HomeMy WebLinkAboutContract 48155-R3 iA
CSC No.
JUL
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0019 FORT WORTH,
a`�'aFroRr
n'SECR�ARY
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 10, 2019
Aqua Metric Sales Company, Inc
A Thirkettle Company
16914 Alamo Parkway, Building 2
Selma, TX 78154
Email: Michael.Cartwright@aqua-metric.com
Re: REQUEST TO EXERCISE RENEWAL OPTION
Water Service Meters, Appurtenances and Related Services
Contract No. CSC No.48155(the "Contract')
Renewal Term No. 3: October 1, 2019 to September 30, 2020
The above referenced Contract will expire on September 30, 2019. Pursuant to the Contract, contract
renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to
renew CSC No. 48155 for an additional one year period, which will begin immediately upon the expiration
of the current term and will end on September 30, 2020. This renewal includes per unit price increases per
the attached not to exceed contract amount of$2,888,896.All other terms and conditions of CSC No.48155
remain unchanged. Please return this signed acknowledgement letter, along with a copy of your
current insurance certificate,to the address set forth below,acknowledging receipt of the Notice to
contract Renewal.
Please log onto _h_ttp://fortworthexas.gov/purchasing to insure that your company information is correct and
up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the
telephone number listed below.
Sincerely,
Virginia Meza
Sr.Administrative Assistant
Water Department
Customer Care Division
Meter Services Section
817-392-2244 r.
I° CA�RECORD
SECRETARY
FT. WORTH,TX
CSC No.
I hereby acknowledge receipt of the contract Renewal Notice for CSC No. 48155 for a one year period
ending September 30, 2020.
AQUA METRIC SALES COMPANY r Q
By: 111 t L3 r%cf Date: f f f (l L
Printed Name and Title
J,A.-,-_
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Signature
CITY OF F RT'--ORTH:
By: Date:
44—Dana Burghdoff, Assistant bity Manager
APPROVED AS TO FORM UN LEGALITY:
By: Date:
Christa R. Lopez-Reynold ssistant City Attorney
i
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this
Contract, includin en uring all performance and reporting requirements.
By: Date:
Edga G cia, W er Systems Superintendent
RECOMMENDED:
By: Date: (�
K r r, De ty Water Director
By: Cam_ l C, Date: '7
Christopher Harder,Water Departm.eag"r
ATTEST: M&C No. P-11926&C-28286
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Insured: l hirkettle Corporation
Policy Number:ZZ3-A664940-04
Policy Period: 07/01/2019 to 07/01/2020
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
COMMERCIAL GENERAL LIABILITY BROADENING ENDORSEMENT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SUMMARY OF COVERAGES
1. Additional Insured by Contract, Agreement or Permit Included
2. Additional Insured —Primary and Non-Contributory Included
3. Blanket Waiver of Subrogation Included
4. Bodily Injury Redefined Included
5. Broad Form Property Damage—Borrowed Equipment, Customers Goods & Use of Elevators Included
6. Knowledge of Occurrence Included
7. Liberalization Clause Included
8. Medical Payments—Extended Reporting Period Included
9. Newly Acquired or Formed Organizations - Covered until end of policy period Included
10. Non-owned Watercraft 51 ft.
11. Supplementary Payments Increased Limits
- Bail Bonds $2,500
- Loss of Earnings $1000
12. Unintentional Failure to Disclose Hazards Included
13. Unintentional Failure to Notify Included
This endorsement amends coverages provided under the Commercial General Liability Coverage Part through
new coverages, higher limits and broader coverage grants.
1. Additional Insured by Contract, Agreement or (1) "Your work" for the additional insured(s)
Permit designated in the contract, agreement or
The following is added to SECTION II — WHO IS permit;
AN INSURED: (2) Premises you own, rent, lease or occupy;
Additional Insured by Contract, Agreement or or
Permit (3) Your maintenance, operation or use of
a. Any person or organization with whom you equipment leased to you.
agreed in a written contract, written agreement b. The insurance afforded to such additional
or permit that such person or organization to insured described above:
add an additional insured on your policy is an (1) Only applies to the extent permitted by
additional insured only with respect to liability law; and
for "bodily injury", "property damage", or
"personal and advertising injury" caused, in (2) Will not be broader than the insurance
whole or in part, by your acts or omissions, or which you are required by the contract,
the acts or omissions of those acting on your agreement or permit to provide for such
behalf, but only with respect to: additional insured.
