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Contract 36004 (2)
CITY SECRETARY CONTRACT NO . ayl AGREEMENT FOR COMMISSION OF PUBLIC ART WORK AGREEMENT BETWEEN THE CITY OF FORT WORTH AND LETITIA HUCKABY This Agreement, entered into this day of 6qU , 2007, by and between the CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas (the "City"), acting by and through Libby Watson, its duly authorized Assistant City Manager and LETITIA HUCKABY, (the "Artist"), located at 1552 Roma Lane, Fort Worth, Texas 76134 USA. The City has designated the ARTS COUNCIL OF FORT WORTH & TARRANT COUNTY, INC., (the "Contract Manager") to manage this Agreement on its behalf. The Contract Manager shall act through Jennifer Lovvorn, its designated Public Art Project Manager. WHEREAS, the City Council has appropriated funds from the Public Art Program Funds in the Specially Funded Capital Projects Fund for the design and placement of works of art at, in, or near the ELLA M. SHAMBLEE BRANCH LIBRARY, at the intersection of Evans Avenue and Verbena Street, Fort Worth, TX, 76104, as shown in the site plan attached hereto as Exhibit "A" (the "Site"); and, WHEREAS, the Artist was selected by the City through a competitive process conducted by the Contract Manager with oversight of the Fort Worth Art Commission to design, fabricate and install two (2) works of art described as: (1) An art glass "window" to be installed at the library entrance, which incorporates historic and contemporary photographic imagery of the community; and, (2) A mosaic "river" laid into the floor of the entrance courtyard and interior floors of the library and terminating near the exit to the reading garden (collectively, the "Work"); and, WHEREAS, City and Artist wish to set out the terms and conditions under which said Work shall be fabricated and installed in order to promote the integrity of Art ` ideas and statements as represented by the Final Design, as defined below. ,' , Page 1 NOW, THEREFORE, City and Artist for and in consideration of the covenants and agreements hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows: ARTICLE 1 SCOPE OF SERVICES 1.1. General. a. The Artist shall determine the artistic expression, scope, design, color, size, material, and texture of the Work, subject to review and acceptance by City as set forth in this Agreement. The location at the Site in which the Work shall be installed has been mutually agreed upon by the City and the Artist. b. The Artist shall present the Final Design to City officials and community stakeholders as required. c. The Artist shall install the Work on dates and at times mutually agreed upon by the Artist and the City. d. The Artist shall participate in one public education event in Fort Worth at a mutually agreed upon date and time. 1.2. Artist Selection and Commission City and Artist acknowledge that the Artist's final design (the "Final Design"), attached hereto as Exhibit "B," has been reviewed and approved by the Fort Worth Art Commission as the basis for executing this Agreement with the Artist. 1.3. Execution of the Work a. Upon execution of this Agreement, Artist shall promptly furnish to the City a schedule ("Schedule") for the (i) completion of the fabrication of the Work, (ii) submission of progress reports, and (iii) submission of working drawings of proposed installation methods as required. After written approval of the Schedule by the City, the Artist shall fabricate, deliver and install the Work in accordance Page 2 with such Schedule. Schedule changes may be accomplished by written agreement between the Artist and the City. b. The City shall have the right to review the Work at reasonable times during its fabrication and/or request visual documentation of the fabrication. Artist shall, upon written request by City, provide City with a written progress report detailing the progress made toward completion of the Work and the remainder of work to be done to complete the Work. c. The Artist shall complete the fabrication of the Work in substantial conformity with the Final Design. 1.4. Delivery and Installation. a. The Artist shall notify the City, through its Contract Manager, in writing when fabrication of the Work is completed and ready for its delivery and installation at the Site. b. The Artist shall deliver and install the completed Work at the Site in compliance with the Schedule; provided, however, that delivery and installation activities may not commence until written permission is delivered to the Artist by the Contract Manager. c. City shall be responsible for labor and equipment or costs associated therewith to prepare the Site for the installation of the Work as set forth in Exhibit "C" (City's Responsibility— Site Preparation). d. The Artist, individually and through its subcontractors, including its fabricator, shall take all necessary precautions to protect and preserve the integrity and finish of the Site while delivering and installing the Work. The Artist shall repair any damage to the Site due to delivery, installation, or Artist's negligence or the negligence of Artist's subcontractors. e. Prior to installation of the Work, Artist shall consult with a qualified art conservator and provide to the Contract Manager written instructions for appropriate maintenance and preservation of the Work on the form attached hereto as Exhibit "D" (Technical and Maintenance Record). Page 3 1.5. Post-installation. a. Within thirty (30) days after the installation of the Work, Artist shall furnish City with a set of at least ten high resolution digital images (.tiff format) and ten low resolution digital images (.jpeg format) showing the Work from at least two points of view and including detail shots of both the art glass window and the floor mosaic "river," as selected by Contract Manager, to document the project after the Work is installed. b. The Artist shall be available at such time or times as may be agreed between the City and the Artist to attend any inauguration or presentation ceremonies relating to the transfer of the Work to the City. The City shall use its best efforts to arrange for publicity for the completed Work in such art publications and otherwise as may be determined between the City and the Artist as soon as practicable following installation. 