HomeMy WebLinkAboutContract 36013 CITE' SECRETARY
CONTRACT NO.
MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
Fort Worth Public Improvement District No. 6 (Park Glen)
This MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
("Agreement") is made and entered into by and between the CITY OF FORT WORTH (the
"City"), a home rule municipal corporation organized under the laws of the State of Texas acting
by and through Karen L. Montgomery, its duly authorized Assistant City Manager and Chief
Financial Officer, and PCMC, INC., a Texas corporation doing business as PREMIER
COMMUNITIES MANAGEMENT COMPANY ("Contractor") acting by and through
Cindy C. Huey, its duly authorized President.
RECITALS
The following statements are true and correct and constitute the basis upon which the
City and Contractor have entered into this Agreement:
WHEREAS, pursuant to Chapter 372 of the Texas Local Government Code on
September 22, 1998, the City Council of the City of Fort Worth adopted Resolution No. 2453
creating Fort Worth Public Improvement District No. 6 (the "District"); and
WHEREAS, the City is authorized to utilize the District to undertake improvements
and/or services that confer special benefits on the part of the City within the District; and
WHEREAS, the City Council is authorized to levy and collect special assessments on
property in the District, based on the special services conferred by the improvements and/or
services, to pay the cost of such improvements and services; and
WHEREAS, the City desires to enter into a written agreement with Contractor for
provision of certain improvements and services in the District, as more specifically set forth in
this Agreement; and
WHEREAS, such improvements and services constitute a supplement to standard City
services and an added increment of service to provide other special benefits and services which
will enhance the vitality and quality of the District; and
WHEREAS, Contractor wishes to assist the City by providing, furnishing, or performing
such improvements and services;
NOW, THEREFORE, for and in consideration of the mutual covenants, promise ,
agreements contained herein, the City and Contractor do hereby covenant and agree as follows:
Is
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AGREEMENT
1. ENGAGEMENT OF CONTRACTOR.
The City hereby engages the Contractor, and the Contractor hereby agrees to provide,
furnish, oversee or perform in accordance with this Agreement the improvements and/or services
set forth in Section 2.
2. IMPROVEMENTS AND SERVICES FOR THE DISTRICT.
2.1. Scope of Contractor's Duties.
Contractor shall provide or cause to be provided the following improvements and
services (the "Improvements and Services"), as set forth and subject to the Service Plan
and Budget for the District approved by the City Council for the fiscal year covered by
this Agreement (the "Service Plan and Budget") (which is attached hereto as
Exhibit "A" and hereby made a part of this Agreement for all purposes), as may
subsequently be amended, and the ordinance adopted by the City Council levying
assessments on properties in the District for such Improvements and Services (which
ordinance is a public document on file in the City Secretary's Office and is hereby
incorporated for all purposes):
(a) Landscaping and maintenance, including irrigation of plantings and
construction and repair of fencing;
(b) Supplementary security service provided by off-duty law enforcement
personnel;
(c) Public events consisting of recreational activities, special events and
holiday lighting;
(d) Construction and maintenance of public capital improvements, as
individually approved in writing by the Administrator;
(e) Preparation and distribution of a neighborhood newsletter to properties
located in the District;
(f) All additional services set forth in Exhibit "B", attached hereto and
hereby made a part of this Agreement for all purposes;
(g) Oversee the bidding and awarding of any third party contracts for the
above-referenced Improvements and Services;
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(h) Monitor work performed by any subcontractors for any of the above-
referenced Improvements and Services to ascertain that all such work is
performed completely, professionally, and with the appropriate level of
quality and to make whatever changes are necessary to achieve these
objectives; and
(i) Obtain, maintain and pay for insurance necessitated by the above-
referenced Improvements and Services, as may be directed or reviewed by
the City's Risk Manager.
