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Home My WebLink AboutContract 37062AMENDMENT NO. 5 TO CITY SECRETARY CONTRACT NO. 29019 STATE OF TEXAS § § CITY SECRETARY CONTRACT NO. COUNTY OF TARRANT § WHEREAS, the City of Fort Worth ("City") and Dunaway Associates, L.P. ("Engineer") made and entered into City Secretary Contract No. 29019 (the "Contract") which was authorized by City Council via M&C C-19701 on the 12t" day of August, 2003; and WHEREAS, the Contract involves engineering services for the following project: Water Main Extensions to Serve Walsh Ranch, Phase I. WHEREAS, it has become necessary to execute Amendment No. 5 to said Contract to increase the scope of services and/or the maximum fee. NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement that amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in the Engineer's proposal letter dated December 4, 2007 and attached hereto. The cost to City for the additional services to be performed by Engineer total $93,071.80. Article I.I�£f n 2. Contract is amended to provide for an increase in the maximum fee to be -1- � ORIGINAL paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of 4),1,457,589.25. 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. Texas. EXECUTED on this the day of , 2008, in Fort Worth, Tarrant County, (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) -2- ATTEST: Ly U:6t rq &AZ Marty Hendrix City Secretary Authorization: Q .A �'l 1 LiI�,la$ APPROVED AS TO FORM AND LEGALITY: Amy J. R Assistant CITY OF FORT WORTH Fernando Costa Assistant City Manager APPROVAL RECOMMENDED: Frank Crumb, P.E., Director Water Department -3- ENGINEER: By: NAP TITLE: Vice President DA No. 2002113 December 4, 2007 Ms. Madelene Rafalko, P.E. Project Manager City of Fort Worth Water Department Fork Worth, Texas 76102 Reference: Amendment No. 5 Water Main Extension to serve Walsh Ranch, Phase City Project No, 00218 Water Project No, PW77-060770140580 Dear Ms. Rafalko: Dunaway Associates, L.P. is pleased to present this Amendment No. 5 for the following additional services that are beyond our original scope of services. • Electrical Manhole Conflict Resolution, • Extended Resident. Project Representative Services. • Extended Construction Phase Services. • Groundwater Well Feasibility. • Additional coordination meetings. A summary of the proposed budget far this revised amendment is as follows: Basic Fee Electrical Manhole Conflict Resolution $ 6,495.30 Extended Resident Project -Representative Services $ 31,028,00 Extended Construction Phase Services $ 34,420.00 Groundwater Well Feasibility $ 6,380.00 Additional Meetings $ 3,000.00 Subconsultant Coordination 11 748,50 TOTAL PROPOSED AMENDMENT $ 93,071.80 15U1 Merrimac Circle, Suite 100 .r Fort Worth, Texas 76107 .; Tel: 817.335.1 121 � Metro: 817.429.2135 � Fax: 817.335.7437 � www.dunowovossociates.com • Amendment No. 5 December 4, 2007 Page 2 A summary ofi the total project is as follows: Contract D escri ption Fee Original Contract Design of 31,000 LF of Water Improvements $965,406.95 Amendment No. 1 Design of 3,450 LF of Water Improvements $42,605.00 Amendment No. 2 Additional land purchase for tank site $24,302650 Amendment No, 3 Tank site location & design change $125,377.00 Amendment No. 4 Tank separate advertisement $206,826.00 Amendment No. 5 Electrical MH conflict resolution/Extended Construction S ervice s / Grou ndwate r W ell Feasibility $930071,80 TOTAL PROJECT $1 145715 89925 Please review the enclosed information and do not hesitate to call me if you have any questions or require additional information regarding this proposal. Sincerely, DUNAWAY.ASSOCIATES, L.P. Brian S. Darby, P.E. Associate 2002113_Amendment#5_M Rafalko_07-12-04_bsd. doc 777 Taylor Street, Suite 1050 Fort Worth, Texas 76102 tel: 817 332-8727 fax: 817 332-6870 December 3, 2007 Mr. Brian S. DarUy, P.E. Municipal Department Manager Dunaway Associates, LLP 1501 Merrimac Circle, Ste.100 Fort Worth, TX 76107 SuUject: City of Fort Worth Walsh Ranch Water Facilities - Phase 1 Westside IV Ground Storage Reservoir, Unit 5 Water Project No. P264-603180021886 Request for Additional Compensation Dear Brian: This letter supersedes my NovemUer 26, 2007 letter regarding our request for additional compensation for the referenced project. On March 5, 2007 CDM was notified of a conflict between the ground storage tank and an existing electrical manhole. It was deternnined that the elechi%Wu manhole was conshucted approximately 11 to 12 feet further north than indicated on the plans for the Unit 4 project resulting in the conflict. ,DM worked with the staff of the Fort Worth Water Department to develop and evaluate alternatives for resolving the conflict. CDM attended two meetings with the Owner, made one construction site visit, conducted numerous telephone calls with field persomiel, and prepared a draft and final memo summarizing the tank -manhole conflict. This work was Ueyond the scope of CDM's construction phase services for this project. We respectfully request additional compensation for our construction phase services u1 the amount of $6,495.30. This amount is Uroken down as follows: h r? �^ ie' y;'i�; Pa723044afsh Ranch\Unit 5 - GSRtProject ManagementlContract Amendment No_3-Site congiUSAdditonal Compensation Request Llr-t2-3.07.doc consulting •engineering •construction •operations Mr. Brian S. Darby December 3, 2007 Page 2 Tank -Electrical Manhole Conflict Additional Compensation Breakdown Personnel Number of Work Hours Billing Rate Labor Cost Ronald Tamada 34.5 $142,33 $4,910434 Douglas Varner 12 $13208 $1,584,96 TOTAL $61495.30 At the May 31, 2007 construction progress meeting, the contractor distributed a revised construction schedule. The revised schedule indicated a completion date of October 17, 2007 which is 47 days later