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HomeMy WebLinkAbout2010/05/18-Minutes-Crime Control and Prevention District (CCPD)CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING MAY 18, 2010 Present: Mike Moncrief, President W. B. "Zim" Zimmerman, Vice President Director Salvador Espino Director Danny Scarth Director Frank Moss Director Jungus Jordan Director Carter Burdette Director Kathleen Hicks Director Joel Burns City Staff: Tom Higgins, Assistant City Manager Charlene Sanders, Assistant City Attorney Marty Hendrix, Secretary Jeff Halstead, Police Chief Melony Ebel, Public Safety Support Manager, Police Department Monique Lee, Director of Administrative Services, Police Department Shallah Graham, Senior Administrative Services Manager, Police Department Other City Staff in Attendance: Christie Rodriguez, Senior Planner, Research and Planning, Police Department Sasha Kane, Senior Contract Compliance Specialist, Police Department Lena Ellis, Director of Financial Management Services Greg Jordan, Assistant Director of Financial Management Services Other Police Department personnel With a quorum of the board of directors present, President Mike Moncrief called the meeting of the Crime Control and Prevention District Board of Directors to order at 12:15 p.m., on Tuesday, May 18, 2010, in the Pre - Council Chamber of the Fort Worth Municipal Building, 1000 Throckmorton, Fort Worth, Texas 76102. President Moncrief advised members of the audience who wished to address the board of directors to be sure and fill out speaker cards in order to be recognized. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 2 of 21 Approval of Minutes of the April 27, 2010 Meeting (Agenda Item II) President Moncrief opened the floor for a motion on the approval of the minutes. Director Jordan advised that at the last meeting in the discussion on the mid -year budget, he had posed a question to the City staff as to whether the figure was "savings" or a "spending deferral ". He indicated that the City staff stated that it was "spending deferral" and he requested that clarification be reflected in the minutes. MOTION: Upon a motion made by Vice President Zimmerman and seconded by Director Scarth, the directors voted nine (9) and zero (0) "nays ", to approve the minutes of the April 27, 2010, Crime Control and Prevention District Board of Directors meeting as amended. The motion carried unanimously. Announcements by Staff: Recognition of Property and Evidence Room Staff (Agenda Item III) At this time, President Moncrief recognized Police Chief Jeff Halstead who requested to take this opportunity to speak before the board of directors on the work and goals that were set by the Fort Worth Police Department Management for the property and evidence room to prepare for the move to the new crime lab /property room facility in June of 2010. He talked about the reduction in civilian positions and the reorganization of some of the civilian positions in the Police Department and that their theme was "to do more with less." Using a PowerPoint presentation, Chief Halstead advised that their staff had far exceeded the identified goals. Chief Halstead stated the percentage of disposal of evidence had been over 300% compared to the amount of evidence being previously received and stored. He talked about viewing the evidence room upon becoming the Police Chief and his feeling of shock at seeing how the evidence was being stored and the lack of proper working area for this division of the Police Department. He showed a photograph of the gun storage before the goals were identified and a comparison photograph of the new way gun storage would occur at the new property room /crime lab facility in gun boxes for easy retrieval and better organization. He also provided other photographs showing before and after pictures of other evidence that was being improperly stored and how it would be properly stored. President Moncrief interjected that he had been with Chief Halstead and saw the property and evidence room and he too had been taken aback by the appearance and the conditions under which people were trying to do their job. He pointed out that it was not conductive to a good work product, a depressing environment and a very confined work space. He added that he was CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 3 of 21 Announcements by Staff: Recognition of Property and Evidence Room Staff (cont'd) (Agenda Item III) very excited about the new process as well as the new facility. He added that it was long over due. Chief Halstead introduced Melony Ebel, Public Safety Support Manager, who spoke before the directors on this accomplishment. She pointed out that during this past year and half period of time, they had destroyed 21,379 pounds of drugs and 8,524 guns had been destroyed on closed criminal cases. She added that over 164,000 pieces of property /evidence had been disposed of or destroyed. She added that the goal was to appropriately dispose of evidence as the criminal cases had been closed. She stated that all remaining items had been inventoried during the process for a smooth transition into the much needed new facility. She commended her staff on their work and advised that some of the employees could not be in attendance today as their function was a 24/7 operation. She indicated that she felt the directors would be very pleased with their results when they visited the new facility. She then introduced six (6) of her employees: Steve Collier, Property Control Specialist; Stella Romero, Data Reporting Technician; Wyman Phillips, Property Control Specialist; Rickey Hall, Property Control Specialist; Sherry Noll, Assistant Public Safety Support Manager; and Betty Rogers, Property Control Supervisor. President Moncrief requested those employees step up in front of the directors. He commended them on their work and talked about the