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Home My WebLink AboutContract 37171-A3 (2)PUWvfwy VUSMOSS Yporfuld ide Eaton UPS Service Quote: 010989 Quote Date: 03/24/2010 (Effective until 06/10/2010 CITY SECRETARI� CONTRACT N0. 311 11- A3 Michelle Pern icka, Service Sales Manager Kim Dobbins, Service Contract Speacialist Innovative Electrical Technology of Texas 637 Westport Parkway, Suite 200 Grapevine, TX 76051 214-504-3873 Email: michelleRietamerica.com Email: kim(a)ietamerica.com Prepared For: For Covered Equipment at Site: Billing Contact: Steve Read, Site Contact: Steve Read, Billing Company: City of Fort Worth Site Company: City of Fort Worth 5001 James Ave 5001 James Ave Fort Worth, TX 76107 Fort Worth, TX 76107 817-392-6695 817-392-6695 Email: Steve.read@fortworthgov.org Email: Steve,read@fortworthgov.org We are pleased to provide the following services proposal for your power quality equipment. Please refer to the Scopes of Work (SOW) for descriptions of service coverage and exclusions. Eaton Corporation Service Agreement - Terms and Conditions shall govern this quote. Serial Number New/Renewal Model Description Battery Type, Quantity Coverage Type EX413CAA03 N 9315-50-80 N/A Proactive Service Plan ET442ZBA01 N 9315-100-160 N/A Proactive Service Plan EY233CAA02 N 939040-80 N/A Proactive Service Plan EX471 CAA02 N 9390-40-80 N/A Proactive Service Plan EN424ZBA03 N 9390-40-80 N/A Proactive Service Plan BN345AO094 N PLUS-24-36 N/A Proactive Service Plan EP134ZBA03 N 9315-30-50 N/A Proactive Service Plan EV313ZBA04 N 9315-30-50 N/A Proactive Service Plan Quantity 1, Eaton 9315-50-80, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 Term: 1 Year Unit Price Extended ProActive Service Plan 8 Hr (PA81 NEDX-0080) $5,229.00 $5,229.00 • After Hours (7x24) • 8 HR Response Time • 1 x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount • EOSL Status Active Supporting Documents: X-1, R-2, R-6 Eaton Corp. Support Agreement Quote: 010989 Rep: Michelle Pernicka, Service Sales Manager UPSS_SERVICE_QUOTE-05 06-21-10 P04056 IN List Price: $5,229.00 $5,229.00 Model Discounts: ($522.90) ($522.90) 9315-50-80 Net List Price: $4,706.10 $4,706.10 OFEICIAI., R��iSJI�V b CITY SECRETARY FT WORTH, TX 1 of 6 5/27/2010 FIT*N Fo4verirr� &usirress bNtxld�;it/a Site Location Model Serial Number Quantity City of Fort Worth 9315-50-80 EX413CAA03 1 $5,229600 Subtotal: 1 $5,229.00 Quantity 1, Eaton 9315-100-160, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 Term: 1 Year Unit Price Extended ProActive Service Plan 8 Hr (PA81 NEDX-0160) $6,396.00 $6,396.00 • After Hours (7x24) • 8 HR Response Time • 1x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount EOSL Status Active Supporting Documents: T-0, X-1, R-2, R-6 List Price: $6,396,00 $6,396000 Model Discounts: ($639.60) ($639.60) 9315-100-160 Net List Price: $5,756.40 $5,756040 Site Location Model Serial Number Quantity City of Fort Worth 9315-100-160 ET442ZBA01 1 $6,396000 Subtotal: 1 $6,396000 Quantity 1, Eaton 9390-40=80, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 Term: 1 Year Unit Price Extended ProActive Service Plan 8 Hr (PA81 NEDX-0080) $5,229.00 $5,229.00 • After Hours (7x24) • 8 HR Response Time • 1x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount • EOSL Status Active Supporting Documents: X-1, R-2, R-6 Site Location Model City of Fort Worth 9390-40-80 Eaton Corp. Support Agreement Quote: 010989 Rep: Michelle Pernicka, Service Sales Manager List Price: $5,229.00 $5,229.00 Model Discounts: ($522.90) ($522.90) 9390-40-80 Net List Price: $4,706.10 $4,706010 Serial Number Quantity EY233CAA02 1 $5,229,00 Subtotal: 1 $5,229.00 2of6 5/27/2010 UPSS SERVICE QUO TE-05 F 11 *N wougy buy/cress 4'6'ong1 rr�f Quantity 1, Eaton 9390-40-80, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 ProActive Service Plan 8 Hr (PA81 NEDX-0080) • After Hours (7x24) • 8 HR Response Time • 1x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount • EOSL Status Active Supporting Documents: X-1, R-21 R-6 Term: 1 Year Unit Price Extended $5,229.00 $5,229.00 List Price: $5,229.00 $5,229.00 Model Discounts: ($522.90) ($522.90) 939040-80 Net