than the contract completion date of September 1, 2007. As of November 26, 2007, the construction activities are anticipated to continue for approximately one more month. The construction completion has been delayed beyond the original date. titre have and will incur additional costs to continue to provide resident project representative and general construction phase services. We request additional compensation for extended construction phase services beyond the original completion date in the amount of $65,448. The amounts for resident project representative and general construction phase services are broken down as follows. Extended Resident Project Representative Services Additional Compensation Breakdown September 1, 2007 through November 3, 2007 - full time $183720 November 4, 2007 through November 30, 2007 -124 hours $6,448 December 2007 - half time $4,160 Direct Project Expenses $1,700 TOTAL $31,028 The resident project representative services are being provided by ANA Consultants, an MWBE firm. Extended General Construction Phase Services Additional Compensation Breakdown September 1, 2007 through December 2007 $33,060 Direct Project Expenses $1,360 TOTAL $34,420 On September 13, 2007 we were requested to provide assistance with determining the feasibility of proviciilg groundtivater fram a proposed on -site well for leak testing and seal l 7' �'{'2i30•�!alsh �anchlUnit 5 GSR1Project ManagemenOConlrctRmendment No.3-Site con(IiclWddilonal Compensation Request Ltr-72.3-07.doc Mr. Brian S. Darby December 3, 2007 Page 3 maintenance of the Walsh Ranch ground storage tank. This work is beyond the scope of CDM's construction phase services for this project. We request additional compensation for our construction phase services in the amount of $6,380.00. This amount is broken down as follows: groundwater Weil Feasibility Addi4iorlai Compensation Breakdown Number of Work Hours Billing Rate Labor Cost Senior Engineer - 44 $145,00 $6,380.00 TOTAL $61380.00 The total additional compensation requested is $78,323.30. The MWBE portion of the total amendment amount is $31,028, or 39.6 percent of the total amendment amount. This letter will supersede my letter of November 26, 2007. Should you have any questions concerning our request, please contact me at 817-332-8727 or tamadark@cdm.com. Sincerely, Ronald K. Tamada, P.E., BCEE Camp Dresser &McKee Inc. cc: Richard Sawey, CDM �`�yn(fi-122 -Walsh RanchWnit 5 - GSR1Project ManagementSContract Amendment No.lSite conflicMdditonal Compensation Request Ltr-12-3-07.doc Page I of 2 Mayor and Council Communication DATE: Tuesday, April 22, 2008 LOG NAME: 60WALSH AMEND5 REFERENCE NO.: **C-22778 SUBJECT: Authorize Execution of Amendment No. 5 to City Secretary Contract No. 29019, an Engineering Agreement with Dunaway Associates, Inc., for Walsh Ranch Water Main Extension, Phase 1 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 5 to City Secretary Contract No. 29019 with Dunaway Associates, Inc., in the amount of $93,071,80 for additional engineering services, thereby increasing the contract amount to $1,457,589.25. DISCUSSION: On August 12, 2003, (M&C C-19701) the City Council authorized an Engineering Agreement with Dunaway Associates, Inc., in the amount of $965,406.95 for Walsh Water Main Extension, Phase 1. The agreement provided for the design of 31,000 feet of 30 and 24-inch water line and a ground storage tank. The agreement was subsequently revised by four amendments totaling $399,060.50 as follows: • Amendment No. 1 (M&C C-19940, January 20, 2004) in the amount of $42,605.00 for the design of an additional 3,500 feet of water line. • Amendment No. 2 (City Secretary Contract No. 29588) administratively approved by the City Manager on February 277 2004 in the amount of $247302.50 for additional services necessary to acquire an alternate parcel of land for the proposed ground storage tank. • Amendment No. 3 (M&C C-20561, March 8, 2005) in the amount of $125,377.00 for the design of an additional 1,500 feet of water line and ground storage tank site due to the change in location of the ground storage tank site. • Amendment No. 4 (M&C C-21256, January 19, 2006) in the amount of $206,826.00 for the preparation of separate plans and specifications for the ground storage tank and revisions to the plan sheets to delay the tank construction until an investigation into the failure of a similar tank could be completed. This amendment also included construction management and inspection services for the ground storage tank construction. The proposed Amendment No. 5 extends the construction phase services, including additional on site representation, construction administrative services and additional meetings. Also included are additional engineering services to resolve utility conflicts on the tank site and an evaluation of the use of groundwater for construction test water. Dunaway Associates, Inc,, proposes to provide the necessary additional services for a lump sum fee of $93,071.80. Dunaway Associates, Inc. is in compliance with the City's MWBE Ordinance by committing to an additional http://apps.cfwnet.org/council packet/Reports/mc_print.asp 4/23/2008 Page 2 of 2 33 percent MWBE participation on the Amendment No. 5 The City's goal on the amendment is 30 percent. This project is located in COUNCIL DISTRICTS 3 and 7, Mapsco 760R, 761 N, J, P, Q, R, M, H, and D, 711 Z, 57W, X and Y and 71 D. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Water Capital Projects Fund. TO Fund/Account/Centers Submitted for City Manager's Office b� Originating Department Head.;_ Additional Information Contact: FROM Fund/Account/Centers P264 531200 603140021833 $93,071.80 Fernando Costa (8476) S. Frank Crumb (8207) Madelene Rafalko (8215) http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 4/23/2008