HomeMy WebLinkAboutContract 37083 (2)Y SECRETARY-2RACT NO. ADON`�
RENEWAL OF CITY SECRETARY CONTRACT NUMBER 28453
LICENSE AGREEMENT
WITH
COLONIAL COUNTRY CLUB
STATE OF TEXAS
COUNTY OF TARRANT
WHEREAS, on March 18, 2003, the City of Fort Worth, a home rule municipal
corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas by and through
its Assistant City Manager, entered in to an Agreement with the Colonial Country Club, a
corporation located at 3735 Country Club Circle, Fort Worth, Texas acting by and
through its duly authorized representative, the same being City Secretary Contract
Number 28453; and
WHEREAS, said Agreement allows the Colonial Country Club to have the use of
a certain portion of park land located just East of the Eastern property line of Colonial
Country Club, more commonly known as Forest Park for the purpose of providing
ancillary services and related activities for the annual Colonial PGA Tour Golf
Tournament; and
WHEREAS, the primary Agreement term was from May 1, 2003 through June
15, 2007; and
WHEREAS, the primary Agreement may be renewed for successive one year
terms by mutual agreement of the parties, upon notice of its intent to exercise such option
to renew no later than sixty (90) days before the expiration of the initial term; and
WHEREAS, Colonial Country Club provided the City of Fort Worth with a
notice of its desire to renew and extend said Agreement for an additional one (1) year
term under the same terms and conditions,;
NOW, THEREFORE, City of Fort Worth and the Colonial Country Club, agree
to renew and extend the Agreement as follows:
Section 2, "TERM", is hereby amended to read as follows:
(a). The renewal term of this Agreement shall consist of one (1) annual license
period of forty-five (45) consecutive days during the 2008 calendar year
beginning on the I" day of May 2008 and terminating on the 15"' day of June
2008.
All other terms and provisions of the original Agreement between the City and the
Colonial Country Club including the remaining provisions of Section 2. "TERM"
shall remain in full force and effect except as specifically amended herein.
IN WITNESS WHEREOF, the parties hereto have execrated this agreement in
multiples in Fort Worth, Tarrant County, Texas, this 4�'h day of
,.4967. �2oa9 .
CITY OF FORT WORTH
By:
Acting tissrstant arty ivianager
ATTEST:
APPROVED AS 'X'q FORM AND LEGALITY
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Assistant City
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COLONIAL COUNTRY CLUB
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2
DATE REFERENCE NUMBER LOG NAME PACE
12/17/02 **C®l9397 30USE 1 of 2
SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT WITH COLONIAL COUNTRY CLUB
AND STREAMS AND VALLEYS, INC. FOR THE USE OF FOREST PARK
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an agreement with Colonial Country Club for the use of a
portion of Forest Park for a 45-day period related to the annual golf tournament in May; and
2. Authorize the City Manager to execute an agreement with Streams and Valleys, Inc. to accept
$22,500 annually as a portion of the funds generated by the agreement to be directed toward
parkland and river corridor improvements; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Park Improvements Fund in the amount of $2,500; and
4. Authorize this agreement to begin January 1, 2003, and expire December 31, 2007, with the option
to renew for successive one year periods; and
5. Authorize closure of Rogers Road from Colonial Parkway to the entrance of the University Church
parking lot from 7:00 A.M, to 7:00 P,M. during the week of the annual Colonial Golf Tournament,
DISCUSSION:
During the development of the bid proposal to host the 2006 Ryder Cup, the west area of Forest Park
was conceived to be used as a large corporate village. Activities would have included merchandise
shops, corporate hospitality tents, and fitness trailers for players. Use of the area for patron vehicle
parking was not proposed.
While the bid was unsuccessful, Colonial Country Club (Colonial) proposes to use the concept of a
corporate village as part of their annual golf tournament. This area is identified on the attached map. The
specific area is bound by University Drive, Colonial Parkway, Rogers Road, and the Clearfork of the
Trinity River. In exchange for the use of this area, Colonial would annually pay $2,500 to the City and
donate $22,500 to Streams and Valleys, Inc. (S&V). The funds donated to S&V would be earmarked for
park and trail improvements along the Trinity River.
On February 26, 2002, a meeting was held with neighborhood representatives, who endorsed the
project.
The terms and conditions of the agreements that will govern the use of the space were outlined in the
March 5, 2002, Informal Report No, 8388. The agreements include an indemnification clause and
require that the City be named as a co4sured on Colonial's liability insurance policy. Colonial would
be responsible for site preparation and would ensure that the site be returned to preexisting conditions
each year after the 45-day use period.
' of Fc� et Worth, Texas
DATE REFERENCE NUMBER LOG NAME PAGE
12/17/02 **C=19397 80USE 2 of 2
SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT WITH COLONIAL COUNTRY CLUB
AND STREAMS AND VALLEYS, INC. FOR THE USE OF FOREST PARK
On August 20, 2002, the Parks and Community Services Advisory Board approved a motion endorsing
staff's recommendation to enter into this agreement with Colonial and S&V for the use of Forest Park.
This facility is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above
attached appropriation ordinance, funds will be available
appropriated, of the Park Improvements Fund.
JP:k
recommendations and adoption of the
in the current operating budget, as
Submitted for City Manager's FUND ACCOUNT CENTER AlYIOUNT
Office by: (t��)
3) C188 488100 080188300120 $ 2,500.00
.Toe Paniagua 6140 3) C188 522030 080188300120 $ 2,500.00
Originating Department Head: 3) C188 488100 080188300130 $22,500600
3) C188 541200 080188300130 $22,500.00
Richard Zavala 5704 (from)
Additional Information Contact:
Richard Zavala 5704
CITY SECRETARY