421-2915 06 15 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Pagel of 4
(3) Applies on a primary basis if that is advertising injury' involved the rendering
required by the written contract, written of or failure to render any professional
agreement or permit. services by or for you.
(4) Will not be broader than coverage d. With respect to the insurance afforded to
provided to any other insured. these additional insureds, the following is
(5) Does not apply if the "bodily injury', added to SECTION III — LIMITS OF
"property damage" or "personal and INSURANCE:
advertising injury' is otherwise excluded The most we will pay on behalf of the
from coverage under this Coverage Part, additional insured for a covered claim is the
including any endorsements thereto. lesser of the amount of insurance:
c. This provision does not apply: 1. Required by the contract, agreement or
(1) Unless the written contract or written permit described in Paragraph a.; or
agreement was executed or permit was 2. Available under the applicable Limits of
issued prior to the "bodily injury", "property Insurance shown in the Declarations.
damage", or "personal injury and This endorsement shall not increase the
advertising injury'. applicable Limits of Insurance shown in the
(2) To any person or organization included as Declarations.
an insured by another endorsement 2. Additional Insured — Primary and Non-
issued by us and made part of this Contributory
Coverage Part.
The following is added to SECTION IV —
(3) To any lessor of equipment: COMMERCIAL GENERAL LIABILITY
(a) After the equipment lease expires; or CONDITIONS, Paragraph 4. Other insurance:
(b) If the "bodily injury', "property Additional Insured — Primary and Non-
damage", "personal and advertising Contributory
injury' arises out of sole negligence of If you agree in a written contract, written
the lessor agreement or permit that the insurance provided to
(4) To any: any person or organization included as an
(a) Owners or other interests from. whom Additional Insured under SECTION II — WHO IS
land has been leased which takes AN INSURED, is primary and non-contributory,
place after the lease for the land ex- the following applies:
pires; or If other valid and collectible insurance is available
(b) Managers or lessors of premises if: to the Additional Insured for a loss covered under
Coverages A or B of this Coverage Part, our
(i) The occurrence takes place after obligations are limited as follows:
you cease to be a tenant in that
a. Primary Insurance
premises; or
(ii) The "bodily injury', "property This insurance is primary to other insurance
damage", "personal injury' or that is available to the Additional Insured
"advertising injury' arises out of which covers the
structural alterations, new con- Additional Insured as a Named Insured. We
struction or demolition operations will not seek contribution from any other
performed by or on behalf of the insurance available to the Additional Insured
manager or lessor. except:
(5) To "bodily injury', "property damage" or (1) For the sole negligence of the Additional
"personal and advertising injury' arising Insured;
out of the rendering of or the failure to (2) When the Additional Insured is an
render any professional services. Additional Insured under another primary
This exclusion applies even if the claims liability policy; or
against any insured allege negligence or (3) when b. below applies.
other wrongdoing in the supervision,
hiring, employment, training or monitoring If this insurance is primary, our obligations are
of others by that insured, if the not affected unless any of the other insurance
"occurrence" which caused the "bodily is also primary. Then, we will share with all
injury' or"property damage" or the offense that other insurance by the method described
which caused the "personal and in c. below.
421-2915 06 15 Includes copyrighted material of Insurance Services Office, Inc ,with its permission. Page 2 of 4
b. Excess Insurance insurer contributes equal amounts until it has
(1) This insurance is excess over any of the paid its applicable limit of insurance or none of
other insurance, whether primary, excess, the loss remains, whichever comes first. If any
contingent or on any other basis: of the other insurance does not permit
contribution by equal shares, we will contribute
(a) That is Fire, Extended Coverage, by limits. Under this method, each insurer's
Builder's Risk, Installation Risk or share is based on the ratio of its applicable
similar coverage for"your work"; limit of insurance to the total applicable limits
(b) That is Fire insurance for premises of insurance of all insurers
rented to the Additional Insured or 3. Blanket Waiver of Subrogation
temporarily occupied by the Additional
Insured with permission of the owner; The following is added to SECTION IV —
COMMERCIAL GENERAL LIABILITY
(c) That is insurance purchased by the CONDITIONS, Paragraph 8. Transfer Of Rights
Additional Insured to cover the Of Recovery Against Others To Us:
Additional Insured's liability as a
tenant for "property damage" to We waive any right of recovery we may have
premises rented to the Additional against any person or organization with whom you
Insured or temporarily occupied by the have a written contract that requires such waiver
Additional with permission of the because of payments we make for damage under
owner; or this coverage form. The damage must arise out of
your activities under a written contract with that
(d) If the loss arises out of the person or organization. This waiver applies only to
maintenance or use of aircraft, "autos" the extent that subrogation is waived under a
or watercraft to the extent not subject written contract executed prior to the "occurrence"
to Exclusion g. of SECTION I — or offense giving rise to such payments.
