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HomeMy WebLinkAboutContract 52608 A 47'„ -fund for Veterans' Assistance � r, CITY SECRETARY�aT!]Gt3 YCTlIRA+iS ' s �e/ .a :. CONTRACT NO. 5a e og Notice of Grant Award NOGA AWARD INFORMATION Grant ID: Grantee Organization: Award Issue Date: GT-HTX19-002 City of Fort Worth 7/1/2019 AWARDING AGENCY Grantor Organization: Texas Veterans Commision AWARD DETAILS Grant Period Start Date: Grant Period End Date: 7/1/2019 6/30/2020 AWARD AMOUNT Total Awarded Amount: $300,000 Terms And Conditions Description The approved signature below serves as a formal acceptance by the Texas Veterans Commission(TVC)of the Grantee's Application, and addenda(if any)and the approval of this Notice of Grant Award creates a legally binding agreement between the Grantee and TVC. The Program requirements(e.g.,objectives,scope, budget, methodology)as stated in (1)the applicable federal and/or state statute and regulations, (2)the original Request for Applications(RFA)including any addenda issued, (3)the addenda to Grantee's Application (if applicable),and (4)Grantee's Application are incorporated into and made a part of this Notice of Grant Award for all purposes,supersede any prior or contemporaneous understandings between the parties pertaining to the subject matter herein whether oral or written, and collectively constitute the entire agreement between the parties. In the event of a conflict in the language contained in the incorporated documents, conflicts shall be resolved by reference to the language contained in the documents in the order listed above.Any changes to the approved Grant must follow TVC's amendment process. AUTHORIZATION Authorized Representative Name: Authorized Representative Title: Fernando Costa Signature Authority Authorized Representative Signature: __..- AL RECORD CITY SECRETARY � FT: WQRTH,TX Page 1 of 1 TEXAS VETERANS COMMISSION/FUND FOR VETERANS' ASSISTANCE HEALTHY HOMES FOR HEROES PROGRAM TVC AWARD NUMBER: GT-HTX19-002 FISCAL YEAR: 2019-2020 APPROVED AS TO FORM AND LEGALITY: Matt Murray 101 Assistant City Attorney ATTEST: o y: Q Nfary J. Kay City Secretary M&C G-19416 ` Dated: November 13,2018 By signing below, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �ym-j JJ L A'A onia Singleton, IVi� m Director Neighborhood Ses M ICIAL RECORDY SECRETARY WORTH, TX -- ',w Fund for Veterans' Assistance .�,,s��� �(e�in�Yefernrar�°larlS Mere COMIRLON Application- Healthy Homes for Heroes Program Application ID Applicant Organization Status Application Deadline AP-HTX_19-041 City of Fort Worth Converted To Award 11/16/2018 05:00 PM J Overview Opportunity Announcement ID Grantor Organization Application Deadline AN-HTX 19-001 Texas Veterans Commision 11/16/2018 05:00 PM Award Ceiling Award Floor Program Area (Do not change) $500,000 $5,000 Housing for Texas Heroes (H4TXH) Application Overview Project Title Proposed Project Service Is this proposed project a new Healthy Homes for Heroes Category FVA-funded project, an Program Home Modification Assistance expansion of current FVA-funded Programs services, or continuation of an existing FVA-funded project? Continuation Financial Documents Requested Amount Proposed Project Start Date 300000 7/1/2019 Proposed Project End Date Project Coordinator Submitted On 6/30/2020 Sonia Singleton 11/16/2018 04:56 PM Applicant Organization Organization Name: City of Fort Worth 756000528 073170458 Address: Applicant Type Governing Body 200 Texas Street City/Municipal government City Council/Mayor/City Fort Worth Texas 76102 Manager United States What is the organization's overall What year was the organization What types of programs/services mission? established? does the organization currently provide? Provide examples and a ; Page 1 of 1 B iyO,,M.M11d18M d& Fund for Veterans' Assistance Tc"w c'Ra.n. °!f.', ;1t1ra �;?.•t^J 521i .1'.'at'�i ;i';",'.- COMNfffON - The City of Fort Worth's The City of Fort Worth was briefly describe program mission is "Working together established in the spring of components. to build a strong community" 1849. The Neighborhood -The City of Fort Worth Services Department was provides essential services to formed in 2015. The its citizens, such as safety and Department was re-organized sanitation, rec-reational through a combination of the services, creation of affordable Community Resources housing, home repairs, Division, from Parks and assistance for MWBE and SBE Recreation Department and the businesses and many others Housing Division from the as required by Fort Worth Housing and Econom-ic citizens. Development Department. The - Community Action Partners Department was formed in (CAP) provides an array of order to consolidate social and community services administration of the City's for low in-come residents and major grant sources for serving neighborhoods, such as low toand moderate income emergency rent assistance, residents, which include all of utility assistance (gas,water, the fol-lowing: the Community electric and propane), case Services Block Grant(CSBG), management to transition the Community Development families out of poverty, Block Grant(CDBG), the HOME Christmas toy pro-gram, youth Investment Partnerships out of school time programs, Program (HOME) the social, educational and Emergency Solutions Grant recreational activities for older (ESG),the Housing adults at Neighborhood Opportunities for Persons With Centers. CAP also provides AIDS grant(HOPWA), the Low income tax filling assistance Income Heating and Energy through Volunteer Income Tax Assistance Program (LIHEAP), Assistance (VITA) and other the Comprehensive Energy programs. Additionally, CAP Assistance Program (CEAP), received an FVA General the Weatherization Assistance Assistance Grant for the Program (WAP), and the Lead 2017-2018 grant period and is Hazard Reduction currently offering services to Demonstration Grant(LHRD). veterans and their families in The Neighborhood Ser-vices Tarrant County. The programs Department is therefore able to administered by Community provide comprehensive and Action Partners are based on integrated social services and need and income, and are affordable housing programs. essential for maintain both the City's and CAP's mission. rbfW1'ry3' �r 11!' k Page 2 of 18 .1 i0MwH6sON ,'1'; Z ,& Fund for Veterans' Assistance tewVETERA S T7a1, l'Veferrlm slarfr mre CONK9WON + 1 What services does the On average, how many veterans What percentage of total clients organization currently provide does the organization currently served by the organization are veterans? serve annually? veterans? •The City of Fort Worth serves 175 1% all residents including veterans. •CAP is currently providing exclusive services to veterans through a General Assistance grant and a Housing for Texas Heroes Grant awarded by FVA for the 2018-2019 grant period. Contacts Full Name User Role Email Business Phone Fernando Costa Signing fernando.costa@fortworthtexas.gov (817)392-6122 Benedict George Signing benedict.george@fortworthtexas.gov (817)392-7339 Sonia Singleton Primary sonia.singleton@fortworthtexas.gov (817)392-5774 Marie Francis Secondary marie.francis@fortworthtexas.gov (817)392-5798 Past Awards ID ID Award Title Grantor Award Amount Organization Forward Home AD-FVA19--17 PG-FVA Texas Veterans_19-0001 Veteran Assistance Texas i $0 Program System Information Created By Created Date Last Modified By Last Modified Date Sonia Singleton 11/16/2018 08:27 AM Ervey Leos 0612612019 06:56 PM Budget Instructions The budget is broken up into Direct and Indirect Costs. Within Direct Costs there are six allowable sections. Indirect Costs has one section. Each section represents a Budget Category that will make up your Total Grant Amount Request. The total grant amount request must equal the Amount Requested checked in Part I — Proposed Project. .J4SLYAh6: k. Page 3 of 18 + Fun�! for Veterans' Assistance 14 f.x"�:.,a I{+n9 YEfsrnnr Stodr filer, WN"r1WN Complete each Table as applicable to your Proposed Project. Costs must be broken out in Tables to a degree that is sufficient to determine if costs are reasonable, allowable, and necessary for the successful performance of the grant project. Costs will be reviewed for compliance with UGMS and federal grant guidance found in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Costs claimed as direct costs that appear indirect in nature or budgets claiming no indirect costs will be scrutinized for accuracy. Any such costs claimed as direct need to be fully explained, supported, be reasonable and treated in a consistent manner across your organization. The FVA may ask the applicant to reclassify costs as indirect if the support provided does not meet the above criterion. Do not leave a table blank. Place an "N/A" in the first line and a "0" in Total for the table if you are not budgeting those cost in this application. Budget [Budget Category Grantor Share Salaries and Wages $ 12,740 Fringe Benefits $ 0 Travel $ 0 Supplies $ 0 Client Services $259,587 Other Direct Costs $ 403 Total Direct Costs : $272,730 Indirect Costs $27,270 Grand Total (Direct+ Indirect Cost): $300,000 Matching Funds Describe what other funding sources the organization will be using to support and accomplish the goals of the Proposed Project. Include any other grants that may fund portions of the Proposed Project, in-kind donations, or volunteer time that assists in the delivery of Proposed Project services. (Maximum allowable characters = 500) Time spent by CAP case workers will not be charged to the grant and will be used as match, CAP case workers are paid with a combination of CSBG (Community Service Block Grant)and CEAP (Texas Comprehensive Energy Assistance)funds. Additionally, the fringe benefits of the Sr. Human Service Specialist and Rehabilitation Technician positions requested will not be charged to the grant,these fringe benefits will be paid out of General Funds. rpS�4 'P Page 4 of 18 [OMMtll10+ I& Fund for Veterans' Assistance � a t.