1.6. Final Acceptance. a. The Artist shall advise the City in writing when all services'required have been completed in substantial conformity with the Final Design. Included in such notice from the Artist shall be an affidavit, attached hereto as Exhibit "E" (Affidavit), certifying that all bills relating to services or supplies used in the performance of this Agreement have been paid. b. The City shall notify the Artist in writing of its final acceptance of the Work ("Final Acceptance"). c. Final Acceptance shall be effective as of the earlier to occur of(1) the date of the City's notification of Final Acceptance; or, (2) the 35th day after the Artist has sent the written notice to the City required under Section 1.6.a unless the City, upon receipt of such notice and prior to the expiration of the 35-day period, gives the Artist written notice specifying and describing the services which have not been completed. Page 4 1.7. Risk of Loss The risk of loss or damage to the Work shall be borne by the Artist prior to Final Acceptance, and the Artist shall take such measures as are necessary to protect the Work from loss or damage until Final Acceptance, including but not limited to the purchase of property loss insurance; except that the risk of loss or damage shall be borne by the City prior to Final Acceptance during such periods of time as the partially or wholly completed Work is in the custody, control or supervision of the City or its agents for the purposes of moving, storing, or performing any other ancillary services to the Work. ARTICLE 2 COMPENSATION AND PAYMENT SCHEDULE 2.1. Fee. a. The City shall pay the Artist a fee not to exceed NINETY THREE THOUSAND DOLLARS SEVEN HUNDRED NINETY FIVE AND NO CENTS ($93,795) (collectively, the "Fee"), which shall constitute full compensation for all services to be performed and materials to be furnished by the Artist under this Agreement, inclusive of fabrication, transportation, installation, oversight of fabrication and installation, insurance, incidental costs, and all travel expenses. a) THIRTY SIX THOUSAND NINE HUNDRED FOUR DOLLARS AND THIRTY CENTS ($36,904.30) upon full execution of this Agreement. b) THIRTY TWO THOUSAND EIGHT HUNDRED NINETY FIVE DOLLARS AND THIRTY FIVE CENTS ($32,895.35) upon the Project Manager's verification that the fabrication is 50% complete. c) NINETEEN THOUSAND NINETY FIVE DOLLARS AND THIRTY FIVE CENTS ($19,095.35) upon the Project Manager's verification that installation of the Work has commenced. d) FOUR THOUSAND NINE HUNDRED DOLLARS AND NO CENTS ($4,900.00) within thirty-five (35) days after Final Acceptance and receipt Page 5 by City of such documentation it may require concerning payment of supplies and services rendered to the Artist [see Section 1.6 (a)]. b. Notwithstanding the foregoing, the Artist may request from City contingency funds in an amount up to $2,205.00 for additional costs associated with the Work that are incurred by the Artist ("Contingency Funds"). City shall pay the Contingency Funds to the Artist upon receipt of supporting documentation by the Contract Manager from the Artist and upon approval by Contract Manager of the Artist's request.. 2.2. Sales Taxes. The City is a tax-exempt organization and no state or local sales taxes or federal excise taxes shall be due upon the Project. The City shall supply the Artist with the "Texas Sales Tax and Local Sales Tax Exemption Certificate," in substantially the same form as that attached hereto and incorporated herein as Exhibit "F" for use by Artist in the fulfillment of this Agreement. 2.3. Artist's Expenses. Artist shall be responsible for the payments of all expenses incurred during the performance of this Agreement, including but not limited to services, materials, mailing/shipping charges and insurance on submissions to the City, cost of all travel, insurance and costs for Artist's agents, consultants, and/or employees necessary for the proper performance of the services required under this Agreement. ARTICLE 3 TERM AND TIME OF PERFORMANCE 3.1. Term. This Agreement shall be in effect from the date stated in the first paragraph of this Agreement, and, unless terminated earlier pursuant to such provisions in this Agreement, shall extend until final payment to Artist by City,whichever is later. Page 6 3.2. Duration. The services to be required of the Artist set forth in Article 1 shall be completed in accordance with the schedule for completion of the Work as proposed by the Artist and approved by the City pursuant to Section 1.3.a.; provided, however, such time limits may be extended or otherwise modified by written agreement between the Artist and the City. 3.3. Early Completion of Artist Services. The Artist shall bear any transportation and storage charges incurred from the completion of his or her services prior to the time provided in the schedule for delivery. 3.4. Time Extensions;Force Majeure. The City or the Artist, as appropriate, shall grant a reasonable extension of time to the other party if conditions beyond the parties' control or Acts of God, flood, riot, civil insurrection, labor strikes, or orders of local or federal government render timely performance of the parties' services impossible or unexpectedly burdensome. The party suffering the impossibility or burdensome conditions must inform the other in writing within ten (10) days of the onset of such performance delay, specifying the reasons therefore. Failure to fulfill contractual obligations due to conditions beyond either party's reasonable control shall not be considered a breach of this Agreement; provided, however, that such obligations shall be suspended only for the duration of such conditions. ARTICLE 4 WARRANTIES 4.1. Warranties of Title. The Artist represents and warrants that: a. the Work shall be the original product of the Artist's sole creative efforts. Page 7 b. the Work is and will be unique and original, and does not infringe upon any copyright or the rights of any person; c. the Work(or duplicate thereof)has not been accepted for sale elsewhere; d. the Artist has not sold, assigned, transferred, licensed, granted, encumbered or utilized the Work or any element thereof or any copyright related thereto which may affect or impair the rights granted pursuant to this Agreement; e. the Work is free and clear of any liens from any source whatsoever; f. the Artist has the full power to enter into and perform this Agreement and to make the grant of rights contained in this Agreement; g. all services performed hereunder shall be performed in accordance with all applicable laws, regulations, ordinances, etc., and with all necessary care, skill and diligence; h. the Artist shall assume the defense of, and INDEMNIFY AND HOLD HARMLESS, THE CITY, ITS OFFICERS, EMPLOYEES, AGENTS, AND CONTRACTORS FROM AND AGAINST ALL CLAIMS, LOSSES, DAMAGES, ACTIONS OR EXPENSES OF EVERY TYPE AND DESCRIPTION, INCLUDING ATTORNEY'S FEES, TO WHICH THEY MAY BE SUBJECTED ARISING OUT OF THE CITY'S USE OR POSSESSION OF THE WORK BY REASON OF AN ALLEGED OR ACTUAL COPYRIGHT VIOLATION OR OTHER LACK OF OWNERSHIP, AUTHORSHIP, OR ORIGINALITY. 