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HomeMy WebLinkAboutContract 52607 CITY SECRETARY 'toFund for Veterans' Assistance C®IWTRACTNO._ 53114-7_ C.iRY wv CkA±s ':t'i Yll, ,_11k '.i !`-'l,'�,.� 1 F i•-+'`. C{YRMf�-S=ZJtI Notice of Grant Award C NOGA AWARD INFORMATION Grant ID: Grantee Organization: Award Issue Date: GT-FVA19-018 City of Fort Worth 7/1/2019 AWARDING AGENCY Grantor Organization: Texas Veterans Commision AWARD DETAILS Grant Period Start Date: Grant Period End Date: 7/1/2019 6/30/2020 AWARD AMOUNT Total Awarded Amount: $300,000 Terms And Conditions Description The approved signature below serves as a formal acceptance by the Texas Veterans Commission (TVC)of the Grantee's Application, and addenda(if any)and the approval of this Notice of Grant Award creates a legally binding agreement between the Grantee and TVC.The Program requirements(e.g.,objectives,scope, budget, methodology)as stated in (1)the applicable federal and/or state statute and regulations,(2)the original Request for Applications(RFA)including any addenda issued, (3)the addenda to Grantee's Application(if applicable), and(4)Grantee's Application are incorporated into and made a part of this Notice of Grant Award for all purposes,supersede any prior or contemporaneous understandings between the parties pertaining to the subject matter herein whether oral or written, and collectively constitute the entire agreement between the parties. In the event of a conflict in the language contained in the incorporated documents, conflicts shall be resolved by reference to the language contained in the documents in the order listed above.Any changes to the approved Grant must follow TVC's amendment process. AUTHORIZATION Authorized Representative Name: Authorized Representative Title: Fernando Costa Signature Authority Authorized Representative Signature: OFFICIAL RECORD CITY SECRETARY ' FT. WORTH#Page of 1 �iBMwYb6x,1`. TEXAS VETERANS COMMISSION/FUND FOR VETERANS' ASSISTANCE FORWARD HOME VETERAN ASSISTANCE PROGRAM TVC AWARD NUMBER: GT-FVA19-018 FISCAL YEAR: 2019-2020 APPROVED AS TO FORM AND LEGALITY: Matt Murray Assistant City Attorney ATTEST: O� FOT 0 2 Mary J. Ka er V ,or City Secretary ` M&C G-19416 Dated: November 13,2018 By signing below, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Sonia Singleton,Int ri Director Neighborhood Sery c s OFFICIAL RECORD Cirf SECRETARY FT WORTH,TX z Fund for Veterans' Assistance 14 dw r T9XA ¢`E°N j„��Yeiern�t 'farfr Icr Application- Forward Home Veteran Assistance Program Application ID Applicant Organization Status Application Deadline 3 AP-FVA_19-058 City of Fort Worth Converted To Award 11/16/2018-05:00 PM Overview Opportunity Announcement ID Grantor Organization Application Deadline AN-FVA 19-001 Texas Veterans Commision 11/16/2018 05:00 PM Award Ceiling Award Floor Program Area (Do not change) $500,000 $5,000 General Assistance (GA) Application Overview Project Title Proposed Project Service Is this proposed project a new Forward Home Veteran Category FVA-funded project, an Assistance Program Financial Assistance expansion of current FVA-funded services, or continuation of an existing FVA-funded project? Continuation Financial Documents Requested Amount Proposed Project Start Date 300000 7/1/2019 Proposed Project End Date Project Coordinator Submitted On 6/30/2020 Sonia Singleton 11/16/2018 04:57 PM Applicant Organization Organization Name: City of Fort Worth 756000528 073170458 Address: Applicant Type Governing Body 200 Texas Street City/Municipal government City Council/Mayor/City Fort Worth Texas 76102 Manager United States What is the organization's overall What year was the organization What types of programs/services mission? established? does the organization currently provide? Provide examples and i V * ' i p*; Page 1 of 18 LO.ewaNrf 1 tillp Fund for Veterans' Assistance tr C[1 mM nN t The City of Fort Worth's The City of Fort Worth was briefly describe program mission is "Working together established in the spring of components. to build a strong community" 1849. The Neighborhood •The City of Fort Worth Services Department was provides essential services to formed in 2015. The its citizens, such as safety and Department was re-organized sanitation, rec-reational through a combination of the services, creation of affordable Community Resources housing, home repairs, Division, from Parks and assistance for MWBE and SBE Recreation Department and the businesses and many others Housing Division from the as required by Fort Worth Housing and Econom-ic citizens. Development Department. The - Community Action Partners Department was formed in (CAP) provides an array of order to consolidate social and community services administration of the City's for low in-come residents and major grant sources for serving neighborhoods, such as low toand moderate income emergency rent assistance, residents, which include all of utility assistance (gas, water, the fol-lowing: the Community electric and propane), case Services Block Grant(CSBG), management to transition the Community Development