�. .. . 7,fel�in�YeferYanr.lYarfr COMRNLi10N Negotiations Negotiation Requests ID Description Status Due Date ApplicantComments The following sections require revisions before approval to move forward with FVA Compliance review: Second request of CR-130 Project Narrative>1, Submitted 06/14/2019 revisions completed. Beneficiaries 2.Goal Tracking Budget>3. Salaries 4.Client Services 5. Indirect Costs Negotiation Steps 1. Make Changes to Attached Copy of your Application in Word Format(GO I've sent an email CR-053 Email)2.Make Submitted 06/11/2019 regarding glitches I Changes to had with the system. Application(in GovGrants)3.Submit Request(in GovGrants) Forms and Attachments Instructions Please click the "Edit" icon(pencil)in the"Appendix I-Project Narrative"section below in order to fill out the required form for the application. Once the form is 100%filled out,and before the application is submitted,click the "Validate"button in that section. Additionally,click the"Add"button in the"Attachments"section to upload all required supplementary documents for the applications. An Application Package may have up to five attachments. Failure to provide required attachments may negatively impact the application or result in ineligibility.When submitting Application Package name each attachment according to numbers below.Note that attachements 1-3 are required for all applications. Do not upload the all the documents as one file. The Application Package includes the following items be attached: 1. Resumes of the Principal Participants in the organization rpSWN6, d ! I � Page 5 of 18 toxwelax,�`! . Fund for Veterans' Assistance % nr�svirerewwn tlC��3T+I�+ �.�'�,"1i2d? L��trai'? J�f t"' CONFI�W]H - 2. List and terms of current governing body members (Board of Directors, Commissioners Court, City Council Members) 3. A copy of current professional liability insurance and/or malpractice insurance policy 4. Financial Documentation if not a Unit of Local Government 5. IRS Tax determination letter regarding non-profit status,if not a unit of local government or VTC certification letter if applying for a VTC grant. Do not submit paperwork from the State Secretary of State or the State Comptroller of Public Accounts regarding non-profit status. Only IRS Tax determination letter indicating your organization is recognized as a tax-exempt non-profit is acceptable. Attachments Attachment Name Type Description Last Owner Modified Resumes.pdf Resumes Principal Participants 11/16/2018 Sonia Resumes 4:26 PM Singleton Governing Body.pdf Board of List and Terms of 11/16/2018 Sonia Directors Governing Body 4:27 PM Singleton signed Self-Insured Professionalliability Self-Insurance Letter 11/16/2018 Sonia Program Letter FY2018.pdf 4:30 PM Singleton insurance List of grants received 2 Year Grants.xlsx Financial by the City for the 2 11/16/2018 Sonia Documents 4:44 PM Singleton years History Snapshot History 11/16/2018 Sonia Application.pdf 4:56 PM Singleton 2018_w9_for_the_c1ty1.pdf Financial W9 6/11/2019 Sonia Documents 5:13 PM Singleton Direct deposit Financial Direct Deposit 6/11/2019 Sonia Authorization form Documents Authorization Form 5:13 PM Singleton 08012018.pdf GTO1 Attachment B Financial Contractor - GTO - Bid 6/18/2019 Sonia 17-0500 Price List for Documents Sheet Example 3:28 PM Singleton Bid.xlsx SnapShot on 6/26/2019 History 6/26/2019 Ervey 6:56 PM.pdf 6:56 PM Leos Create Award.pdf History 6/26/2019 Ervey 6:56 PM Leos ;�IwRkS. k Page 6 of 18 Fund for Veterans' Assistance Acknowledgement Acknowledgement TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL INFORMATION IN THIS APPLICATION IS TRUE AND CORRECT AND COMPLETED PER THE DIRECTIONS OUTLINED IN THE ACCOMPANYING REQUEST FOR APPLICATIONS. THE APPLICANT ORGANIZATION REPRESENTATIVE HAS READ AND UNDERSTANDS ALL REQUIREMENTS AND PROVISIONS NOTED IN THE ACCOMPANYING REQUEST FOR APPLICATIONS, AND WILL COMPLY WITH ALL REQUIREMENTS AND PROVISIONS NOTED IN THE ACCOMPANYING REQUEST FOR APPLICATIONS