4.2 Warranties of Quality and Condition a. Artist represents and warrants that all work will be performed in accordance with professional "workmanlike" standards and free from defective or inferior materials and workmanship (including any defects consisting of "inherent vice," or qualities that cause or accelerate deterioration of the Work) for one year after the date of Final Acceptance. b. Artist represents and warrants that the Work and the materials used are not currently known to be harmful to public health and safety. Page 8 c. If within one year City observes any breach of warranty described in this Section 4.2 that is curable by the Artist, the Artist shall, at the request of the City, cure the breach promptly, satisfactorily and consistent with professional conservation standards, at no expense to City. City shall give notice to Artist of such breach with reasonable promptness. d. If after one year City observes any breach of warranty described in this Section 4.2 that is curable by the Artist, City shall contact the Artist to make or supervise repairs or restorations at a reasonable fee during Artist's lifetime. Artist shall have the right of first refusal to make or supervise repairs or restorations. Should Artist be unavailable or unwilling to accept reasonable compensation under the industry standard, City may seek the services of a qualified restorative conservator and maintenance expert. e. If within one year City observes any breach of warranty described in this Section 4.2 that is not curable by the Artist, Artist is responsible for reimbursing City for damages, expenses and loss incurred by City as a result of the breach. However, if Artist disclosed the risk of this breach in the Proposal and City accepted that it may occur, it shall not be deemed a breach for purposes of this Section 4.2. f. Acceptable Standard of Display. Artist represents and warrants that: i. General routine cleaning and repair of the Work and any associated working parts and/or equipment will maintain the Work within an acceptable standard of public display. ii. Foreseeable exposure to the elements and general wear and tear will cause the Work to experience only minor repairable damages and will not cause the Work to fall below an acceptable standard of public display. iii. With general routine cleaning and repair, and within the context of foreseeable exposure to the elements and general wear and tear, the Work will not experience irreparable conditions that do not fall within an acceptable standard of public display, including mold, rust, fracturing, staining, chipping, tearing, abrading and peeling. Page 9 iv. Manufacturer's Warranties. To the extent the Work incorporates products covered by a manufacturer's warranty, Artist shall provide copies of such warranties to City. g. The foregoing warranties are conditional, and shall be voided by the failure of City to maintain the Work in accordance with Artist's specifications and the applicable conservation standards. If City fails to maintain the Work in good condition, Artist, in addition to other rights or remedies the Artist may have in equity or at law, shall have the right to disown the Work as the Artist's creation and request that all credits be removed from the Work and reproductions thereof until the Work's condition is satisfactorily repaired. 4.3 Survival of Representations and Warranties These representations and warranties shall survive the termination or other extinction of this Agreement. ARTICLE 5 INSURANCE AND INDEMNITY 5.1. General, The Artist shall carry insurance as set out in Exhibit"G." Except as provided in Section 1.7 hereof, the risk of damage to or loss of the Work shall, during fabrication and installation but prior to Final Acceptance, shall be solely that of the Artist. This risk shall transfer to the City and shall no longer be the responsibility of the Artist upon Final Acceptance. 5.2. Performance Bonds. The Artist shall not be required by the City to post any performance bonds or similar undertakings, and any requirement of any other authority for performance bonds shall be the responsibility of the City. Page 10 5.3. Indemnity. (A) ARTIST COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER,WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED HEREIN; AND ARTIST HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED HEREIN. ARTIST LIKEWISE COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF ARTIST, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES,LICENSEES, OR PROGRAM PARTICIPANTS. (B) ARTIST AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR Page 11 PROPERTY SUSTAINED BY ARTIST IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS AGREEMENT. (c) Artist shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. (d) This indemnification shall survive the termination or expiration of this Agreement. ARTICLE 6 OWNERSHIP AND INTELLECTUAL PROPERTY RIGHTS 6.1. Title. Title to the Work, including all documents, models and/or drawings which constitute or are components of the Final Design, shall pass to City upon Final Acceptance and payment for the Work. These documents, models and/or drawings will be retained for archival and exhibition purposes. Artist's Final Design and all other work products under this Agreement shall become the property of City, without restriction on future use, except as provided below. 6.2 Copyright Ownership. Artist retains all rights under the Copyright Act of 1976, 17 U.S.C. Section 101 et seq., as the sole author of the Work for the duration of the copyright. 