families out of poverty, Block Grant(CDBG), the HOME Christmas toy pro-gram, youth Investment Partnerships out of school time programs, Program (HOME) the social, educational and Emergency Solutions Grant recreational activities for older (ESG), the Housing adults at Neighborhood Opportunities for Persons With Centers. CAP also provides AIDS grant(HOPWA), the Low income tax filling assistance Income Heating and Energy through Volunteer Income Tax Assistance Program (LIHEAP), Assistance (VITA) and other the Comprehensive Energy programs. Additionally, CAP Assistance Program (CEAP), received an FVA General the Weatherization Assistance Assistance Grant for the Program (WAP), and the Lead 2017-2018 grant period and is Hazard Reduction currently offering services to Demonstration Grant(LHRD). veterans and their families in The Neighborhood Ser-vices Tarrant County.The programs Department is therefore able to administered by Community provide comprehensive and Action Partners are based on integrated social services and need and income, and are affordable housing programs. essential for maintain both the City's and CAP's mission. �5■casna. Page 2of18 Fwunc! for Veterans' Assistance IF TUASY ►ERA" 7f+ply 1{eferfinyStarffVert GDF4M;$ ON What services does the On average, how many veterans What percentage of total clients organization currently provide does the organization currently served by the organization are veterans? serve annually? veterans? •The City of Fort Worth serves 175 1% all residents including veterans. • CAP is currently providing exclusive services to veterans through a General Assistance grant and a Housing for Texas Heroes Grant awarded by FVA for the 2018-2019 grant period. Contacts Full Name User Role Email Business Phone Fernando Costa Signing fernando.costa@fortworthtexas.gov (817)392-6122 Benedict George Signing benedict.george@fortworthtexas.gov (817)392-7339 Sonia Singleton Primary sonia.singleton@fortworthtexas.gov (817)392-5774 Marie Francis Secondary marie.francis@fortworthtexas.gov (817)392-5798 Past Awards ID ID Award Title Grantor Award Amount Organization Healthy Homes for Texas Veterans AD-HTX19--01 PG-HTX_19-0001 $0 Heroes Program Commision System Information Created By Created Date Last Modified By Last Modified Date Sonia Singleton 10/30/2018 08:54 AM Ileana Vasquez 06/28/2019 02:50 PM Budget Instructions The budget is broken up into Direct and Indirect Costs. Within Direct Costs there are six allowable sections. Indirect Costs has one section. Each section represents a Budget Category that will make up your Total Grant Amount Request. The total grant amount request must equal the Amount Requested checked in Part I— Proposed Project. Complete each Table as applicable to your Proposed Project. Costs must be broken out in Page 3 of 18 W Fund for Veterans' Assistance nx"""Ikm. 7f+ng Yefena"r'Zirfr Afm 00""r.mN Tables to a degree that is sufficient to determine if costs are reasonable, allowable, and necessary for the successful performance of the grant project. Costs will be reviewed for compliance with UGMS and federal grant guidance found in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Costs claimed as direct costs that appear indirect in nature or budgets claiming no indirect costs will be scrutinized for accuracy. Any such costs claimed as direct need to be fully explained, supported, be reasonable and treated in a consistent manner across your organization. The FVA may ask the applicant to reclassify costs as indirect if the support provided does not meet the above criterion. Do not leave a table blank. Place an "N/A" in the first line and a "0" in Total for the table if you are not budgeting those cost in this application. Budget Budget Category Grantor Share Salaries and Wages $ 0 Fringe Benefits $ 0 Travel $ 0 Supplies $ 0 Client Services $272,325 Other Direct Costs $403 Total Direct Costs : $272,728 Indirect Costs $27,272 Grand Total (Direct+ Indirect Cost): $300,000 Matching Funds Describe what other funding sources the organization will be using to support and accomplish the goals of the Proposed Project. Include any other grants that may fund portions of the Proposed Project, in-kind donations, or volunteer time that assists in the delivery of Proposed Project services. (Maximum allowable characters = 500) Time spent by CAP case workers will not be charged to the grant and will be used as match, CAP case workers are paid with a combination of CSBG (Community Service Block Grant)and CEAP (Texas Comprehensive Energy Assistance)funds. Additionally the actual direct costs for CEAP and CSBG, Atmos share the warmth and TXU energy aid will be used as match, as well as the fringe benefits for the position requested. Negotiations yg;iYAW;, Page 4 of 18 Fund for Veterans' Assistance ierwsuerereaKs :+`rrtf�r,ar, �r`PtC�T,!