HomeMy WebLinkAboutContract 51958-A1 RECENED
JUL 2 5 2019
ar?ofvE Awom AMENDMENT NO. 1 TO AGREEMENT
Cay STANDARD AGREEMENT FOR TECHNICAL SERVICES
RICHARDSON BASS ROOF REPLACEMENT
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. 5195W-q_I
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and The Chadwell Group, LP d/b/a ROOFTECH
(Consultant) made and entered into City Secretary Contract No. 51958 (The Contract)
which was authorized by the City Council by M&C C-29158, the 18th day of June, 2019,
for Roof Replacement at South Low Roof and Barrel, Will Rogers Memorial Center,
Richardson Bass Building; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Roof Replacement at
South Low Roof and Barrel, Will Rogers Memorial Center, Richardson Bass Building.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1,
Article I —Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of Roof
Replacement at South Low Roof and Barrel, Will Rogers Memorial Center,
Richardson Bass Building. The cost of this additional service is $51,075.00 plus
$0.00 in reimbursable expenses. The scope of services is described more fully in
The Chadwell Group, LP d/b/a ROOFTECH Letter dated March 29, 2019,
subject: 'Roof Replacement at South Low Roof and Barrel, Will Rogers
Memorial Center, Richardson Bass Building, Fort Worth, TX, Modification
Proposal for Professional Services".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the
exceed a total of$107,600.00 unless the City and the ConsultanttFT.
6� .giO
City of Fort Worth,Texas
Standard Agreement for Professional Services AMENDMENT SECRETARY
Revision Date:8/18/2016
Page 1 of 2 WORTH,TX
upon a fee amount for additional services and amend this Agreement
accordingly."
3.
All other provisions of this Contract which are not expressly amended herein shall
remain in full force and effect.
EXECUTED this the Rbay of , 2019, in Fort Worth, Tarrant County,
Texas.
Chadwell Group, LP d/b/a ROOFTECH APPROVED:
By: By:
C' dy L. ha ell, AA,.ROC Kevin Gunn
Pr d t/C Interim Assistant City Manager
APPROVAL RECOMMENDED: RECORDED: '�
* o-q
By: By:
/!l-Roger Venables, Inte0rDirector Mary r
Property Management Department City S ary .. t C
APPROVED AS TO FORM AND LEGALITY: M&C C-29158, 6.18.2019
Contract Authorization
By: {{51a95: ab19 .4$4Ib�'
J n B. Strong
Assistant City rney
I
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and
administration of this contract,including ensuring all performance and reporting requirements.
By 1(,Ll6CAz 0
Brian R.Glass,AIA
Architectural Services Manager
City of Fort Worth,Texas OFFICIAL RECORD
Standard Agreement for Professional Services AMENDMENT
Revision Date:8/16/2016 CITY SECRETARY
Page 2 of 2
FT:•WORTH,TX
ROOFTECH ROOFING and WATERPROOFING SPECIALISTS
1944 Handley Drive,Fort Worth,Texas 76112 8151 Broadway,Ste.109-b,San Antonio,7k 78209
PROPOSAL FOR PROFESSIONAL SERVICES
March 29, 2019
Mr. Ronald Clements
Registered Architect
Property Management Department
401 West 1301 Street
Fort Worth, Texas 76102
817.392.8014 Office
ronald.clements(cDfortworthtexas.gov
Project: Roof Replacement at South Low Roof and Barrel
Will Rogers Memorial Center
Richardson Bass Building
Fort Worth, TX
Re: Modification Proposal for Professional Services
Mr. Clements,
We propose to provide architectural / engineering services inclusive of the following professional
services for Design, Bidding/Negotiation, and Construction Administration for the above
referenced project.
This scope of work will be added to the contract awarded for the North Low Roof and the West
Arena. There will be one (1) bid package including all four(4) roof areas.
DESIGN PHASE (Based upon a preliminary estimate of$2,016,000)
Schematic Design(36% Submittal)
• Consult with the Owner with regard to the project requirements.