difficult working space that they have had to deal with and the excitement of the move to a new larger facility. He expressed appreciation to them for the job that they did for the City. The presentation and discussion was completed on this agenda item. No formal action was taken by the directors on this item and it was received as a matter of information. Written Reports (Agenda Item IV) President Moncrief identified the following written reports that had been provided in the agenda packet of information and indicated that City staff was available to respond to any questions. A. CCPD Board's Financial Policy B. Community -Based Program Funding History C. FY 2009 -2010 Second Quarter Report (January 1, 2010 — March 31, 2010) D. CCPD Vision, Mission Statement and Goals as Adopted on April 27, 2010 CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 4 of 21 Written Reports (cont'd) (Agenda Item IV) Director Jordan referenced the CCPD Board's Financial Policy and brought up an issue as a matter of communication. He stated that when the CCPD Board membership had been changed, there was a big discussion about the "reserve fund" and paragraph 3 of the Financial Policy referenced about the "fund balance" and the "undesignated fund balance" and that the "undesignated fund balance" would be 60% of the current year's operating budget. He questioned whether there was any intent on the part of the board of directors to change that policy. Tom Higgins, Assistant City Manager, indicated that there had been discussion on that possibility as the budget was developed for this year. He pointed out that later on the agenda, the City staff would show the directors that it would not be necessary to do that in order to get the budget adopted. He suggested that issue be deferred until the directors completed the budget process. He added then there would be updated information to determine whether that decision needed to be made. Director Jordan requested clarification as to whether the Finance Department had been contacted to make sure that the terminology used in this policy was consistent with the Comprehensive Annual Financial Report (CAFR) policy. Mr. Higgins advised that Finance Director Lena Ellis had already been asked to provide the board of directors guidance. Mr. Higgins added that Ms. Ellis was also helping to determine the methodology to use to try to establish a reasonable fund balance. Director Jordan requested that Ms. Ellis clarify the fact that in the City's CAFR, it (fund balance) was reflected that it was committed, as he remembered it relating to the CCPD. Ms. Lena Ellis, Finance Director, responded that it could very well be; however, she did not have that information in front of her in order to give the appropriate answer. She advised that she would get the information and get back to the board of directors with it. She reiterated that she was working with the City staff to determine that the wording for General Accounting Standards Board (GASB) and CAFR were consistent. Director Jordan clarified that he brought this up not from a standpoint that he disagreed. He added he just wanted to make sure that it was clearly communicated to the citizens what the board of directors was doing and that the language was consistent in the City's CAFR so that everyone understood that the CCPD Board was transparent and accountable. Director Burdette requested clarification on the presentation funding for the community - based programs and where that information appeared in the financial report of the CCPD. He added it did not appear to him that any of those expenditures were shown on the report. He requested clarification on whether the community -based programs were funded out of the City's General Fund budget and not the CCPD's budget. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 5 of 21 Written Reports (cont'd) (Agenda Item IV) Sasha Kane, Senior Contract Compliance Specialist, Police Department, spoke before the board of directors and explained that those programs were funded from the CCPD's budget. She referenced a different form or report that showed the individual programs, their performance and how much money that had been spent. Director Burdette reiterated the particular financial report that he was referring to that contained two pages. He restated that he could not see any items identified as the "community -based programs." Shallah Graham, Senior Administrative Services Manager, Police Department, referenced the very front page of the expenditures and the second table on page 2 of the report. Director Burdette clarified that it was titled "crime prevention programs." City staff indicated that was correct. President Moncrief requested that the City staff make those two terminologies consistent so that they could be easily located in the report. Director Moss referenced the document containing the goals and identified Goal No. 6. He requested a clarification as to what the City staff was referencing as it related to "efforts through diverse recruitment." Christy Rodriguez, Senior Planner, Research and Planning, Police Department, advised the board of directors that at the last meeting the directors had requested that the additional word "diverse" be added to the goals in order to reflect that the department was trying to diversify its staff. The presentation and discussion was completed on this agenda item. There was no formal action taken on this item. It was received as a matter of information. Overview of Budget Process (Agenda Item V) Monique Lee, Director of Administrative Services, Police Department, spoke before the board of directors on the FY 2011 CCPD budget process and indicated that she wanted to walk them through the citizen input budget process and the approval process. Using a PowerPoint presentation, she reviewed the 2009 citizen input public meetings series as follows: July 9, 2009 R.D. Evans