#;.4'+;a!'' _,1itft, GOrNIfbSYOH � - Negotiation Requests ID Description Status Due Date Applicant Comments Project Narrative 1. CR-140 Attachments Budget Submitted 06/17/2019 Submitting request 2.Salaries,Client 6/28/19 Services and Indirect Negotiation Steps 1. Make Changes to Need assistance on Attached Copy of how to edit/enter Past your Application in Word Format(GO awards Where I upload my CR-052 Email)2. Make Submitted 06/11/2019 resume/salary and Changes to start date How to Application(in enter narrative for the GovGrants)3.Submit project narrative Request(in GovGrants) Forms and Attachments Instructions Please click the"Edit" icon(pencil)in the"Appendix I-Project Narrative" section below in order to fill out the required form for the application. Once the form is 100%filled out,and before the application is submitted,click the "Validate" button in that section. Additionally,click the "Add" button in the"Attachments"section to upload all required supplementary documents for the applications. An Application Package may have up to five attachments. Failure to provide required attachments may negatively impact the application or result in ineligibility.When submitting Application Package naive each attachment according to numbers below.Note that attachements 1-3 are required for all applications. Do not upload the all the documents as one file. The Application Package includes the following items be attached: 1. Resumes of the Principal Participants in the organization 2. List and terms of current governing body members (Board of Directors, Commissioners Court, City Council Members) 3. A copy of current professional liability insurance and/or malpractice insurance policy 4. Financial Documentation if not a Unit of Local Government 5. IRS Tax determination letter regarding non-profit status, if not a unit of local government or VTC certification letter if applying for a VTC grant. Do not submit paperwork from the State Secretary of State or the State Comptroller of Public Accounts regarding non-profit status. Only IRS Tax determination letter indicating your organization is recognized as a tax-exempt non-profit is acceptable. * ' 4rr k Page 5 of 18 Fund for Veterans' Assistance fe vt awes ,''#,"i,i7Mr, GONM13bOH u Attachments Attachment Name Type Description Last Owner Modified List and Terms Board of 11/16/2018 Sonia Governing Body.pdf Directors of Gdyverning 4:46 PM Singleton Principal 11/16/2018 Sonia Resumes.pdf Resumes Participants 4:47 PM Singleton Resumes signed Self-Insured Program Letter Professional Self Insurance 11/16/2018 Sonia FY2018.pdf liability Documentation 4:50 PM Singleton insurance List of grants Financial received by the 11/16/2018 Sonia 2 Year Grants.xlsx Documents City over a 2 4:50 PM Singleton year period History Snapshot Application.pdf History 11/16/2018 Sonia4:57 PM Singleton 2018_w9_for_the_city1.pdf Financial W9 6/11/2019 Sonia Documents 4:20 PM Singleton Direct deposit Authorization form Financial Direct Deposit 6/11/2019 Sonia 08012018.pdf Documents Authorization 4:20 PM Singleton Form National Family Performance Financial National Family 6/11/2019 Sonia Indicators.docx Documents Performance 4:27 PM Singleton Indicators Management Resume JCH.pdf Resumes Analyst I - 6/20/2019 Sonia Joanna 6:50 AM Singleton Hudspeth Sr. Human 6/20/2019 Sonia Mack-Palmer_resume_13235_85433_.docx Resumes Services 6:54 AM Singleton Specialist Snapshot on 6/28/2019 2:50 PM.pdf History 6/28/2019 Ileana2:50 PM Vasquez g : 7.ta. ' Page 6 of 18 ��•4Mx�ON :! . -- ,r Fund for Veterans' Assistance %t'e in9 Yefera►vT aorfr Vcre O01MIIffiON Create Award.pdf History 6/28/2019 Ileana 2:50 PM Vasquez Acknowledgement Acknowledgement TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL INFORMATION IN THIS APPLICATION IS TRUE AND CORRECT AND COMPLETED PER THE DIRECTIONS OUTLINED IN THE ACCOMPANYING REQUEST FOR APPLICATIONS. THE APPLICANT ORGANIZATION REPRESENTATIVE HAS READ AND UNDERSTANDS ALL REQUIREMENTS AND PROVISIONS NOTED IN THE ACCOMPANYING REQUEST FOR APPLICATIONS, AND WILL COMPLY WITH ALL REQUIREMENTS AND PROVISIONS NOTED IN THE ACCOMPANYING REQUEST FOR APPLICATIONS AND NOTICE OF GRANT AWARD EFFECTIVE UPON SUBMISSION OF THIS APPLICATION AND THROUGHOUT THE LIFETIME OF THE GRANT IF AN AWARD IS MADE. THE SUBMISSION OF THIS DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT. Acknowledge here false Acknowledged By(Name) Acknowledged By(Title) History yawuLy.-. Page 7 of 18 � LOUMM610M� k. Fund for Veterans' Assistance %nx,,sve.:.we.s 7fe bin' YeferxarvJ.�'f6 &7 fff DOIIMR 11 N Form - TVC Form Overview Geographic Service Area(s) The counties that Statewide will be served by No this grant are called the Geographic Service Area(s). All Texas counties are grouped into one of eight regions. Check all counties, regardless of region, that the Proposed Project will serve. If the Proposed Project provides services to Veterans living in all counties statewide, simply select "Yes" for the Statewide field. Region 1 - Panhandle Region 2-West Texas Region 3-Alamo Region 4- South Texas Region 5 - Gulf Coast Region 6-Central Texas Region 7- East Texas Region 8- North Texas true Beneficiaries Applicants may elect to restrict Proposed Project services to particular groups to address needs by narrowing the eligibility of who can receive services through the