year terms,
irrespective of the number of members otherwise on the Board; and (iv) the Presidents of the
Parent-Faculty Association and the Alumni Association shall-be voting members of the Board,
irrespective of the number of members otherwise serving,unless either such President should be
the spouse of a serving voting Board member,in which case such President shall be a non-voting
member of the Board.
Qualification of Trustees. At least one-half of the members of the Board shall, at
the time of their election,be parents or legal guardians of students enrolled in the School. When
considering potential candidates for selection.as Trustees, the.selection process should take into
-cotisideration diversity in areas-such as age,race,profession,areas of expertise,and constituency
category. In addition, the Board shall consider candidates based on additional characteristics
such as time available, fund-raising ability, successful prior experiences on other boards, and an
express commitment to shared.decision-making.
Tenure and.Eligibility of Trustees.
Election. Seven (7) trustees shall be elected each year for terms of three
(3) years. 'Trustees shall take office as the final action item at the Annual Meeting of the Board
and shall serve until their successors take office. A trustee shall not be eligible to serve more
than-two consecutive three-year tennis;provided,however,that an individual elected to serve less
than one-half of an unexpired term shall be eligible to serve two full three-year tennis in addition
to the-unexpired term, and provided further that a trustee who has completed two full three-year
terms shall be eligible to serve a full term as President of the Board and shall be a voting member
bf the Board,irrespective of the number of members otherwise on the Board.
Removal. Any trustee may be removed at any time by a majority vote of
the Board membership as'a whole.
Election of'.Trustees,-.Offcers and Standing Committee.Chairpersons. New J.heinbwbff the.Board and officers shall be elected.by members-of the existing Board annually at
the April meeting of the Board:Standing'Committee'Chairpersons shall be elected by the newly-'
elected Board at the Organizational Meeting of the Board. At the request of any member of the
Board, an election shall be held by secret ballot.
Filling�of Unexpired Terms. In the event that a member of the Board resigns or is
unable to complete his term.by reason of death,illness,or any other cause,the Board shall elect a
successor to -complete . his unexpired term after receiving the recommendation -or
recommendations of the Trustee Committee. Individuals elected to serve less than oue-half of a
-three-year term shall be eligible to serve two consecutive three-year terms thereafter.
Honorary Trustee. A person whose service has been outstanding and whose
continued formal connection with the School seems desirable may be elected an honorary
trustee. Election as Honorary'Trustee shall be for life. Honorary Trustees shall receive all
information about Board action`s, i-nellidiftg notices of meetings,but shall not be entitled to vote
at Board meetings: However.,Honorary Trustees may serve as members of standing and ad hoe
coinmittees and shall be entitled to vote in such committees.
Board of Trustees, Ex O cio. Certain persons holding office in the School of
holding elective officerships in School-related organizations shall, and others may,be-appointed
to membership on the Board ex officio. The Headmaster, the President-Elect of the Parent-
Faculty-Association, the President of the Student Body,-Vice President/President-Elect of the
Alumni Association and the Faculty Representative shall be ex opz'cio members.of-the Board
during the terms .of their respective offices. These ex olcio members shall not be entitled to
vote or serve as officers of the Board.
Dallas\149855.4 —2—
Section 1. Officers of the Board ofTiustees. The B-oard,'at its April meeting, shall
elect a President, one or more Vice Presidents, a-Secretary, a Treasurer, and may elect one or
more Assistant Secretaries and Assistant Treasurers. Officers shall tale office at the conclusion
of the Annual meeting of the Board and shall serve until their successors take office. The term
of office of all officers shali'be.one year, except that the Tresident of the Board shall hold office
-for two years, with eligibility for two additional one-year terms. All other officers may succeed
themselves. All- officers shall be entitled to v6te in all Board matters. Any officer may be
Yemoved from office, at any time,by a majority vote of the Board membership as a whole. In the
event that an officer resigns or is unable to complete his term by reason-of death, illness, or any
other cause, the Board shall elect a successor t6 complete his unexpired term, after receiving the
recommendation of the Trustee Committee.
Section 2. Membership and. Qualifications of the Trustee Committee.- The.Trustee
Committee shall consist of five(5) voting meinbers of the Board, other than ex officio members,
the chair of which shall have served at.least one-previous term on the Trustee Committee. Jn
16Lddition io the five-Board members, the Headmaster-shall serve:as an ex officio non-voting
'4 nember; the current•Board-President shall.-serve .as--An ex officio voting member; and the
incoming Board President, if applicable, shall•serve as an ex off cio voting member of the
Trustee Committee.
Consideration by the Trustee Committee. In carrying out its duties, the Trustee
Committee shad consider-as candidates for nomination-to the Board,parents of current students,
parents of former students, grandparents, alumni, patrons, current-and former faculty members,
community leaders, 'committee members, 'past Parent-Faculty Association. Presidents, past
Alumni. Association Presidents, and any individuals within the community with expertise
deemed helpful to the School. However,nothing in this Section 2 shall ever be construed to give
any such person-.or group the right to name or to veto anominee.
Duties of the Trustee Committee.
