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HomeMy WebLinkAbout2011/06/20-Minutes-Crime Control and Prevention District (CCPD) CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING JUNE 20, 2011 Present: Mike Moncrief, President Director Salvador Espino Director Danny Scarth Director Frank Moss Director Jungus Jordan Director Carter Burdette Director Kathleen Hicks Absent: W. B. “Zim” Zimmerman, Vice President Director Joel Burns City Staff: Charles Daniels, Assistant City Manager Charlene Sanders, Assistant City Attorney Marty Hendrix, Secretary to the Board Other City Staff in Attendance: Tom Higgins, Interim City Manager Jeff Halstead, Police Chief Shallah Graham, Senior Administrative Services Manager, Police Department Sasha Kane, Senior Contract Compliance Specialist, Grants and Contracts Management Division, Police Department Christy Rodriquez, Senior Planner in the Research and Planning Unit, Police Department Randall Harwood, Director of Planning and Development Steve Streiffert, Assistant Director of IT Solutions Department Aaron Cummins, Management Analyst with the Budget Office With a quorum of the board members present, President Moncrief called the meeting of the Crime Control and Prevention District Board (CCPD) of Directors to order at 7:03 p.m., on Monday, June 20, 2011, in the Council Chamber of the Fort Worth Municipal Building, 1000 Throckmorton, Fort Worth, Texas 76102. Approval of Minutes of CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 2 of 19 the May 19, 2011, CCPD Board Meeting (Agenda Item II) President Moncrief opened the floor for a motion on the approval of the minutes. MOTION: Upon a motion made by Director Jordon and seconded by Director Espino, the directors voted seven (7) and zero (0) “nays”, with Directors Zimmerman and Burns absent, to approve the minutes of the May 19, 2011, Crime Control and Prevention District Board of Directors meeting. The motion carried unanimously. Announcements (Agenda Item III) Assistant City Attorney Charlene Sanders introduced to the directors Jessica Sangsvang, Assistant City Attorney, who would also be assisting with the work for the CCPD Board. Written Reports (Agenda Item IV) President Moncrief advised the following written reports had been provided to the directors. He opened the floor for questions and/or comments. A. FY 2011 Community Based Programs Effectiveness Measures MOTION: A motion was made by Director Espino and seconded by Director Scarth to acknowledge receipt and to file the report as presented. The Directors voted seven (7) “ayes” and zero (0) “nays”, with Directors Zimmerman and Burns absent, in favor of the motion. The motion carried. B. Community Based Program Budget Response Director Moss questioned if the amount for the community-based program budget was still at $200,000.00. Shallah Graham, Senior Administrative Services Manager in the Police Department indicated that was correct. Director Moss stated that he still had concerns for this amount of funding. He stated that there was still need for more community-based programming to address certain issues. He advised that he was recently at a conference at Prairie View College where they had a juvenile crime prevention program. He stated that one of their points was that one of the ways to make a difference was to involve the community in the overall process and in the community-based groups. He pointed out that the “seeding” was a critical piece that had been involved in the Crime Control and Prevention District, since the City would not receive “weed” and “seed” funding from the federal government any longer. He added that Written Reports (cont’d) (Agenda Item IV) CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 3 of 19 B. Community Based Program Budget Response (cont’d) he felt that the City was missing an opportunity to really make a change, especially in areas where there were major problems with the young people. He reiterated that community-based programs were critical and he felt that the City needed to do more in this regard and put in more funding than just $200,000.00 in that category. Director Espino also indicated his support for the comments made by Director Moss. He pointed out that the “weed” and “seed” program that had been funded by the United States Department of Justice had been eliminated. He stated that at a prior CCPD Board meeting he had asked staff to look into this issue and to see what was necessary to keep that program going forward. He added that certainly the programs that were receiving funding for the community- based programs he supported wholeheartedly. He added that he was interested in seeing how that could be expanded and he did see how the budget response provided some methods of doing that and he was open to the possibility of exploring a little bit more funding, especially when it came to “weed” and “seed” programs as per the comments that Mr. Moss eluded to. Director Scarth requested a clarification was to whether something could be added to the budget at a later date. He asked if the budget were approved by the board at this meeting, could it then be amended at any given meeting and appropriations made from the reserve fund or any given source, if the Board agreed on what those programs should be or some options that the Board might be amenable to. Assistant City Attorney Charlene Sanders indicated that the budget could be amended at a future meeting. Director Moss indicated that he knew