HomeMy WebLinkAboutContract 52599 CITY
O C NO SECRETARY. �599
�2p1
c uIW5aNvf Application for General Membership
WHEREAS, Texas811, a Texas nonprofit corporation, has been formed in an effort to reduce injuries to
persons and damage to underground facilities through the establishment of a statewide notification
system; and
WHEREAS, the annual fee to the City of Fort Worth for membership in the Texas811 program is an
amount up to $180,000 annually, based on a per call fee; and
WHEREAS, the City Council authorized 5 annual renewals in the same annual amount(M&C P-12353);
and
WHEREAS, the undersigned desires to be a General Member of Texas811 and requests approval for
general membership by completing and submitting this"Membership Agreement".
NOW, THEREFORE, in consideration of the mutual covenants, agreements, and mutual benefits to be
gained by general membership in Texas811, the undersigned hereby applies for admission as a General
Member of Texas811. When the undersigned has been approved as a General Member and has been
given written notice that its application has been approved, the undersigned will be a General Member of
Texas811 and agrees to abide and comply with the Membership Agreement, and pay promptly and fully
the fees and assessments prescribed by the Board of Directors of Texas811 pursuant to the Bylaws.*
F By checking this box, I agree with the above statement.
Electronic Signature
Bylaws: https://www.texas8ll.org/membership-bylaws
July 31, 2019
Company Name: City of Fort Worth Water Department
Company Address: 200 Texas St.
Fort Worth, TX 76102
Business Hours: M-F from 7am to 4pm
Company Website: http://fortworthtexas.gov/
Submitted by: /G �/„�Ze
Mark She I, Sr. IT Programmer/Water Dept
Utility Type: Water, Sewer
No positive response. We will not be utilizing the positive response portal.
In house locators are used.
We will be registering for Texas811 Ticket Management Plus powered by KorTerra.
How did you hear about Texas811: Former Lonestar 811 member
Information Sheets
1. Primary Contact Person: Same as above Mark Shell, 817-944-3718, mark.shell@fortworthtexas.gov
2. Designated representative for Correspondence (Person responsible for questions/concerns with ticket
delivery issues): Same as above (Mark Shell)
3. Referral Contact Name (Required by law):
Rogelio Cuellar, Field Operations Supervisor
817-991-1305
Rogelio.Cuellar2@fortworthtexas.gov
(Contact given to excavators when they have questions regarding your facilities or markings.)
4. Your designated representative for Billing:
Gregory Stean, Parts/Materials Supervisor
817-392-5027
Gregory.Stean @fortworthtexas.gov
1608 11t"Ave, Fort Worth, TX 76102
5. Your designated representative for Database verification:
Mark Shell (see above primary contact)
6. Holidays and other days off: New Year's Day, Martin Luther King's Birthday, Independence Day,
Labor Day, Thanksgiving Day and Friday after, Christmas Day
7. Message receiving location information
24/7/365 all tickets to the FTP
FTP ftp.managetickets.com
Username ticketTX
Password available on request in a secure manner
After Hours emergency message/tickets for excavations and digups: M-F (weekdays) from 4pm to
7am and on Friday from 4pm thru Monday 7am to cover the weekends. Also, the same concept for
listed holidays we request an email to the following with the ticket information. This is in addition to
the FTP. zz wtrfieldopsdispatch(d)fortworthtexas.gov
Note that the above address has an underscore after the zz and before the wtr.
8. How would you like to receive your emergency backup message? See number 7 above.
By executing this document, I hereby authorize the Water Department to complete the online
application for membership in the Texas811 program.
APPROVAL REC ENDED:
By: Ak, -
Name: Dana Bur doff By:
Title: Interim Assistant City Manager Na e: s HaAer
Titl ✓✓ Director, Water Department
Date:
FORTfiy
ATTEST:
5
By: /
Name: Mar "Va�sero
*f
Title: City Secretary r ...•
APPROVED AS TO FORM AND LEGALITY: CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By. responsible for the monitoring and
Name: Douglas W Black
Title: Sr.Assistant City Attorney administration of this contract, including ensuring
all performance and reporting requirements.