Trustee and Officer Nominations. The Trustee Committee'shall maintain
a list of potential .candidates -for-Board,' officer, standing committee,- and ad hoc committee
membership. The.Chairman of the Trustee Committee shall.notify the Board at the regular
January raeeting ofthe Board that the Trustee Committee will be accepting recommendations for
-new trustees during the next thirty (30) days.- The Trustee Committee shall nominate an
individual for each Trustee position andfor each officer position to be filled on the Board. The
Trustee Committee may not nominate for President.a member of the Trustee Committee. The
Trustee.Committee shall ascertain the willingness of the prospective nominees, other than the ex
officio nominees, to serve. These nominations shall be presented annually at the April meeting
of the Board with,prior notification of the nominees to the Board not less than five (5) days
before such meeting.
nauas%149855A -3-
Standing-Committee Chair Nominations. The Trustee Committee, in
consultation with the incoming President, will present nominations for Standing Committee
•Chairpersons for the consideration of the Board at the Organizational Meeting-of the Board.
Only voting members of the-Board shall be eligible to serve as Chairpersons of any Standing
Committee. It is understood that the President of the'Board shall serve as the Chairperson of the
Executive Committee and the Treasurer of the Board shall serve as the Chairperson of the
Finance Committee.
Nominations To Fill Vacancies. When called upon to select candidates to
fill vacant unexpired terms of Board members, Officers, or Standing Committee Chairpersons,
the Trustee Committee may present such candidates for election at any regular or called-meeting.
of the Board. The ability of candidates to fill existing voids in Board expertise should be a
.consideration in nomination by the Trustee Committee.
Nomination Procedure. All nominations made by the Tivstee Committee
require•a majority vote of the-Trustee Committee membership as -a whole. Only the Trustee
Committee shall have the right to present nominations to-the Board for its consideration. There
shall be no nominations taken from the.floor for the slate of new Trustees,the slate of Officers of
the Board, or the slate of Standing Committee Chairpersons. If the Board does not approve a
slate proposed•by.the Trustee Committee, a brief recess-shall be—called, allowing the Trustee
Committee_to meet and'iinmediately propose a new. `slate. This process shall continue until the
-Board approves a slate proposed•by the Trustee Committee.
Orientation. The Trustee Committee shall be available to assist the
?resident in orientation of newly-elected Trustees.
Section 3. Standing Committees. Standing Committees of the Board shall consist bf
•the following: Trustee Committee; Executive Committee; Building and Grounds Committee;
Programs Committee;Finance Committee;and Development Committee..
Section 4. Executive.Committee.
A. Composition. The:Executive Committee-of the Board shall consist of at
least eight(8)Board members. The Executive Committee shall be.comprised of the Officers of
-the Board. and. the Standing Committee Chairpersons, with the President serving as the
Chairperson of the•Executive Committee. ]n'the event that officers,other than the President and
Treasurer, also serve as Standing Committee'Chairpersons so that the voting members of the
Executive Committee number less than eight (8), the Trustee Committee shall nominate
additional Board members to serve on the Executive Committee so that there are at least eight(8)
voting members on-the Executive Committee.
B. Powers of Executive Committee. The Executive Committee shall have
and may exeroise all of the powers of the Board-during intervals between Board meetings as may
-be lawfully delegated, subject to such limitations as may be provided by resolution of the Board.
To conduct.such business as may be necessary between regular meetings of the Board, and to
Provide a forum for.the Headmaster, the Executive Committee shall schedule regular monthly-
baMN 49855.4 -4-
meetings.. However, the Executive Committee shall not ordinarily make decisions which
properly belong to the full Board, except in cases of emergency. The Executive Committee shall
make such rules for the conduct'of its business and appoint such subcommittees as it shall from
time to time deem appropriate:- .A majority of the inembers of the Executive Committee shall
constitute a quorum and any vote-shall require a majority of the membership. The Executive
Committee shall keep a record of all of its proceedings,which shall be presented to the Board for
ratification at the next meeting of the Board.
Standing Committees Selection and Roles. Each standing committee shall
fiinc:ion as an extension of the Board and shall make any recommendation it deems appropriate
to the Board concerning. those areas of the School's operation that are within the scope and
sphere of.responsibility of the particular committee. With the approval of the Board, the
President, in consultation with the Standing-.Committee Chairpersons, shall, at the September
meeting of the Board;appoint the Standing Committee members for the Standing Committees,
other than the Executive Committee. It is understood that a majority of the voting membership .
of each Standing Committee shall consistof Board members. The chairperson of each Standing
Committee, with the•exception-of the Executive and -Trustee Committees, may designate
Advisory Committee members other-than Board members to serve as rlon-voting committee
members when specific expertise is deemed appropriate. 'Such non-voting Advisory-Committee
r-dmbers shall not have the-powers;-duties. 'Or responsibilities-described below in Section 6 of
this Article V.