AND NOTICE OF GRANT AWARD EFFECTIVE UPON SUBMISSION OF THIS APPLICATION AND THROUGHOUT THE LIFETIME OF THE GRANT IF AN AWARD IS MADE. THE SUBMISSION OF THIS DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT. Acknowledge here false Acknowledged By(Name) Acknowledged By(Title) History + s Page 7of18 t��CNNNN6lON�? ',� Fund for Veterans' assistance Nt T.x"VVTOD"d 7fel M Yeferanr Yarlr {e ti Mpp"9 N Form - TVC Form Overview Geographic Service Area(s) The counties that will be served by No this grant are called the Geographic Service Area(s). All Texas counties are grouped into one of eight regions. Check all counties, regardless of region, that the Proposed Project will serve. If the Proposed Project provides services to Veterans living in all counties statewide, simply select "Yes" for the Statewide field. Region 1 - Panhandle Region 2 -West Texas Region 3-Alamo Region 4 - South Texas Region 5- Gulf Coast Region 6 -Central Texas Region 7 - East Texas Region 8- North Texas true Beneficiaries Applicants may elect to restrict Proposed Project services to particular groups to address needs by narrowing the eligibility of who can receive services through the Proposed Project. Who will the organization provide direct services to under the proposed project? truetruetrue • Note: Texas Veterans Commission, Fund for Veterans'Assistance defines Dependents a Page 8of 18 :r'�i-�(OMMtl6OM y��Jr -''"+ Fund for Veterans' Assistance ap OON"EMH If Veterans are selected above, provide a definition for veterans that will be eligible to receive services. (Maximum allowable characters = 500) Veterans: defined as persons who served in the military, naval, or air service and have been discharged. All veterans will be served regardless of era or character of discharge. Active duty, National Guard, and reservist may be eligible for services, however, preference will be given to discharged veterans. Choose the discharge status(es) (Character of Service)that the organization will serve under the proposed project. truetruetruetruetruetruetrue Describe any other restrictions on eligibility, if applicable (example: income level, disabilities, or referral from VA or other such organization). If blank, input `n/a'. (Maximum allowable characters = 1000) Must have incomes at or below 80%of Area Median Income (AMI) as issued by the U.S. Department of Housing and Urban Development(HUD). Must live within Tarrant County limits as demonstrated by the Tarrant Appraisal District (TAD). Must be homeowners and be current on any existing mortgage loans or home equity loans. Must have a health and safety, accessibility or other significant home repair need. Priority will be given to elderly veterans (60 years and older) and veterans with a service connected disability. Must provide paystubs with the most recent 30 days' worth of income or equivalent employer verification form to verify income eligibility. Official award letters will also be required such as Social Security,VA Benefits, SSDI, etc. Beneficiaries that claim no income will be required to complete a certification of zero income. Veterans with "entry level honorable discharge" status will be eligible for services under"General Under Honorable Conditions" status. If the organization receives grant funds, it will be responsible for tracking each individual Veteran, their dependents, and surviving spouses that receive grant-funded service(s). The number of unduplicated Veterans, Dependents and Surviving Spouses, as well as cumulative totals, will be reported to the FVA quarterly. Enter the number of unduplicated Veterans, Dependents, and Surviving Spouses to be served by the Proposed Project. The information to be entered is a number. Do not enter a percentage and do not enter a range. If the project will not serve a particular population, enter '0' in the corresponding area. Number of Veterans 24 Number of Dependents 1 Number of Surviving Spouses 1 Total Number of Clients to be Served (Updates on Save) 26 Page 9of18 SOMMIl610M Fund for Veterans' Assistance tasusva,:e Me Jn�q V16rsam Star&Mre OONIFIIapON Number of Home Modifications to be Completed. (Required performance measure for all Home Modification Assistance Programs projects) 25 Performance Reporting What type(s)of data collection tools will your organization use to document Beneficiaries receiving services (required performance measure)and any additional performance measures noted in Beneficiaries, as well as measure goals and outcomes? (Maximum allowable characters = 1000) CAP currently uses Shah Software, The New Gen System Database , which is a client tracking system for data collection and performance measure. The