that they had talked about this at their last meeting and he knew that there was a request coming in from the community several years ago in order to push the amount up to a $1 million. He stated that he felt that a realistic figure would be $500,000.00. He added that this was what he had mentioned to the City staff. Director Moss stated that he felt this was a reasonable amount to look at and he felt it could be funded out of the reserve fund. He added that he felt that they needed to provide this funding in order to try and make a difference within the community. MOTION: A motion was made by Director Espino and seconded by Director Jordan to acknowledge receipt of the report and to file the report. The Directors voted seven (7) “ayes” and zero (0) “nays”, with Directors Zimmerman and Burns absent, in favor of the motion. The motion carried. Presentation and Discussion Regarding Existing Community Based Program CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 4 of 19 Effectiveness Measures and Plan for Improving Measures of All CCPD Funded Programs (Agenda Item V) Christy Rodriguez, Senior Planner in the Research and Planning Unit, Police Department, spoke before the directors on this agenda item. She stated that Director Burdette had requested information regarding program effectiveness and specifically regarding the community-based programs. She added that program effectiveness was one of the factors to consider when determining funding priorities. She stated that she was going to provide for some background information and Sasha Kane, Senior Contract Compliance Specialist, Police Department, was going to conclude the presentation with providing some examples of community-based programs’ effectiveness measures and briefly discuss the plans for improving measures of all CCPD programs. Using a PowerPoint presentation, Ms. Rodriguez advised that in November, 2009, staff provided strategic goals on how to provide better staff support to the CCPD Board, including Strategic Goal 3.1. She added Strategic Plan Goal 3.1 was to establish revised goals and objectives and determine funding priorities. Ms. Rodriguez reviewed the following goals that were adopted in April 2010, by the CCPD Board: funding priorities 1.Manage the budget based on . 2.Continue to provide opportunities for citizens to learn about CCPD. violent crime and gang-related 3.Support efforts to reduce activities through enhanced enforcement activities and crime prevention programs. 4.Support efforts to increase the safety of residents and to decrease crime neighborhoods through Fort Worth . youth 5.Support efforts to increase the safety of and reduce juvenile crime through crime prevention and intervention programs. enhance 6.Support efforts to crime fighting and prevention tools and efforts through diverse recruitment, training, and retention of high quality officers, technology and equipment and capital improvements. Ms. Rodriguez explained that in order to meet the first goal of managing the budget based on funding priorities, the staff and directors determined the funding priorities by: Community input Needs assessment Presentation and Discussion Regarding Existing Community Based Program CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 5 of 19 Effectiveness Measures and Plan for Improving Measures of All CCPD Funded Programs (cont’d) (Agenda Item V) Program effectiveness Ms. Rodriquez presented a chart showing the community input: determining funding priorities. She advised that there had been over 13 public meetings held over the last several years. She explained the contents of the chart which showed the three (3) most important neighborhood crime programs, i.e., neighborhood police officers, CODE BLUE Citizens on Patrol, and Neighborhood Policing Districts. She also identified the programs that were of lower importance such as parks community policing and community-based programs. Ms. Rodriguez advised that staff conducted a needs assessment: determining funding priorities as follows: Conducted needs assessment Evaluated community and board input Developed recommendations At this time, Ms. Rodriguez turned the presentation over to Sasha Kane, Senior Contract Compliance Specialist, Grants and Contracts Management Division of the Police Department, so that she could review some of the program effectiveness measures that had been created. Ms. Kane stated that based upon comments from the board, staff had developed performance indicators to measure the effectiveness: determining funding priorities as follows: Community Based Program Funding at $200,000 Award through competitive process Five programs funded in FY 2011 Cassada High School New Day Services for Children and Families Recovery Resource Counsel Safe Haven of Tarrant County Women’s Center of Tarrant County She then provided the measuring effectiveness for the FY 2011 awards: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 6 of 19 Presentation and Discussion Regarding Existing Community Based Program Effectiveness Measures and Plan for Improving Measures of All CCPD Funded Programs (cont’d) (Agenda Item V)  FY 2011 Pre-Award Conference was held.  Each agency established performance effectiveness measures included in each contract.  