Other Standing Committees. The.Headmaster shall designate appropriate School
staff to serve as ex officio non-voting 'members of the following Standing Committees, the-
functions of which generally shall be as desoribed below, and/or as may be authorized from time
to time by a resolution of the Board:
Building and'_Grounds. The•Building and Grounds Committee shall
generally be -concerned with: (1)the School's existing facilities (maintenance and
improvements); (2)a master campus plan for the School; and (3)planning for and developing
new facilities. The Committee shall also address-matters relating to real estate,in-addition to the
facilities'and/or improvements to be made to the real estate:
Programs:. The Programs Committee shall generally be concerned with:
(1)educational goals,policies, and pliilosophi es-of the School; and(2)programming generally as
it relates to the goals,policies.and'philosophies of the School. These functions include matters
relating to academics, fine arts and performing -arts, intellectual and ethical development of
students,athletics,technology, and outreach programs or extension services of the School.
Finance. The Finance Committee shall generally be concerned with:
-(1)any and all financial policies of the School; (2)annual'operating and capital budgets, their
implementation and amendments; (3)management of investments.and endowments; (4)financial
aid; (5)any and all major financial transactions of the School;and (6)any other financial affairs
of the School. A Financial Aid subcommittee may be appointed by-the Chairperson of the
•Finance Committee,-which shall consist only of Board members and appropriate administrative
staff.
Dallas\149855.4 -5-
Development. The Development Committee-shall generally be concerned
with: (1)any and all aspects of fundraising for the School; and (2)identification of potential
sources of income,whether"private or public.
Ad Hoc Committees. With the approval of the Board, the President shall appoint
such other committees as.he, from time to time, deems "appropriate. A majority of the
inembership of all ad hoc.committees shall be comprised of Trustees.
Powers, Duties, and.Respbnsibilities of Committees...In addition to the authority
identified in Section 3 above, all committees shall have such powers,duties; and responsibilities
as are from time to time delegated to them by the Board, provided, however, that no such
committee, except the Executive Committee, shall have and exercise the authority of the Board
in the-management of the Corporation.. Each committee chairperson shall be responsible for
developing a committee job description and maintaining a file for.the benefit of future committee
chairpersons.
Ex Offcio Members of Committees. The President;"the Vice Presidents, and the
`Ieadmaster shall be non-voting ex officio members of all committees, except the Trustee
Committee, on which the President is-a voting member, and fiuther provided,however, that the
-President-and Vice President shall.be voting members of the Executive Committee. Non-voting
ex Dpcio members shall:not be included in the'establishrrient of a quon=.
Section 5. Annual Meeting of the•Bbard and Organizational Meeting of the Board.
he Anual Meeting of the Board shall be hold on the first-Thursday following commencement
:exercises each year. Immediately following the conclusion of the Annual.Meeting,the newly-
elected Board shall hold its Organizational Meeting.
Regular Meetings of the Board. In addition to the Annual and Organizational
Meetings of the Board, regular meetings of the Board shall be held on the second Thursday of
September, November,January, February, and April of each year. .Non-member guests may be
invited to attend regular meetings of:the Board by-the President-and/or-the headmaster. At least
..one regular meeting of the Board shall. provide for an executive session of the Board. In
executive sessions,-the meeting•shall be limited-to voting Board members and invited guests,
.within the Board's discretion.
Special -Meetings•of.the Board. The -President of the Board, the Executive
Committee,or a majority of the Board may call a special meeting of the Board at any time. Non-
member guests may be invited to special- meetings of the Board by the President and/or the
Headmaster.
Place of.M_eeting. All regular and special meetings of-the Board shall be held at
-the School unless otherwise specified in•the notice of the meeting.
Notice of Meeting. Two weeks.prior.to'each regular meeting and as early as
' possible prior to each special meeting,notice thereof shall be sent by letter, facsimile, electronic
mail,or telephone to each member of the Board by the Secretary of the Board. The Secretary, or
DaWs\149855A -6-
other-officer performing his duties;shall give.two (2) days'notice of all called-meetings of the,
.,Board by mail, facsimile, electronic mail,or telephone to the last known address of each trustee.
Meetings of the Board•may.be held at any time without notice if all trustees are present.
Quorum. At any meeting of the Board, a majority of the whole number of
trustees shall constitute a-quorum, but less than a quorum shall have the power to adjourn the
meeting from time to time. Board members may meet in person,by teleconference or-by any
other technological means by which two-way communication of members isachieved.
Vote or Approval of.the Board. Any vote or approval of the Board shall require a
majority of the quorum, except as otherwise noted herein.
Proxy. Votes by proxy shall not be allowed.
Section 6. Powers and Duties of the-Board. The affairs of the Corporation shall be
madaged by the Board: Without limiting the powers granted by law or the Articles of
Incorporation or elsewhere in tbese Bylaws, the Board shall have the.power to acquire property
for the.Corporation or sell property belonging.to the Corporation. The Board shall formulate and
adopt,from time to time,policies for the operation of the School and shall set tuition, direct fund
wising, manage endowment funds, and i- other•ways provide for the financial support:of the
School. The Board-shall approve the operating budget; direct-and support public relations, and
keep itself informed on all matters relating to the-operation of the School.
Policy Manual: A permanent record of policies adopted by the Board governing
operation of the School shall be maintained in the Headmaster's office and the School libraries.
Decision-of Board is Final. In all matters concerning the busiuess'.and affairs of
the School,the decision of the Board shall be final.
