HomeMy WebLinkAboutContract 37161CITY SECRETARY
TEXAS , DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS _.ONTRACT NO
CONTRACT NUMBER:568039 FOR THE
DOE WEATHERIZATION ASSISTANCE PROGRAM (CFDA# 819042)
ATTACHMENT A - BUDGET AND PERFORMANCE DOCUMENT
SUBRECIPIENT NAME: FORT WORTH, CITY OF, HOUSING DEPARTMENT
DEPARTMENT FINANCIAL OBLIGATIONS
$218,112.00
DOE WAP
FUNDS
CURRENTLY
AVAILABLE
$1,652.00
TRAINING
& TECHNICAL
ASSISTANCE
FUNDS CURRENTLY AVAILABLE
$218,112.00
TOTAL
ANTICIPATED
DOE WAP
FUNDS
$1,652.00
TOTAL
ANTICIPATED
TRAINING
& TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via Amendment(s). Funds may only be obligated
and expended during the current contract period. Unexpended fund balances will
be recaptured.
BUDGET FOR•AVAILABLE ALLOCATTONS*
CATEGORIES
ADMINISTRATION**
LIABILITY/POLLUTION OCCURRENCE
FISCAL AUDIT
MATERIALS/PROGRAM SUPPORT/LABOR
HEALTH AND SAFETY****
SUB -TOTAL
INSURANCE*
**
TRAINING AND TECHNICAL ASSISTANCE*****
TOTAL
DEPARTMENT SHARE
$21,811.00
$3,273.00
$800.00
$173,005.00
$19,223.00
$218,112.00
$1,652.00
$219,764.00
FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
* Denotes that the subrecipient must request in writing any adjustments
needed to a budget category before TDHCA will make any adjustments to
the budget categories. The only categories that can be reduced are
the Administration, Insurance, Fiscal Audit -and/or in the Health
and Safety categories. Subrecipients are limited to (2) requested
budget revisions during the current contract term. Only those written
request(s) from the Subrecipients at least 90 days prior to the end of
the contract term (by December 31, 2008) will be reviewed.. TDHCA may
decline to review written requests received during the final 90 days Of
contract term.
Denotes maximum for administration based on 10'k of the total allowable
expenditures excluding travel for training.
Denotes $1,500
for liability
insurance and the
remaining balance for
pollution
occurrence
insurance.
Denotes the maximum allowed (10t of Materials/ Program Support / Labor)
for Health and Safety expenditures.
Department approved training / travel only.
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06-02-08 P03:5b IN
Tarrant County
Sub recipient shall provide weatherization program services to complete a
minimum of 58 dwelling units for DOE during the allocation
term excluding health and safety expenses without prior written approval from
the Department.
Effective 04/O1/2008
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
BY: Michael Gerber
Michael Gerber, Acting Executive Director
AS TO FORM AND LEGALITY:
SR -ASSISTANT CITY A.
CITY MANAGER'S OFFICE
CITY SECRETARY
CONTRACT AUTHORIZATION
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DATE
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City of Fort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: Approved on 4/1/2008 -Ord. No. # 18040-04-2008
DATE: Tuesday, April 01, 2008
LOG NAME: 05WAP2008
REFERENCE NO.: C-22742
SUBJECT:
Approve Acceptance of Weatherization Assistance Program Grant Funds and Authorize Related
Contracts with the Texas Department of Housing and Community Affairs, Authorize an Interfund
Loan, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Accept Weatherization Assistance Program Grant funds in an amount not to exceed $750,000, and
authorize the City Manager to execute two contracts with the Texas Department of Housing and
Community Affairs, for the Program Year April 1, 2008, through March 31, 2009, as follows:
Department of Energy
Low Income Housing Energy Assistance Program
Total
$325,000.00
$425 000.00
$750,000.00
2. Authorize the City Manager to amend, extend or renew the contracts in accordance with the City of Fort
Worth policies and regulations upon mutual agreement with Texas Department of Housing and Community
Affairs;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Funds by $750,000, subject to receipt of the grants; and
4. Authorize anon -interest bearing interfund loan from the General Fund to the Grants Fund in the amount
of $250,000 for interim financing of this grant project pending contract execution.
DISCUSSION:
The City has operated the Weatherization Assistance Program (WAP) funded by Texas Department of
Housing and Community Affairs (TDHCA) on a grant basis since 1982. The program serves low-income
residents in Tarrant County, primarily the elderly and persons with disabilities, by weatherizing their homes.
Weatherization measures include attic insulation, weather-stripping, caulking, window and door repairs
and/or replacement,and other minor repairs.
Administrative costs are restricted to 10 percent of the Department of Energy (DOE) grant and 7 percent of
the Low Income Housing Energy Assistance Program (LIHEAP) grant based on the total allowable
expenditures for the WAP. Housing Department staff will target 125 homes in Fort Worth and Tarrant
County, 70 units under the LIHEAP grant and 55 units under the DOE grant. Contractors will not be paid
until work is inspected by Housing Department inspectors.
The total 2007-2008 grant was $598,840 and City Staff estimates that it will expend up to $750,000 for this
Logname: OSWAP2008 Page 1 of 2
program in 2008-2009.
Interim financing is requested in order to provide for a smooth transition from one grant funding program to
the next.
The program is available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies upon approval of the above recommendations, and adoption of the attached
appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the
Grants Fund. Upon execution of the grant contract, interim funding will be returned to the General Fund.
TO Fund/Account/Centers
j2) GR76 488954 005200255000 $325 000.00
�GR76 5 $325 000.00
(VARIOUS 005200255010
(2)GR76 488954 005200256000 $425,000.00
(2)GR76 5 $425,000.00
(VARIOUS) 005200256010
�GR76 220001 000200255000 $108,000.00
(3)GR76 220001 000200256000 $142 000.00
FROM Fund/Account/Centers
(3)GG01 136076 0000000
Submitted for City Manager's Office bv: Joe Paniagua (6140)
Originating Deaartment Head: Jerome Walker (7537)
Additional Information Contact: Benedict George (7339)
$250,000.00
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