Measures were reported quarterly and included in the contract documents Ms. Kane stated that each agency had to provide their performance measures on a monthly basis. She stated that they must report their numbers in order to receive their reimbursements and that these figures were also audited. She explained that an example program was as follows: Cassata High School Drop-out Prevention Program Activities  Number of unduplicated students attending Cassata High School during the month (325)  Number of students receiving high school diplomas (6)  Number of students receiving GEDs (5) Effectiveness Measures th  All graduates test at an 11 grade, 6 month level in math and reading  60% of all graduates enroll in a two (2) or four (4) year college  90% of all graduates will either enroll in a two (2) or four (4) year college; enlist in the military; enroll in a trade school or employed in the workforce. Ms. Kane advised the directors that they had received a written report of the program effectiveness measures for all of the currently funded programs. She added that in the future the City staff would be incorporating the performance effectiveness measures into the quarterly reports. Ms. Kane pointed out that if the directors had any questions about the performance measures, there were representatives available to respond to those questions. Ms. Kane advised of the measuring effectiveness: next steps as follows: CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 7 of 19 Presentation and Discussion Regarding Existing Community Based Program Effectiveness Measures and Plan for Improving Measures of All CCPD Funded Programs (cont’d) (Agenda Item V) Strategic Plan Goal 3.1 Develop/Refine objectives to measure effectiveness Track and communicate progress Evaluate overall program effectiveness Ms. Kane concluded her presentation. President Moncrief opened the floor for questions and/or comments. Director Espino indicated that he felt the measures showed the effectiveness of the programs. He added that all of the agencies had great criteria and effectiveness measures. He identified each of those agencies. He pointed out that this showed the value of community-based programs and went back to the point that Mr. Moss was making and that there was a minimum investment for the investment that the City received and the citizens received on the dollars spent. He added that he wanted to encourage the City to keep moving forward with the community-based programs and the outstanding agencies. Director Burdette expressed his appreciation to the City staff for responding to his question from last month’s meeting, which was basically did the City have any criteria by which the board could make an objective judgment on how effective these programs were that were run by the recipients of these community funds. He indicated that he had gone through all of the responses and it told him a great deal. He pointed out that what it did tell him was that those five (5) recipients, who were receiving about $160,000.00 in the current year’s budget, were running effective programs and were getting in line with the objectives that they have set for their programs. Director Burdette indicated that what he was still struggling with, however, was he did not have a sense of whether the CCPD funds were accounting for that success or whether the success was due to their experience or background and the other funds that they may have in their budget. He stated for an example, he could not tell if the agency that had a $20,000.00 grant from the CCPD, whether that constituted a very small minuscule part of their budget or whether it was a substantial part of their budget. Director Burdette indicated that he felt that type of information would be helpful to the board in determining or trying to come up with a feeling as to how effective they might be. Director Burdette indicated that obviously the accountability aspect was very important because the funds that were spent have got to be effective in preventing crime and controlling crime in the neighborhoods. He stated that somebody made the CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 8 of 19 Presentation and Discussion Regarding Existing Community Based Program Effectiveness Measures and Plan for Improving Measures of All CCPD Funded Programs (cont’d) (Agenda Item V) decision each year as to which applicants would be granted funds and whoever was doing that was obviously applying some type of standards or criteria in making those determinations. He added that he did not know whether that group of people were reviewing the results of the effectiveness measures and coming up with their conclusions with how effective these programs had been or not. He added that if so, he felt it would be important for the CCPD Board to have that information. Director Burdette referenced the PowerPoint information that had just been shown and pointed out that the citizens’ input information had ranked the community-based programs relatively low with respect to some of the other sponsored programs. He added that he felt that if the board was going to increase the funding for the neighborhood programs, he felt they needed to be able to prove how effective they were. He added that it was effectiveness as a whole that the community-based programs may be and then taking it down to each of the recipients. He added that he assumed that the City had a lot of applications and there were only five (5) recipients that received their requested funding. He added he did not know what the number would be for the next year. Director Burdette added that he knew that it was a fine line to determine how effective an agency was or