Home Improvement and Construction Section will use Happy Software for client tracking, work write-up and construction management. How will your organization consolidate the collected data to ensure that beneficiaries that are reported to the FVA are unduplicated? (Maximum allowable characters = 1000) New Gen system is capable of generating reports to ensure the numbers are unduplicated. A separate component can be added to the system for the Healthy Homes for Heroes Program. The Happy software can also generate reports on clients and repairs performed Project Eligibility The forms listed below are the only forms acceptable by TVC to determine Veteran, Dependen eligibility. Select the forms the organization will use to verify eligibility for each beneficiary that will be s proposed project. Veterans truetruetruetruetruetruetruetrue Dependents truetruetruetrue Surviving Spouse truetruetrue Describe how the eligibility verification documents will be retained (example: as listed in your organization's retention policy) and maintained (example: in locked filing cabinet or electronically on your organization's server). (Maximum allowable characters = 1000) Note: Retention period must meet minimum requirements as defined in 2 CFR 200.333 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Eligibility verification documentation will be kept at each site in locked filing cabinets for a minimum of 3 years after the end of the grant period as required by 2 CFR 200.333 unless exceptions noted on 2 CFR 200.333 require a longer retention period. Proposed Project Services .j45WAry6;1 V. Page 10of18 (OMFil610M I& Fund for Veterans' Assistance J 4e�usveTenn.Ns J�C;�11.Jn 7,'t'tP.l:�3J�S�S�r;iJ'ri �l;r., CONIMlSS+ON - Describe the Proposed Project. The answers should be brief but specific. Describe what services will be provided with grant funding. (Maximum allowable characters = 1500) Through the Healthy Homes for Heroes Program, the City of Fort Worth will provide home modification assistance to low income (80% of AMI) and/or disabled veterans residing in Tarrant County. There are no fees assessed for the home modifications. Home Modifications to ensure healthy homes will include accessibility modifications such as ramps, grab bars, bathroom modifications, door widening, handrails, as well as health and safety items such as heating and air, water and sewer, unstable rotten flooring, electrical system failures, rotten/moldy siding replacement and leaky roofs. Other health and safety modifications no listed will be reviewed and approved by management on a case-by-case basis. The Program will be a partnership between different sections of the Neighborhood Services Department of the City of Fort Worth and other community partners such as Six Stones (a local non-profit agency), Tarrant County, Habitat for Humanity, etc. Habitat for Humanity is a procured contractor, we refer to them if there is something we cannot handle. The Community Action Partners section of the Neighborhood Services department will provide case management and collect eligibility documentation. The Home Improvement and Construction section will perform inspections, prepare scopes of work and oversee rehabilitation construction contractors to ensure quality of work. Where will clients receive services: List addresses of all offices and if services are available on-line and/or over the phone. (Maximum allowable characters = 1500) Andrew Doc Session Community Center 201 S. Sylvania Ave. Fort Worth, TX 76111 Central CAP Office 4200 S. Freeway, Suite 2200 Fort Worth, TX 76115 Como Community Center 4900 Horne St. Fort Worth, TX 76107 Martin Luther King Jr. Community Center 5565 Truman Dr. Fort Worth, TX 76112 North Tri-Ethnic Community Center 2950 Roosevelt Ave. Fort Worth, TX 76106 Northside Community Center 1100 N.W. 18th St. Fort Worth, TX 76164 Southside Community Center fey ` r R Page 11 of 18 Fund for Veterans' Assistance ..QFW: N �,(e/iin�Ye OOM7Ri10N ferfins Star&Here 959 E. Rosedale St. Fort Worth, TX 76104 Worth Heights Community Center 3551 New York Ave. Fort Worth, TX 76110 Arlington CAP Office 401 W. Sanford., Suite 2700 Arlington, TX 76011 Veterans can also apply online at http://fortworthtexas.gov/cap/programs-for-veterans/ When will the services be available to clients. Indicate the hours of operation for the facilities to include days and time. (Maximum allowable characters = 1500) Andrew Doc Session Community Center Monday-Friday 8AM to 513M Central CAP Office Monday-Friday 8AM to 513M Como Community Center Monday-Friday 8AM to 513M Martin Luther King Jr. Community Center Monday-Friday 8AM to 513M North Tri-Ethnic Community Center Monday-Friday 8AM to 513M Northside Community Center Monday-Friday 8AM to 513M Southside Community Center Monday-Friday 8AM to 513M Worth Heights Community Center Monday-Friday 8AM to 513M Arlington CAP Office Monday-Friday 8AM to 513M Describe how beneficiaries will be provided with project services. Include how the beneficiary requests services and how long it will take for requested services to be provided. (Maximum allowable characters = 1500) Al Page 12 of 18 '. iOMNIWON�! ` 4 m Fund for Veterans' Assistance dw rW re�usv[ienwus .