Proposed Project. Who will the organization provide direct services to under the proposed project? truetruetrue • Note: Texas Veterans Commission, Fund for Veterans'Assistance defines Dependents a * , , Page 8 of 18 iawwaaiaw,�. Fund for Veterans' Assistance tfsusvnewes 71e ►�y v°+ferIi9l4f S'Garlr 771WE CQNMiiN7N If Veterans are selected above, provide a definition for veterans that will be eligible to receive services. (Maximum allowable characters= 500) Veterans: defined as persons who served in the military, naval, or air service and have been discharged. All veterans will be served regardless of era or character of discharge. Active duty, National Guard, and reservist may be eligible for services, however, preference will be given to discharged veterans. Choose the discharge status(es) (Character of Service)that the organization will serve under the proposed project. truetruetruetruetruetruetrue Describe any other restrictions on eligibility, if applicable (example: income level, disabilities, or referral from VA or other such organization). If blank, input'n/a'. (Maximum allowable characters= 1000) Income levels: at or below 80% of Area Median Income(AMI), as issued by the U.S. Department of Housing and Urban Development(HUD). Must live within Tarrant County limits as demonstrated by the Tarrant Appraisal District(TAD). Incomes will be assessed by collecting paystubs for time period that service is being requested. Example, if beneficiary requests assistance in July for an arrears payment of June, they must provide documentation that they met the 80% of AMI income guidelines in June. If paystubs are not available, an equivalent employer verification form may be submitted. Official award letters will also be required such as Social Security, VA Benefits, SSDI, etc. Beneficiaries that claim no income will be required to complete a certification of no income. Service connected disability income will not be counted towards the income calculation. Veterans with "entry level honorable discharge" status will be eligible for services under"General Under Honorable Conditions" status. If the organization receives grant funds, it will be responsible for tracking each individual Veteran, their dependents, and surviving spouses that receive grant-funded service(s). The number of unduplicated Veterans, Dependents and Surviving Spouses, as well as cumulative totals, will be reported to the FVA quarterly. Enter the number of unduplicated Veterans, Dependents, and Surviving Spouses to be served by the Proposed Project. The information to be entered is a number. Do not enter a percentage and do not enter a range. If the project will not serve a particular population, enter '0' in the corresponding area. Number of Veterans 145 Number of Dependents 30 Number of Surviving Spouses 5 Total Number of Clients to be Served (Updates on Save) 180 Number of Home Modifications to be Completed. (Required performance measure for all Home Modification Assistance Programs projects) i r i% r Page 9 of 18 [AMMtl610N�,! ` W Fund for Veterans' Assistance nr�.ver:.�ws 7�+n9 Ye OM"I.-surb.74me cam"PIMN 0 Performance Reporting What type(s)of data collection tools will your organization use to document Beneficiaries receiving services (required performance measure)and any additional performance measures noted in Beneficiaries, as well as measure goals and outcomes? (Maximum allowable characters = 1000) CAP currently uses Shah Software, The New Gen System Database which is a client tracking system for data collection and performance measure. How will your organization consolidate the collected data to ensure that beneficiaries that are reported to the FVA are unduplicated? (Maximum allowable characters= 1000) The New Gen System Database is capable of generating reports to ensure that the numbers are unduplicated.A separate component can be added to the system specifically for the Forward Home Program. Project Eligibility The forms listed below are the only forms acceptable by TVC to determine Veteran, Dependen eligibility. Select the forms the organization will use to verify eligibility for each beneficiary that will be s proposed project. Veterans truetruetruetruetruetruetruetrue Dependents truetruetruetrue Surviving Spouse truetruetrue Describe how the eligibility verification documents will be retained (example: as listed in your organization's retention policy) and maintained (example: in locked filing cabinet or electronically on your organization's server). (Maximum allowable characters = 1000) Note: Retention period must meet minimum requirements as defined in 2 CFR 200.333 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Eligibility verification documentation will be kept at each site in locked filing cabinets for a minimum of 3 years after the end of the grant period as required by 2 CFR 200.333 unless exceptions noted on 2 CFR 200.333 require a longer retention period. Proposed Project Services Describe the Proposed Project. The answers should be brief but specific. Describe what services will be provided with grant funding. (Maximum allowable characters = 1500) ,g`ypSfy�N6'i,�- Page 10 of 18 COMMIWOM�'}�? ' '', Fund for Veterans' Assistance It j MrAS VETl"HI .