HomeMy WebLinkAboutOrdinance 20161-04-2012Ordinance No. 20161 -04 -2012
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND IN THE AMOUNT OF
$195,342.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF PURCHASING
HARDWARE, SOFTWARE, MAINTENANCE, AND RELATED SERVICES FROM
MARK III SYSTEMS, INC. FOR THE INFORMATION TECHNOLOGY SOLUTIONS
DEPARTMENT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011 -2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Special Trust Fund in the amount of $195,342.00, from available funds, for the purpose of purchasing
hardware, software, maintenance, and related services from Mark III Systems Inc. for the Information
Technology Solutions Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.1 99 1 1 -09 -20 1 1 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant Cit Attorney
1UOP11 D AND t:FF1:C ll�'1:: ;lpril IU 2012
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: "`Approved on 4/1012012 - Ordinance No. 20161 -04 -2012
DATE: Tuesday, April 10, 2012
LOG NAME: 13P12 -0126 ARS /RMS SERVER AG
REFERENCE NO.: * *P -11376
SUBJECT:
Authorize Purchase from Mark III Systems, Inc., in the Amount of $195,342.00 for Hardware, Software,
Maintenance and Related Services for the Information Technology Solutions Department, Using a
Department of Information Resources Contract and Adopt Appropriation Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize purchase from Mark III Systems Inc., in the amount of $195,342.00 for hardware, software,
maintenance and related services for the Information Technology Solutions Department using a
Department of Information Resources Contract No. DIR -SDD -952; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Trust Fund in the amount of $195,342.00 from available funds.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use this Purchase to upgrade the Automated
Reporting System (ARS) /Records Management System (RMS) for the Police Department. The resulting
ARS /RMS will be comprised of an upgraded RMS Server, a backup RMS Server, expanded disk storage
and high availability software. The server will be fully tested and certified in fail -over mode by IBM certified
technicians and Tiburon system engineers.
On August 24, 2004, (M &C P- 10006) the City Council authorized a purchase Agreement for ARS /RMS
hardware from Mark III Systems (Mark III), an IBM Business Partner, for the Police Department. On
August 15, 2006, (M &C P- 10435) the City Council authorized the purchase of a replacement server to
allow for a redundant "backup" ARS /RMS Server configured with high availability fail -over capability and
increased disk storage.
Due to the age of the hardware purchased in 2006, the Police and ITS departments, recommend that this
server be replaced allowing for increased storage and reliable fail -over capability.
This purchase also includes hardware and software installation by certified IBM technicians. RMS
software installation and testing will be performed by Tiburon system engineers under a separate
Agreement with Tiburon, Inc. (City Secretary Contract No. 41881). Mark III has provided the majority of
services for RMS as a business partner of IBM. One of the most important aspects of this project is the
continued support and maintenance that Mark III has provided in the past and will continue to provide
under this Purchase. Special Trust funds will be available to fund this upgrade.
Logname: 13P 12 -0126 ARS /RMS SERVER AG Page 1 of 2
PRICE ANALYSIS - DIR -SDD -952 offers fixed discounts based on Manufacturer's Suggested Retail Price
(MSRP). Prices include shipping and handling fees. Discounts vary based on product categories ranging
from 4.5 percent to 38.5 percent off MSRP. ITS reviewed the contract pricelist and determined it to be fair
and reasonable.
COOPERATIVE PURCHASING - State law provides that a local government purchasing an item under a
Department of Information Resources (DIR) contract satisfies state laws requiring that the local
government seek competitive bids for purchase of the item. DIR contracts have been competitively bid to
increase and simplify the purchasing power of local government entities.
M /WBE - A waiver of the goal for M /WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M /WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached appropriation
ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust
Fund.
BQN \13P12- 0126\AMG
FUND CENTERS:
TO Fund /Account /Centers
FE72 441012 035535001000
FE72 541400 035535001000
CERTIFICATIONS:
FROM Fund /Account/Centers
$195.342.00 FE72 541400 035535001000
$195.342.00
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Susan Alanis (8180)
Lena Ellis (8517)
Jack Dale (8357)
Angela Gonzales (7648)
$195,342.00
Logname: 13P12 -0126 ARS /RMS SERVER AG Page 2 of 2