6.3 Reproduction Rights. a. In view of the intention that the final Work be unique, Artist shall not make any additional exact duplicate reproductions of the final Work, nor shall Artist grant permission to others to do so except with the express written permission of City. However, nothing herein shall prevent the Artist from creating future artworks in the Artist's manner and style of artistic expression. Page 12 b. By execution of this Agreement, Artist grants to City a perpetual, irrevocable license to graphically depict or display the Work for any non-commercial purpose whatsoever; for purposes of this limitation, any graphic depiction or display of the Work intended to promote or benefit City, its public services or its public purposes, regardless of whether or not a fee is charged to the public, or whether revenue is otherwise received by City, shall be deemed a non-commercial purpose. Notwithstanding the above limitation, Artist agrees and understands that nothing in this paragraph shall affect or limit City's absolute, unrestricted rights incidental to City's full ownership of the Work to alter, change, modify, destroy, remove, move, replace, operate,maintain, transport, sell or transfer, in whole or in part, the Work when City deems it necessary within its discretion, in order to otherwise exercise City's powers and responsibility in regard to public works and improvements, in furtherance of City's operations or for any other reason. c. All reproductions by City shall contain a credit to Artist and a copyright notice substantially in the following form: "© date, Artist's name." d. Artist shall use Artist's best efforts in any public showing or resume use of reproductions to give acknowledgment to City in substantially the following form: "an original artwork commissioned by and in the public art collection of the City of Fort Worth, Texas." e. Artist shall, at Artist's expense, cause to be registered with the United States Register of Copyrights, a copyright in the Work in the Artist's name. f. City is not responsible for any third party infringement of Artist's copyright and not responsible for protecting the intellectual property rights of Artist. ARTICLE 7 ARTIST'S RIGHTS 7.1. Identification. The Contract Manager shall include credit to the Artist on the Fort Worth Public Art website (www.fwpublicart.org) and a permanent plaque at the site. Page 13 7.2. Maintenance. The City recognizes that maintenance of the Work on a regular basis is essential to the integrity of the Work. The City shall reasonably assure that the Work is properly maintained and protected, taking into account the maintenance instructions provided by Artist in accordance with Section 1.4 and Exhibit "C", Technical and Maintenance Record. 7.3. Repairs and Restoration. a. The City shall have the right to determine when and if repairs and restorations to the Work will be made. During the Artist's lifetime and to the extent practicable, the City shall give the Artist the right to approve all major repairs and restorations; provided, however, the Artist shall not unreasonably withhold approval for any repair or restoration of the Work. Should Artist unreasonably withhold approval of any intended major repair or restoration, the City shall have the right to make such repair or restoration. To the extent practicable, the Artist, during the Artist's lifetime, shall be given the opportunity to make or personally supervise major repairs and restorations and shall be paid a reasonable fee for any such services, provided that the City and the Artist shall agree in writing, prior to commencement of any significant repairs and restorations, upon the Artist's fee for such services. Should the Artist fail to agree to make or supervise the repairs and restorations, the City shall have the right to choose another entity or person to assist with the restoration and/or repairs or make said repairs by the City. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. c. When emergency repairs are necessary in order to prevent the loss of or further damage to the Work, such repairs shall be undertaken or arranged by City without advance notice to Artist, and such repairs shall not be deemed to constitute artistic alteration. Page 14 7.4. Alteration of the Work or of the Site. a. In the event that the Work is incorporated into a building, structure or realty, the installation of the Work may subject it to destruction, distortion, mutilation or other modification by reason of its removal. If removal of the Work would damage either the Work or the Site, the City shall have the right to remove the Work by any means, including destruction, in performing maintenance, repair, renovation, or reconstruction of the building, structure or in devoting realty to a new use. b. In the event that the Work is freestanding, or incorporated into a building, structure or realty such that it may be removed without damaging or destroying the Work or the building or structure, the Artist may be given written notice and 90 days to remove the Work at his or her sole expense. Upon Artist's failure to remove the Work, the City shall have the right to remove and dispose of the Work by any means, including its destruction. c. The City agrees that it will not willfully destroy, damage, or modify the work, except as provided in paragraphs a. and b. above. d. In.the event the Work is substantially damaged or altered, the City shall no longer represent the Work as that of the Artist if the Artist gives written notice to the City that it is the position of the Artist to deny authorship on the grounds stated in this paragraph. e. The City shall at all times have the right to move the Work, or remove it from public display. The City shall also have the right to sell or trade the Work. 7.5.. Permanent Record. The City shall maintain on permanent file a record of this Agreement and of the location and disposition of the Work. 7.6. Artist's Address. The Artist shall notify the City of changes in the address set forth in Article 13. The failure to do so, if such failure prevents the City from locating the Artist, shall be deemed a waiver by the Artist of the right subsequently to enforce these provisions of Article 7 Page 15 that require the express approval of the Artist. Notwithstanding this provision, the City shall make every reasonable effort to locate the Artist when matters arise relating to the Artist's rights. 