�'IY�f?3i7R }`!°in?-y?n G81.NIRS+OH 1 The Forward Home Veteran Assistance Program will provide financial assistance to Tarrant County Veterans and their families in the form of rental/mortgage and utility payments, including arrears for up to six months. Beneficiaries will be assessed for extent of need by a Case Manager to determine how much assistance is needed to ensure the household will remain stable. Services will include assistance with security deposits and administrative fees. We have noticed a trend that veterans may have a housing voucher, but are unable to pay for the security deposit and administrative fees. Where will clients receive services: List addresses of all offices and if services are available on-line and/or ove the phone. (Maximum allowable characters = 1500) Andrew Doc Session Community Center 201 S. Sylvania Ave. Fort Worth,TX 76111 Central CAP Office 4200 S. Freeway, Suite 2200 Fort Worth, TX 76115 Como Community Center 4900 Horne St. Fort Worth, TX 76107 Martin Luther King Jr. Community Center 5565 Truman Dr. Fort Worth, TX 76112 North Tri-Ethnic Community Center 2950 Roosevelt Ave. Fort Worth, TX 76106 Northside Community Center 1100 N.W. 18th St. Fort Worth, TX 76164 Southside Community Center 959 E. Rosedale St. Fort Worth, TX 76104 Worth Heights Community Center 3551 New York Ave. Fort Worth, TX 76110 Southeast Arlington CAP Office 401 W. Sanford St., Suite 2700 Arlington, TX 76011 y�SE�AfLs.4 ' s� k Page 11of18 - � Fund for Veterans' Assistance 'f+4J'Vefef►iJ Star&Mere GOAMNRiIOH Beneficiaries can also mail-in an application and apply online at http://fortworthtexas.gov/cap/programs-for-veterans/. When will the services be available to clients. Indicate the hours of operation for the facilities to include days and time. (Maximum allowable characters = 1500) Andrew Doc Session Community Center Monday-Friday 8AM to 5PM Central CAP Office Monday-Friday 8AM to 5PM Como Community Center Monday-Friday 8AM to 5PM Martin Luther King Jr. Community Center Monday-Friday 8AM to 5PM North Tri-Ethnic Community Center Monday-Friday 8AM to 5PM Northside Community Center Monday-Friday 8AM to 5PM Southside Community Center Monday-Friday 8AM to 5PM Worth Heights Community Center Monday-Friday BAM to 5PM Southeast Arlington CAP Office Monday-Friday 8AM to 5PM Describe how beneficiaries will be provided with project services. Include how the beneficiary requests services and how long it will take for requested services to be provided. (Maximum allowable characters = 1500) Program services will be posted on the City of Fort Worth's website along with contact information, listed with United Way's 2-1-1 assistance service and marketed to local social services providers. Beneficiaries can access the program by calling CAP's Customer Care Center at 817-392-5790 24 hours a day, 7 days a week. Beneficiaries will be screened for preliminary eligibility and then will be directed to either applying via mail, applying online or setting up an appointment. Veterans have one dedicated day per week that is only for veterans, but can make an appointment any day that best suits their needs. If a beneficiary makes an appointment they will be assigned to one of the CAP Centers mentioned under the location section. Beneficiaries will meet with a Case Worker to ensure they meet program eligibility requirements and to assess the beneficiary's needs. r�- ', * ? 14 :' Page 12 of 18 'P COMNtlbON�, Fund for Veterans' Assistance %nrwsveWreaxs :F:i',�i7ss)!a '4i"ct.'l:•3ris.,1�t,'id'`� d�'t`" CGMNIIS3WN - Need Identified What is the community need(s) or existing service gap(s) that the Proposed Project will address? (Maximum allowable characters = 1500) United Way of Tarrant County's 2015 Annual 211 Report stated that the number 1 and 2 unmet needs for veterans were electric service payment and rent payment assistance. Out of this unmet need, 58%was due to no resources or resources being depleted. A Needs Assessment for Veterans in the Dallas-Fort Worth Region states that housing accounts for 33.1% of the average annual household expenditures in the area and the cost of living exceeds the national aver-age by 8.352%. This demonstrates a need for assistance, particularly with housing costs, for all persons liv-ing in the DFW area, including veterans. This same study states that in 2014 the VA spent nearly $2.5 bill-lion on veterans in the DFW region, representing nearly 16.6% of the VA's overall spending in Texas. This level of spending represents approximately$6,226 per veteran, however, it is below the national average of$7,364 per veteran, which again represents a need for assistance for Tarrant County veterans. Additionally, a study conducted in 2016 for the Texas Veteran Commission determined that the North Texas Area had a gap of services especially for families of veterans.The study indicated there was an unmet need of 72% for rent/mortgage and utility assistance for veterans; and