Section 77. Appointment of Headmaster: The.Boaid shall appoint a Headmaster,who
shall be the,chief administrative officer of the School. He shall carry out his duties in accordance
with School-policy as set by the Board.
Responsibilities of the Headmaster. .It shall be the responsibility of the
Headmaster to appoint all administrative officers, all department heads and other members of the
teaching staff, all grounds keepers and members-of the maintenance staff, and all other full or
part-time employees of the School. He-shall formulate and direct the curriculufn of the School,,
set academic standards, fix schedules, establish rules of conduct; enforce discipline and do all
such other things•as:may, in his judgment,be-necessary forthe effective-operation of the.School.
It shall be his further responsibility to direct student procurement;to decide which students shall
.-or shall not be granted admission to the School, and -to determine which-students shall be
retained and which shall not.
Dallas\10955.4 -7-
Reports to-Board. It"shall be the duty of the Headmaster to make a report to the
Board concerning the operation of the School at each regular meeting of the Board and at any
other.times that the Board shall request reports of a general nature or on specific subjects.
Section 8. Transactions between Trustees and the School. A member of the Board
shall not be disqualified by virtue of his office from dealing or contracting with the School,
either as a vendor, purchaser or otherwise,nor shall any transaction or contract of the School be
-void or voidable"by reason of-the fact that any trustee or any firm of which any trustee is a
member or any corporation of which any trustee is a shareholder or director is in any way
interested; in such transaction or contract;provided that.such transaction-or contract is or shall be
authorized,ratified or approved,either by vote of the majority of a quorum of the Board or of the
Executive Committee,without counting in such majority.any trustee so interested or a member
of a firm so interested or a shareholder or director of a corporation so interested, nor shall any
trustee be liable to account to the School for any profits realized by him from the School through.
Any such transaction or contract.ratified.or approved,as aforesaid,by reason of the fact that he-or
:any firm-of which he-is a member or any corporation of which he is a shareholder or director was
interested in such transaction or"contract.
Section 9. Indemnification .of Trustees;.-Officers,. Employees, and Agents. The
Corporation shall indemnify any person who was or is apart or is:threatened to be made a party
to any threatened, pending.or completed action, suit or proceeding, whether civil, criminal,
administrative or investigative (other than an' action by or in the right- of the Corporation) by
reason-of the fact'he is or'w.as a trustee,.officer,.employee; or agent-of the Corporation or is or
was serving at-the.request of the Corporation as a trustee, officer, employee or'agent of another
corporation, partnership, joint venture, trust or other enterprise, against expenses (including
attorneys' fees), judgments, fines, and amounts paid in settlement actually- and reasonably
incurred by him in connection with such action,suit or proceeding if he.acted in good faith and
in the manner he reasonably believed- to be .in or'not opposed to the best interests of the
Corporation, and the action embraced would not involve such individual's action contrary to any
law, administrative ruling of any public agency, or contrary to the terms and provisions of the
$ylaws and administrative directions,proceedings and regulations of the School and its Board or
any committee charged_with authority to prescribe rules and regulations.in connection with such
transaction; and provided further-that no indemlii ication shall be made in respect to any claim,
issue, or matter as to which such person shall.have been adjudged to be liable for malfeasance or
vvillfiil misconduct in the lierformance of his duty to the Corporation. Indemnification hereunder
shall be made only upon determination in the specific case that indemnification is proper under
the substantive standards established hereunder. Such determination shall be made: (1) by the
Board by a majority vote of a quorum consisting.of trustees who were not parties to such action,
suit or proceeding or(2)by independent legal-counsel(appointed by a majority of the trustees of
the Corporation,,whether or not a-quprum)in a written opinion.
Section 10. Interpretation of Bylaws. The decision of the Board regarding the
interpretation of these Bylaws is final.
Dalb.0149855"4 -8-
Gender. Wherever the context requires, all words.in the Bylaws in the male
gender shall be deemed to include the female or neuter gender, all singular words shall include
`the plural,and all plural words shall include the singular.
Section 11. Amendments. These Bylaws may be.amended by the 'affirmative vote of
itivo thirds (2/3) of the tfustees present at.any meeting of the Board, a quorum being present,
provided that written notice of each-proposed amendment be given at least two(2) days prior to
'such meeting.
Section 12. When Bylaws Effective. These Bylaws shall be effective from and after
their adoption.
Dallas\I49855.4 -9-
F i nan cial Audit
FORT WORTH COUNTRY
DAY SCHOOL, INC.
AUDITED FINANCIAL STATEMENTS
Year Ended June 30,2005
F-%C1.IENT1100185UMPORTSUO MO SFINAIVSTNtT.DOC
.J.
CONTENTS
Page
INDEPENDENT AUDITOR'S REPORT 1
AUDITED FINANCIAL STATEMENTS
Statements of Financial Position 2
Statements of Activities 3
i Statements of Cash Flows 4
Notes to Financial Statements 5
t�
_1
1
.1
RYLANDER, CLAY & OPITZ, L.LT RSM McGladrey Network
- .CERTIFIED PUBLIC ACCOUNTANTSAn1waffl1ed
MMtff
AND CONSULTANTS
INDEPENDENT AUDITOR'S REPORT
y
v
To the Board of Trustees of
Fort Worth Country Day School,Inc.