2.2. Contractor Compensation.
As full compensation for the provision of all Improvements and Services during
the Term of this Agreement, the City shall pay Contractor the sum of$101,170.00, which
amount is reflected in the Service Plan and Budget as "Operations," which amount shall
be paid in prorated installments in accordance with Section 6 hereof.
2.3. Standard of Care; Nature of Relationship.
Contractor shall commence, carry on, and provide the Improvements and Services
with all practicable dispatch, in a sound, economical, and efficient manner, in accordance
with this Agreement and its attachments and all applicable laws. Contractor shall ensure
that any work on the Improvements and Services is properly coordinated with related
work being performed by the City. Contractor represents that it has, or will secure at its
own expense, all materials, supplies, machinery, equipment, accessories, and services
necessary to provide the Improvements and Services. Unless otherwise specifically
provided herein, all of the Improvements and Services will be performed by the
Contractor or under the Contractor's supervision. All personnel engaged by the Contractor
shall be fully qualified to perform those Improvements and Services delegated to them.
3. CITY'S DUTIES AND RESPONSIBILITIES.
The City shall provide the following services in connection with operation of the District
and the Contractor's performance under this Agreement:
(a) Levying and collecting assessments and recording the same in a separate revenue
account;
(b) Making payments to Contractor from special assessment revenues and other
District revenues;
(c) Maintaining the same level of services in the District as that which the City
provides in comparable areas of the City;
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(d) Maintaining complete and detailed records concerning any expenditure of special
assessment revenues and other District revenues, which are made through City
departments, boards, or agencies;
(e) Retaining and expending revenues from special assessments, penalties, interest,
and investment income thereon solely in the District;
(f) Preparing an annual report of delinquent property assessments and liens thereon to
be assigned to the City's delinquent tax collection attorney;
(g) Making regular reports to Contractor concerning delinquent assessments and
making billings thereon as necessary; and
(h) Producing an annual assessment roll of property owners and property within the
District.
The City shall have no financial obligation to the District other than levying and
collecting the assessments levied by the District, except as provided in Section 3(c) above, and,
pursuant to and in accordance with this Agreement, paying for Improvements and Services that
Contractor performs in the District.
4. AMENDMENTS.
This Agreement may not be amended unless executed in writing by both parties.
5. TERM.
This Agreement shall commence October 1, 2007 (the "Effective Date") and, unless
terminated earlier in accordance with this Agreement, expire September 30, 2008 (the "Term").
6. RELEASE OF FUNDS TO CONTRACTOR.
6.1. Procedure.
Periodically, but not more frequently than once per month, Contractor shall
present to the individual or individuals designated by the City to oversee and administer
the District (the "Administrator") a report of the Improvements and Services provided
by Contractor since (i) for the first report under this Agreement, the Effective Date and
(ii) for all subsequent reports, the date of the previous report. All such reports must
include documentation sufficient demonstrating to the Administrator that any sums paid
or incurred by Contractor have been paid or are due. Provided that all such necessary
reports and supporting documentation have been provided to the Administrator, the City
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shall pay the Contractor for all lawful expenses made or incurred by Contractor within
fifteen (15) business days of receipt of all such reports and supporting documentation.
Notwithstanding anything to the contrary herein, the City shall not be required to pay
Contractor any amount that exceeds the then-current balance of District revenues or that
is not in accordance with the Service Plan and Budget for the then-current fiscal year.
6.2. Work Reports.
Contractor shall also submit a periodic work report, no less than quarterly, to the
Administrator. This work report shall detail all of the Contractor's significant work
activities in the District. The format of the report shall be mutually agreed upon by the
Contractor and the Administrator. Notwithstanding anything to the contrary herein,
payments to Contractor may be withheld if any such report is not received. The
Administrator shall have the right to verify that the report is complete and accurate.
6.3. Insufficient District Funds.
In the event that District revenues are not available or are insufficient for the City
to make any payment to Contractor hereunder, the City will promptly notify Contractor.