List Price: $41706.10 $4,706910 Site Location Model Serial Number Quantity City of Fort Worth 9390-40-80 EX471 CAA02 1 $5,229.00 Subtotal: 1 $5,229.00 Quantity 1, Eaton 9390-40-80, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 ProActive Service Plan 8 Hr (PA81 NEDX-0080) • After Hours (7x24) • 8 HR Response Time • 1x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount • EOSL Status Active Supporting Documents: X-1, R-2, R-6 Site Location Model City of Fort Worth 9390-40-80 Eaton Corp. Support Agreement Quote: 010989 Rep: Michelle Pernicka, Service Sales Manager Term: 1 Year Unit Price Extended $5,229.00 $5,229.00 List Price: $5,229.00 $5,229.00 Model Discounts: ($522.90) ($522.90) 939040-80 Net List Price: $4,706.10 $4,706.10 Serial Number Quantity EN424ZBA03 1 $5,229400 Subtotal: 1 $5,229200 3 of 6 5/27/2010 UPSS SERVICE QUOTE-05 F,T*N Pu4ti'erirrr� Busrrtuss 6'1'c�rlrJtidu Quantity 1, Eaton PLUS-24-36, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 Term: 1 Year Unit Price Extended ProActive Service Plan 8 Hr (PA81 NEDX-0050) $47292.00 $41292.00 • After Hours (7x24) 8 HR Response Time • 1x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount • EOSL Status Active Supporting Documents: X-1, R-2, R-6 List Price: $4,292.00 $4,292.00 Model Discounts: ($429.20) ($429.20) PLUS-24-36 Net List Price: $3,862,80 $3,862.80 Site Location Model Serial Number Quantity City of Fort Worth (1) PLUS-24-36 BN345AO094 1 $4,292.00 Subtotal: 1 $41292.00 Quantity 2, Eaton 9315-30-50, N/A Coverage Start Date: 5/6/2010 Coverage End Date: 5/5/2011 Term: 1 Year Unit Price Extended ProActive Service Plan 8 Hr (PA81 NEDX-0050) $4,292.00 $8,584.00 After Hours (7x24) • 8 HR Response Time • 1x per year: UPS Preventive Maintenance After Hours (7x24) • eNotify Remote Monitoring • 30% Spare Part Kit and Time and Material Discount • EOSL Status Active Supporting Documents: X-1, R-2, R-6 List Price: $4,292.00 $8,584.00 Model Discounts: ($429.20) ($858.40) 9315-30-50 Net List Price: $3,862080 $7,725.60 Site Location Model Serial Number Quantity City of Fort Worth (1) 9315-30-50 EP134ZBA03 1 $4,292.00 City of Fort Worth (1) 9315-30-50 EV313ZBA04 1 $4,292400 Subtotal: 2 $8,584.00 List Price: $40,188.00 10% Multi -Module Discount ($4,018.80) Total Selling Price: $36,169.20 � Applicable Discounts: 10% Multi module Eaton Corp. Support Agreement Quote: 010989 4 of 6 Rep: Michelle Pernicka, Service Sales Manager 5/27/2010 UPSS SERVICE QUOTE-05 F'ocwerinrg business VVorlula :ue • Payment Terms: Net 30 days, Billing Cycle: Payment Upfront • Important Tax Notice: Tax is not included in the above purchase price. All orders will be subject to all applicable sales tax unless a current tax exemption certificate is on file covering the state shown in the ship -to address or service equipment location. • To purchase (renew) your service contract, please sign and date below. If you are issuing a purchase order it must be made payable to Eaton Corporation. Please Fax or Email to: Michelle Pernicka • FAX: 1-866-272-8412, PHONE: 1-866442A798 or 214-504-3873, EMAIL: Michel le(c,ietamerica.com / kin ietamerica.com • Agreed upon terms and conditions for contract MA244527-RV2 Apply. • If you are "Tax Exempt" send the certificate back to me along with the other paper • Make Payments to: Eaton Corporation, PO Box 93531, Chicago, IL 60673=3531 Accepted By: Name Title Date Purchase Order Number Print Name: Eaton Corp. Support Agreement Quote: 010989 Rep: Michelle Pernicka, Service Sales Manager 5of6 5/27/2010 UPSS SERVICE QUO TE-05 l�verrr!,rl8usirt�8s 4M1rc�rlct�rlJ� Site Inventory Summary City of Fort Worth Model Serial Number 9315-50-80 EX413CAA03 9315-100-160 ET442ZBA01 9390-40-80 EY233CAA02 9390-40-80 EX471 CAA02 939040-80 EN424ZBA03 Steve Read, Fort Worth, TX Dates Contract PMs' Annual Cost 5/6/2010 - 5/5/2011 PA81 NEDX-0080 1:0 $4,706,10 5/6/2010 - 5/5/2011 PA81 NEDX-0160 1:0 $5,756,40 5/ 3/2010 - 5/5/2011 PA81 NEDX-0080 1:0 $4,706410 5/ 3/2010 - 5/5/2011 PA81 NEDX-0080 1:0 $4,706,10 5/6/2010 - 5/5/2011 PA81NEDX-0080 1:0 $4,706,10 Subtotal: $24,580.80 'Total number of UPS and battery preventive maintenance visits per year (ex. 1:1 equals 1 UPS PM and 1 battery PM per year) City of Fort Worth (1) Model Serial Number PLUS-24-36 BN345AO094 9315-30-50 EP134ZBA03 9315-30-50 EV313ZBA04 Steve Read, Fort Worth, TX Dates Contract PMs' Annual Cost 5/6/2010 - 5/5/2011 PA81 NEDX-0050 1:0 $3,862080 5/6/2010 - 5/5/2011 PA81 NEDX-0050 1:0 $3,862,80 5/6/2010 - 5/5/2011 PA81 NEDX-0050 1:0 $3,862,80 'Total number of UPS and battery preventive maintenance visits per year (ex. 1 PM per year) Eaton Corp. Support Agreement Quote: 010989 Rep: Michelle Pernicka, Service Sales Manager Subtotal: $11,588.40 1 equals 1 UPS PM and 1 battery 6 of 6 5/27/2010 UPSS SERVICE QUOTE-05 F A *N cv&Wg 8u,sritess 4 vufldwouv Site Inventory Summary City of Fort Worth Model Serial Number 9315-50-80 EX413CAA03 9315-100-160 ET442ZBA01 9390-40-80 EY233CAA02 9390-40-80 EX471 CAA02 9390-40-80 EN424ZBA03 Steve Read, Fort Worth, TX Dates Contract PMs' Annual Cost 5/6/2010 - 5/5/2011 PA81 NEDX-0080 1:0 $4,706,10 5/6/2010 - 5/5/2011 PA81 NEDX-0160 1:0 $5,756,40 5/6/2010 - 5/5/2011 PA81NEDX-0080 1:0 $4,706,10 5/6/2010 - 5/5/2011 PA81 NEDX-0080 1:0 $4,706,10 5/6/2010 - 5/5/2011 PA81 NEDX-0080 1:0 $4,706,10 Subtotal: $24,580.80 'Total number of UPS and battery preventive maintenance visits per year (ex. 1:1 equals 1 UPS PM and 1 battery PM per year) City of Fort Worth (1) Model Serial Number PLUS-24-36 BN345A0094 9315-30-50 EP134ZBA03 9315-30-50 EV313ZBA04 Steve Read, Fort Worth, TX Dates Contract PMs' Annual Cost 5/ 3/2010 - 5/5/2011 PA81 NEDX-0050 1:0 $3,862,80 5/ 3/2010 - 5/5/2011 PA81 NEDX-0050 1:0 $3,862.80 5/ 3/2010 - 5/5/2011 PA81 NEDX-0050 1:0 $3,862,80 'Total number of UPS and battery preventive maintenance visits per year (ex. Eaton Corp. Support Agreement Quote: 010989 Rep: Michelle Pernicka, Service Sales Manager Subtotal: $11,588.40 6 of 6 5/27/2010 UPSS SERVICE QUOTE-05 E:t•N Powering Business Wnrldtwide Eaton PI VActive Service Plan Scope of Work Attachment R-6 This scope of work is shared by the power quality equipment types listed in the below table. Note the applicable features vary by type of equipment being contracted and additional scopes of work may be required. All checks or processes may not be applicable to all equipment types or models. Corrective Electronics Battery eNotify Tech Equipment Type Maintenance Preventive Preventive Remote Support Discounts Coverage Maintenance Maintenance Monitoring Eaton UPS Yes Yes No Yes Yes Yes Eaton Yes Yes No No Yes Yes PDU/PDR/RPP/STS Flywheel Yes Yes No No Yes Yes Non Eaton Yes Yes No No Yes No equipment MVS 1. Corrective Maintenance Coverage: Inspection and repair of the electronic portion of the UPS (or other equipment type), of "Power Module" shall be performed as needed during the contracted period of maintenance at no extra charge to Purchaser. Remedial maintenance provided by Contractor shall include, and be expressly limited to, maintenance to the Power Module, travel expenses, all necessary parts replacement, adjustments and repairs. If the Purchaser maintains Eaton spare parts at the maintenance site, Contractor may, at its option, use those spare parts in the performance of Corrective Maintenance. Contractor shall replace the spare parts, which it so uses. Exclusions: certain wear parts are excluded from corrective coverage including external batteries and full capacitor replacement. All Corrective Maintenance to Battery System, if any, will be in accordance with battery manufacturers' warranty or separate agreement, if any. For Flywheel coverage: any failure due to lack of recommended bearing replacement, vacuum pump replacement (or "major maintenance" per manufacturer recommendation) will not be included under corrective maintenance coverage and will be billable at current time and material rates. 