Fort Worth,Texas
" We have audited the accompanying statement of financial position of Fort Worth Country Day School,
Inc.(the"School")as of June 30,2005,and the related statements of activities and cash flows for the year
then ended. These financial statements are the responsibility of the School's management. Our
responsibility is to express an opinion on these financial statements based on our audit. The prior-year
summarized comparative information has been derived from the School's 2004 financial.statements, and
in our report dated August 18,2004,we expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America. Those standards require that we plan and.perform the audit to obtain reasonable assurance
z about whether the financial statements are free of material misstatement. An audit includes examining,
on a test basis,evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Fort Worth Country Day School, Inc. as of June 30,2005, and the changes in its net
assets and its cash flows for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
`t
l August 18,2005
i
i
I
' 1
FORT WORTH COUNTRY DAY SCHOOL, INC.
STATEMENTS OF FINANCIAL POSITION
June 30,2005 and 2004
2005 2004
ASSETS
Cash and cash equivalents $ 6,621,257 $ 7,966,323
Accounts and notes receivable,less allowance for doubtful
accounts of$61,000 in 2005 and $63,700 in 2004 6,531,886 6,651,238
Contributions and grants receivable 32,605 54,338
Faculty notes receivable 95,000 40,000
Accrued investment income 65,363 592075
Bookstore inventory,at cost 294,432 206,461
Other assets 1,752,469 1,601,520
Athletic equipment, at cost 400,813 369,601
.Assets restricted for property and equipment acquisitions 5,810,863 -
Property and equipment 14,392,476 14,859,050-
Long-term investments 21,332,232 17,621,606
Total assets $ 57,329,396 $ 49,429,212
LIABILITIES AND NET ASSETS
Liabilities
Accounts payable $ 482,441 $ 495,838
Accrued expenses 1,411,376 1,442,478
Deferred tuition 14,368,893 13,391,808
Total liabilities 16,262,710 15,330,124
Net Assets
Unrestricted
Undesignated 19,654,929 19,162,724
Designated
Quasi-endowment 6,034,751 6,034,177
PPRRSM funds 899,686 734,931
26,589,365 25,931,832
Temporarily restricted 7,151,918 909,135
Permanently restricted 7,325,403 7,259,121
Total net assets 41,066,686 34,099,088
Total liabilities and net assets $ 57,329.396 $ 49,429,212
See notes to financial statements.
2
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FORT WORTH COUNTRY DAY SCHOOL, INC.
STATEMENTS OF CASH FLOWS
Years Ended June 30,2005 and 2004
- 2005 2004
Cash Flows from Operating Activities
Change in net assets $ 6,967,598 $ 3,450,337
Adjustments to reconcile change in net assets to
net cash provided by operating activities:
Depreciation 1,196,047 1,049,758
(Gain)loss on sale of assets 200 (266)
Contributions restricted for property and equipment acquisitions (5,868,202) -
Contributions restricted for endowment (67,282) (2,116,726)
Forgiveness of faculty notes receivable and related interest 21,832 23,733
Unrealized and realized gain on investments (1,963,487) (2,102,196)
Changes in operating assets and liabilities:
(Increase)decrease in accounts and notes receivable 119,352 (217,871)
(Increase)decrease in contributions and grants receivable 21,733 (13,963)
(Increase)decrease in accrued investment income (8,120) 10,120
(Increase)decrease in bookstore inventory (87,971) 32,855
Increase in other assets (150,949) (77,319)
Decrease in accounts payable (60,607)' (371,058)
Increase(decrease) in accrued expenses '(31,102) 21,515
Increase in deferred tuition 977;085 448,065
Net cash provided by operating activities 1,066,127 136,984
- Cash Flows from Investing Activities
Proceeds from sale of investments 5,510,543 2,787,952
Purchase of investments (7,257,682) (4,207,716)
" Advances on faculty notes receivable (75,000) -
Increase in athletic equipment (31,212) (4,845)
Increase in cash restricted for
property and equipment acquisitions (1,445,623) -
Proceeds from sale of property and equipment 500 1,300
Purchases of property and equipment (682,963) (1,469,444)
Net cash used by investing activities (3,981,437) (2,892,753)
Cash Flows from Financing Activities
w Cash received for property and equipment acquisitions 1,502,962 -
Contributions restricted for endowment 67,282 2,116,726
Net casli provided by financing activities 1,570,244 2,116,726
Net decrease in cash and cash equivalents (1,345,066) (639,043)
Cash and cash equivalents at beginning of year 7,966,323 8,605,366
Cash and cash equivalents at end of year $ 6,621,257 $ 7,966,323
See notes to financial statements.
FORT WORTH COUNTRY DAY SCHOOL, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
Nature of Business
Fort Worth Country Day School, Inc. (the "School") is a private independent school offering lower,
middle and upper school programs. The School primarily serves Fort Worth and the surrounding area and
has approximately 1,100 students carolled. The School is primarily supported by endowment,
contributions from the general public,and tuition.