Community Center July 16, 2009 Handley Meadowbrook Community Center July 22, 2009 Greenbriar Community Center July 30, 2009 Heritage Church of Christ August 6, 2009 Fort Worth Police Training Center CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 6 of 21 Overview of Budget Process (cont'd) (Agenda Item V) She stated during the months of August and September, the CCPD Board and City Council reviewed the citizen input. She advised that during the Fall of 2009 there were six (6) additional informational meetings by Council District as follows: October 1, 2009 October 8, 2009 October 19, 2009 October 21, 2009 October 22, 2009 October 29,2009 District 5 District 6 District 7 District 8 & 9 District 4 District 2 TCC Opportunity Center Christ Church Arlington Heights United Methodist Church JPS Skills Lab Pantego Bible Church North Fort Worth Women's Club She emphasized that a lot of effort and time was put into this information process so that the citizens were engaged in the CCPD renewal process and engaged in the five -year plan that was being presented. Ms. Lee advised that the 2009 CCPD renewal citizen input questions were: • What are the three most important programs funded by the District? • Are there any programs that you would like to see added to or expanded in the District budget? • Are there any programs that you would like to see cut from the District budget? She pointed out that the Citizen Input Summary Report was also available on the Fort Worth Police Department website: www. fortworthpd. com/CCPD /Programfundingccpd.htm She advised that the 2010 community input thus far had been: April 8, 2010 Deputy Chief Meeting with POA represented April 12, 2010 CODE BLUE Input Meeting April 14, 2010 Community Input Meeting She reviewed the chart showing the CCPD FY2011 Budget Process as follows: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 7 of 21 Overview of Budget Process (cont'd) (Agenda Item V) City Council Process May 11, 2010 City Council approved the funding application for submission to the CCPD Board CCPD Board Process May 18, 2010 CCPD Board Public Hearing on Proposed FYI 1 Budget June 15, 2010 CCPD Board Take Action on Proposed FYI I Budget City Council Process July 13, 2010 City Council Public Hearing on Proposed FY 11 Budget August 3, 2010 City Council Take Action on Proposed FY 11 Budget Ms. Lee concluded her presentation. President Moncrief opened the floor for discussion and /or comments. There was no discussion and /or comments by the directors. There was no formal action taken on this agenda item. This item was received as a matter of information. Action Item: FY 2011 CCPD Budget (Agenda Item VI) Staff Report Shallah Graham, Senior Administrative Services Manager, Police Department, spoke before the directors on the FY 2011 CCPD Budget. Using a PowerPoint presentation, she presented the six (6) CCPD goals as follows: 1. Manage the budget based on funding priorities. 2. Continue to provide opportunities for citizens to learn about CCPD. 3. Support efforts to reduce violent crime and gang - related activities through enhanced enforcement activities and crime prevention programs. 4. Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods. 5. Support efforts to enhance crime fighting and prevention tools and efforts through diverse recruitment training and retention of high quality officers, technology and equipment and capital improvements. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 8 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Report (cont'd) She stated that these goals were fundamental to developing the CCPD FY 2011 budget and the funding categories. She added that the comments from the citizens at the public meetings had also been taken into consideration. She provided a slide showing the sales tax history with color -coded information on the actual revenue, projected revenue and year -to -date revenue for the years 2002 to 2010. She pointed out that it really depicted the economic situation for the CCPD now. She pointed out that the trend between 2009 and 2010 and how the sales tax revenue had started to decline. She advised that the sales tax revenue was down $1.7 million, which was nearly 8 %. She added that the staff had done a re- estimate of sales tax revenue based on the trend and it was now projected to be slightly over $42,000,000. She presented the next slide that showed the FY 2011 Projected Revenue Overview as follows: She explained each of the revenue categories and pro vided an explanation of the figures that were presented. She pointed out that the school security reimbursement had increased due to increased costs for the program. She explained those costs were primarily due to costs associated with the Police Department's meet and confer costs and costs to cover expenditures to meet the GASB 45 rule for non - pension related benefits.. Ms. Graham explained that the interest earned was also down due to the fact that the interest earned on the portfolio was also down due to the economic conditions. She emphasized that the revenues altogether were down by $3.4 million from last year. She advised the board of directors that their job would be to utilize the $47,454,842 to determine their 2011 budget. Ms. Graham showed a slide of the FY 2011 Required Expenditure Increases as follows: FY2010 FY 2011 Adopted Projected Increase/ Budget Budget (Decrease) Revenue Sales Tax (rate: %2 %) $45,654,866 $42,237,472 ($3,417,394) School Security $4,090,074 $ 4,708,185 $618,111 Misc. $164,274 $164,274 $0 Interest $906,971 $344,911 ($562,060) Total $50,816,185 $47,454,842 ($3,361,343) She explained each of the revenue categories and pro vided an explanation of the figures that were presented. She pointed out that the school security reimbursement had increased due to increased costs for the program. She explained those costs were primarily due to costs associated with the