+/c1�'�rrar! GONIF1RSiON Program services will be posted on the City of Fort Worth's website along with contact information, listed with United Way's 2-1-1 assistance service and marketed to local social services providers. Beneficiaries can access the program by calling CAP's Customer Care Center at 817-392-5790 24 hours a day, 7 days a week. Beneficiaries will be screened for preliminary eligibility and then will be directed to either applying via mail, applying online or setting up an appointment. Veterans have one dedicated day per week that is only for veterans, but can make an appointment any day that best suits their needs. If a beneficiary makes an appointment they will be assigned to one of the CAP Centers mentioned under the location section. Beneficiaries will meet with a Case Worker to ensure they meet program eligibility requirements and to assess the beneficiary's needs. Need Identified What is the community need(s) or existing service gap(s)that the Proposed Project will address? (Maximum allowable characters = 1500) According to Census data, 23,146 of Tarrant County veterans have service connected disabilities. Out of these, 13,270 have a disability rating of 30—70% or above, making it more likely that these veterans are in need of accessibility modifications for their homes.There is no waiting list, however there is one day per week dedicated for only veterans. However, veterans can make an appointment based on their availability. Additionally, 41,751 of veterans are senior citizens (65 and older)who frequently need accessibility or health and safety modifications for their homes. A Needs Assessment for Veterans in the Dallas-Fort Worth (DFW) Region states that housing accounts for 33.1% of the average annual household expenditures in the area and the cost of living exceeds the national average by 8.352%. This is a significant burden for persons living in the DFW region, including some of the 114,943 veterans living in Tarrant County. Additionally, during 2016, the most common basis for housing discrimination complaints filed with the Fort Worth Human Relations Commission was disability, at 46%. This indicates a great need for accessibility modifications for Fort Worth residents and residents throughout Tarrant County. How were community need(s) or gap(s) in service identified? Describe the methods used to identify the need inn the service area. (Maximum allowable characters = 1500) - Census Bureau data was identified by using the American FactFinder data tool on Census' website at https://factfinder.census.gov/faces/nav/jsf/pages/index.xhtmi . Source: US. Census Bureau, 2012-2016 American Community Survey 5-Year Estimates -The data for living expenses and number of veterans in Tarrant County was obtained from the Needs Assessment Veterans in the Dallas-Fort Worth Region by Katherine Kidder, Amy Schafer& Phillip Carter from the Center for a New American Security with a published date of March 29, 2016. - The data for the disability-based fair housing complaints was obtained from the Fort Worth Human Relations Commission FY 2016 Annual Report. How does the Proposed Project address the identified need(s) or gap(s) in the service area? (Maximum allowable characters = 1500) Page 13 of 18 "�mCOMw Y6sGq . Fund for Veterans' Assistance .. .., (e 1nq efaram 3Yar&Mr, OONIARiiON The Healthy Homes for Heroes Program will assist veterans with needed home modifications. According to the Census Bureau, 39.1% of the owner-occupied housing in Tarrant County was built prior to 1979,this is a relatively high percentage of older homes, which become in need of repair or replacement of most major systems once the housing is 30 years old or older. The goal of the Healthy Homes for Heroes Program is to provide assistance to these homeowners. The Program will assist with filling in some of these gaps by providing the health and safety repairs that beneficiary homes are in desperate need of, in addition to accessibility improvements. How is the Proposed Project unique from other similar services that may be available in the proposed service area Be