Management Estimates and Assumptions
Management uses estimates and assumptions in preparing financial statements in accordance with
accounting principles generally accepted in the United States of America. These estimates and
assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and
liabilities and the reported revenues and expenses. Actual results could vary from these estimates.
Cash Equivalents
The School considers all highly liquid investments with an initial maturity of three months or less to be
cash equivalents.
Bookstore Inventory and Athletic Equipment
Bookstore inventory is presented in the financial statements at the lower of cost or market on the first-in,
first-out method. Bookstore inventory at June 30, 2005 and 2004, consists primarily of textbooks and
school supplies.
Athletic equipment consists of athletic uniforms and related items. The School's policy is to capitalize
the cost of athletic equipment and expense such cost in the year the equipment is no longer used by the
School.
Property and Equipment
Property and equipment that are purchased are recorded at cost and depreciated over estimated useful
lives using the straight-line method. Donations of property and equipment are recorded as support at their
estimated fair value. Such donations are reported as unrestricted support unless the donor has restricted
the donated assets to a specific purpose. Assets donated with explicit restrictions regarding their.use and
contributions of cash that must be used to acquire property and equipment are reported as restricted
support. Absent donor stipulations regarding how long those donated assets must be maintained, the
School reports expirations of donor restrictions when the donated or acquired assets are placed in service
as instructed by the donor. The School then releases temporarily restricted net assets to unrestricted net
assets as reflected in the statement of activities.
Impairment of Long-Lived Assets
Management evaluates its long-lived assets for financial impairment whenever events or changes in
circumstances indicate the carrying value of an asset may not be recoverable. An impairment loss is
recognized when the estimated undiscounted future cash flows from the assets are less than the carrying
value of the assets. Assets to be disposed of are reported at the.lower of their carrying amount or fair
value, less cost to sell. Management is of the opinion that the carrying amount of its long-lived assets
does not exceed their estimated recoverable amount.
FORT WORTH COUNTRY DAY SCHOOL, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
(Continued)
i
j; Long-term Investments
Investments in marketable securities with readily determinable fair values and all investments in debt
securities are reported at their fair values in the statement of financial position. Unrealized and realized
gains and losses are included in the statement of activities.
c.
Fair Value of Financial Instruments
The School's financial instruments consist of cash and cash equivalents, accounts and notes receivable,
contributions and grants receivable,long-term investments, and accounts payable. The recorded values of
cash and cash equivalents, accounts and notes receivable, and accounts payable approximate their fair
values based on their short-term nature. The recorded values of contributions and grants receivable
r... approximate their fair values as a discount is recorded based on market rates at the time of contribution.
Long-tern investments are reported at fair value based on quoted market prices.
r Deferred Tuition
Deferred tuition represents amounts billed or obligated for billing prior to year-end for the following
school year.
Revenue Recognition
Tuition is recognized as revenue in the applicable school year to which it relates. Contributions are
r.
recorded as received or unconditionally pledged.
Recognition of Donor Restrictions
Donor-restricted support is reported as an increase in temporarily or permanently restricted net assets
r_ depending on the nature of the restriction. When a restriction expires,temporarily restricted net assets are
released to unrestricted net assets as reflected in the statement of activities.
G: Donated Materials and Services
Donated materials are reflected as contributions in the accompanying statements at their estimated values
at the date of receipt. No significant amounts have been reflected in the statements for donated services
r, as no objective basis is available to measure the value of such services; however, a substantial number of
volunteers have donated significant amounts of their time.
Income Taxes
The School is a not-for-profit organization that is exempt from income taxes under Section 501(c)(3) of
the Internal Revenue Code and is not considered a private foundation.
Functional Allocation of Expenses
The cost of providing the program services and other activities have been summarized on a functional
basis in the statement of activities. Accordingly, certain costs have been allocated among program and
r supporting services.
r
6
FORT WORTH COUNTRY DAY SCHOOL, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
(Continued)
_ Prior Year Comparative Information
The financial statements include certain prior-year summarized comparative information in total but not
by net asset class. Such information does not include sufficient detail to constitute a presentation in
conformity with accounting principles generally accepted in the United States of America. Accordingly,
such information should be read in conjunction with the School's financial statements for the year ended
June 30,2004,from which the summarized information was derived.
Reclassifications
Certain items in 2004 have been reclassified for comparative purposes with 2005.
NOTE 2. ACCOUNTS AND NOTES RECEIVABLE
On June 1, the School bills tuition for the following school year. As a result, approximately $6,591,000
and $6,702,000 are included in accounts receivable at June 30, 2005 and 2004, respectively, and
$13,994,000 and $13,275,000 are included in deferred tuition at June 30, 2005 and 2004, respectively.
Financial aid and grants awarded by the School, amounting to approximately $1,249,000 and $1,108,000
at June 30, 2005 and 2004, respectively, are included in the above deferred tuition amount and in other
assets.
An allowance for doubtful accounts of $61,000 and $63,700 has been recorded at June 30, 2005 and
2004, respectively. Such allowance is established by management based on past experience and analysis
of current receivable collectibility.
Financial aid and grant expense for 2005 and 2004 of approximately $1,121,000 and $1,055,000,
respectively, is netted against tuition and fees revenue in the statement of activities.