At Contractor's request, the City and the Contractor shall meet and attempt to negotiate
an amendment to this Agreement so that the scope of Improvements and Services may be
reduced to correspond to the amount of District funds that are available or are anticipated
to become available. If such an amendment cannot be successfully negotiated, Contractor
shall have the right to pay the deficit (on a non-reimbursable basis), in which case this
Agreement shall continue in effect. If such an amendment cannot be successfully
negotiated and Contractor does not elect to fund the deficit, either party may terminate
this Agreement upon thirty (30) days' advance written notice to the other party.
7. DISCRIMINATION PROHIBITED.
Contractor, in the execution, performance, or attempted performance of this Agreement,
will not discriminate against any person or persons because of sex, race, religion, color, national
origin, sexual orientation or familial status, nor will the Contractor permit its officers, agents,
employees or subcontractors to engage in such discrimination. This Agreement is made and
entered into with reference specifically to the ordinances codified at Chapter 17, Article III,
Division 3 (Employment Practices) of the Code of the City of Fort Worth, and Contractor hereby
covenants and agrees that Contractor, its officers, agents, employees and subcontractors, have
fully complied with all provisions of same and that no employee or applicant for employment has
been discriminated against under the terms of such ordinances by either Contractor, its officers,
agents, employees or subcontractors.
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8. DISADVANTAGED BUSINESS ENTERPRISE POLICY.
The City has adopted goals for the participation of minority/women business enterprises
(M/WBE) in City contracts through Ordinance No. 11923, as amended. Compliance by
Contractor with the terms of this ordinance and any amendments thereof is mandatory; failure by
the Contractor to comply with such policies shall constitute a breach of this Agreement and
grounds for termination of this Agreement by the City. Any subcontracts to be performed
hereunder shall also be subject to provisions of the City policies concerning goals for M/WBE
participation in City contracts.
9. CONTRACTOR LIABILITY.
Contractor hereby assumes full liability for any damages to any public or private property
due to the negligence of Contractor, its subcontractors, agents, permitees or assigns.
10. LIABILITY OF CITY; PERSONAL LIABILITY OF PUBLIC OFFICIALS.
No employee of the City, nor any other agent of the City, shall be personally liable for
any damages caused by Contractor, its officers, agents, servants, employees, contractors and
subcontractors or any other liabilities of Contractor under this Agreement or otherwise related to
this Agreement. It is further expressly agreed that the City shall not be liable or responsible for
any damages caused by Contractor, its officers, agents, servants, employees, contractors and
subcontractors or any other liabilities of Contractor under this Agreement or otherwise related to
this Agreement, nor shall the City be liable or responsible to Contractor or any other person for
or on account of any stoppage or delay in the work herein provided for by injunction or other
legal or equitable proceedings, or from or by or on account of any delay for any cause over which
the City has no control.
11. INDEMNIFICATION.
CONTRACTOR COVENANTS AND AGREES TO, AND DOES HEREBY,
INDEMNIFY AND HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS AND
EMPLOYEES, FROM AND AGAINST ANY AND ALL SUITS OR CLAIMS FOR
DAMAGES OR INJURIES, INCLUDING DEATH, TO ANY AND ALL PERSONS OR
PROPERTY, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH ANY NEGLIGENT ACT OR NEGLIGENT OMISSION ON THE
PART OF THE CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES
OR SUBCONTRACTORS, AND THE CONTRACTOR DOES HEREBY ASSUME ALL
LIABILITY AND RESPONSIBILITY FOR INJURIES, CLAIMS OR SUITS FOR THE
DAMAGES TO PERSONS OR PROPERTY, OF WHATSOEVER KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, OCCURRING DURING OR ARISING OUT OF THE
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PERFORMANCE OF THIS CONTRACT AS A RESULT OF ANY NEGLIGENT ACT OR
NEGLIGENT OMISSION ON THE PART OF THE CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES OR SUBCONTRACTORS. SUCH
INDEMNIFICATION SHALL INCLUDE WORKERS' COMPENSATION CLAIMS OF OR
BY ANYONE WHOMSOEVER IN ANY WAY RESULTING FROM OR ARISING OUT OF
CONTRACTOR'S WORK, SERVICES AND OPERATIONS IN CONNECTION
HEREWITH,INCLUDING OPERATIONS OF S UB CONTRA CTORS.