specific with details about what sets your Proposed Project apart. (Maximum allowable characters = 1500) The program is unique because of the internal and external partnerships. Six Stones and other community partners will provide assistance with repairing exterior of homes as well as other repairs that are not covered by the grant. These partnerships create an opportunity for more comprehensive services while leveraging funds from different funding streams. The Community Action Partners and the Home Improvement and Construction sections of the Neighborhood Services Department provide an array of services, including job training, case management, weatherization repairs, lead abatement, health and safety related repairs among other benefits. Program beneficiaries will have access to the services provided by both sections of the department if they qualify, giving them a unique opportunity for additional services and leveraging funding to provide more comprehensive services. Additionally, the program will provide services to all veterans regardless of era, branch of service, duty status and specific character of discharge. Goals and Outcomes Title Sub Title Question Target M Outcomes Home Modification Project Specific How many clients reported improved 22 Assistance Programs Goals standard of liv-ing? Home Modification Project Specific How many clients received home 25 Assistance Programs Performance modification assis-tance? Goal Tracking Describe how the organization will determine if the anticipated outcomes above are met. Examples may include using a client satisfaction survey or following up with clients 30-90 days after receiving services to determine status. (Maximum characters = 1500) A client satisfaction survey will be done at the conclusion of services as well as an on-site construction inspection between veteran beneficiary and organization to ensure quality work within 60 days of completing construction. CAP Case Workers follow the National Family Performance Indicators which are provided by the National Association for State Community Service Programs. These indicators have been upload to the portal. Project Principal Participants Name of Resume r_4 , * N P. I Page 14 of 18 � [OMMNl10xy,�:' Fund for Veterans' Assistance %, ,:. . leing YeferArtr S'farfr Mere OONRIRi10N Title Principal Veteran Years Attached Roles, Responsibilities, and Qualifications Participant Fernando Costa serves as the Assistant City Manager for the City of Fort Worth. He Signing Fernando 10r provides overall leadership and oversight g g Costa for the Neighborhood Services Department and has the authority to enter into contracts on behalf of the City. Benedict George will provide financial support by reconciling and tracking cost and revenue data and will assist in the Benedict completion of financial reports required by Signing George 13 the grant. Mr. George currently performs these tasks and is responsible for the financial and accounting reporting for about 12 million dollars of grant funds that the City of Fort Worth receives. Sonia Singleton will provide overall supervision for the Community Services Division which the Community Action Partners Program falls under. Ms. Sonia Singleton will also provide guidance and Primary Singleton 10 `' support as requested by Principal Participants and the Case Workers in charge of providing services. Sonia has been the Assistant Director for the Community Resources Division since 2009. Marie Francis, Human Services Manager will ensure case workers are trained and Marie understand eligibility criteria for the Secondary 10 program, reviews any client denials and Francis ensures that guidelines are provided to each staff person responsible for working with the program. John Cain will provide direct supervision of all home modification and construction Neighborhood activities, along with support and training Development John Cain 3 ,f to the project Principal Participants and Manager technicians under the Home Improvement and Construction section of the department. Mr. Cain has supervised this section since January 2016. Partnerships Name of Partner Page 15 of 18 ''+ Fund for Veterans' Assistance .. �.,: 7+Ppf-Veto M"s Y&rty pert �NINIKM]N Organization Address Telephone Website 209 N. Industrial Blvd, Six Stones Suite 214 817-868-7400 http://www.6stones.org/ Housing Channel 4200 S. Freeway 817-924-5091 http://www.housingchannel.org/ Trinity Habitat for 9333 N. Normandale St 817-926-9219 https://trinityhabitat.org/ Humanity Tarrant County 100 E. Weatherford St 817-884-1111 http://www.tarrantcounty.com/en.htmi City of Arlington 101 W. Abram St 817-459-6777 