NOTE 3. CONTRIBUTIONS AND GRANTS RECEIVABLE
Contributions and grants receivable at June 30, 2005 and 2004, represent unconditional promises to give
to the School and are primarily from individuals, a government agency and major charitable foundations
located in or near Tarrant County, Texas.
The contributions receivable are expected to be collected in 2006. No allowance for doubtful
contributions and grants is considered necessary at June 30,2005 and 2004.
NOTE 4. FACULTY NOTES RECEIVABLE
Faculty notes receivable represent two loans to the Head of School for $60,000 and $75,000. The notes
bear interest at 4.58% and 5.00%, respectively. In accordance with the note agreements, both principal
and accrued interest are forgiven over a specified period on July I" of each year. .On July 1, 2004,
$21,832 was forgiven for the original note. Forgiveness of the $75,000 note issued in 2005 will begin on
July 1,2007. The remaining cumulative balance at June 30,2005 is$95,000. Accrued interest of$926 is
included in accrued investment income.
7
FORT WORTH COUNTRY DAY SCHOOL,INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 5. ASSETS RESTRICTED FOR PROPERTY AND EQUIPMENT ACQUISITIONS
Assets restricted for property and equipment acquisitions represent contributions to the Student Center
and Dining Hall Capital Campaign. Assets restricted for property and equipment acquisitions consist of
the following at June 30,2005:
Cash and cash equivalents $ 1,445,623
Contributions receivable 4,365,240
$ 5,810,863
The contributions receivable at June 30, 2005,are measured at present value of the estimated future cash
flows using a discount rate equal to the prime rate (6.256/o at June 30, 2005),resulting in an unnannortized
discount of$261,645. Collection of the receivables is expected through 2010 as follows:
Due in one year $ 2,248,969
Due in two years 1,118,357
Due in three years 494,357
Due in four years 517,202
Due in five years 248,000
$ 4,626,885
No allowance for doubtful contributions receivable is considered necessary at June 30,2005.
NOTE 6. PROPERTY AND EQUIPMENT
Property and equipment consist of the following:
2005 2004
Land $ 994,099 $ 994,099
Land improvements 6,837,284 6,515,126
Buildings and building improvements 18,224,692 18,178,722
Furniture, fixtures and equipment 3,731,226 3,590,581
Automotive equipment 621,574 544,454
Construction in progress 137,290 -
30,546,155 29,822,982
Less accumulated depreciation (16,153,679) (14,963,932)
$ 14,392,476 $ 14,859,050
Depreciation expense amounted to $1,196,047 and $1,049,758 for the years ended June 30, 2005 and
2004,respectively.
8
FORT WORTH COUNTRY DAY SCHOOL, INC.
NOTES TO FINANCIAL STATEMENTS
- NOTE 7. LONG-TERM INVESTMENTS
Long-term investments consist of the following:
2005 2004
Fair Value Cost Fair Value Cost
_ Cash and cash equivalents $ 427,095 $ 427,094 $ 965,893 $ 965,893
Mutual funds 3,957,260 3,444,500 660,549 691,805
Corporate stocks 11,847,898 8,941,636 11,713,513 9,257,354
Corporate bonds 3,381,380 3,344,776 3,019,300 2,950,468
U.S.government obligations 197,444 197,283 201,260 197,283
Other 1,521,155 1,219,429 1,061,091 908,919
- $21,332,232 $ 17,574,718 $ 17,621,606 $ 14,971,722
NOTE 8. UNRESTRICTED DESIGNATED NET ASSETS
Quasi-endowment is designated for long-term investment purposes to provide for future operating or
capital expenses of the School. The PPRRSM funds are a provision for plant replacement, renewal, and
- special maintenance needs.
NOTE 9. RESTRICTIONS ON ASSETS
Temporarily restricted net assets are restricted as follows:
2005 2004
Deferred annual giving $ 909,083 $ 886,772
Property and equipment acquisitions 5,810,863 -
Program 431,972 22,363
_ $ 7,151,918 $ 909,135
- Permanently restricted net assets at June 30, 2005 and 2004, consist of endowed gifts to be held in
perpetuity with the investment income to be used for general operations and financial aid.
NOTE 10. EMPLOYEE BENEFIT PLAN
The School administers a retirement plan, which is funded through the Teachers Insurance and Annuity
_. Association and/or the College Retirement Equities Fund. Substantially all employees, including those
_ part time employees working at least 1,000 hours, are eligible to participate in the retirement plan. The
retirement plan is a defined contribution plan calling for a minimum contribution by the participant of 4%
of annual salary up to the maximurn allowable by the Internal Revenue Service. Allowable contributions
are made by the School at a rate of 6% of the participant's annual salary if the participant is under 40
years of age and 7.2% of their annual salary if the participant is over 40 years of age. Participants
_ immediately vest in funded contributions. Retirement plan costs for the School were approximately
$511,000 and $488,000 for 2005 and 2004, respectively. The School also administers an optional salary
- reduction annuity purchase plan for which the School incurs no direct costs.