CONTRACTOR SHALL LIKEWISE INDEMNIFY AND HOLD HARMLESS THE
CITY FOR ANY AND ALL INJURY OR DAMAGE TO CITY PROPERTY ARISING OUT
OF OR IN CONNECTION WITH ANY AND ALL NEGLIGENT ACTS OR NEGLIGENT
OMISSIONS OF CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
CONTRACTORS,SUBCONTRACTORS,LICENSEES OR INVITEES.
Insurance coverage specified herein constitutes the minimum requirements and such
requirements shall in no way lessen or limit the liability of Contractor under the terms of this
Agreement.
12. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Contractor shall perform all work and services
described herein as an independent contractor and not as an officer, agent, servant or employee of
the City; that Contractor shall have exclusive control of the details of the services and work
performed hereunder, and all persons performing the same; and shall be solely responsible for the
negligent acts and negligent omissions of its officers, agents, employees, contractors and
subcontractors; that the doctrine of respondeat superior shall not apply as between City and
Contractor, its officers, agents, employees, contractors and subcontractors; and that nothing
herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No person performing any of the work and services described hereunder shall be
considered an officer, agent, servant or employee of the City.
13. INSURANCE.
Contractor shall not commence work under this Agreement until it has obtained and
received approval from the City of all insurance coverage required hereunder. Contractor shall
be responsible for delivering to the Administrator a certificate or certificates of insurance
demonstrating that Contractor has obtained the coverage required under this Agreement, that all
insurance policies provided pursuant to this Agreement are endorsed to name the City as an
additional insured, and that all such insurance policies cover not only Contractor, but also
Contractor's contractors and subcontractors. The minimum insurance required of Contractor is
as follows:
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WORKER'S COMPENSATION INSURANCE: Contractor shall maintain throughout
the Term of this Agreement statutory Worker's Compensation Insurance on all of its
employees to be engaged in undertaking any Improvements or Services hereunder. In
case any class of employees engaged in hazardous work under this Agreement is not
protected under the state's Worker's Compensation statutes, Contractor shall provide
adequate employer's general liability insurance for the protection of such employees not
so protected.
COMPREHENSIVE GENERAL LIABILITY INSURANCE: Contractor shall maintain
throughout the Term of this Agreement a commercial general liability insurance policy in
an amount of not less than $1,000,000 covering each occurrence with an aggregate limit
of not less than $2,000,000.
AUTOMOBILE INSURANCE - BODILY INJURY AND PROPERTY DAMAGE:
Contractor shall maintain throughout the Term of this Agreement comprehensive
automobile liability coverage in an amount not less than $1,000,000 for each accident.
This policy shall cover any automobile used in the provision of Improvements and
Services under this Agreement.
The insurance company with whom Contractor's insurance is written shall be represented
by an agent or agents having an office located within the Dallas-Fort Worth metropolitan area.
Each such agent shall be duly qualified, upon whom service of process may be had, and must
have authority and power to act on behalf of the insurance company to negotiate and settle with
the City, or any other claimant, any claims that the City, or any other claimant, or any property
owner who has been damaged may have against the Contractor or insurance company. The name
of the agent or agents shall be set forth on all certificates of insurance. All policies must provide
that they may not be changed or canceled by the insurer in less than five (5) days after the City
had received written notice of such change or cancellation. Such insurance amounts may be
revised upward at City's request, and Contractor shall revise such amounts within thirty (30) days
after receipt of such request.