effective or ineffective a community-based program had been. He reiterated that he felt the City needed to determine how they could get these answers, particularly as guardians of the taxpayers’ monies. He expressed appreciation again to the City staff for providing this information. Director Hicks indicated that she was very concerned about the issue of domestic violence. She referenced a recent violent incident where a man shot and killed his wife and then shot and killed his daughter. She stated that her concerns were several things; number one was that they continually see this and while they have seen a huge decrease in violent crime in many areas of the City, the domestic violence continued to be a huge issue. She referenced the materials that she was looking at and pointed out that Safe Haven’s focus was just on one specific zip code in the City and she was wondering why that was the case when there was this serious problem throughout the City. She added that she talked to the Police Department a lot about the fact that the City could not anticipate what was going to happen but if the City was trying to be in a prevention mode then what reason were they using to focus on one specific zip code. Stephanie Story, Chief Program Officer with Safe Haven of Tarrant County, spoke before the board regarding Director Hick’s comments. She explained that for the “Safe Communities Project”, which was what was used for the CCPD funds, it was a community mobilization project. She added that it was a specific project about mobilizing citizens within a particular CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 9 of 19 Presentation and Discussion Regarding Existing Community Based Program Effectiveness Measures and Plan for Improving Measures of All CCPD Funded Programs (cont’d) (Agenda Item V) community to put a plan in place for addressing domestic violence within the community. She stated that they selected a particular zip code based upon crime statistics as well as some of the relationships that they had already established in the community in terms of being able to build those relationships and do some other programming that they did within the schools. She added that they did all types of other programming for all of the other zip code areas in the City as well as around Tarrant County. She reiterated that for this particular mobilization project, they had just picked one zip code. Director Hicks requested that Police Chief Jeff Halstead and Assistant City Manager Charles Daniels let the board members know or give them a broader understanding of what the Police Department was doing and how the City was working on this issue. Police Chief Jeff Halstead advised Director Hicks that he had recently made a presentation at the last CCPD Board Meeting regarding the Safe City Commission and regarding the funding for the new One Safe Place project. He stated that this was their strategic plan to centralize everything, including all services. He stated that he was at the scene of the incident that Director Hicks mentioned and he could not help but think that if they could fast forward their service capabilities with all of the partners to get them centralized, he felt this incident could have been alleviated. He reiterated that the presentation was made at the last CCPD Board Meeting. Director Hicks indicated that she was travelling when the last meeting was held. She requested a copy of the presentation be provided. He responded that he would provide a copy of the video and that it was a project that they had been engaged in for the last year and half. The presentation and discussion were concluded on this agenda item. This agenda item was received as a matter of information. There was no formal action taken by the board members. Action Item: FY 2012 CCPD Budget (Agenda Item VI) Shallah Graham, Senior Administrative Services Manager in the Police Department provided the presentation on the FY 2012 CCPD Budget. She explained that the purpose of the presentation was in order for the board to approve the budget so that it could be sent to the City Council for consideration for a public hearing to be held on July 12, 2011. Using a PowerPoint presentation, Ms. Graham reviewed the budget information. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 10 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) Ms. Graham presented a chart showing the CCPD sales tax history color-coded to show the actual revenue received, the projected revenue and the year-to-date revenue from the years 2002 to 2011. She reviewed the actual revenue increase from 2010 to 2011, which was $24,737,320 to $26,645,717, to date. She advised that the projected revenue was from $43,138,973 in 2010 to $45,851,501 in 2011. She explained that the CCPD sales tax revenue was different from the City’s General Fund sales tax revenue due to the fact that the General Fund received the sales tax on the gas and electrical utilities and telecommunication services. Ms. Graham presented the FY 2012 projected revenue overview as follows: FY 2012 FY 2011 Projected Increase/(Decrease) Revenue Budget Budget Sales Tax (rate ½%) $42,237,472 $46,304,344 $4,066,872 School Security $4,688,182 $4,512,439 ($175,743) Misc. $164,274 $164,274 0 Interest $344,911 $344,911 0 Total $47,434,839 $51,325,968 $3,891,129 She pointed out that the School Security item had been highlighted in green on the chart as the Everman Independent School District (ISD) had decided