a 56% unmet need for rent/mortgage and utility assistance for their families. How were community need(s) or gap(s) in service identified? Describe the methods used to identify the need it! the service area. (Maximum allowable characters = 1500) •The United Way of Tarrant County's 2015 Annual: 211 Report served as the source data "the number 1 and 2 unmet needs for veterans". This is the most recently published report. •The Needs Assessment,Veterans in the Dallas-Fort Worth Region, by Katherine Kidder, Amy Schafer & Phillip Carter from the Center for a New American Security, published date of March 29, 2016 provided data for living expenses and subsidy amounts. • Unmet needs in the North Texas Region was identified by reviewing the Statewide Needs Assess-ment conducted by Texas State University for the Texas Veterans Commission in April of 2016. How does the Proposed Project address the identified need(s) or gap(s) in the service area? (Maximurn allowable characters = 1500) The Forward Home Veteran Assistance Program will help to fulfill the unmet needs identified by United Way. At the time the report was written, the Forward Home Program did not exist, with the award of these funds, veterans will have another source of assistance to go to. Additionally, the program will provide emergency financial assistance to veterans and their families which will assist with the rising costs of housing. Although some veteran families may be able to afford their day-to-day expenses, they may not be able to mitigate an emergency situation, the Forward Home program will help to alleviate some of that pressure and fill in some of the service gaps identified by the Texas Veterans Commission. How is the Proposed Project unique from other similar services that may be available in the proposed service �;rea Be specific with details about what sets your Proposed-Project apart. (Maximum allowable characters = 1500) The Forward Home Veteran Assistance Program is unique because currently there are no other programs in the area that provide financial assistance to all veterans and their families regardless of era, branch of 4 s rr R Page 13 of 18 �tuxwr�aw:f-' i& Fund for Veterans' Assistance r.��,:.� 7•(e{�i'n9 YeferYanr 3YArlr�{ert OOMRNiiION service, duty status and specific character of discharge.Additionally, most service providers have caps or restrictions with no arrear assistance. Rental/mortgage assistance is very limited in Tarrant County creating the possibility of veterans and their families becoming homeless. The program will be administered by the Community Action Partners Program which provides a unique opportunity for additional supportive services depending on the veteran's household income. Goals and Outcomes Title Sub Title Question Target Outcomes Financial How many evictions/foreclosures were Assistance Project Specific Goals prevented? 120 Financial Project Specific Goals How many service disruptions were 135 Assistance prevented? Financial Project Specific How many clients will receive rent/mortgage 101 Assistance Performance assis-tance? Financial Project Specific How many clients will receive utilities 145 Assistance Performance assistance? Goal Tracking Describe how the organization will determine if the anticipated outcomes above are met. Examples may include using a client satisfaction survey or following up with clients 30-90 days after receiving services to determine status. (Maximum characters = 1500) CAP Case Workers will follow up with beneficiaries 90 days after receiving services to determine the status of their residency. Once beneficiaries complete the eligibility process, their energy needs will be met immediately by providing payment to their utility company and therefore avoiding service disruptions. CAP Case Workers follow the National Family Performance Indicators which are provided by the National Association for State Community Service Programs.These indicators have been upload to the portal. Project Principal Participants Name of Resume Title Principal Veteran Years Attached Roles, Responsibilities, and Qualifications Participant Fernando Costa serves as the Assistant Assistant City Manager for the City of Fort Worth. He CityFernando 10 f provides overall leadership and oversight Costa for the Neighborhood Services Department Manager and has the authority to enter into contracts on behalf of the City. Benedict George will provide financial support by reconciling and tracking cost and revenue data and will assist in the r! k! Page 14 of 18 cnwwuaaw'� �,,� Fund for Veterans' Assistance "I"MI. 7,�ef�iin y Yefanvr�r 'larlr Mere W""POWN Sr. Benedict completion of financial reports required by Management George 13 the grant. Mr. George currently performs Analyst these tasks and is responsible for the financial and accounting reporting for about 12 million dollars of grant funds that the City of Fort Worth receives. Sonia Singleton will provide overall supervision for the Community Services Division which the Community Action Partners Program falls under. Ms. Singleton Assistant Sonia 10 . will