COVERAGE A — BODILY INURY
AND PROPERTY DAMAGE 4. Bodily Injury Redefined
LIABILITY. SECTION V — DEFINITIONS, Definition 3. "bodily
(2) When this insurance is excess, we will injury" is replaced by the following:
have no duty under Coverages A or B to 3. "Bodily injury" means bodily injury, sickness or
defend the insured against any"suit" if any disease sustained by a person including death
other insurer has a duty to defend the resulting from any of these at any time. "Bodily
insured against that "suit". If no other injury" includes mental anguish or other
insurer defends, we will undertake to do mental injury resulting from "bodily injury".
so, but we will be entitled to the insured's 5. Broad Form Property Damage — Borrowed
rights against all those other insurers. Equipment, Customers Goods, Use of
(3) When this insurance is excess over other Elevators
Insurance, we will pay only our share of a. SECTION I —COVERAGES, COVERAGE A—
the amount of the loss, if any, that BODILIY INJURY AND PROPERTY
exceeds the sum of: DAMAGE LIABILITY, Paragraph 2.
(a) The total amount that all such other Exclusions subparagraph j. is amended as
insurance would pay for the loss in the follows:
absence of this insurance; and Paragraph (4) does not apply to "property
(b) The total of all deductible and self damage" to borrowed equipment while at a
insured amounts under all that other jobsite and not being used to perform
insurance. operations.
We will share the remaining loss, if any, Paragraphs (3), (4) and (6) do not apply to
with any other insurance that is not "property damage" to "customers goods" while
described in this Excess Insurance on your premises nor do they apply to the use
provision and was not bought specifically of elevators at premises you own, rent, lease
to apply in excess of the Limits of or occupy.
Insurance shown in the Declarations of b. The following is added to SECTION V —
this Coverage Part. DEFINTIONS:
c. Method Of Sharing 24. "Customers goods" means property of
If all of the other insurance permits your customer on your premises for the
contribution by equal shares, we will follow this purpose of being:
method also. Under this approach each
421-2915 06 15 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 3 of 4
a. worked on; or 10. Non-Owned Watercraft
b. used in your manufacturing process. SECTION I — COVERAGES, COVERAGE A
c. The insurance afforded under this provision is BODILY INJURY AND PROPERTY DAMAGE
excess over any other valid and collectible LIABILITY, Paragraph 2. Exclusions,
property insurance (including deductible) subparagraph g.(2) is replaced by the following:
available to the insured whether primary, g. Aircraft, Auto Or Watercraft
excess, contingent (2) A watercraft you do not own that is:
6. Knowledge of Occurrence (a) Less than 51 feet long; and
The following is added to SECTION IV — (b) Not being used to carry persons or
COMMERCIAL GENERAL LIABILITY
property for a charge;
CONDITIONS, Paragraph 2. Duties in the Event
of Occurrence, Offense, Claim or Suit: This provision applies to any person who,
with your consent, either uses or is
e. Notice of an "occurrence", offense, claim or responsible for the use of a watercraft.
"suit" will be considered knowledge of the
insured if reported to an individual named 11. Supplementary Payments Increased Limits
insured, partner, executive officer or an SECTION I — SUPPLEMENTARY PAYMENTS
"employee" designated by you to give us such COVERAGES A AND B, Paragraphs 1.b. and
a notice. 1.d. are replaced by the following:
7. Liberalization Clause 1.b.Up to $2,500 for cost of bail bonds required
The following is added to SECTION IV — because of accidents or traffic law violations
COMMERCIAL GENERAL LIABILITY arising out of the use of any vehicle to which
CONDITIONS: the Bodily Injury Liability Coverage applies.
We do not have to furnish these bonds.
Liberalization Clause
1.d.All reasonable expenses incurred by the
If we adopt any revision that would broaden the insured at our request to assist us in the
coverage under this Coverage Form without investigation or defense of the claim or "suit",
additional premium, within 45 days prior to or including actual loss of earnings up to $1000 a
during the policy period, the broadened coverage day because of time off from work.
will immediately apply to this Coverage Part.