7.7. Additional Rights and Remedies. Nothing contained in this Article 7 shall be construed as a limitation on such other rights and remedies available to the Artist under the law, which may now or in the future be applicable. ARTICLE 8 ARTIST AS AN INDEPENDENT CONTRACTOR Artist shall perform all work and services hereunder as an independent contractor, and not as an officer, agent, servant or employee of City. Artist shall have exclusive control of, and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of his/her officers, agents, employees and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between City and Artist, his/her officers, agents, employees and subcontractors, and doctrine of respondeat superior has no application as between City and Artist. ARTICLE 9 SUBCONTRACTING The Artist may subcontract portions of the services to be provided hereunder at the Artist's expense, provided that said subcontracting shall not adversely affect the design, appearance or visual quality of the Work and shall be carried out under the personal supervision of the Artist. Any subcontract entered into under this Agreement shall be expressly subject to the terms of this Agreement. Artist shall provide information regarding all subcontractors, including its fabricator, along with a copy of the subcontract between Artist and each subcontractor. Page 16 ARTICLE 10 TERMINATION 10.1. Gratuities. The City may cancel this Agreement if it is found that gratuities in the form of entertainment, gifts or otherwise were offered or given by the Artist or any agent or representative to any City official or employee with a view toward securing favorable treatment with respect to the awarding, amending, or making of any determinations with respect to this performance of this Agreement. In the event this Agreement is canceled by the City, pursuant to this Section 10.1, the City shall be entitled, in addition to any other rights and remedies, to recover from the Artist a sum equal in amount to the cost incurred by the Artist in providing such gratuities. 10.2. Termination for Cause. If either party to this Agreement shall willfully or negligently fail to fulfill in a timely and proper manner, or otherwise violate, any of the covenants, agreements or stipulations material to this Agreement, the other party shall thereupon have the right to terminate this Agreement by giving written notice to the defaulting party of the intent to terminate specifying the grounds for termination. The defaulting party shall have thirty (30) days after receipt of the notice to cure the default. If it is not cured, then this Agreement shall terminate. Termination of this Agreement under this provision shall not relieve the party in default of any liability for damages resulting from a breach or a violation of the terms of this Agreement. 10.3. Termination for Convenience. a. The services to be performed under this Agreement may be terminated by either party, subject to written notice submitted thirty (30) days before termination. The notice shall specify whether the termination is for convenience or cause. b. If the termination is for the convenience of the City, the Artist shall have the right to an equitable adjustment in the fee (without allowance for anticipated profit on unperformed services), in which event the City shall have the right at its discretion Page 17 0 to possession and transfer of title to the sketches, designs and models already prepared and submitted or presented for submission to the City by the Artist under this Agreement prior to the date of termination, provided that no right to fabricate or execute the Work shall pass to the City. c. If termination is for the convenience of the Artist, the Artist shall remit to the City a sum equal to all payments (if any) made to the Artist pursuant to this Agreement prior to termination. 10.4. Incapacity of Artist. a. In the event of Artist's death or Artist becoming physically or legally incapacitated during the term of this Agreement, the City shall have the right to terminate this Agreement on payment to Artist or Artist's successors for all work and services performed prior to death or incapacity. All finished and unfinished drawings, sketches, photographs, models and work shall become property of the City. b. Should Artist's design have been approved or if the Artist's work has progressed to the point of fabrication of the Work, in the event of termination under this Section 10.4, the City shall have the right to complete the Work. Due regard shall be made for Artist's intended results and proper credit and acknowledgement shall be given to Artist. ARTICLE 11 EQUAL OPPORTUNITY a. The Artist shall not discriminate against any employee or applicant for employment because of disability, familial status, race, color, religion, sex, sexual orientation, or national origin. The Artist shall take affirmative action to ensure that employees are treated equally during employment, without regard to their disability, familial status, race, color, religion, sex, sexual orientation and national origin. Such action shall include but not be limited to the following: Employment, upgrading, demotion, transfer, recruitment or pay or other forms of compensations, and selection for training, including apprenticeship. Page 18 b. The Artist shall state in all solicitation or advertisements for employment placed by or on behalf of the Artist that all qualified applicants shall receive consideration for employment without regard to disability, familial status, race, color, religion, sex, sexual orientation, or national origin. c. The Artist shall furnish all information and reports requested by the City of Fort Worth, and shall permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with such rules and regulations. d. In the event of the Artist's noncompliance with the nondiscrimination clauses of this Agreement, this Agreement may be canceled, terminated, or suspended in whole or in part, and the Artist may be debarred from further agreements with the City of Fort Worth. ARTICLE 12 MISCELLANEOUS 12.1. Compliance. The Artist shall be required to comply with Federal, State and City statutes, ordinances and regulations application to the performance of the Artist services under this Agreement. 12.2 Entire Agreement. This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 12.3. Amendments. No alteration, change, modification or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both parties hereto and approved by appropriate action of the City. Page 19 12.4. Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 12.5. Governing Law and Venue. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of Texas. Venue for any litigation arising from this Agreement shall be in Tarrant County, Texas. 12.6. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the City and the Artist and their respective successors and assigns. 12.7. No Third-Party Beneficiaries. The provisions and conditions of this Agreement are solely for the benefit of the City and the Artist, and any lawful successor or assign, and are not intended to create any rights, contractual or otherwise, to any other person or entity. 12.8. Severability. If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 12.9. Contract Construction. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Page 20 12.10. Fiscal Funding Out. If for any reason at any time during any term of this Agreement the City Council fails to appropriate funds sufficient for the City to fulfill its obligations under this Agreement, the City may terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by the City to the Artist of written notice of the City's intention to terminate or (ii) the last date for which funding has been appropriated by the City Council for the purposes set forth in this Agreement. 12.11. Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 12.12. Artist's Address. Artist shall notify the Contract Manager of changes in address. 12.13. Surviving Covenants. The covenants and obligations set forth in this Agreement shall not survive the death or legal incapacity of the Artist. 12.14. Right to Audit. The Artist agrees that the City will have the right to audit the financial and business records of the Artist that relate to the Work (collectively "Records") at any time during the Term of this Agreement and for three (3) years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, the Artist shall make all Records available to the City on 1000 Throckmorton Street, Fort Worth, Texas or at another location in the City acceptable to both parties following reasonable advance notice by the City and shall otherwise cooperate fully with the City during any audit. Notwithstanding anything to the contrary herein, this Section 12.14 shall survive expiration or earlier termination of this Agreement. Page 21 12.15. Certified MWBE. If applicable, Artist shall make its best effort to become a certified Minority/Women Business Enterprise (M/WBE) firm with a certifying agency whose certification is accepted by the City under the City's M/WBE ordinance. ARTICLE 13 NOTICES All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, as follows: I. CITY OF FORT WORTH: Libby Watson, Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Copies to: David Yett, City Attorney Law Department 1000 Throckmorton Street Fort Worth, TX 76102 Jennifer Lovvorn, Public Art Project Manager Arts Council of Fort Worth & Tarrant County 1300 Gendy Street Fort Worth, TX 76107 Page 22 ARTIST Letitia Huckaby 1552 Roma Lane Fort Worth, Texas 76134 [SIGNATURES APPEAR ON FOLLOWING PAGE.] Page 23 IN WITNESS HEREOF,the parties hereto have executed this Agreement as of the latest date below. CITY OF RT WORTH Libby Watson Assistant City Manager Date: <," 0 3' ARTIST Letitia Huckaby Date: APPROVED AS TO FORM: ATTESTED BY: Leann Guzman Marty Hendrix Assistant City Attorney City Secretary Date: 1611& Date: Contract Authorization: M&C #C-21013 Date: September 20, 2005 Page 24 Exhibit A: Site ELLA M. SHAMBLEE BRANCH LIBRARY I 1 I 1 1 \. i — I , 1 }� I �1 A h� I'F�I-'sill , , , i o Evans Ave. Exhibit A Page 2 5 ExhibitB: Final Design Design for • • rd Exhibit B Page 26 k: Y. 4 � ll � Design of Mosaic "River" e J I II I II i II I � I I I I L I I Exhibit B Page 27 Exhibit C: City's Responsibility—Site Preparation Ella M. Shamblee Branch Library Public Art Project by Letitia Huckaby Artist is NOT responsible for the following related services and materials. Artist will act as a consultant to the City to offer advice and guidance to insure that these related services are being performed to facilitate the proper installation of the Work: 1. Provide and install window framing system to receive the art glass and double-glazed, insulated window. 2. Provide and install a vertical mullion in the window framing system to be located per specifications provided by the Artist's glass fabricator. 3. Provide and install double-glazed, insulated window within the window framing system such that the art glass may be installed afterward on the interior, behind the base building window. 4. Provide a depression with a depth of one-inch in the concrete floor per the design templates provided by Dennehy Architects. Exhibit C Page 2 8 Exhibit D: Technical and Maintenance Record Artist Technical Maintenance Record GENERAL INFORMATION Artist: Address: Telephone: Cell: E-mail Gallery Affiliation: Other Representation: ARTWORK Title of Artwork: Project Name and Location Address: Exhibit D Page 30 FWPA Project Manager: Description of Artwork: (attach separately if necessary): Artwork Dimensions: Height: Width: Depth: Pedestal or Pad Materials: Pedestal or Pad Dimensions: Height: Width: Depth: Location& Description of Signature Markings (or copyright): Exhibit D Page 31 Edition Information if applicable: Date of Execution: Place of Execution: Collaborating Artist: Fabricator (if other than artist) Fabricator Address: Methods/Materials Used in Execution of Artwork Materials (list type,brand name and manufacturer of all materials; attach Material Safety &Technical Data. Include contact names for all suppliers and attach warranty information): Exhibit D Page 3 2 Construction Description: (list all fabricators and any architects, engineers or other technicians involved in the creation and installation of this artwork. Attach all warranties &agreements) Material(s) Specifications: Joining Methods: Welding Rod Alloy or Joint Material &Application Method: Casting Alloy, Wax Body, Glass or Fiber Type: Exhibit D Page 3 3 Finishes &Coatings (paint color and type, glaze, patina, any and all coatings including fixative, UV, grafitti, etc. Please list vendors and contact information and provide all product information): Pedestals, Foundations &Footings, Mounting and Attachment Applications (List all