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CITY SECRETARY Z
AMENDMENT No. 2 CONTRACT 140'
THE STATE OF TEXAS § CITY SECRETARY CONTRACT NO. 36010
(M&C Needed)
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and CDM Smith, Inc., (formerly Camp
Dresser & McKee, Inc.), (Engineer) made and entered into City Secretary Contract No. 36010,
(the Contract) which was authorized by the City Council by M&C 22433 on the 2nd day of
October, 2007; and
WHEREAS, the Contract involves engineering services for the following project:
Westside Water Treatment Plant and Raw Water Pipeline Design
WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to
include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in M&C C-25709, adopted by the City Council on July 10, 2012, and further
amplified in a proposal letter dated April 6, 2012, a copy of which is attached hereto and
incorporated herein. The cost to the City for the additional professional services to be
performed by the Engineer total $205,000.
2.
Article II of the Contract is amended to provide for an increase in the maximum fee to be
paid the Engineer for all work and services under the Contract, as amended, so that the total fee
paid by the City for all work and services shall not exceed $5,618,954.00.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
OFFICIAL RECORD
CITY SECR€NARY
07-19-1 2 P03: 13 IN niWO11TA Tf X
EXECUTED on this %q�L day of
2012, in Fort Worth, Tarrant County, E�n.Q,
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APPROVAL RECOMMENDED: APPROVED:
S. Frank Crumb, P.E. Fernando Costa
Director, Water Department Assistant City Manager
CDM Smith, Inc.
ENGINEER
By:
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
GVl 1 C C - 2 53-o
OFFICIAL RrACORD
CITY S.CR Tay
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M&C Review Pagel of 2
offieiat site of the City of Fort WorUi,C Texas
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CITY COUNCIL AGENDA 'OR
COUNCIL ACTION: Approved on 7/10/2012
DATE: 7/10/2012 REFERENCE NO.: **C-25709 LOG NAME: 60WESTSIDE WTP
AMEND2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 with CDM Smith, Inc., in the Amount of
$205,000.00 to City Secretary No. 36010, an Engineering Agreement, for Additional
Construction Services Required to Support the Westside Water Treatment Plant
Construction Contract(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 2 to the
engineering Agreement with CDM Smith, Inc., (formerly Camp Dresser & McKee, Inc.)for the design
of the Westside Water Treatment Plant, for additional construction services, in the amount of
$205,000.00, thereby increasing the amount of the contract to $5,618,954.00.
DISCUSSION:
On October 2, 2007, (M&C C-22433)the City Council authorized the City Manager to execute of an
engineering Agreement with Camp Dresser& McKee, Inc., in the amount of$4,992,954.00 for the
design of the Westside Water Treatment Plant, Camp Dresser& McKee, Inc., has since changed its
name to CDM Smith, Inc.
On October 16, 2008, the City received bids from two contractors for the construction of the Westside
Water Treatment Plant. The low bid in the amount of$61,185,000.00 was significantly higher than the
City's available budget. On December 16, 2008 (M&C C-23242), the City Council rejected both bids.
As part of Amendment No.1, Camp Dresser& McKee, Inc., made contract revisions designed to
lower the construction cost and increase contractor participation. One of these revisions was to
extend the allowable time the contractor had to complete the work from two years to three years. On
April 30, 2009 the City took bids for the general construction contract. On June 23, 2009, (M&C C-
23623)the City Council awarded the Westside Plant construction contract to McCarthy Building
Companies, Inc., in the amount of$47,044,014.00.
The engineering Agreement with Camp Dresser& McKee, Inc., included construction services for a
two year construction contract.Amendment No. 2 includes the additional costs associated with
providing construction services for the longer duration construction contract.
CDM Smith, Inc., is in compliance with the City's M/WBE Ordinance by committing to 28 percent
MIWBE participation on this Amendment No.2. The City's goal on this amendment is 27 percent.
This project is located in the City's extra-territorial jurisdiction, one quarter mile west of the
intersection of Old Weatherford Road and Chapin Road, in unincorporated Tarrant County, Mapsco
71 F.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Water Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
http://apps.cfwnet.org/council_packet/me review.asp?1D=16857&councildate=7/10/2012 7/11/2012
M&C Review Page 2 of 2
P265 531200 607540045633 $205,000.00
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb(8207)
Additional Information Contact: Chris Harder(8293)
ATTACHMENTS
60WESTSIDE WTP AMEND2 MAP.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=16857&councildate=7/10/2012 7/11/2012
..........
CDM.
Smith
100 Throckmorton Street,Suite 600
Fort Worth,Texas 76102
tel:-�1 817332-8727
fax:+1 817 820-0450
cdmsmith.com
April 6,2012
Mr. Chris Harder,P.E.