14. TAXES.
Contractor shall pay all federal, state and local taxes that may be chargeable on any
Improvements and Services provided hereunder or otherwise in relation to Contractor's duties
and obligations hereunder.
15. PERMITS.
Contractor shall and shall cause any of its contractors and subcontractors to obtain and
pay for any necessary permits and licenses, whether issued by the state, county or City, before
proceeding with any work hereunder that requires any such permits.
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16. CHARACTER OF WORK AND OPERATIONS.
Contractor and Contractor's employees, contractors and subcontractors shall be competent
and careful workmen skilled in their respective trades. Contractor shall not employ any person
who repeatedly engages in misconduct or is incompetent or negligent in the due and proper
performance of his duties or has been convicted of any crime of moral turpitude. The City shall
retain the right to require the Contractor to remove any employee who is guilty of misconduct
toward the public or is in any way discourteous to the public. This work is being performed for
the public benefit and it is necessary that it be performed in an acceptable manner and at a
satisfactory rate of progress. Contractor shall at all times maintain its equipment in a clean,
serviceable condition. All equipment shall be properly licensed and inspected and clearly
marked with the Contractor's name and telephone number.
17. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall have the right to subcontract for the provision of any Improvements and
Services authorized hereunder so long as the subcontract is in writing and the Administrator
approves such subcontract in writing prior to provision of the subcontracted Improvements and
Services. The existence of a subcontract shall not relieve Contractor of any responsibility or
liability to the City under this Agreement. Otherwise, Contractor may not assign, transfer or
convey any of its duties and responsibilities under this Agreement to another party without the
advance written approval of the City and execution by such party of a written agreement with the
City under which such party agrees to be bound by the duties and obligations of Contractor under
this Agreement.
18. DEFAULT.
All terms, conditions and provisions of this Agreement shall be considered material, and
Contractor's failure to perform any part of this Agreement shall constitute an event of default
hereunder. Should the Contractor fail to fully cure any default hereunder within fourteen (14)
calendar days after receipt from the City of written notice of the default (or, provided that
Contractor has diligently commenced and continuously attempted cure within such time, such
additional time as may be reasonably necessary to fully cure the default), the City may, at its
option and in addition to any other remedies available to it under law or in equity, terminate this
Agreement by providing written notice to Contractor. Notwithstanding the foregoing, City may
terminate this Agreement for any reason upon thirty (30) calendar days' prior written notice to
Contractor. In the event of any termination, any work in progress will continue to completion
unless specified otherwise in the City's termination notice. The City shall pay for any such work
in progress that is completed by Contractor and accepted by the City.
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19. COOPERATION WITH CITY.
Contractor shall, at such time and in such form as City may require, furnish periodic
information concerning the status of the project and such other statements, certificates and
approvals relative to the project as may be requested by the City. Contractor shall meet with the
Administrator or other City officials as may be requested to discuss any aspect of this
Agreement.
20. BOOKS AND RECORDS; AUDITING RIGHTS.
Contractor shall maintain complete and accurate records with respect to all expenditures
and costs incurred for all Improvements and Services provided hereunder. All such records shall
be maintained on a generally accepted accounting basis and shall be clearly identified and readily
accessible to the City. Contractor shall provide representatives of City or its appointees free
access to such books and records, at all proper times, in order that they may examine and audit
the same and make copies thereof. Contractor shall further allow the City and its representatives
to make inspections of all work data, documents, proceedings and activities related to this
Agreement. Such right of access and audit shall continue for a period of three (3) years from the
date of final payment under this Agreement. The City shall also have the right to conduct a
performance audit and evaluation of Contractor at such times as the City deems necessary.
Contractor shall fully cooperate with any such performance audit. The City may employ
consultants at the City's expense to assist City in such performance audit. Contractor agrees to
give the City and its consultants access to all reports, data, schedules and other relevant
information which may be required to conduct such performance audit.