12. Unintentional Failure to Disclose Hazards
8. Medical Payments — Extended Reporting
Period The following is added to SECTION IV —
COMMERCIAL GENERAL LIABILITY
a. SECTION I —COVERAGES, COVERAGE C —
MEDICAL PAYMENTS, Paragraph 1. CONDITIONS, Paragraph 6. Representations:
Insuring Agreement, subparagraph a.(3)(b) We will not disclaim coverage under this Coverage
is replaced by the following: Part if you fail to disclose all hazards existing as of
the inception date of the policy provided such
(b) The expenses are incurred and reported failure is not intentional.
to us within three years of the date of the
accident; and 13. Unintentional Failure to Notify
b. This coverage does not apply if COVERAGE The following is added to SECTION IV —
C — MEDICAL PAYMENTS is excluded either COMMERCIAL GENERAL LIABILITY
by the provisions of the Coverage Part or by CONDITIONS, Paragraph 2. Duties in the Event
endorsement. of Occurrence, Offense, Claim or Suit:
9. Newly Acquired Or Formed Organizations Your rights afforded under this policy shall not be
SECTION II — WHO IS AN INSURED, Paragraph prejudiced if you fail to give us notice of an
"occurrence", offense, claim or "suit", solely due to
3.a. is replaced by the following: your reasonable and documented belief that the
a. Coverage under this provision is afforded until "bodily injury" or "property damage" is not covered
the end of the policy period. under this policy.
ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED.
421-2915 06 15 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 4 of 4
Insured: Thirkettle Corporation
Policy Number: AW3-A665023-04
Policy Period: 07/01/2019 to 07/01/2020
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
A. The following is added to SECTION II —
LIABILITY COVERAGE, Paragraph A.1. Who Is If you agree in a written contract, written
An Insured: agreement or written permit that the insurance
Additional Insured if Required by Contract provided to a person or organization who qualifies
If you agree in a written contract, written as an additional "insured" under SECTION 11 —
agreement or written permit that a person or LIABILITY COVERAGE, Paragraph A.1. Who Is
organization be added as an additional "insured" An Insured, subparagraph Additional Insured if
under this Coverage Part, such person or Required by Contract is primary and non-
organization is an "insured"; but only to the extent contributory, the following applies:
that such person or organization qualifies as an The liability coverage provided by this Coverage
"insured" under paragraph A.1.c. of this Section. Part is primary to any other insurance available to
If you agree in a written contract, written the additional "insured" as a Named Insured. We
agreement or written permit that a person or will not seek contribution from any other insurance
organization be added as an additional "insured" available to the additional "insured" except:
under this Coverage Part, the most we will pay on (1) For the sole negligence of the additional
behalf of such additional "insured" is the lesser of: "insured"; or
(1) The Limits of Insurance for liability coverage (2) For negligence arising out of the ownership,
specified in the written contract, written maintenance or use of any "auto" not owned
agreement or written permit; or by the additional "insured" or by you, unless
(2) The Limits of Insurance for Liability Coverage that "auto" is a "trailer" connected to an "auto"
shown in the Declarations applicable to this owned by the additional "insured" or by you; or
Coverage Part. (3) When the additional "insured" is also an
Such amount shall be part of and not in addition to additional "insured" under another liability
the Limits of Insurance shown in the Declarations policy.
applicable to this Coverage Part. Regardless of C. This endorsement will apply only if the "accident"
the number of covered "autos", "insureds", occurs:
premiums paid, claims made or vehicles involved 1. During the policy period;
in the "accident", the most we will pay for the total
of all damages and "covered pollution cost or 2. Subsequent to the execution of the written
expense" combined resulting from any one contract or written agreement or the issuance
"accident" is the Limit of Insurance for Liability of the written permit; and
Coverage shown in the Declarations. 3. Prior to the expiration of the period of time that
B. The following is added to SECTION IV — the written contract, written agreement or
BUSINESS AUTO CONDITIONS, Paragraph B. written permit requires such insurance to be
General Conditions, subparagraph 5. Other provided to the additional "insured".
Insurance: D. Coverage provided to an additional "insured" will
Primary and Non-Contributory not be broader than coverage provided to any
other"insured" under this Coverage Part.
ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED.