2. Electronics Preventive Maintenance: One (1) annual 7x24 UPS (or other equipment type) Power Module Preventive Maintenance —Calibration of all metering and protective features. Functional testing of all transfer conditions. Inspection of online performance and equipment history. Examination of interfaces to other Powertrain equipment. Visual check on batteries and battery environment. Written evaluation providing a record of equipment performance. A Contractor will perform the Preventive Maintenance at the time requested by Purchaser during the CPM. For Flywheel: major maintenance is excluded and is sold separately upon request per recommended interval. See Attachment R-2, UPS Power Module Preventive Maintenance Scope of Work. 3. eNotify Remote Monitoring &Diagnostic Service: Contractor will provide Remote Monitoring Service. This service will only be available if customer provides and supports a CAT5 LAN/Ethernet cable connected to an email server (along with necessary IP addresses to factate one-way connectivity). Contractor will notify Purchaser contact when a major alarm occurs. A monthly UPS Monitoring Summary Report will be sent electronically via email to customer contact. Not available on all products or models. Scope of Work Attachment R-6 Revision 5/09 Page 1 of 2 E:'[•N Powering Business Worldwide Contractor's obligation shall be to perform remote monitoring start-up and validation of the remote monitoring system. By permitting remote monitoring, End User acknowledges that Contractor may collect certain company specific (including information about End User that may be proprietary or confidential) and aggregate information about the End User's use of, and interaction with, the Product ('Company Specific Information" and "Aggregate Information" respectively). Contractor will not disclose Company Specific Information to third parties without end -user's written consent unless such Company Specific Information has been stripped of all identifiable, proprietary or confidential information ("Anonymized Information"), Anonymized and Aggregate Information may be used by Contractor for analysis and trending purposes and disclosed to third parties for purposes of comparisons and reliability reporting. Remote monitoring shall include a monthly report summarizing alarms and important data relevant to UPS, battery or system performance. Contractor makes no warranty regarding, and has no obligation with respect to, the accuracy, completeness or omissions of any data, analysis or recommendation contained within this report. The End User must use reasonable judgment in interpreting this data and contact his or her local Eaton' sales representative or Contractor Technical Support with any questions. 4. 7x24 Technical Support: technical support via telephone or email to Contractor shall be available to answer product a support questions. 5. Customer Web Account Access: Contractor will provide Purchaser with web -based access to account information and site service records. Access will be password restricted for maximum security of Purchaser records. A history of service performed, as well as scheduled service calls will be available. 6. Discounts on spare part kits and upgrades: Contractor will provide a 30%discount on time and material services (standby scheduled T&M service, battery replacements, recertification and custom quoted ((fixed price)) services are ineligible for discounts), optional spare part kits (not individual parts) and any field upgrade or modification performed by Eaton. Spare part kits are defined as an "A", "B", "C" or "D" level spare kit comprising between 80% and 10% of the replaceable parts for a specific Eaton product. The Purchaser shall, from the commencement date of the Service Agreement, maintain the UPS Power Module in accordance with the published operating specifications for the Power Module at the time of purchase. The Purchaser shall, unless otherwise specified in the Service Agreement, maintain the Battery System in strict accordance with the Battery System manufacturer's recommended maintenance guidelines. Eaton is a trade name, trademark and/or service mark of Eaton Corporation or its subsidiaries and affiliates. Scope of Work Attachment R-6 Revision 5/09 Page 2 of 2 E:1•N Powering Business Worlriwide Electronics (UPS Power Module) Preventive Maintenance Scope of Work Attachment R-2 This scope of work is shared by the following power quality equipment types: Eaton UPS, Eaton PDU/PDR/RPP/STS, Flywheel and Non Eaton equipment (MVS). Note the applicable features vary by type of equipment being contracted and additional scopes of work may be required. The following is an outline of general checks performed during an Eaton° Preventive Maintenance of the Eaton UPS Power Module normally performed by Eaton field service personnel. All checks are designed to be performed either during normal operation with no danger to the UPS's operation condition and the critical load, or during off line operation, in the bypass mode. All checks or processes may not be applicable to all equipment types or models. 