• Review original construction documents.
• Provide a visual inspection of the roofs on this project. Take core samples of each
roof area to verify roof assembly.
• Inspect the interior areas of the building associated with any reported leaks.
• Evaluate the existing insulating value and determine the new R-value according to the
current code and project requirements.
• Determine wind uplift pressures to meet current code requirements.
• Evaluate primary and overflow drainage systems.
• Evaluate mechanical,electrical, plumbing requirements.
PROPOSAL FOR CONSULTING SERVICES PAGE 1 Richardson Bass Building
• Provide a 35% Design Submittal package to Owner for review including
recommendations for the appropriate roof system.
• Deliverables will include a roof plan with general details for replacement and a general
description of the scope of work, materials, and the standards.
• Meet with Owner to make any necessary modifications to the documents.
Design Development(75% Submittal)
• Provide a 75% Design Submittal package to Owner for review. Documents will include
a roof plan with details for each specific condition for replacement and specifications
including a detailed description of the scope of work, materials, and the standards
including any necessary Mechanical, Electrical, or Plumbing work.
• Meet with Owner to make any necessary modifications to the documents.
Construction Documents (100% Submittal)
• Provide Final contract documents and standard contract forms including a Notice to
Respondents, Proposal Form, Standard Form of Agreement, Payment Bond Form,
Performance Bond Form, Standard General Conditions, and Special Conditions
modifying the General Conditions to conform to special roofing requirements.
• Provide Project Manual and Drawings to Owner for review and acceptance.
BIDDING/ NEGOTIATION PHASE
• Conduct a Prebid Conference with the contractors on site.
• Make any clarifications and/or modifications in addendum form during the bidding
process.
• Provide a bid review summarizing the bids, review and qualify bids, and include a
recommendation for the successful contractor.
CONSTRUCTION ADMINISTRATION PHASE(Based on 12 weeks of tear-off)
• Conduct a Preconstruction Conference at the jobsite.
• Review and approve contractor submittals and shop drawings. One (1) initial
submission and one(1)resubmission included in this proposal.
• Provide project management services including coordination between Owner and
contractor, respond to Requests for Information, review and approve payment
requests, and process any contract modifications.
• Provide twelve (12) site observations at critical points as scheduled during the
progress of the work as determined by the Architect (maximum of one (1) roof
observation per week). Provide a report with color photographs electronically.
• Provide a Substantial Completion Inspection with a punch list. Provide a report with
color photographs.
• Provide a Final Inspection to verify punch list items have been completed in
accordance with the contract documents. Provide a report with color photographs.
• Assemble close out documents and warranties and provide to Owner.
PROPOSAL FOR CONSULTING SERVICES PAGE 2 Richardson Bass Building
. 1
WE PROPOSE TO PROVIDE THE SCOPE OF WORK DESCRIBED ABOVE ACCORDING TO
THE FOLLOWING FEE SCHEDULE:
Professional services including Design, Bidding/Negotiation, and Construction Administration will
be provided for a lump sum fee equal to Fifty-One Thousand, Seventy-Five Dollars and
No/100's ($51,075.00) as stipulated below including reimbursable expenses. The fee shall be
paid based upon the following schedule:
Design Phase(Barrel $28,400, South $7,400) $35,800.00 Billed upon phase cumplelinn
Schematic Design 12,530.00
Design Development 14,320.00
Construction Documents 8,950.00
Bid Evaluation $ 00.00 Included in current contract
Construction Administration $ 16,276.00 Billed monthly according to percent
complete
Thank you for considering Rooftech, and we look forward to working with you in solving your
roofing problems. Please read the attached Conditions of the Contract before signing this
proposal.
Respectfully Submitted By
Cindy L. Chadwell,AIA, RRC
Rooftech, President/CEO
PROPOSAL FOR CONSULTING SERVICES PAGE 3 Richardson Bass Building
i
CONDITIONS OF THE CONTRACT
1. Cost estimates are made on the bases of experience and represent our best estimates.
ROOFTECH,cannot, and does not, guarantee that proposals, bids or actual Project or Construction
Costs will not vary from opinions of probable cost prepared by us.