Police Department's meet and confer costs and costs to cover expenditures to meet the GASB 45 rule for non - pension related benefits.. Ms. Graham explained that the interest earned was also down due to the fact that the interest earned on the portfolio was also down due to the economic conditions. She emphasized that the revenues altogether were down by $3.4 million from last year. She advised the board of directors that their job would be to utilize the $47,454,842 to determine their 2011 budget. Ms. Graham showed a slide of the FY 2011 Required Expenditure Increases as follows: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 9 of 21 Action Item: FY 2011 CCPD Budget ( cont'd) Staff Report (cont'd) FY 2010 Adopted Budget $50,625,925 Contractual Increase $2,023,685 Benefit Increase $178,139 Supplemental Pay /Misc. Increases $22,314 GASB 45 $1,073,652 FY 2011 $53,923,715 (Agenda Item VI) Ms. Graham clarified that the $53,923,715 budget figure was the result of adding these expenditures increases to last year's budget amount and did not reflect any budget reductions. She reviewed the balancing of the FY 2011 Budget as follows: FY2011 Projected Revenue $47,454,842 FY2011 Projected Budget $53,923,715 Out of Balance ($6,468,873) Ms. Graham reviewed the amendments to balance the budget as follows and provided explanations for how these numbers were determined: Major Line Item Reductions (Over $50,000) Election Cost $490,000 Helicopter Purchase $129,000 Overtime Reduction $719,000 Parks Policing of Pools $70,000 Technology Fund $765,000 Reduce Contracts: Comin' Up Sites $72,000 Crime Prevention Agency $50,000 Safe Haven $96,000 After School Program $320,000 Community Based $38,000 Historical Program Savings $645,000 SOD - Special Undercover Car Lease $95,000 New Vehicle Purchases $773,000 New Recruit Training $779,000 Vacancy Savings $440,000 CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 10 of 21 Action Item: FY 2011 CCPD Budget ( cont'd) Staff Reports (cont'd) Line Item Total $5,481,000 (Agenda Item VI) Ms. Graham explained in the figures shown, staff had taken a 20% reduction in the community -based programs. She added that the new recruit training figure was the result of reducing the number of new recruits from 55 to 30. Ms. Graham presented another chart showing the Proposed FY 2011 Budget Overview information as follows: She pointed out that the reason that the first three categories had increased was due to the personnel cost increases. She clarified that those increased costs had been offset by overtime reductions and historical savings within the programs. Ms. Graham presented a color -coded pie chart of the breakdown of the FY 2011 Proposed Expenditure Overview as follows: Character 01 FY 2010 FY 2011 Character 02 — Supply Cost Revised Proposed Increase/ Programs Budget Budget (Decrease) Violent Crimes and Gangs $11,546,965 $12,313,486 $766,521 Neighborhood Crime $10,400,856 $10,546,693 $145,837 School Safety & Youth $8,691,428 $9,107,664 $416,236 Police Enhancements $21,661,634 $16,896,250 ($6,765,384) Salary Savings from Vacancies $0 ($439,848) ($439,799) Budget Comparison $54,300,882 $48,242,245 ($5,876,638) She pointed out that the reason that the first three categories had increased was due to the personnel cost increases. She clarified that those increased costs had been offset by overtime reductions and historical savings within the programs. Ms. Graham presented a color -coded pie chart of the breakdown of the FY 2011 Proposed Expenditure Overview as follows: Character 01 — Salary Cost $28,383,000 or 59% Character 02 — Supply Cost $2,714,000 or 6% Character 03 — Contractual Services $14,464,000 or 30% Character 04 — Capital Equipment $2,863,000 or 6% Expenditure Overview Total = $48,424,245 Ms. Graham showed a chart of the FY 2011 Proposed Violent Crime and Gangs category as follows: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 11 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Reports (cont'd) Ms. Graham reiterated that the increased costs were due to personnel costs increases. She clarified that those increased costs had been offset by overtime reductions and historical savings within the programs. She pointed out that there were two contracts in this list, i.e., Crime Prevention Agency Partnership and Comin' Up Program, which had been reduced by 20 %. She pointed out that there would be an increase in the violent crime and gangs' category by $766,521. Ms. Graham presented the slide showing the FY 2011 Proposed Neighborhood Crime category as follows: Authorized Positions Programs Authorized Revised Proposed Officers 2011 (Decrease) Positions Budget Budget Increase/ Programs 0 FY 2010 FY 2011 (Decrease) Zero Tolerance Teams 60 $5,915,734 $6,613,017 $697,283 Strategic Operations Fund 0 $819,864 $691,943 ($127,921) Expanded Narcotics 12 $1,063,387 $1,218,768 $155,381 Investigation Gang Unit 13 $1,291,009 $1,437,518 $146,509 Crime Prevention Agency 0 $250,000 $200,000 ($50,000) Partnership Comin'Up Program 0 $358,011 $286,409 ($71,602) Gang Graffiti Abatement 6 $500,936 $486,291 ($14,645) Stockyards Detail 0 $102,574 $84,843 ($17,731) *Homeland Security 11 $1,245,450 $1,294,697 $49,247 Sub -Total 102 $11,546,965 $12,313,486 $766,521 *Does not include Decision Package Ms. Graham reiterated that the increased costs were due to personnel costs increases. She clarified that those increased costs had been offset by overtime reductions and historical savings within the programs. She pointed out that there were two contracts in this list, i.e., Crime Prevention Agency Partnership and Comin' Up Program, which had been reduced by 20 %. She pointed out that there would be an increase in the violent crime and gangs' category by $766,521. Ms. Graham presented the slide showing the FY 2011 Proposed Neighborhood Crime category as follows: Authorized Positions Programs Proposed Neighborhood Patrol 