CONTRACT AUTHORIZATION:
M&C• L (L 3 S�7 By:
Date: - Name: Mark Shell
1295#-x2 I r�Y�l�j'�q��l� Title: Sr. IT Programmer/Water Dept
7/31/2019 M&C Review
Officml sire of the City of Fort'vliorth,"fexr,a
CITY COUNCIL AGENDA FoRTWoRm
COUNCIL ACTION: Approved on 6/25/2019
REFERENCE** 60PONE-CALL NOTIFICATION
DATE: 6/25/2019 NO.: P-12353 LOG NAME: SERVICES AD WATER IT
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize a Sole Source Agreement with Texas Excavation Safety Systems, Inc. d/b/a
Texas 811 for Underground Construction One-Call Notification Center Services For The
Water Department in an Annual Amount of$180,000.00 with Five (5) One-Year Renewal
Options for the Same Annual Amount (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an Agreement with Texas Excavation Safety
Systems, Inc., d/b/aTexas 811 for underground construction one-call notification center services for
the Water Department in an annual amount of$180,000.00 with five (5) one-year renewal options for
the same annual amount. (ALL COUNCIL DISTRICTS)
DISCUSSION:
Established under the Underground Facility Damage Prevention and Safety Act (Texas-1997), a "one-
call" underground construction safety and underground facility damage prevention notification system
provides excavators and other underground construction operators, such as those conducting
underground boring activities, with the capability of making only one call prior to excavation, whereby
all subscribing utility companies with underground lines in the area receive notice of a planned
excavation. An underground utility owner/operator is then given the opportunity to physically locate
and mark the location of its underground lines, to help an excavator or underground construction
operator avoid accidental damage.
The City of Fort Worth Water Department has utilized a one-call notification service since 2009. Over
the last 12 months, there have been 167,912 locate requests. Previous purchases of this service were
made utilizing a competitive solicitation with a best value analysis. The City's current vendor, Lone
Star 811, has notified the City that it will cease operation in Texas on July 31, 2019, leaving Texas 811
as the sole provider in the state. A one-month overlap of services from each vendor is required to train
and validate all processes and settings, to ensure a successful transition. The City maintains
over 7,000 miles of water mains and sewer mains. Protecting this infrastructure from damage caused
by excavation and underground construction activity is essential to public health and safety. Utilizing
a one-call notification center services has been beneficial in minimizing conflicts and associated
damage to water and sewer assets from excavation and underground construction activity.
BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as
provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the
sole provider of one-call notification center services in Texas.
BID ADVERTISEMENT -This procurement is exempt from the competitive bidding requirements as
provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the
sole provider of one-call notification center services in Texas.
PRICE ANALYSIS -The Water Department staff reviewed the proposed price and certified that it is
fair and reasonable.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated
apps.cfwnet.org/council_packeVmc_review.asp?ID=27122&counciIdate=6/25/2019 1/2
7/31/2019 M&C Review
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the M/WBE Waiver is based on the sole source information provided to the
M/WBE Office by the Purchasing Division Buyer.
AGREEMENT TERMS - Upon City Council approval, this Agreement will Begin on July 1, 2019.
RENEWAL OPTIIONS - This Agreement may be renewed for up to five (5) successive one-year
terms at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient fund to satisfy the City's obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the Water and Sewer Fund and that prior to an
expenditure being made, the Water Department has the responsibility to validate the availability of
funds.
BQN\\
TO
[Fu"artment I Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM _
Fund Department Account Project Program Activity Bu(fg-e—tF Reference# Amount
ID ID Year I (Chartfield2)
Submitted for City Manager's Office by, Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)Anabelle Dunn (7648)
ATTACHMENTS
Call Center Services-Approved Exemption Form 5-22-2019.pdf
apps.cfwnet.org/council_packet/mc_review.asp?ID=27122&councildate=6/25/2019 2/2