21. NOTICES.
Any notices, bills, invoices or reports required by this Agreement shall be conclusively
determined to have been delivered three (3) business days after deposit in the United States mail,
in a sealed envelope with sufficient postage attached, to the addresses listed below or such other
addresses as may from time to time be provided to the other party:
City: Contractor:
City of Fort Worth Premier Communities Management Company
Attn: PID Administrator Attn: Cindy Huey, President
Finance Department 2711 North Haskell, Suite 2650
1000 Throckmorton Street Dallas, TX 75204-2901
Fort Worth, Texas 761 02-63 1 1
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22. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
This Agreement will be subject to all applicable federal, state and local laws, ordinances,
rules and regulations, including, but not limited to, all provisions of the City's Charter and
ordinances, as amended.
23. GOVERNMENTAL POWERS.
It is understood that by execution of this Agreement, the City does not waive or surrender
any of it governmental powers or immunities.
24. NO WAIVER.
The failure of either party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party's
right to insist upon appropriate performance or to assert any such right on any future occasion.
25. VENUE AND JURISDICTION.
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas or the United States District Court for the Northern District of Texas—Fort Worth
Division. This Agreement shall be construed in accordance with the laws of the State of Texas.
26. NO THIRD PARTY RIGHTS.
The provisions and conditions of this Agreement are solely for the benefit of the City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
27. INTERPRETATION.
In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly
for or against any party, regardless of the actual drafter of this Agreement.
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28. CAPTIONS.
Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
29. ENTIRETY OF AGREEMENT.
This Agreement, including any exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the City and
Contractor as to the matters contained herein. Any prior or contemporaneous oral or written
agreement is hereby declared null and void to the extent in conflict with any provision of this
Agreement.
30. COUNTERPARTS.
This Agreement may be executed in multiple counterparts, each of which shall be
considered an original, but all of which shall constitute one instrument.
EXECUTED as of the last date indicated below:
CITY OF FORT WORTH: PCMC,INC., a Texas corporation d/b/a
PREMIER COMMUNITIES PROPERTY
MANAGEMENT:
By: / U-C/ By:
Karen L. Montgomery Cindy C. Huey
Assistant City Manager/CF0 President
Date: o�L Date:
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ATTEST: ATTEST:
By:N—\ By:
Marty Hendrix Name:
City Secretary Title:
APPROVED AS-TO FORM AND LEGALITY:
By:
Peter_Vaky
Assistant City Attorney
M&C: G - 1S �3k -21-07
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EXHIBITS
"A" —Service Plan and Budget for the District
"B"—Additional Services to be Provided by Contractor
Management and Improvement Services Agreement
With Premier Communities Management Company
PID 7(Heritage)
Exhibit"A"
PUBLIC IMPROVEMENT DISTRICT#6
PROPOSED FIVE YEAR SERVICE PLAN
FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12
REVENUES Budget Budget Budget Budget Budget
Assessment Revenues 1,143,462 1,146,605 1,158,071 1,169,651 1,181,348
City Payment In-lieu of Service 138,103 140,864 143,681 146,555 149,486
Prior Years'Assessments - - - - -
Total Revenues 1,281,565 1,287,469 1,301,752 1,316,206 1,330,834
EXPENSES
Operations 101,170 103,193 105,258 107,363 109,518
Water 199,000 202,980 213,129 223,785 234,975
Electric/Maintenance 20,576 20,968 21,372 21,788 22,217
Irrigation 47,772 48,727 49,702 50,696 51,710
Landscape/Tree Maintenance 544,569 554,560 558,751 560,146 563,002
Trash Removal 15,911 16,229 16,554 16,885 17,222
Fence Maintenance 68,000 68,927 68,927 68,927 68,927
Holiday Lighting 15,000 15,000 15,000 15,000 15,000
Security Patrols 113,558 119,235 125,197 131,457 135,401
Communications 8,952 9,030 9,109 9,189 9,349
Public Events 15,150 15,302 15,456 15,611 15,923