Page 1 of 1
461-0478 12 12 Includes copyrighted material of ISO Insurance Services Office, Inc.,with its permission
M&C Review Pagel of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRrIl
COUNCIL ACTION: Approved on 612012017
DATE: 6/20/2017 REFERENCE NO.:'*C-28286 LOG NAME: 60WATER SERVICE
METERS AMEND N01
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No.48155,a Water
Service Meter Agreement with Thirkettle Corporation d/b/a Aqua Metrics Sales Company
to Increase the Estimated Contract Expenditures by$1,000,000.00 to Provide Additional
Water Meters for a Total Amount of$2,888,896.00(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No.1 to City Secretary Contract No. 48155, a water service
meter Agreement with Thirkettle Corporation d/b/a Aqua Metrics Sales Company to increase the estimated
contract expenditures by$1,000,000.00 to provide additional water meters for the Fort Worth Water
Department;and
2. Revise the term of this Agreement to a one year term rather than a two year term due to the
Department's aggressive meter replacement program replacing non-registering water meters and the
increased requirement to install new water meter sets due to growth in the City.
DISCUSSION:
On August 30, 2016,the City Council authorized the execution of a contract for water service meters with
Thirkettle Corporation d/b/a Aqua.Metrics Sales Company to provide water service meters in an amount not
to exceed of$1,888,896.00.Approval of this amendment will result in the Department increasing its
estimated annual purchases by$1,000,000.00 for a new contract not to exceed amount of$2,888,896.00.
The Water Department uses this Agreement to purchase water service meters and appurtenances to
replace malfunctioning or aging meters and to provide for new services within the City and ETJ. Given the
current pace of development,the demand for new water services has increased substantially over prior
years, resulting in a need to increase purchasing authority.
MIWBE OFFICE—A waiver of the goal for the MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods and services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL IN FORMA TION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated,of
the Water and Sewer Fund. Prior to an expenditure being made, the Water Department has the
responsibility to validate the availability of funds.
http://apps.fortworthtexas.gov/council_packet/mc review.asp?ID... 6/21/2017
M&C Review Page 2 of 2
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartf+eld 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year JChartfield 2)
Submitted for City Manager's Office by: Jay Chapa(5804)
Originating Department Head: Kara Shuror(8819)
Additional Information Contact: Jan Hale(8438)
Jerry Chandler(7393)
ATTACHMENTS
1295 Formlocal EWH-9632-O.pdf
http://apps.fortworthtexas.gov/council—Packet/mc review.asp?ID... 6/21/2017
�g87 89
CITY age
REfi�Y � -�— I
CONTRACT Nl
CITY SECRETARY CONTRACT NO.04+T k 15 S pt►' Jir rrr.1
- 9 AMENDMENT NO. 1 TO
Y SECRETARY CONTRACT NO.48155-AN AGREEMENT FOR THE SUPPLY
OF WATER SERVICE METERS AND APPURTENANCES FOR THE CITY OF FORT
WORTH
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton and Wise
Counties, Texas, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and
Thirkettle Corporation dba Aqua Metric Sales Company (hereafter "Contractor"), a California
corporation and acting by and through Chris Thirkettle, its duly authorized President.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 48155, which was executed with an effective date of August 30, 2016; and
WHEREAS,the Contract was for the purpose of providing the City with the supply of
water service meters and appurtenances for the Water Department; and
WHEREAS,the original compensation was an amount not to exceed$1,888,896.00; and
WHEREAS,the City and Contractor now wish to increase the annual compensation by
$1,000,000.00 for an amended amount not to exceed$2,888,896 annually for continues service
pursuant to the original contract;
NOW, THEREFORE, City and Contractor acting herein by and through their duly
authorized representatives enter into the following agreement to amend the contract:
1.
Section 2, Term. The term of the Contract is hereby amended to adjust the term to
expire September 30, 2017, unless terminated earlier in accordance with the contract. This
agreement may be renewed for up to 3 (three) additional one-year renewals at the City's
discretion.
2.
Section 2, Compensation. The City and Contractor now wish to amend the
compensation of the contract increasing annual estimated purchases to an amount not to exceed
$2,888,896.00 for continued services pursuant to the original contract.
CFW/Thirkettle Corporation dba Aqua Metric Sales Company Amendment No. I OFFICIAL RECORD
Page 1 of 3 Ciri SECRETARY
NO
FT.WORT NI I TX
3.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Executed on this the c� of ,2017.
y
CITY OF FORT WORTH: I HU ITLE CORPORATION DBA AQUA
METRIC SALES CO
r
By: .By:
Jesus J. Chapa Chris ThAeAle
Assistant City Manager President Date: 6 - )g,-/ -) Date: -7� � a`
APPROV RECOMMENDED
By:'
K Shu or
eri irector, Water Department
APPROVED AS TO FORM AND LEGALITY:
By:
PAwAN-
'Christa Lope - ynolds
Senior Assishtftf City Attorney
ATTEST: ;
By: pFF�RTrZ
Ma a
City-Secretary
e2
*'
OFFICIAL RgCORtD
CFW!Thirkettle Corporation dba Aqua Metric Sales Company Amendment No. ] CITY$BCROW
Page 2 of 3 'WORTH,TX
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract,including
ensuring all performance and reporting
require;Z,,
By: w
Tj
Name: // ..