64 Officers 2011 (Decrease) Neighborhood Policing 14 Districts CODE BLUE 0 Police Storefronts 0 Revised Proposed Budget FY Budget FY Increase/ 2010 2011 (Decrease) $6,146,401 $6,838,407 $692,006 $2,814,984 $2,489,816 ($325,168) $394,499 $352,575 ($41,924) $75,984 $65,246 ($10,738) CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 12 of 21 Action Item: FY 2011 CCPD Budget (cont'd) Staff Reports (cont'd) (Agenda Item VI) Increase/ (Decrease) ($130,339) ($38,000) $145,837 She advised of the increases due to personnel costs. She pointed out that there was a contract for the crime prevention program, which had been reduced by 20 %. Ms. Graham pointed out that the increase in this category was $145,837. Ms. Graham presented the slide showing the FY 2011 Proposed School Safety and Youth category as follows: Authorized Positions Programs *School Security Initiative 69 After School Program 0 Safe Haven 0 Sub -Total 69 *Did Not Include Decision Package Revised Authorized Revised Proposed Budget FY Positions Budget FY Budget FY Programs $6,612,874 2010 2011 Parks Community Policing 0 $768,988 $638,649 Community Based Program 0 $200,000 $162,000 (Crime Prevention) Sub -Total 78 $10,400,856 $10,546,693 (Agenda Item VI) Increase/ (Decrease) ($130,339) ($38,000) $145,837 She advised of the increases due to personnel costs. She pointed out that there was a contract for the crime prevention program, which had been reduced by 20 %. Ms. Graham pointed out that the increase in this category was $145,837. Ms. Graham presented the slide showing the FY 2011 Proposed School Safety and Youth category as follows: Authorized Positions Programs *School Security Initiative 69 After School Program 0 Safe Haven 0 Sub -Total 69 *Did Not Include Decision Package Revised Proposed Budget FY Budget FY Increase/ 2010 2011 (Decrease) $6,612,874 $7,444,821 $831,947 $1,600,000 $1,280,000 ($320,000) $478,554 $382,843 ($95,711) $8,691,428 $9,107,664 $416,236 She pointed out the increase in the School Security Initiative Program due to increased personnel costs. She reminded the directors that there was reimbursement to the CCPD from the school districts in the amount of $4.7 million. Ms. Graham explained that the school districts covered 50% of the costs for officers, 100% for the Corporals, Sergeants and Lieutenants and LEEF officers within the program. She pointed out that the After School Program and Safe Haven Program were contracts and had been reduced by 20 %. She stated that this would be a $416,236 increase in this category. Ms. Graham presented the FY 2011 Proposed Police Enhancements as follows: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 13 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Reports (cont'd) Ms. Graham advised that the recruits had been reduced from 55 down to 30. She stated the police vehicles had been reduced by 30 units. Ms. Graham stated that the revised budget included the FY 2009 rollovers so the high mileage vehicles of $8.2 million actually included $3.6 million, which was a rollover. She clarified that the department was only reducing the high mileage vehicles by $709,000, which represented those 30 vehicles. She stated that the department would still have the same number of vehicles on the roads; just the number of new vehicles was going to be reduced by 30 units. She advised of using the special auction vehicles for the Special Operations Division vehicles. She pointed out the reduction in overtime for special events. Ms. Graham advised that the helicopter item had been reduced until a resolution was sent to the City Council regarding this purchase and that election costs had been reduced Authorized Revised Budget Proposed Positions FY 2010 Budget FY Increase/ Programs 2011 (Decrease) Recruit Officer Training 0 $2,162,519 $1,384,021 ($778,498) Civil Service Pay Plan 0 $5,329,547 $5,329,547 0 Increased Jail Costs 0 $2,667,979 $2,667,979 0 Replacement of High 0 $8,250,643 $3,841,033 ($4,409,610) Mileage Vehicles Special Operations 0 $530,891 $436,310 ($94,581) Division Vehicles *Police Cadets 0 $102,008 $102,008 0 Special Events Overtime 0 $675,374 $558,628 ($116,746) Technology Infrastructure 0 $2,702,455 $1,937,755 ($764,700) Digital Cameras in Beat 0 $120,000 $120,000 0 Patrol Vehicles Mobile Data Computers 0 $195,500 $195,510 10 Helicopter Lease & 0 $128,914 0 ($128,914) Equipment Tasers 0 $65,000 $65,000 0 Training Staff 2 $216,005 $223,959 $7,954 Recruitment Budget 0 $25,000 $34,500 $9,500 Election Costs 0 $489,799 0 ($489,799) Sub -Total 2 $23,661,634 $16,896,250 ($6,765,384) *Did not include Decision Package Ms. Graham advised that the recruits had been reduced from 55 down to 30. She stated the police vehicles had been reduced by 30 units. Ms. Graham stated that the revised budget included the FY 2009 rollovers so the high mileage vehicles of $8.2 million actually included $3.6 million, which was a rollover. She clarified that the department was only reducing the high mileage vehicles by $709,000, which represented those 30 vehicles. She stated that the department would still have the same number of vehicles on the roads; just the number of new vehicles was going to be reduced by 30 units. She advised of using the special auction vehicles for the Special Operations Division vehicles. She pointed out the reduction in overtime for special events. Ms. Graham advised that the helicopter item had been reduced until a resolution was sent to the City Council regarding this purchase and that election costs had been reduced CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 14 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Reports (cont'd) since the CCPD had just been renewed by election for another five (5) years. She reviewed the sub -total figures for the directors. Ms. Graham then presented the FY 2011 Decision Packages as follows: Decision Package Improvement Packages Add School Resource