Capital Improvements 59,927 45,000 39,000 30,000 22,000
Replacements 10,000 10,000 10,000 10,000 10,000
Insurance 17,257 17,603 17,955 18,314 18,680
Contingency 20,222 16,117 11,483 11,920 11,517
Annual Review 1,632 1,665 1,698 1,732 1,767
City Administration 22,869 22,932 23,161 23,393 23,627
Total Expenses 1,281,565 1,287,469 1,301,752 1,316,206 1,330,834
Exhibit "B"
Additional Services to be Provided by Contractor
Additional Services to be Performed by Contractor
(a) Assign one of its employees to manage PID-6 and Contractor agrees that the management of
PID 6 shall be the sole activity for the assigned employee and such employee shall not
manage any other properties for Contractor;
(b) Participate in meetings of City of Fort Worth departments of Parks, Transportation and Public
Works, and Budget to coordinate PID-6 activities;
(c) Participate in regional homeowners association meetings (Fort Worth League of
Neighborhood Associations-http://www.fwlna.org/) to network with other community leaders
and to identify innovative concepts and methods for operating the PID-6;
(d) Participate in monthly PID-6 Advisory Board meetings and update Advisory Board members
on budget, security patrols, landscaping, City coordination issues, and other matters. At the
request of the Board president, arrange for guest presenters to attend meetings. Work closely
with the Advisory Board to establish a five-year Service Plan for the PID-6;
(e) Review all available resources, including but not limited to city, state, and federal government
grant programs, private grant programs, and fund raisers, to identify funding and other
resources that could be useful to the PID-6 in meeting the objectives of the five-year Service
Plan. Make application for such resources upon approval by Advisory Board and written
approval by City of Fort Worth;
(f) Establish means of communication for citizen input to report problems and make suggestions
to the PID-6. Coordinate responses to citizen input with PID-6 Advisory Board or appropriate
subcommittee;
(g) Oversee the bidding and awarding of contracts for security patrols, PID-6 newsletter, and the
maintenance and/or repair of landscaping, irrigation, fencing systems, sidewalks and bridges,
and other PID-6 property;
(h) Work out of an office located no more than 12 miles away from any one of the PID-6 property
boundaries and spend a minimum of 10 hours per week on site (defined as on PID-6
property) working on but not limited to the following:
• Oversee the status quo.
• Identify potential or new issues that may need to be addressed.
• Notify subcontractors (where ongoing maintenance contracts are in place) of
maintenance or repair activity as needed.
• Monitor work performed by subcontractors to ascertain that all work is performed
completely, professionally, and with the appropriate level of quality and to make whatever
changes are necessary to achieve PID-6 objectives;
(i) Review invoices from subcontractors and vendors for accuracy and completeness and make
timely payment as appropriate;
Q) Maintain a full and accurate accounting of disbursements for reimbursement from PID-6
revenues, providing the Advisory Board with a monthly accounting statement;
(k) Monitor recurring expenses and perform comparative analysis to identify emerging trends and
real or potential problems. Notify PID-6 Advisory Board of trends and unusual or excessive
expenses;
Management and Improvement Services Agreement
With Premier Communities Management Company
PID 6(Park Glen)
(1) Prepare annually a five-year Service Plan and Budget to be approved by the City Council;
(m) Maintain complete set of historical records of all PID-6 activity to include PID-6 charter,
minutes of meetings, and agreements/contracts with other entities, grant applications, etc.
from the beginning of PID-6 to present; and
(n) Work with the Social Committee to coordinate and handle all details associated with public
events that are sponsored by PID-6.
The Contractor shall commence, carry on, and provide such improvements and/or services with all
practicable dispatch, in a sound, economical, and efficient manner, in accordance with this Agreement
and its attachments and all applicable laws.