also provide guidance and support as Director Singleton requested by Principal Participants and the Case Workers in charge of providing services. Sonia has been the Assistant Director for the Community Resources Division since 2009. Marie Francis will provide supervision along with support and training to the project Human Marie 10 principal participants and Case Workers in Services Francis charge of providing services. Ms. Francis is Manager currently supervising all CAP programs and has been since 2008. Position will assist in the completion of Management Joanna 2 . reports required by the grants. Once Analyst I Hudspeth position is hired,they will serve as the main point of contact for grant related questions. Partnerships Name of Partner Organization Address Telephone Website Catholic Charities 249 Thornhill Dr, 817-534-0814 https:/Iwww.catholiccharitiesfortworth.org/ Fort Worth Fort Worth, TX 76115 Texas Workforce 4701 E Lancaster Commission Ave, Fort Worth,TX 817-626-5262 http://www.twc.state.tx.usl 76103 The Women's 1723 Hemphill St, Center of Tarrant Fort Worth,TX 76110 817-927-4040 http://www.womenscentertc.org/ County Legal Aid of 600 E Weatherford NorthWest Texas St, Fort Worth, TX 817-336-3943 https://internet.lanwt.org/en-us 76102 Community 555 N. Grants Lane, Learning Center 817-569-9008 http://www.cicinc.org/*they only serve (CLC, Inc.) Fort Worth, TX 76108 co... Page 15of18 lBMMtl!'ON �I Fund for Veterans' Assistance � .. 7�eoin_Yefamm Starts�(rre OO�RIIFi�ON United Way of 1500 N. Main St, 817-258-8000 http://unitedwaytarrant.org/ Tarrant County Suite 200, Fort Worth, TX 76164 Marketing and Outreach Does the organization have an outreach and/or marketing plan to ensure the organization is able to reach and provide services to the number of clients to be served as listed in the Beneficiaries section? checked If yes, describe the outreach and/or marketing plan and how it will ensure that the organization is able to reach and provide services to the Number of Clients to be Served as listed in the Beneficiaries section. (Maximum allowable characters = 1500) Outreach is performed by Community Action Partners Staff throughout the county at Health Fair events, Community events and Job Fairs. Clients are also recruited through direct advertising (flyers) sent to churches, apartment complexes and other venues or through partner agencies such as United Way 211, Women's Center, and Catholic Charities. Referrals are made through the partners mentioned above and through internal sections as well. Social media will also be used, i.e. Facebook, twitter, etc. How often are marketing and outreach activities conducted? (Maximum allowable characters = 1000) Marketing and outreach activities are conducted monthly. We attend the bi-monthly resource round-up CLC, Inc. hosts. We also attend the IWAG (Inter-Agency Workforce Group) monthly meetings. The CAP and City social media sites are constantly updated with our current programs. Flyers are printed and provided at all of our CAP offices as well as taken to our partnering agencies. Our Communications Department also posts the flyers on the NextDoor app as well as make announcements on their Community Engagement Bulletin. Sustainability after the Grant If the organization is awarded an FVA grant, would the Proposed Project continue after the grant period ends if ithe organization does not receive additional FVA funding? checked If yes, describe how the Proposed Project will continue. Include what other funding will be available to the organization and what other organizations will be partnering or working to carry on the work of the Proposed Project after the grant period ends. (Maximum allowable characters = 1500) Veterans would still receive services with current funds, however, these funds provide the flexibility to serve beneficiaries who have higher levels of income. The current income limits for most CAP programs are 125-150% of Poverty Guidelines,without these funds, beneficiaries falling over these income guidelines but under the 80%of AMI would be denied. Additionally, mortgage assistance would not be available, as this is currently the only source of funds that provides mortgage assistance through CAP. If the organization has received FVA funding in the past for the Proposed Project, describe why it is applying for a grant again. (Maximum allowable characters = 1500) * ' ice ws Page 16of18 t,`5y C�WIM'�OMy,�t h`s9'As.wrS11'; ie&t;-*t Fund for Veterans' Assistance ►•►. � ��. �!