2. All documents, including Drawings and Specifications, prepared by ROOFTECH are instruments of
service in respect to this Project and are not intended, or represented to be suitable for reuse by
Owner or others on extensions of the Project or any other project.
3. ROOFTECH shall not be responsible for the means,methods,techniques,sequences or procedures
of construction selected by Contractor(s)or the safety precautions and programs incident to the work
of the Contractor(s).
4. Jobsite observations shall be made as specified within this document. During such observations,
ROOFTECH, shall keep the Owner advised as to the progress, shall endeavor to guard Owner
against defects and deficiencies in such work,and may disapprove or reject work failing to conform
to the Contract Documents. ROOFTECH shall not be responsible for the failure of the Contractor(s)
to perform the work in accordance with the Contract Documents.
5. ROOFTECH shall not be responsible for the acts or omissions of any Contractor,or subcontractor,
or any of the Contractor(s)'or subcontractor(s)' agents or employees or any other persons (except
ROOFTECH's own employees and agents).
6. All claims, counterclaims,disputes, and other matters in question between the parties hereto,arising
out of or relating to this Agreement or the breach thereof, may be decided by arbitration, in
accordance with the Construction Industry Arbitration Rules of the American Arbitration Association.
7. ALL DEMANDS FOR ARBITRATION AND ALL ANSWERING STATEMENTS THERETO WHICH
INCLUDE ANY MONETARY CLAIM MUST CONTAIN A STATEMENT THAT THE TOTAL SUM
OR VALUE IN CONTROVERSY AS ALLEGED BY THE PARTY MAKING SUCH DEMAND OR
ANSWERING STATEMENT, IS NOT MORE THAN$100,000.00.
8. Below are the costs for our standard reimbursable expenses:
Copies/Print(8%x 11) 2.50 per sheet
Copies/Print(11 x 17) 5.00 per sheet
C.D. 25.00 each
USB Flash Drive(2-4g) 25.00 each
USB Flash Drive(8-16g) 50.00 each
Mylar Sepias 3.25 per square foot
Plotting Bond 1.50 per square foot
Plotting Vellum 2.00 per square foot
Travel Current IRS Mileage Rate
Air Fare Direct Cost
Parking Direct Cost
Taxi Direct Cost
Car Rental Direct Cost
Hotel Direct Cost
Meals Direct Cost
Express Mail/Courier Direct Cost
Postage Direct Cost
Core Repair Direct Cost
Outside Consufants/Engineers/Archkects Direct Cost
Other Outside Services Direct Cost
'Direct Cost expenses shall be billed on a cost plus 10%basis.
PROPOSAL FOR CONSULTING SERVICES PAGE 4 Richardson Baas Building
9. The cost of the work provided shall be based upon the following rates:
Expert Witness 275.00 dollars per hour
Principal Engineer 160.00 dollars per hour
Principal Architect 160.00 dollars per hour
Sr.Construction Consultant 160.00 dollars per hour
Project Manager 160.00 dollars per hour
Certified Infrared Thermographer 160.00 dollars per hour
Registered Roof Consultant 160.00 dollars per hour
Laboratory Technician 125.00 dollars per hour
CAD Designer 1 115.00 dollars per hour
CAD Designer II 95.00 dollars per hour
Contract Administrator 100.00 dollars per hour
Roof Observer 88.00 dollars per hour
Full-Time Roof Observer 88.00 dollars per hour
Clerical/Report Processor 75.00 dollars per hour
These rates are based upon 8-hour workdays and 40-hour workweeks, including travel time.
Overtime shall be charged in the event that either the 8-hour workday or the 40-hour workweek is
exceeded. Overtime shall be charged in the amount of 1.5 times the hourly rate and for services
performed on Saturdays. Overtime shall be charged in the amount of 2.0 times the hourly rate for
services performed on Sundays and on holidays. A minimum of 4 hours shall be billed for any
observation time or consulting works out of the office.