Project Manager
Fort Worth Water Department
151111th Avenue
Fort Worth,Texas 76102
Subject: Westside Water Treatment Plant Project
City Secretary Contract No.36010
M&C C-22433,October 2,2007
Engineering Services Scope and Fee
Dear Mr.Harder:
CDM Smith has previously informed the City that engineering services outside the scope of
our contract are required related to services during construction for the Westside Water
Treatment Plant project.The additional services performed and to be performed are required
due the extension of the construction schedule,increased level of effort for supporting the
construction manager,and significantly greater number of submittals and requests for
information than originally planned. These items are further discussed below:
Extended Consh-action SclieduIe.The original engineering fee was based upon a 21-month
construction schedule. Following the initial project bid,the construction schedule was
increased to 36 months. Although our agreement was amended to cover the engineering
costs associated with additional design and bidding efforts,the construction services fees
were not increased. It is anticipated that the project will not be finally complete until June
2012. This will result in a 35-month construction schedule,fourteen months longer than
originally budgeted. This extension in the construction schedule correlates to the additional
effort related to project management and monthly construction.meetings. -
Construction Manager Support.CDM Smith has provided greater effort than originally
estimated to support the City's Construction Manager(CM). Thus increased effort is due in
part to a smaller CM staff than what has been provided for other similar recent plant
construction projects. It is also due to the procedures and methods used by the General
Contractor in conducting a construction project. CDM SmitKs additional effort has included
response to Contractor and CM requests for interim discipline-specific site inspections,direct
coordination with manufacturers regarding equipment installation and start-up activities(e.g.
Mitsubishi and Pall), and coordination of related project and inspection work(e.g.Public Art,
WATER+ENVIRONMENT+TRANSPORTATION+ENERGY+FACILITIES
CDM
Smith
Mr. Chris Harder,P.E.
April 6, 2012
Page 2
Security Project, and Fire Marshal review and inspection). Other work activities have been
performed due to the Contractors operations,such as additional field testing observation
related to incomplete ORT activities, structural review of masonry installations,and response
to third-party design reviews(architectural and mechanical).
Submittals and Requests for Infonnation. To date,CDM Smith has reviewed 588 shop drawings
and O&M manual submittals and 290 requests for information(RFIs). This is significantly
greater than the amount originally anticipated when developing the project budget.
Additional Engineering Fee Request
As of February 29,2012,CDM Smith has used$5,390,561.88 of our contract upper limit of
$5,413,954.00. Therefore,a balance of$23,392.12 is remaining to be billed. We project the
following additional work required to complete the construction and O&M phases of our
contract.
1. Construction Services. It is anticipated that four additional months will be required to
finalize construction,March through June 2012. Based on recent activity and projected
remaining tasks to be performed,CDM Smith has projected the remaining work to be
performed on a monthly basis by CDM Smith personnel. The attached table presents the
weekly manhour breakdown and associated costs. The monthly summary of these labor
costs are as follows:
March 2012 $29,000
April 2012 $32,000
May 2012 $18,000
June 2012 $16,000
Total $95,000
2. O&M Services. As previously discussed,preparation of the O&M manual will be
performed through the Construction Manager's contract. In addition,expenses related to
both the O&M manual and record drawings will be covered.through the Construction
Manager's contract. Therefore,the remaining O&M services to be provided by CDM
Smith include preparation of the record drawings,assistance with the O&M manual
preparation,and plant startup assistance. The remaining labor costs associated with these
tasks are as follows:
CDM
Smith
Mr. Chris Harder,P.E.
April 6,2012
Page 3
Record drawings $ 25,000
O&Mmanual assistance $ 15,000
Startup Assistance 20,000
Total $ 60,000
3. Subconsultant Work.CDM Smith subconsultants have completed work that has not been
invoiced and will perform additional services.related to construction and record
drawings. The estimated subconsultant services remaining to be invoiced include the
following amounts:
Alan Plummer Associates,Inc. $ 10,000
JQ Infrastructure $ 6,000-
Gupta&Associates,Inc. $ 17,000
Komatsu Architecture $ 15,000
CPY,Inc. $ 2,000
LTI,Inc. $ 3,000
MasTek Engineering $ 20,000
Total $ 73,000
The total engineering costs associated with the services described above is$228,000. The
current-balance remaining in our contract is approximately$23,000. Therefore,we request an
amendment to our contract to increase the upper limit by$205,000. As part of this
amendment,CDM Smith commits to the following M/WBE participation:
Gupta&Associates,Inc. $ 17,000
MasTek Engineering $ 20,000
LTI,Inc. 18,000
Total $ 55,000
CDM
Smith
Mr.Chris Harder,P.E.
April 6,2012
Page 4
This equals approximately 27% of the total amendment amount.Note that a majority of the
LTI,Inc.effort has already been invoiced,paid and reported. An adjustment will be made to
the M/WBE reports to reflect this.
If this amendment request is acceptable to the City we will prepare an amendment to our
contract for execution. Please contact me if you have any questions or comments.
Sul erely, -
J.Dan Shannon,P.E.,BCEE
Project Manager
CDM Smith
TBPE Firm Registration No.F-3043
File: 0515-62142
3.03
4.01.02
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