`e�iny Yefenarar Sl,�rfr 7�f� W�NNf31OM The City received a General Assistance grant for the 2017-2018 and 2018-2019 program year. These grant have been crucial in providing essential services to our veterans. They have ensured that our veterans are able to remain housed and that they do not become homeless.Without the grants, the City would not be able to provide these services exclusively to veterans and their families. In particular,the mortgage assistance is much needed and the City does not currently have another funding source for mortgage assistance. Additionally,these funds provide flexibility of serving higher in-come Veterans who would be turned away otherwise and possibly lose their homes. We want to continue to assist our veterans and ensure that they remain housed.The first year that the City received funding,we exceeded our client goal by over 50%. On the first quarter of 2018-2019 we have served over 100 veterans, dependents and surviving spouses. It is evident that there is a great need for the program in our area. TVC Contracts Contract Amount Contract# Begin Date End Date Services provided under contract Total TVC Contracts Narrative For TVC-only (non-FVA)contracts that are listed in the above table provide a brief description of the contract. (Maximum allowable characters = 1500) Not Applicable Other Grants Contract Amount Grantor Grant/Contract# Begin Date End Date Audit Performed Total Fiscal Management What software does the organization use to record accounting transactions? PeopleSoft Policies Fiscal Management Accounting Policy Y/N A. Procurement Yes B. Vendor Payments Yes C. Payroll Yes D. Grants Administration Yes E. Cash Management Yes F. Travel Yes G. Capitalization and Equipment Yes y4;{iAryy 'k} Page 17 of 18 [OMMtl616M�? hJ7 Fund for Veterans' Assistance :.� �fe�irn�Yeler�r�r SYarlr Hers OONIMIfililN Assessment Fiscal Management Statement T/F A. There has been no staff turnover or reorganization in the past 6 months. False B. The organization uses a Chart of Accounts. True C. Time sheets are approved and signed by supervisory personnel. True D.An A-133 Single Audit has been performed in the past 2 years. True E. Travel receipts are submitted for travel reimbursement requests. True fQ�yg�fiMlb•�. . �� Page 18 of 18 i�nwwas`o',�,F City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/13/2018 -Ordinance 23470-11-2018 DATE: Tuesday,November 13,2018 REFERENCE NO.: **G-19416 LOG NAME: 19FUND FOR VETERANS ASSISTANCE GRANTS 2019-2020 SUBJECT: Authorize Application for, and if Awarded,Acceptance of Two Grants from the Texas Veterans Commission in the Total Amount of$600,000.00,Approve Execution of Applicable Grant Contracts,Waive Indirect Costs and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the application to the Texas Veterans Commission for two Fund for Veterans' Assistance Grants,a General Assistance Grant in the amount of$300,000.00 and a Housing for Texas Heroes Grant in the amount of $300,000.00; 2. Authorize the execution of all applicable contracts; 3. Waive indirect costs; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the amount of $600,000.00 upon notification of award. DISCUSSION: Two grant applications to the Texas Veterans Commission are being submitted for activities that will benefit veterans in Fort Worth and Tarrant County. The Forward Home Veteran Assistance Program funded by the General Assistance Grant will provide emergency financial assistance such as deposits, rental/mortgage and utility payments that are short-term and temporary in nature. The grant will be administered by the Community Action Partners(CAP) section of the Neighborhood Services Department. The increased funding will enable CAP to provide additional needed services to area veterans. The Housing for Texas Heroes Grant will be utilized in partnership with 6 Stones to provide needed accessibility or safety modifications to veteran homes in the Tarrant County area. A waiver by the City of indirect costs will maximize program benefits to veterans and surviving spouses. During 2017-2018,the Forward Home grant was able to assist 175 veterans/dependents and surviving spouses. This year,through September 2018,the program has served 50 households for a benefit average of$758 per household. These funds were used to stabilize i veteran households,preventing homelessness. Waiver of the indirect cost would allow the program to serve an additional 13 veteran households. The estimated indirect costs that are being asked to be waived is $10,000.00. If awarded,both grants will begin on July 1,2019 and end on June 30,2020. This contract will be with a governmental entity, state agency or public institution of higher education: Texas Veterans Commission. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that,upon award of the above recommendations,receipt of the grant funding and adoption of the attached appropriation ordinance, funds will be available in the Grant Operating State Fund,as appropriated. This is a reimbursement grant. The Neighborhood Services Department will be responsible for the verification and submission of documents for these funds. Prior to expenditure being made, the Neighborhood Services Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): Department Account Project Program Activity Budget Reference# Amount Fund ID ID year (Chartfield 2) LRQ-M Department Account Project Budget Reference# Fund ID ID Program Activity year (Chartfield 2) Amount CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8187) Additional Information Contact: Sonia Singleton (5774) ATTACHMENTS 1. 19FUND FOR VETERANS ASSISTANCE GRANTS 2018-2019 21002 AO19.docx (Public)