Officer DNA Unit - Personnel and Supplies Reduction Packages Freeze Funding for Cadet Program Transfer Personnel Costs for Homeland Security Total Decision Packages Authorized Amount Positions 1 $90,507 3 $232,428 0 ($102,008) -11 (1,190,329) 7 $969,402 Ms. Graham reviewed the proposed improvement packages for the directors and advised that the first one was to add an additional School Resource Officer, which would be part of the school security initiative program which was for the category of school safety and youth program. She indicated that this position would be for the new Tidwell Middle School in the Northwest Independent School District (ISD). She spoke about a contract with the ISD in regards to that program. She advised of the improvement package for the DNA Unit personnel and supplies. She spoke about the new crime lab coming on line and that if the Police Department could have an accredited DNA Lab, it was going to do a lot for the department. She indicated there would be cost savings associated with it and increased processing time on the cases, which would help the crime rate. She advised of the possibility of obtaining revenue from the lab by taking on cases from other cities and charging for those services. She added that there would be grant opportunities that would open up for the department as well. She reiterated that there could be a lot of positive revenue resources that could be associated with that improvement package. Ms. Graham spoke before the directors on the reduction packages. She explained that one of the packages was to place a freeze on the funding for the Cadet Program. She pointed out the cadet program was for college students that were interested in becoming police officers. She stated that they were paid a salary, provided a uniform and tuition reimbursement. Ms. Graham CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 15 of 21 Action Item: FY 2011 CCPD Budget ( cont'd) (Agenda Item VI) Staff Reports (cont'd) indicated that this program had been suspended during years of difficult budget times and was suspended in FY 2004 to 2005. Ms. Graham spoke about the another reduction package for the transfer of personnel costs for Homeland Security, which included 11 positions at $1,190,329. She stated that an agreement had been reached to move 50% of the personnel costs out of the CCPD budget to the City of Fort Worth's General Fund over a five -year period of time. She clarified that this amounted to 125 positions over that five -year period. She pointed out that this package would be the first phase in that process. Ms. Graham stated the reason only 11 positions were being recommended for this move was due to the budget constrains on the City's General Fund for next year. She added that in the future the positions would be staggered so that they would get to the 125 positions within the five years, which would represent 50% of the positions being funded. She explained that the Budget Office was aware of this movement of personnel and it had been accounted for in the City's proposed General Fund budget for FY 2011. Ms. Graham clarified that the total decision packages resulted in seven (7) authorized positions with a savings of $969,402. Ms. Graham continued her presentation by showing a chart of the FY 2011 Proposed Budget Overview as follows: Ms. Graham indicated that based upon the revenue figure as compared to the expenditures, a balanced budget had been produced. Authorized Programs Budget Positions Sworn Civilian Violent Crimes and Gangs $11,123,157 91 85 6 Neighborhood Crime $10,546,693 78 64 14 School Safety and Youth $9,198,171 70 70 0 Police Enhancements $17,026,670 5 2 3 Salary Savings from 0 0 0 Vacancies Adjustments ($439,848) Sub -Total $47,454,843 244 221 23 Ms. Graham indicated that based upon the revenue figure as compared to the expenditures, a balanced budget had been produced. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 16 of 21 Action Item: FY 2011 CCPD Budget ( cont'd) (Agenda Item VI) Staff Reports (cont'd) Ms. Graham presented and reviewed in detail the chart showing the FY 2011 Projected Fund Balance as follows: Audited Fund Balance 9/30/09 $30,247,000 Plus FY 2010 Projected Revenues $46,863,133 Less FY 2010 Projected Expenditures ($46,005,042) Less: FY 2009 Rollovers ($3,674,956) Projected Adjusted Fund Balance 9/30/10 $27,430,135 Plus FY 2010 Projected Revenues $47,454,843 Less FY 2010 Projected Expenditures ($47,454,843) Projected Adjusted Fund Balance 9/30/11 *$27,430,135 FY 2011 Target @ 60% $28,472,906 *Did not include rollovers. She pointed out that the fund balance had not been affected as a balanced budget had been reached. She did clarify that the FY 2011 target figure ($28,472,906) had changed due to the fact that it had to be 60% of the total budget figure. She reminded the directors that Assistance City Manager Higgins that indicated earlier in this meeting that this issue would be further discussed that the CCPD meeting to be held on June 15, 2010. Ms. Graham provided a recap of the FY 2011 Budget Process calendar as follows: CCPD Board Process May 18 CCPD Board Public Hearing on Proposed FY11 Budget June 15 CCPD Board Take Action on Proposed FYI Budget City Council Process July 13 City Council Public Hearing on Proposed FYI Budget August 3 City Council Take Action on Proposed FYI Budget Ms. Graham advised that the City staff's recommendation was to open the public hearing and receive public comment and then continue the public hearing to the June 15, 2010, meeting. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 17 of 21 Action Item: FY 2011 CCPD Budp-et (cont'd) (Agenda Item VI) Staff Reports (cont'd) Ms. Graham concluded her presentation. President Moncrief opened the floor or discussion and /or comments. He advised that the presentation was crystal clear and easy to understand. He added that there was still some policy questions that the directors needed to address, i.e., fund balance. At this time, President Moncrief requested that Police Chief Jeff Halstead respond to some questions. President Moncrief advised that he was aware that the Chief had seen the proposal and had been part of the process. He also pointed out that this budget accomplished certain things, one of which was to begin to move authorized police positions from the CCPD's budget to the City's General Fund budget. He pointed out that there had been other changes and certain things that would have to be waited on. He posed the question to Police Chief Halstead if he was comfortable with the recommendation. Police Chief Halstead indicated that he was very confident. He added that he wanted to explain the tough process that they had to go through in the last few months. He talked about the challenges that they faced with last year's budget. He spoke about the process and commended the Police Department staff that had worked on this CCPD budget process. He spoke about the fact that the Police Officers Association (POA) was not included in this process throughout its completion and he added that he took responsibility for that oversight. He indicated that they had been included in one meeting; however, he stated that he wanted to make sure that they were copied on any further budget discussions because they were the communication point and a partner in this as well because there were so many important positions that sit within the CCPD budget that were represented from the POA. He indicated that the police staff would do a better job in that process. He added that there were tough decisions that were stated within this budget. He talked about the number of hours that his staff had worked trying to reach the balance budget. He indicated that he was satisfied with the presentation and the balanced budget and that it was the best product that they could come with due to the decrease in revenue resources. Director Jordan also expressed appreciation to Ms. Graham for her presentation. He indicated that he also had a question for Chief Halstead. He added that he understood the constrains that the Police Department and the board of directors were under and the City Council would be seeing the same thing in the City's General Fund Budget. He referenced some previous statements made by Chief Halstead that he was going to do some reorganization within the department and indicated that one concern that he had was going from the 50 individuals in the recruitment class to 30. He questioned whether it would cover the attrition in the department or would it be a negative in the end strength. He clarified whether the department had to cut CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 18 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Reports (cont'd) bodies to get to a balanced budget. Director Jordan indicated that he thought the attrition in the Police Department was higher than 30 officers. Chief Halstead indicated that they would normally have a little higher attrition than that number. He stated that he could not stand in front of the directors and ask for more. He added that he knew that he needed at a minimum of 200 to 300 positions to start serving with the increase in the residential population which had grown 36,000 people since he had been sworn in as Police Chief. He added he knew they needed more but he answered that they were going to have to work creatively and not use anything that they had used in the past to solve their staffing and employment needs for the future. He pointed out that cutting down to 30 recruits was the absolute thinnest they could go. He added that he wanted to do 40 at first; however, it meant that he would have to take money from some where else and everyone had voiced concern when the projects or line items were being reduced or taken away. He added that they were going to have a very tough year in staffing and deployment; that patrol reorganization was going to assist him in the limited recruits that he would have in the next fiscal year and that was the creative way they were going to have to balance that out. He reiterated that he did not want to make that reduction; however, he answered that he had to do so. Director Jordan stated that he had total confidence in the Chief's leadership and what he was doing. He pointed out however that what would happen from the career management standpoint was if there was a void then it would have to be paid for later and it had to be paid for through overtime and other issues. He added the City was not going to endanger the safety of an officer. Director Jordan asked Chief Halstead how the board of directors could help him continue to maintain the highest public safety police officer group in the Nation. Chief Halstead advised of his wishes for more recruits in order to address certain factors, but advised that those wishes would just have to wait another year. Director Espino expressed appreciation for the presentation. He referenced the parks and community policing efforts and advised that the citizens had indicated that they felt safe in the City's parks and community centers. He added that he wanted to make sure that the City had adequate resources in the City's parks and community centers from a public safety standpoint going forward. He added that he understood the need for the reduction; however, he wanted to be satisfied that when the budget was approved that the City had the adequate resources to deal with public safety at the City's parks and community centers. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 19 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Reports (cont'd) Chief Halstead talked about working with the Parks and Community Services Director and his staff and advised the Police Department was not going to let down in that effort. He indicated that they had a great communication and if it were to become a problem, then it would be addressed immediately. Director Zimmerman indicated that he did not want to see the City loose its impetus and have a decrease in manning as a result of this budget. He indicated that he wanted to see the cost benefits analysis that they went through to decide to hire DNA personnel and he also wanted to look at the community -based programs to see if they could find the funding in those programs to get the Police Department back up where they needed to be in their training. Director Moss indicated that he had previously brought up an issue about community- based programs and that they needed to increase that funding level and he now saw that it had been cut. He added that this issue was a real concern to him especially since those were concerns that were being expressed by the community that he worked with. He added that he had another question that related to the increased jail cost. He stated that he was aware that the amount had been frozen at the 2005 level and had not been increased. He pointed out that without the CCPD funding for jails; it would be a cost that the City would incur anyway. He added in other words, the City was supporting the costs for jails through the CCPD; however, if the City did not have that CCPD funding would the City have those same costs. He questioned whether that was a plus that was being added or was it an overall operating cost that the City was incurring. Ms. Graham indicated that there were two funding mechanisms that provided for the jail costs. She stated that 50% came from the City's General Fund and there was a fixed payment that came from the CCPD funding. She indicated that fixed payment was set a long time ago. She further clarified that any increases in the jail costs had to be paid from the City's General Fund. Director Moss restated his question to Ms. Graham about the City having to incur those costs and she stated that the City would have to pay that amount for the jail at 100 percent from the City's General Fund, with the amount being $5.4 million. Director Hicks indicated that she also shared the concerns that had been stated about the police force for a city the size of Fort Worth and the continued growth in the new growth areas of the CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 20 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Staff Reports (cont'd) City. She suggested to the Chief that he report back to the board of directors to see how the staffing was going in the fall time frame. She added that then it may have to be addressed. She added that she felt the City of Fort Worth had been fortunate not to see a lot of the economic crime that had been experienced in other cities and she hoped the figures would continue to do well. She added that she felt the police officers were stretched thin and that they needed help. Director Hicks added that she did not want the City to be in a reactionary mode where the City began to see crime going up and then the City would have to react to that factor. She referenced as an example when the City eliminated the gang unit and it had to be brought back due to the increase in gang activity. She suggested to the Chief to just keep an eye on this issue and added that all of the directors were probably concerned about this issue. She talked about the large area that was covered by the Neighborhood Police Officer (NPO) in her area. Chief Halstead requested clarification as to whether he was to report in six - months before this board of directors or the City Council at a Pre - Council meeting. President Moncrief suggested that it be done at this board meeting. President Moncrief indicated that this board of directors still had pending discussions about the fund balance issue and how the board might be able to make mid -year adjustments. He indicated that it had been done before and there was precedence and there was certainly need. He indicated that while the board of directors wanted to make sure the need was justified and well documented, he felt the board would be able to look at the staffing issue within the six - month period of time and by then have some trends that they could look at and an indicator of exactly where things stood and what the need might be at that time. He suggested to Chief Halstead to be prepared to have an option at that time and the board of directors would also. Director Jordan recommended that the recruit class of 30 needed to be held early on to know how the Police Department was transitioning and not wait until the end of the fiscal year. Public Hearing President Moncrief opened the public hearing. No one appeared to speak either for or against the proposed budget. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD May 18, 2010 Page 21 of 21 Action Item: FY 2011 CCPD Budget (cont'd) (Agenda Item VI) Action MOTION: Upon a motion made by Director Jordan and seconded by Director Zimmerman, the board of directors voted nine (9) "ayes" and zero (0) "nays" to keep the public hearing open until the next meeting scheduled for Tuesday, June 17, 2010. The motion carried unanimously. Citizen Comments (Agenda Item VII) There were no citizen comments. Future Agenda Items (Agenda Item VIII) President Moncrief announced the CODE BLUE Seminar would be held on Saturday, May 22, 2010, 8:00 a.m. He added that the board's next meeting would be on Tuesday, June 15, 2010, at 7:00 p.m. to be held in the Pre - Council Chamber. Adiourn (Agenda Item IX) With no further presentations or discussions, President Moncrief adjourned the regular meeting of the Crime Control and Prevention District Board of Directors at 1:10 p.m., on Tuesday, May 18, 2010. These minutes approved by the Crime Control and Prevention District Board of Directors on the 15th day of June, 2010. APPROVED: i UVA M_ 4 ,:� Minutes Prepared by and Attest: pi� Marty Hendr c, Secretary