not to renew their contract for school security with the City. She added that right before the meeting started they had also received word that the Keller ISD would also not be renewing their contract for school security officers. She pointed out that this was a total of eight (8) officers that would not be renewed for the school security reimbursement program. She indicated that this would change that figure to reflect that approximately $4 million for FY 2012 would be coming back in reimbursements to the City for the school security program, with a $455,000 reduction due to Keller and Everman ISD’s cancelling their contracts. She presented the FY 2012 required expenditure increases as follows: FY 2011 Adopted Budget $47,434,839 Contractual Increase $883,433 Benefit Increase $944,877 Supplemental Pay/Misc. Increases $17,957 Fuel Costs $228,133 FY 2012 $49,509,239 CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 11 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) She explained that the above increased costs were related to the personnel costs and the police contract provisions for raises and step increases. She also advised of the increase in fuel costs. Ms. Graham advised that at the May 19, 2011, CCPD meeting the City staff had presented three (3) improvement packages. She presented the FY 2012 decision packages as follows: Decision Package Authorized Positions Amount Improvement Packages Family Advocacy Center (One Safe Place) 0 $300,000 Police Radio System 0 $5,000,000 Motorcycle Replacement 0 $136,000 Reduction Packages Transfer Personnel Cost for Homeland Security -11 ($1,376,124) Total Decision Packages -11 $4,059,876 She pointed out that the transfer of personnel cost was the beginning of the transfer of 125 positions from the CCPD budget to the City’s General Fund as the board had directed. She explained that this was the beginning of that process with the transfer of those 11 positions. Ms. Graham presented and reviewed the proposed FY 2012 budget overview as follows and advised that the budget was prepared based upon the CCPD goals of violent crimes and gangs, neighborhood crime, school safety and youth, and police enhancements: Programs FY 2011 FY 2012 Increase/Decrease Violent Crimes and $11,906,495 $11,672,257 ($234,238) Gangs Neighborhood Crime $10,283,754 $11,200,338 $916,584 School Safety and $8,799,066 $9,632,472 $833,406 Youth Police Enhancements $24,381,779 $22,724,732 ($1,657,048) Salary Savings from ($439,848) ($439,848) 0 Vacancies Budget Comparison $54,931,246 $54,789,950 ($141,296) Ms. Graham explained the reduction in the first category of violent crimes and gangs was due to the Homeland Security Program was in this line item and as she had explained earlier that was being transferred to the General Fund. She explained the next line item had increased CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 12 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) significantly due to the fact that the Neighborhood Crime Program contained a lot of personnel. Ms. Graham then explained the reduction in the line item for School Safety and Youth; reiterated her earlier comments about Keller and Everman ISD’s cancelling their contracts which resulted in eight (8) officers that would have to be funded and there was only funding for three (3) of those officers; explained about the fact that additional funding could not be utilized to cover the costs of five (5) of those officers due to state law requirements; and explained about the proposal to transfer five (5) of those eight (8) officers to the City’s General Fund due to the fact that the Police Department was required to have 1,120 authorized police officer positions per a staffing ordinance adopted by the City Council. She provided further explanation on the Police Enhancements line item and the reason this had a reduction was due to a mid-year adjustment for police vehicles. Ms. Graham pointed out the total FY 2012 budget for these programs resulted in a reduction from the previous budget year. Ms. Graham showed the following slide of the FY 2012 proposed budget overview with the same information and with the associated authorized positions. Authorized Programs Budget Positions Sworn Civilian Violent Crimes 92 86 6 and Gangs $11,672,257 Neighborhood 78 64 14 Crime $11,200,338 School Safety & 68 68 0 Youth $9,632,472 Police 5 2 3 Enhancements $22,724,731 Salary Savings 0 0 0 from Vacancy Adjustments ($439,848) $54,789,950 243 220 23 Ms. Graham presented the slide with the following information on balancing the FY 2012 budget: FY 2012 Projected Revenue $51,325,968 FY 2012 Projected Budget $54,789,950 Out of Balance ($3,463,982) CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 13 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) Ms. Graham explained the reason that the projected budget was out of balance was due to the police radio system. She stated that the City staff’s recommendation was to use the fund balance to make up the difference in the amount of $3,463,982. Ms. Graham showed the FY 2012 Projected Fund Balance as follows: Audited Fund Balance 9/30/10 $30,127,000 Plus: FY 2011 Projected Revenues $50,776,209 Less: FY 2011 Projected Expenditures ($49,824,278) Less: FY 2010 Rollovers ($ 3,408,995) Less: Heliport ($350,000) Projected Adjusted Fund Balance 9/30/11 $27,319,936 Plus: FY 2012 Projected Revenue $51,325,968 Less: FY 2012 Projected Expenditures ($54,789,950) Plus: Crime Lab Facility Savings $700,000 Projected Adjusted Fund Balance 9/30/12 $24,555,954 FY 2012 Target @ 37% $20,272,282 Ms. Graham presented the FY 2013 Unfunded Needs as follows: Programs Budget Unmarked Motor Vehicles $1,100,000 Mobile Data Computers Replacement $5,760,000 New Heliport $4,000,000 Helicopter $3,000,000 Total of Unfunded Needs $13,860,000 Ms. Graham explained the FY 2012 Budget process dates when the budget is taken to the City Council as follows: July 12, 2011 City Council Public Hearing on Proposed FY 12 Budget August 2, 2011 City Council Take Action on Proposed FY 12 Budget Ms. Graham advised that the City staff recommendation was to: 1.Open the public hearing 2.Receive public comment 3.Close the public hearing CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 14 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) President Moncrief opened the floor for questions and/or comments. Director Jordan requested clarification on a sales tax issue. He explained that at the City Council meeting on Tuesday, June 14, 2011, City staff had briefed the City Council that there was a reduction in the sales tax revenue that was due to a retroactive back payment to the state which created a 16% reduction in the sale tax revenue. He questioned whether that decrease had been taken into consideration with the revenue projections in this budget proposal. Ms. Graham explained that the CCPD sales tax revenue receipts did not follow the same guidelines as the City’s General Fund sales tax revenue receipts. She referenced the audit findings in March and April which resulted in that reduction. She introduced Aaron Cummins, Management Analyst with the Budget Office, who indicated that this did not affect the CCPD sales tax receipts. Ms. Graham clarified that the CCPD did have the March audit finding and it was included in the numbers that had been provided earlier. Director Jordan clarified again that the numbers that the board members had seen took into account that reduction and Ms. Graham clarified that was correct. Director Jordan directed another question to Randall Harwood, Director of Planning and Development, regarding action taken by the City Council on a bid for property for a new police and fire training facility. He added that he understood that the City was in a position to follow up on that process; however, the City was short on funding or that there was a gap in the funding needed. Mr. Harwood explained that there was a gap in the funding in the amount of $2.2 million. He explained that the City staff was recommending that amount be taken from the CCPD reserve fund and be used to repay that amount at the time the reimbursement resolution action would be taken. He added that this would be similar to reimbursements made to the City’s General Fund. He stated that this would be done when the City Council determined what financing mechanism would be used. Director Jordan clarified with Mr. Harwood that this was a loan from the CCPD Reserve Fund to the City’s General Fund. Mr. Jordan also asked if there was a time constraint on action needed for this loan amount. Mr. Harwood responded that there was a short time frame on the property acquisition but not on the reimbursement action. There was further discussion on the fact that this was being done to address a cash flow issue. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 15 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) MOTION : A motion was made by Director Jordan and seconded by Director Burdette to amend the proposed FY 2012 CCPD budget to include $2.2 million to fund a portion of the purchase of property at 501 West Felix Street for the new Police and Fire Training Center which would be taken from the CCPD reserve fund and later reimbursed by the City’s General Fund. The directors voted seven (7) “ayes” and zero (0) “nays” in favor of the motion. The motion carried. Director Scarth requested clarification on the five (5) officers from the School Security Program that were being transferred to the City’s General Fund would be a subset of the 125 officers that the board wanted to eventually move out of the CCPD budget to the City’s General Fund Budget. Ms. Graham explained that was correct. He also requested clarification on the $5 million for the police radio system and if it was part of the funding of the package that the City Council has recently approved for a total of $50,000,000 or if it was in additional to that amount. Steve Streiffert, Assistant Director of the IT Solutions Department, indicated that it was part of the $50,000,000 project and not in addition to it. Director Scarth requested clarification on the cost of the Mobile Data Computers and whether the costs for those units would be going down from what was initially paid in 2006. Mr. Streiffert indicated that it was too early to tell at this time. He added that the cost appeared to be remaining the same as the capacity of the unit was increasing. He stated that City staff was hoping for some savings; however, the units have to be in a rugged box. Director Espino requested further clarification on the School Safety Program and the cancelling of the contracts by Keller ISD and Everman ISD and if the motion to approve the budget should include the reduction in that program due to the cancelling of the contracts by those entities. Assistant City Attorney Sanders indicated that would be correct action. Director Espino then directed a question to Police Chief Jeff Halstead