Title:
CONTRACT AUTHORIZATION:
M&C: C-28286
Date: Z -
CF W/Thirkettle Corporation dba Aqua Metric Sales Company Amendment No. I
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Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FtaRH
COUNCIL ACTION: Approved on 8/30/2016
DATE: 8/30/2016 REFERENCE NO.:P-11926 LOG NAME: 13P16-0168 WATER
METERS DG WATER
CODE: P TYPE: NON- PUBLIC CONSENT HEARING: NO
SUBJECT: Authorize Execution of Contracts with Thirkettle Corporation d/b/a Aqua Metric Sales
Company and Atlas Utility Supply Company in Total Amount Up to$2,518,530.00 for the
First Term for Water Service Meters and Appurtenances for the City's Water Department
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of contracts with Thirkettle Corporation d/b/a
Aqua Metric Sales Company and Atlas Utility Supply Company, in total amount up to$2,518,530.00 for the
purpose of supplying water service meters and appurtenances for the Water Department.
DISCUSSION:
The Water Department (Department)will use these Contracts to purchase water meters and appurtenances
for the purpose of replacing aging water service meters, installation for new water services and evaluate
new electronic metering technologies to be used in the water distribution system.
The Request for Proposals (RFP) consisted of detailed specifications for water service meters and
appurtenances that meet the federal Reduction of Lead in Drinking Water Act, which went into effect on
January 4, 2014.
No guarantee was made that a specific amount of products would be purchased. The Department has
included sufficient resources in its budget to acquire this product on an as-needed basis. During the initial
term of the Agreements,the Department estimates purchases in the amounts of$1,888,896.00 with Aqua
Metric Sales Company and $629,634.00 with Atlas Utility Supply Company.The Department will prioritize
water meter and appurtenance orders based on the workload demands for replacement meters, upgrades
and the ongoing water meter replacement program for aging meters. The Water Department certifies that
Aqua Metric Sales Company and Atlas Utility Supply Company meet the requirements stated in the
specifications. Products will be ordered based on price and availability.
BID ADVERTISEMENT-A Request for Proposals(RFP)was advertised in the Fort Worth Star-Telegram
on Wednesdays between May 18,2016 and June 15,2016. Additionally, seventy-four vendors were
solicited from the purchasing database system, five responses were received. The proposals were
reviewed by an evaluation committee consisting of staff from the Water Department. The evaluation factors
included conformance to specifications and responsiveness, product warranties, qualifications and price.
The proposals from Aqua Metric Sales Company and Atlas Utility Supply Company,were found to present
the best value to the City.
I
PRICE ANALYSIS-There is no direct relationship to allow comparison of current unit prices to previous
Agreements due to changes in Federal Law restricting lead and water service products. The Water
Department Staff reviewed the proposed prices and certified that they are fair and reasonable.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the
City Manager in the amount up to$50,000.00 without specific City Council approval as long as sufficient
funds have been appropriated.
CONTRACT TERMS - Upon City Council's approval, the contract will begin on August 31, 2016 and expire
on August 30, 2018.
RENEWAL OPTIONS -The contract may be renewed for up to two two-year terms at the City's sole
http://apps.cfwnet.org/council_packet/inc review.asp?ID=22759&councildate=8/30/2016 7/17/2019
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discretion. This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE-A waiver of the goal for the MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to$2,518,530.00 as specified. The Director of
Finance certifies that funds are available in the current operating budget, in the Residential and Commercial
Meter and Parts account of the Water Department. Prior to an expenditure being made,the Water
Department has the responsibility to validate the availability of funds.
BQN11
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year Chartfield 2
56001 1 0604009 5610506 $2,518,530.00
Submitted for City Manager's Office by: Jay Chapa(5804)
Originating Department Head: Aaron Bovos(8517)
Additional Information Contact: Jack Dale (8357)Darian Gavin (2057)
ATTACHMENTS
Aqua Metric Form 1295 RFP 16-0168.pdf
Atlas Utility Form 1295 RFP 16-0168.pdf
EPLS Aqua Metric.pdf
EPLS Atlas Utiltiy Supply.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22759&councildate=8/30/2016 7/17/2019