materials used to install artwork on site. Include vendor information, parts numbers, warranties and agreements.) Exhibit D Page 34 Integrated Components (List all components included in design and fabrication contracts that function as a part of the final installation including but not limited to: lighting, media, landscaping, etc. Include all vendor information, parts numbers, warranties and agreements and any/all design schematics): Installation Installation Date: Installation Method: (describe installation method, provide photo documentation if available. List name and contact information of installation crew. Attach any diagrams or disassembly instructions.) Exhibit D Page 3 5 Recommended Routine Maintenance Artist recommendation based on experience and consultation with conservation expert Artist's Conservation Consultant Name: Address: Phone: (Please attach Conservator's Long Term Maintenance Recommendations) Unusual or Special Circumstances of Note Exhibit D Page 36 Artist's Intention (Please describe your view of how the artwork will change over time and in response to environmental conditions. The artist's vision of how the artwork will look in the future assists FWPA in realizing an appropriate conservation action plan. In addition to environmental conditions public artworks are often affected by public handling, landscaping and site changes. Please clearly detail your expectations for this artwork. Please address issues related to the life expectancy of this artwork.) Exhibit D Page 3 7 Exhibit E: Affidavit AFFIDAVIT OF BILLS PAID Date: Affiant: Purchaser: Property: Affiant on oath swears that the following statement is true: Affiant has paid each of Affiant's contractors, laborers, and materialmen in full for all labor and materials provided to Affiant for the construction of any and all improvements on the property. Affiant is not indebted to any person, firm, or corporation by reason of any such construction. There are no claims pending for personal injury and/or property damages. Affiant: SUBSCRIBED AND SWORN TO before me, the undersigned authority, on this the day of , 200_. Notary Public, State of Texas Print Name Commission Expires Exhibit E Page 3 8 Exhibit F: Sales Tax Exemption - -t�xr fra�lls TEXAS C&RTMCATZ OF Jg][1ICIY�PION I claim an exemption fiotn payment of sales and use taxes for the purchase of taxable 'item s described below or on the attached order•or invoice. Description of Items(or an attached order or invoice)To Be Purchased: All Items I claim this exemption for the following reason: Name of exempt organization: City on%tt Weak T'so< tow acid U"Tits Postern>!ts ubw Ulgw 100 =4 Pi+oject for which materials and supplies are purchased: I understand that'I will be liable for payment of sales tax,which may become due for failure to comply with the previsions of the staft,.city, and/or metropolitan transit authority sales and use tax laws and comptroller rules regarding exempt purchases. Liability for the tax will be determined by the price paid for the taxable items purchased or the fair market rental value for the period of time used. I understand that it is a misdemeanor to give an exemption certificate to the seller for tax&W items which I hew,at the time of the purchase,will be used in a manner other than that expensed in this certificate sod.upon canvietion,may be Stied up to S500 per offense. Ter l3kerapt 3MM Dtta to Hates a Qovenmtssl Soft Pturhaser: City atAwt'WA* Street Address- lgW A city,state.Zip Code: Sign Here: Llate _ ,' a3 Phoew. OJ g71-ESI7 RX- This certificate does not requite a number to be valid. Sales and use tax"exemption numbers"or"tax exempt"numbers do not exist. This certificate should be punished to the supplier. Do not send the completed certificate to the Comptroller of'Public/ileums. 4 Exhibit F Page 39 Exhibit G: Insurance PUBLIC ART PROJECTS INSURANCE REQUIREMENTS 1. Commercial General Liability(CGL) $1,000,000 Each occurrence $2,000,000 Aggregate limit Coverage shall include but not be limited to the following: premises, operations, independent contractors,products/completed operations,personal injury, and contractual liability. Insurance shall be provided on an occurrence basis, and be as comprehensive as the current Insurance Services Office (ISO)policy. 2. Automobile Liability $1,000,000 Each accident or $250,000 Bodily Injury per person $500,000 Bodily Injury per occurrence $100,000 Property Damage A commercial business policy shall provide coverage on "Any Auto", defined as autos owned,hired and non-owned. Exhibit G Page 40 3. Workers' Compensation Statutory limits Employer's liability $100,000 Each accident/occurrence $100,000 Disease- per each employee $500,000 Bodily Injury/Disease -policy limit This coverage may be written as follows: Workers' Compensation and Employers' Liability coverage with limits consistent with statutory benefits outlined in the Texas workers' Compensation Act(Art. 8308 — 1.01 et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of $100,000 each accident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per disease per employee. GENERAL POLICY REQUIREMENTS • The City of Fort Worth, its Officers, Employees and Volunteers shall be named as an Additional Insured. Exception: the additional insured requirement does not apply to Workers' Compensation policies. • Thirty (30)days notice of cancellation or non-renewal. Example: "This insurance shall not be cancelled or non-renewed, until after thirty (30) days prior written notice has been given to the City of Fort Worth, except for ten (10) days notice for non-payment of premium. • Waiver of rights of recovery (subrogation) in favor of the City of Fort Worth. • The insurers for all policies must be licensed/approved to do business in the State Exhibit G Page 41 of Texas. Except for workers' compensation, all insurers must have a minimum rating of A: VII in the current A. M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. • If insurance policies are not written for specified coverage limits, an Umbrella or Excess Liability insurance for any differences is required. Excess Liability shall follow form of the primary coverage. • Unless otherwise stated, all required insurance shall be written on an "occurrence basis". If coverage is written on a claims-made basis, the retroactive date shall be coincident with or prior to the date of the