Management and Improvement Services Agreement
With Premier Communities Management Company
PID 6(Park Glen)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/21/2007 - Ord. No. 17722-08-2007
DATE: Tuesday, August 21, 2007
LOG NAME: 13PID06PUBHEAR REFERENCE NO.: G-15838
SUBJECT:
Approve Fiscal Year 2007-08 Budget and Five-Year Service Plan for Fort Worth Public
Improvement District No. 6 (PARK GLEN); Authorize Transfer of City's Payment In-Lieu of Services;
Adopt Proposed 2007 Assessment Roll; Set Benefit Hearing, Authorize Transfer for Administrative
Fees and Authorize Execution of a Contract with Premier Communities to Provide Management
Services for the District; and Adopt Related Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Hold a public hearing concerning the budget and five-year service plan for Fort Worth Public
Improvement District No. 6 (Park Glen) (PID 6) for fiscal year 2007-08;
2. Approve the attached budget and service plan for FY2007-08 as recommended by the Advisory Board of
PID 6 and approve adding to the FY2007-08 budget, as contingency, any unencumbered revenues from the
PID 6 assessments from prior years;
3. Authorize the transfer of$138,103 for the City's payment in-lieu of services, from the General Fund to the
Special Assessment District Fund (PID 6, FY2007-08 Project account);
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$138,103 in the Special Assessment District Fund (PID 6, FY2007-08 Project account) from available funds;
5. Adopt the proposed 2007 assessment roll for PID 6;
6. Set a public Benefit Hearing for Tuesday, September 11, 2007, at 7:00 p.m. in the City Council Chamber;
7. Authorize the transfer of $22,869 for administrative fees from the Special Assessment District Fund (PID
6, FY2007-08 Project account) to the General Fund; and
8. Authorize the City Manager to execute a contract with Premier Communities Management Company to
provide management and improvement services for PID 6 during FY2007-08 for the sum of$1,281,565.
DISCUSSION:
On September 29, 1998, (M&C G-12341) the City Council established Fort Worth Public Improvement
District No. 6 (PID 6).
State law requires an annual report on the proposed budget and five-year service plan, which is attached to
this Mayor and Council Communication.
Logname: 13PID06PUBHEAR Page I of 2
The general nature of the proposed improvements and/or services to be provided by the PID shall include:
• An improvement district landscaping, construction and maintenance program consisting of the planting
and maintenance of special supplemental landscaping, the maintenance of supplemental irrigation systems,
park maintenance, special fencing in and along boulevards, parks and open spaces;
• Supplementary security service provided by off-duty law enforcement personnel;
• Capital Improvements consisting of sidewalk repair and new median installations;
• Public Events program consisting of recreational activities, special events and holiday lighting; and
• An improvement district management program to provide for the administration, management and
operation of the district;
Two line items listed on the five-year service plan, which requires transfer of City funds are City Payment In-
lieu of Services and City Administration Fee.
1. City Payment In-lieu of Services is a supplement to the PID budget funding the level of improvements or
services that would be provided by the City of Fort Worth to the taxpayers in the PID; and
2. On July 27, 2004, (M&C G-14443) the City Council adopted guidelines for setting an Administration Fee
Structure. The City shall assess an annual administration fee for all districts equal to two percent of the
district's annual assessments, or $2,000, whichever is greater.
PID 6 is located in COUNCIL DISTRICT 4.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that approval and completion of the above recommendations, funds will be
available in the FY2007-08 operating budget, as appropriated, of the Special Assessment District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 481306 0134010 $22,869.00 GS87 539120 002506002000 $22,869.00
GS87 472001 002506002000 $138,103.00 GS87 539120 002506002000 $1,281,565.00
GS87 539120 002506002000 $138,103.00 GG01 538070 0905800 $138,103.00
Submitted for City Manager's Office b Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Becky Wood (8550)
Logname: 13PID06PUBHEAR Page 2 of 2