FORT WORTH COUNTRY DAY SCHOOL, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 11. COMMITMENTS AND CONTINGENCIES
During fiscal year 1999, the School received land valued at.$686,637 under an Assignment of Profits
Interest agreement with an unrelated party. Under the agreement, the School assigned and granted
irrevocable and continuing profits interest in certain property owned by the School. The agreement
obligates the School to pay an amount,equal to the fair value of the land at the time of donation,if certain
land is sold, condemned or the use of the land is changed as described in the agreement. The agreement
also obligates the School to share equally with the donor in the profits from the sale of certain land to the
extent the profits are in excess of certain amounts as defined in the agreement.
The School participates in federally assisted grant programs. These programs are subject to program
compliance audits by the grantors or their representatives. Any disallowed costs, including amounts
already collected, may constitute a liability of the School. The School believes they are in substantial
compliance with such grant programs and disallowed costs, if any,would not be significant.
10
"REVISED" Budget Detail Worksheet
A. Personnel
Position Description % on Project Total
School Year/Summer High school and college students that
Teachers teach and mentor the SB students 100% $24,000
throughout the school year/summer
Sub-Total $24,000
B. Fringe Benefits
Position Description Total
N/A
Subtotal:
C. Travel
Purpose of Travel Location Item Computation Cost
N/A
Subtotal:
D. Equipment
Unit Price/
Item Description Number Total
N/A
Sub-Total
E. Supplies
Unit Price/
Item Description Number Total
Sub-Total
G. Consultants and Contractor Services
Unit Price/
Item Description Number Total
N/A
Sub-Total
1 of 2
-Budget Summary
-Budget Category Amount
A. Personnel $24,000
B. Fringe
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultants and Contractor Services
H. Other Costs
I. Indirect costs
TOTAL PROJECT COSTS $24,000
Federal Request:
Non-Federal Amount: $0.00
2 of 2
Summerbridge at Fort Worth Country Day School
2007-2008 Sustainability Plan
(In reference to the CCPD 2008 Proposal)
Summerbridge at Fort Worth Country Day is an on going entity, we are entering
our 17 summer. Summerbridge operates out of Fort Worth Country Day School
using their facilities during the Summer Session and the facilities of Fort Worth
Independent Schools (middle and high schools) during the School Year Program.
We receive funding from public and private sources. The majority of funding for
Summerbridge Fort Worth comes from private funding sources such as
foundations, local businesses, and individuals, Our contributors are as varied as
the students we serve with about 1/3 coming from foundations, 1/3 from
individual gifts and the remaining 1/3 from federal and local government agencies
In past years we have been a recipient of the CDBG Grant through the City of
Fort Worth (a grant similar to the CCPD Grant). This grant has provided
additional funding for our summer teacher salaries and summer administrative
staff. We are fully aware of the nature of these type programs and have always
had a development plan in place for the anticipated graduation period.
Therefore, seeking funding to sustain our program has always been paramount.
We seek potential donors throughout the year with a strategy that focuses on
foundations and entities that are passionate about youth and education. We also
conduct 3 fund/friend raising events during the year that allow for increased
community awareness and future development (please see our attached 2006-
2007 list of donors).
Over the years Summerbridge has become a know entity in the Fort Worth
community. This exposure and an aggressive development plan has allowed us
to secure funds to reach our budget every year. This encompassing approach
has also enabled us to begin a reserve fund which will take us to a higher level
and give us more leverage as we pursue funding for future programs.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved As Amended on 10/9/2007
DATE: Tuesday, October 09, 2007
LOG NAME: 35CCPDFY2008 REFERENCE NO.: C-22444
SUBJECT:
Authorize the City Manager to Execute Contracts with Community-Based Organizations that Meet
and Support One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with the following
nine community-based organizations to conduct programs in support of the Crime Control and Prevention
District (CCPD) goals:
1. The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) - $19,386.00
2. Arles de la Rosa - Teatro de la Rosa Outreach - $18,700.00
3. Fort Worth County Day School - Summerbridge Program - $24,000.00
4. Camp Fire USA First Texas Council - Diamond Hill Station - $12,152.50
5. UMOJA - Behavior Modification Program - $14,400.00
6. Alliance for Children — Child Abuse Prevention through Prosecution - $47,656.25
7. A-Prep Center of Tarrant County —A-Prep Youth Initiative Program - $15,589.00
8. HIKIDS - Helping Inner City Kids in Danger- $14,700.00
9. The Cultural Center of the Americas -ART As The Bridge To Changes in Youth - $33,416.25.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2007-08
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 12, 2007. Twenty-one requests for funding were received, totaling more than $855,000.
The CCPD Board reviewed the proposals and held a work session to prioritize the applications at its July
26, 2007 meeting. The Board voted to fund nine of the proposing agencies as indicated above for a total of
$200,000. The term of each contract shall be October 1, 2007 - September 30, 2008. A short synopsis of
each of the programs is attached.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
Logname: 35CCPDFY2008 Page 1 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $200,000.00
Submitted for City Manager's Office by: Joe Paniagua (6575)
Originating Department Head: Ralph Mendoza (4211)
Additional Information Contact: Bradley Ford (4244)
Sasha Kane (4243)
Logname: 35CCPDFY2008 Page 2 of 2