LABORATORY SERVICES
ASTM D3617 Built-up Roof Test Cut 200.00 dollars per each
ASTM D2829 Built-up Roof Test Cut 250.00 dollars per each
Modified Desaturation 475.00 dollars per each
Infrared Photography/impedance Testing .06 cents per square foot
$2,000 minimum or $150
per hour for a
thermographer and camera
FM Wind Uplift Testing 250.00 dollars set up and
250.00 dollars per test
750.00 dollars minimum
10. Additional services, beyond the original agreed upon Scope of Work, shall be provided based on the
reimbursable expenses and hourly rates provided in Sections 8 and 9 listed above.
11. Invoices shall be submitted monthly, and payment is due 30 days from receipt of the Invoice. The
Owner agrees to pay Interest in the amount of 1% per month for all fees,which have not been paid
within 30 days from the date of the invoice.
12. This Agreement may be terminated by either Party upon 7 days written notice. The Owner agrees to
pay for all Services rendered to the date of termination including all Reimbursable Expenses and
Termination Expenses.
13. Severability and Survival: If any of the provisions contained in this Contract are held for any
reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability will not affect any other provision, and this Contract will be construed as if such,
invalid, illegal or unenforceable provision had never been contained herein.
PROPOSAL FOR CONSULTING SERVICES PAGE 5 Richardson Base Building
N1&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT1
COUNCIL ACTION: Approved on 6/18/2019
REFERENCE 21 WRMC RICHARDSON
DATE: 6/18/2019 NO.: C-29158 LOG NAME: BASS ROOF DESIGN
AMENDMENT 1
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Amendment No. 1, in the Amount of$51,075.00, to a Professional Services
Agreement with The Chadwell Group, LP d/b/a ROOFTECH, for Design and Construction
Administration Services for a New Roof for the Richardson-Bass Building at the Will
Rogers Memorial Complex, for a Total Contract Value of$107,600.00 (COUNCIL
DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1, in the amount
of$51,075.00, to a professional services agreement with The Chadwell Group, LP d/b/a
ROOFTECH, for design and construction administration services for a new roof for the Richardson-
Bass Building at the Will Rogers Memorial Complex, for a total contract value of$107,600.00.
DISCUSSION:
The purpose of this M&C is to authorize the execution of Amendment No. 1 to a professional
services agreement with The Chadwell Group, LP d/b/a ROOFTECH. On March 25, 2019 City staff
administratively executed a professional services agreement with The Chadwell Group, LP d/b/a
ROOFTECH to provide professional design services to replace portions of the existing low roofs of
the north and west Richardson-Bass Building at the Will Rogers Memorial Complex. Subsequent
analysis of the south roof and barrel roof revealed both roofs are in need of repair. Amendment No. 1
in the amount of$51,075.00 will cover the additional construction and associated administrative
costs. This change order will increase the contract amount to $107,600.00, and requires the
authorization of the Mayor and City Council.
In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building
Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on property under
the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action
under a contract that will be or has been approved by City Council with notes in the contract
packages stating the fee is waived."
The Chadwell Group, LP d/b/a ROOFTECH, was one of four design firms selected through the 2018
Annual Professional Services RFQ to provide roofing services.
MWBE Office -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the MWBE Office, in accordance with the MWBE or BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible. Additionally, The Chadwell Group, LP d/b/a ROOFTECH is a certified
MWWBE company.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27033&councildate=6/18/2019 7/17/2019
NI&C Review Page 2 of 2
The Director of Finance certifies that funds are available in the current capital budget, as
appropriated, of the Public Events Capital Fund. Prior to an expenditure being incurred, the
department has the responsibility to validate the availability of funds.
TO
Fund DepartmentAccount Project Program Activity Budget Reference# Amount
L 1 ID �� ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Roger Venables (6334)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
Form 1295 Certificate 100500010 (1) Redacted.pdf
WRMC Richardson Bass.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27033&councildate=6/18/2019 7/17/2019