contractual agreement and the certificate of insurance shall state that the coverage is claims made and the retroactive date. The insurance coverage shall be maintained for the duration of the contractual agreement and for five(5) years following completion of the service provided under the contractual agreement or for the warranty period, whichever is longer. An annual certificate of insurance submitted to the City shall evidence such insurance coverage. • The deductible or self-insured retention (SIR) affecting required insurance coverage shall be acceptable to and approved in writing by the Risk Manager of the City of Fort Worth in regards to asset value and stockholders' equity. In lieu of traditional insurance, alternative coverage maintained through insurance pools or risk retention groups, must also approved by the City's Risk Manager. • The City, at its sole discretion, reserves the right to review the insurance requirements and to make reasonable adjustments to insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decision or the claims history of the industry as well as of the contracting party to the City of Fort Worth. The City shall be required to provide prior notice of ninety (90) days for adjustments required under this paragraph. Exhibit G Page 42 • The City shall be entitled, upon request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modifications of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of party or the underwriter on any such policies. Exhibit G Page 43 � ��it�� ��m Fort Worth, Texas 0&�N Council Communication ��� N��N������xN� �� ���� � ^��^NN����NN � ^��^��Mh��MANN��N���� NN��x�� ��m�� g� ��m w�umm�� �w~��w��mm��m� �w~�urmmmmmmm°�mmm���� �mm�nmN � COUNCIL ACTION: Approved on 9/20/2005 DATE: Tuesday, September 20. 2005 LOG NAME: 03H[]CKABYART REFERENCE NO.: C-21013 SUBJECT: Approval of Artwork Design Contract and, Upon Design /\pprOV8l. Approval of SUbG8QUeDt Artwork Contract with Letitia HUCk8bV for an Integral Artwork for the Ella M. Sh8DlblBe Branch Library Incorporating Historic and CODteO0Dor@[V Photographic |Ol@geG Of the CDDlOOUDitV in the Evans and Rosedale BUGiDeGG and Cultural District RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to enter into a Design Contract with Letitia Huckaby for design development of an integral artwork to be located at the Ella M. 8harnb|ee Branch Libraq/, in an amount not to exceed $10.000; and 2. Authorize the City Manager to enter into a subsequent Artwork Contract with Letitia Huokaby, upon final design approval by the City, for fabrioation, de|ivery, inata||aUon, artist's fees and associated costs for the <nhagro| artwork to be located at the Sharnb\ee Branch L\brary, in an amount not to exceed $98.000. DISCUSSION: On August 15. 2005. the Fort Worth Art Commission (FW\[) recommended that the City of Fort Worth oornrnieoion Letitia Huohaby to develop a design concept and, upon final design approva|, commission the artwork for the Ella M. Shannb|ee Branch Library /n the Evans and Rosedale Business and Cultural District. Letitia Huokaby'e design concept was the result of a collaborative process with the project consultant (Stanley Love — Stan\ey), with input from the community. The artwork will incorporate historic and contemporary photographic imagery of the oornrnunity, along with text panels placed in the configuration of a patchwork quilt. The images and text will be fabricated in a durab|e, permanent material and installed on an exterior wall at the main entrance of the library. Also, a symbolic "river" will be incorporated into the concrete plaza and interior floors that will flow through the |ibrary, terminating in the exterior reading garden. Because Urban Villages are recommended as public art sites in the Fort Worth Public Art Master Plan (adopted by Council in September 2003) and because this project is not part of the 2004 Capital Improvement Program (CiP), and thus not eligible for 2004 C|P public art funding, the FVVAC proposes to use monies from the annual set-aside of Water Department capital project public art funds for this project. The Arts Council is also currently developing a draft Long-Range Public Art Plan for Water Fundo, which is anticipated to be presented for Council approval in Novernber2OO5. This plan will neoonnrnand that all City facility projects not funded in the 2004 C|P, nor eligible for 2004C|P public art funds, be allocated an amount equivalent to 296 of the p ject'o total design and construction cost for public art. It will be proposed that capital improvement funds from the Water public art funds be used to pay for this 296 equivalent. l.ognumc: 03l{[}CKABYART Page l of Proiect Back wound On May 5, 2004, the FWAC recommended that a group of artists become involved in a design charette for the new library and public health center being planned for the Evans and Rosedale Business and Cultural District that was to produce a design that conceptually and visually unites the campus and Urban Village and reflects the history and culture of the neighborhood. In June 2004, a Request For Qualifications (RFQ) was sent to 48 metroplex and Texas-based artists identified by the Art Commission and community stakeholders, as well as Arts Council and City staff as potential participants in the charette. Fifteen artists responded to the RFQ. The artist selection panel, including FWAC Commissioner, Anitra Blayton, members of the City's project consultant team and the community, short-listed five artists: James Cleveland, Anita Holman Knox, Letitia Huckaby, Floyd E. Newsum, Jr. and Rudy Eastman. The Art Commission then reviewed the qualifications of the short-listed artists and recommended them as co- facilitators of an Evans and Rosedale Community Workshop on August 21, 2004. Based on the artist's past work and participation in and contributions to that Community Workshop, the project consultant (Stanley Love-Stanley) selected Letitia Huckaby as the design team artist for the Shamblee Branch Library public art project. This project is located in COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 1._C291 531200 038980022630 $1 0000.00 2) C291 541200 038980022680 $96 000.00 Submitted for CityManagers Office by: Libby Watson (6183) Originating Degeirtment Head_ Bridgette Garrett (8518) Additional Information Contact_: Sandy Oliver (7371) Logname: 03HUCKABYART Page 2 of 2