1. Visuallnspection a. Inspect all printed circuit board connections for cleanliness, swab contacts if necessary. b. Inspect all power connections for signs of overheating c. Inspect all subassemblies, bridges and legs for signs of component defects or stress d. Inspect all DC capacitors for signs of leakage e. Inspect all AC capacitors for signs of leakage f. Inspect and inventory all customer -owned spare parts g. Inspect for, and perform as required, any open engineering changes h. If work is completed under a PowerTrustTM Ultra contract, inspect battery monitoring system 2. Internal Operating Parameters a. DC Ground Detection Offset b. Inverter leg current average balance c. Output filter current average phase balance d. Rectifier bridge current average leg balance e. AC Protection settings and operation f. DC Protection settings and operation g. Input and Output Frequency and Voltage Bandwidth settings h. Verify DC filter capacitance i. Verify AC tank and trap filter capacitance j. Power Supply voltages and waveforms k. Replace Power Module power supply back up control battery cells I. Static Switch leakage testing 3. External Operating Parameters a. System Input Voltages (all phases) b. System Input Currents (all phases) c. DC Charging Voltages (float and equalize), record settings, adjust to nominal d. Rectifier phase on and walk up e. Inverter phase on and walk up f. Adjust all panel meters to measured values g. System Bypass Voltages (all phases) h. Manual and UV Transfer Testing, verify uninterrupted transfer waveform i. Outage simulation, and battery capability testing, and verify charger current limit j. Generator operation and interface verification Scope of Work Attachment R-2 Revision 3/09 Page 1 of 2 E:T•N Powering Business Warid�vide 4. Environmental Parameters a. UPS area ambient temperature and condition of ventilating equipment b. General Cleanliness of UPS Power Module c. General Cleanliness of UPS area d. Replace all air filters e. Clean control panel/CRT screen f. Flywheel only: Drain oil and change oil and filters NOTE: One (1) oil and filter change per year. 5. Battery Cabinet Checks a. General appearance of Battery System (all types) b. General cleanliness of Battery System area (all types) c. Inspect cells for physical abnormalities d. Inspect all DC connections for abnormalities e. Battery System area ambient temperature and condition of ventilating equipment f. For internal batteries only, measure and record: i. Overall battery float voltage ii. Charger output current and voltage iii. Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier 6. Monitoring System Parameters a. Alarm archive review and printing b. Alarm lamp test -local and remote c. Replace all open monitor bulbs d. If work is completed under a PowerTrust Ultra contract, inspect battery monitoring system 7. General a. Customer Consultation b. Verbal Recommendations c. General Observations Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing. Eaton and PowerTrust are trade names, trademarks, and/or service marks of Eaton Corporation or its subsidiaries and affiliates. Scope of Work Attachment R-2 Revision 3/09 Page 2 of 2 Purchase order Number Site Contact Information: Steve Read (817)392-6995 Steve.read(c�fortowrth og_ v.org Approval Recommended: l� �� G+c3 William A. Verkest, P.E. Director, Transportation and Public Works Fernando Costa Assistant City Manager Amy Ramsey Marty Hendrix ��yiYi[9 <i�Y_CIl Eaton Corporation Vice President, Americas Sales � ru Date 6 1/ iG Date Date ,S�2D �( v Date OFFICIAL RECORD CITY SECRETARY ��: WORTH, TX