regarding capital improvements. He requested Chief Halstead speak before the board on the plans for a far north Fort Worth Police Substation. He talked about the tremendous growth north of Loop 820 and that the police officers are responding to city limits that were spread out up there. He added that he understood the Chief had a deployment plan for the officers; however, he wanted to hear from the Chief regarding those plans. Chief Halstead spoke about their five (5) year plan for the Fort Worth Police Department. He added that having a far north Fort Worth Substation was one of the top priorities in the plan. He stated that the problem was balancing the needs of the other departments in the City with their priorities which was what they were engaged with at the current time. He advised that their number one priority was the police/fire training facility, which was coming to resolution very soon. He added then the next priority would be that substation. Director Espino requested the estimated cost of that facility. Chief Halstead indicated that he was estimating between CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 16 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) $12,000,000 and $20,000,000. Director Espino requested verification that there was $200,000.00 in the budget for the community-based programs and that it restored the after- school program to $1.6 million. Ms. Graham indicated that was correct information. President Moncrief reiterated the amendments being made to the budget, which included the $2.2 million loan from the reserve fund and the transfer of the five (5) police officers to the General Fund. Director Jordan requested clarification on a point that had been made by Director Moss and others on the funding for the community-based programs. He verified with Ms. Graham that City staff had requested applications for the community-based programs and the funding was awarded based upon those applications. He added that he was requesting to see if there were additional dollars for those programs, a list of the programs that could be funded based on the competitive priorities that were established. He stated that what he did not want to see was the board authorizing more funding and then the application process be reopened again. He reconfirmed with Ms. Graham that the application process was a competitive process. He stated that what he was recommending was that if the board did consider increasing the funds, that the distribution of those funds would be based upon the priorities that had already been established. Director Espino indicated that he felt the priorities that had been established by the City staff were good. He stated that he was supportive of moving forward with the amended budget with the caveat that the City staff come back to the CCPD Board and meet with Director Moss on his concept of community-based programs. He stated that he was particularly interested in “weed and seed” programs like Director Moss. He added that the Northside “weed and seed” had been effective. He stated that he wanted to know what would be the minimum to keep that program going and Director Moss may want to know the same thing for southeast Fort Worth. He added that those programs had been recognized nationally. He pointed out that with the focus in Washington, D.C., on spending less, a lot of these programs were having to be shifted to the local level. He recommended again that the City staff visit with Director Moss to determine what amount of funding could be appropriated for these community-based programs. He reiterated his interest in the Northside “weed and seed” program and whatever Director Moss wanted to include. Director Moss indicated that this was his concern. He stated that he felt the figure of $500,000 would be a better figure. He stated that he, too, was willing to go forward with the amended budget tonight; however, he wanted to get with the City staff to see if funding could be available from the reserve funds in order to move this amount from $200,000 to $500,000. CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 17 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) Director Jordan requested clarification from Director Moss if his recommendations were part of the competitive process that the City staff went through. Director Moss replied “no.” Director Moss indicated that he was not sure there were sufficient projects there. Director Jordan indicated that he would have problems with just one Board Director reopening the competitive process without the benefit of the full CCPD Board making that determination. President Moncrief clarified that it would take a majority vote of the Board to act on that request. He requested a clarification from Assistant City Attorney Sanders as to whether this budget document would still continue to be open for discussion and amendment. Assistant City Attorney Sanders clarified that under the state law requirements, the budget could be amended throughout the budget year. Director Moss pointed out that the budget document had to go before the City Council for approval and he questioned whether it could be amended after that action. Assistant City Attorney Sanders stated that under the state law requirements, the City Council would have to submit a funding application to amend the budget and then that document would have to come to the CCPD Board. She added then the CCPD Board would vote on it and then it would go back