HomeMy WebLinkAboutContract 37118SEr�RETA YNT NO
3
AMENDMENT N0.2
EXTENSION OF AGREEMENT FOR
ACQUISITION AND RELOCATION SERVICES
WHEREAS, DFW Advisors Ltd. Co. ("Contractor'') and the City of Fort Worth
("City") entered into an agreement ("Agreement") for acquisition and relocation services
on December 13, 2005, (City Secretary Contract No. 32880) for the fee simple
acquisition of property and the relocation of the occupants in connection with the noise
mitigation program at Meacham International Airport ("Project").
WHEREAS, Amendment Number 1 to the Agreement (City Secretary Contract
No. 36612)expired on its own terms on February 29, 2008.
WHEREAS, it has become necessary to execute Amendment Number 2 to said
Agreement between the City and the Contractor to include extension of the Agreement
and a revised maximum amount.
NOW THEREFORE, City and Contractor agree as follows:
1. The Extension is executed to be effective as of March 1. 2008 and terminate on
August 31, 2008, unless extended in writing by both parties in accordance with the
provisions in the Agreement.
2. Section IV of the Agreement entitling COMPENSATION TO THE CONTRACTOR
is hereby amended by adding the following provisions: .
a. The total contract amount of $1,026,676 as approved previously will be
increased by a total of $133,412, for a maximum contract amount of
$1,160,088. A reallocation of the funds in accordance with the attached and
incorporated Exhibit "A" (Budget and Contract Revision) will be permitted.
b. Unless specifically revised herein, all the other teens of the Agreement shall
remain unchanged and continue in full force and effect. ----- •---- -- -_ _, ,�,�
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Executed on this of Ol 2008 in Fort Worth, Tarrant County,
Texas.
CITY OF FORT WORTH:
By: Gib
Assistant Cffyf 4anager
Approved as to form and legality:
Assistant City
CONTRACTOR:
Y
Title: //!'Zb� dJ iv
Address:
Attest:
a
Marty Hendrix City Secretary
Contract Authorization �� l:- a� (Q�
Date fi j ,
City of Fort Worth, Texas
Meacham International Airport
Contract Amendment No. 2
Hours/
Hour/Unit
Additional
Person/Sub-Consultant
Position/Work Description
Units
Billing Rate
Amounts
Prime Consultant - DFW Advisors Ltd. Co.
J. Falvo
On -call Principals
75
$ 168,00
$ 12,600
Jennifer Hall
Project Manager
580
$ 87,62
50,820
Kathy Hall
Homeowner Agent
$ 74.50
Jackie Ervin
Administrative Assistant
$ 51,00
Leticia Rojo
Administrative Assistant
580
$ 51.00
292580
11235
$ 93,000
Administrative Fee 10%
21800
Reimburseable Expenses - DFWA
6
$ 1,602.00
9,612
Total - Prime Consultant
$ 105,412
Graham Robinson Services
Yard Mowing & clean-up
$ 28,000.00
TOTAL
$ 133,412
New DBE % of Total DFWA Contract
26.56%11
Revised 7/27/07
City of Fort Worth, Texas
Mayor and Council con
COUNCIL ACTION: Approved on 4/15/2008
DATE: Tuesday, April 15, 2008
LOG NAME: 55DFW ADV EXT REFERENCE NO.. **C-22761
SUBJECT:
Authorize Amendment Number 2 to City Secretary Contract No. 36612 with DFW Advisors, Ltd.,
Co., to Extend the Project Management of the Noise Mitigation Program, Phase V, at Fort Worth
Meacham International Airport and Approve Additional Payment Amount
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a contract amendment to City Secretary Contract No. 36612
extending the term of the contract to August 31, 2008; and
2. Approve an increase in the payment amount of the contract by $133,412, with a revised contract in an
amount not to exceed $1,160,058.
DISCUSSION:
On December 6, 2005, (M&C C-21181) the City Council approved the selection and award of a contract to
DFW Advisors, Ltd., Co., (DFW Advisors) for the management of the Noise Mitigation Program, Phase V, at
Meacham International Airport. The original amount of the contract was $878,421.
The contract specifies the contractor will acquire 31 parcels in connection with the Federal Aviation
Regulations (FAR) Part 150 Noise Study for Meacham International Airport. Grant funds of $3,400,000 for
Land —Noise Compatibility, of which $170,000 is the City match, were made available under a grant
accepted by the City Council on August 24, 2004, (M&C G-14473).
The contract terminated on June 30, 2007, and needed to be extended in order to complete acquisition of
five properties that were in the negotiation stage, as well as eight parcels remaining to be acquired through
condemnation or negotiated settlement. On September 4, 2007, (M&C-C-22359) City Council approved to
extend the contract by a mutual agreement in writing between the parties and to increase the contract
amount by $148,225, for a final contract amount of $1,026,646, As of this date, a total of 23 parcels have
been acquired, with eight parcels remaining to be acquired through condemnation or negotiated settlement.
Because of the complexity of some of the acquisitions, additional time is needed to acquire the eight
remaining parcels, and to complete any asbestos abatement and the demolition of the 31 residential
structures acquired in this phase. Additionally, DFW Advisors will be responsible for ensuring an update to
the Exhibit A property map, close-out of Phase IV and Phase V files, attending condemnation hearings for
the remaining eight parcels, as well as ensuring that permanent fencing is provided surrounding all
properties acquired.
As of January 31, 2007, a total of $844,176.94 of the contract amount had been expended for contractor
services. The consultant has indicated an additional $133,412 will be needed to complete the program.
Staff has received the consultant's proposal and believes this additional amount is reasonable. The final
Logname: SSDFW ADV EXT Page I of 2
contract amount payable under the original contract plus the increase amount shall not exceed $11160,058.
A reallocation of funds based on actual expenditures incorporated into a revised Acquisition and Relocation
Budget for Phase V will permit the above recommended increase. The total grant funding of $3,400,000 is
still adequate to complete the Phase V acquisition, relocations and demolitions.
DFW Advisors, Ltd. Co., is in compliance with the City's M/WBE Ordinance by committing to 21 percent
M/WBE participation on this Amendment/Change Order No, 2.
The property is located in COUNCIL DISTRICT 2, Mapsco 48 W.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Airport Grant fund.
TO Fund/_AccountJCenters
Submitted for City Ma_n_ager's Office by:
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
GR14 539120 055218974230
Tom Higgins (6140)
Kent Penney (5403)
Aya Ealy (5406)
�33,412.00
Logname: SSDFW ADV EXT
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