to the City Council for final approval. She clarified that it was a three (3) step process. President Moncrief clarified that it could be done. Sasha Kane spoke before the Board and clarified that for the FY 2012 budget, they had received 24 applications for the community-based program funding and they had not been scored yet as they were in the scoring process. Director Hicks indicated that she was confused by that statement. She asked if then that would come back to the Board for final approval. Ms. Kane stated that based upon the $200,000 that would be approved as part of the FY 2012 budget, then once the applications have been scored, the funding would be awarded based on the scoring criteria. She added that if the Board approved the additional funding, then the scoring criteria would be in place and they would simply go down the list and award the additional funding. Director Hicks clarified with Ms. Kane that the Board had the final approval of those organizations and Ms. Kane indicated that was correct. Director Jordan requested clarification if the board was suggesting to reopen the application process. Director Moss indicated that the answer was “no.” CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 18 of 19 Action Item: FY 2012 CCPD Budget (cont’d) (Agenda Item VI) Director Espino interjected that the Northside “weed and seed” program was not aware that their funding was going to be cut; therefore, they did not participate in the application process for the community-based program funding. He wanted to clarify that the funding of that program would be separate and apart from those applications. He stated that he believed that they met the criteria for those community-based programs. He reiterated that their funding was recently eliminated by the U.S. Department of Justice. Director Jordan indicated that then Director Espino was suggested reopening the application process. Director Espino indicated that he was not suggesting that approach but just addressing the Northside “Weed and Seed” program separately because it was funded by a grant from the United States Department of Justice, which had been recently eliminated. Director Scarth suggested that during the City’s budget process, the funding of the Northside “Weed and Seed” program could be funded out of the General Fund, if the board did not want the complication of running it back through the application process. He added that could be considered on any given Tuesday when the City Council met. He then requested clarification of the action to be taken by the board at this meeting, which he indicated was to approve the budget as amended for presentation to the City Council. President Moncrief indicated that was correct and it would be a public hearing process. Shallah Graham also clarified that the City Council could not make changes to the budget. She added any changes had to go back to the board for approval. In further discussion, Director Scarth reiterated the amendments that had been made to the budget in the form of the motion to add the $2.2 million loan for the police and fire training facility to the City’s General Fund from the Reserve Fund, the adjustments made for the elimination of the security officers for the Keller and Everman School Districts and the transfer of the five (5) police officers from this program to the City’s General Fund budget in the cost amount of $455,000.00. President Moncrief talked about the importance of moving forward, particularly regarding the $2.2 million which was time sensitive. Shallah Graham clarified that the fiscal years for both the City and the CCPD were from October 1 through September 30. She pointed out that the $2.2 million would not be available for transfer until October 1, 2011. Director Hicks indicated that there had been discussions on the Northside “Weed and Seed” program and she shared those concerns. She spoke about the after school programs and that the City’s Parks Department was trying to deal with the Woodhaven area and other areas; however, if that funding mechanism went away, it may be an issue in other areas of the City. She added that she just wanted to put that on the table as well. Director Hicks indicated that she CITY OF FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS JUNE 20, 2011 Page 19 of 19 Action Item: FY 2012 CCPD Budget(cont'd) (Agenda Item VI) just wanted to put out that message that there may be other areas of the City that may need funding for after school programs besides the Northside. Public Hearing: President Moncrief opened the public hearing. No one appeared to speaker either for or against the proposed CCPD budget. MOTION: Upon a motion made by Director Espino and seconded by Director Scarth, the directors voted seven (7) "ayes" and zero (0) "nays, to close the public hearing and approve the proposed budget as amended. The motion carried. Citizen Comments (Agenda Item VII) There were no citizen comments presented at this time. Future Agenda Items (Agenda Item VIII) There were no future agenda items requested. Adiourn (Agenda Item IX) With no further presentations or discussions, President Moncrief adjourned the regular meeting of the Crime Control and Prevention District Board of Directors at 7:59 p.m., on Monday, June 20, 2011. These minutes approved by the Crime Control and Prevention District Board of Directors on the 30th day of August, 2011. A' ' 'OVED: President Minutes Prepared by and Attest: v\ Marty Hendrix, S cretary