http://www.arlington-tx.gov/ Marketing and Outreach Does the organization have an outreach and/or marketing plan to ensure the organization is able to reach and provide services to the number of clients to be served as listed in the Beneficiaries section? checked If yes, describe the outreach and/or marketing plan and how it will ensure that the organization is able to reach and provide services to the Number of Clients to be Served as listed in the Beneficiaries section. (Maximum allowable characters = 1500) Outreach is performed by Public Education Specialists throughout the county at Health Fair events, Community events and Job Fairs. Clients are also recruited through direct advertising (flyers) sent to churches, apartment complexes and other venues or through partner agencies such as United Way 211. Social media will also be used, i.e. Facebook and twitter. Additionally, veteran services organizations will be contacted directly to market the program and generate referrals as applicable. Information and of flyers will also be provided at 21 local community centers. How often are marketing and outreach activities conducted? (Maximum allowable characters = 1000 Marketing and outreach activities are conducted monthly.We attend the bi-monthly resource round-up CLC, Inc. hosts. We also attend the IWAG (inter-Agency Workforce Group) monthly meetings. The CAP and City social media sites are constantly updated with our current programs. Flyers are printed and provided at all of our CAP offices as well as taken to our partnering agencies. Our Communications Department also posts the flyers on the NextDoor app as well as make announcements on their Community Engagement Bulletin. Sustainability after the Grant If the organization is awarded an FVA grant, would the Proposed Project continue after the grant period ends if ithe organization does not receive additional FVA funding? checked If yes, describe how the Proposed Project will continue. Include what other funding will be available to the organization and what other organizations will be partnering or working to carry on the work of the Proposed Project after the grant period ends. (Maximum allowable characters = 1500) The Program would still be viable, however, it would not have the same impact and reach the same number of clients. The City has a HUD-funded home repair program that makes health and safety � �� r Page 16of18 '', Fund for Veterans' Assistance 14 T1X"K,s., YeferAnr.�'(r++1'r mere C014HO N repairs (Priority Repair Program), however, the cost limit is $5,000 and the income limits are 60% instead of 80%. The City also funds a non-profit agency (REACH) that provides accessibility modifications, however, they do not widen doors.Additionally, both of these programs are open to the general public and not specific to veterans and their households. If the organization has received FVA funding in the past for the Proposed Project, describe why it is applying for a grant again. (Maximum allowable characters= 1500) The City received a Housing for Texas Heroes Grant for the 2018-2019 grant period. To date,we have inspected 8 homes that are in need of repair including a veteran whose home needed extensive (over $20,000) repairs. He was referred to our Weatherization program who will assist with repairing the heating system, Tarrant County will assist with replacing the roof, a CAP repair program will assist with gas line repairs and the Texas for Heroes Grant will assist with replacing rotten/moldy siding. The client was receiving Code Compliance warnings and was afraid of losing his home, without the grant the client would have no hope of bringing his home up to code and living in safe conditions, the maximum amount was reached for each of the different programs helping him due to the extent of repairs that were needed. Our goal is to receive the Housing for Texas Heroes so that we can continue to provide urgently needed home modifications and repairs toTarrant County's low-income/disabled veteran homeowners. TVC Contracts Contract Amount Contract# Begin Date End Date Services provided under contract Total TVC Contracts Narrative For TVC-only (non-FVA)contracts that are listed in the above table provide a brief description of the contract. (Maximum allowable characters = 1500) Not applicable Other Grants --} Contract Grantor Grant/Contract Begin End Date Audit I Amount # te. Performed $ TDHCA-CEAP 58180002775 1/1/2018 12/31/2018 ;4' 6,112,781 $ TDHCA-CEAP 58170002578 1/1/2017 12/31/2017 4,763,993 $ TDHCA-Community Services Block 61180002842 1/1/2018 12/31/2018 1,831,510 Grant(CSBG) $ TDHCA-Community Services Block 61170002617 1/1/2017 12/31/2017 1,754,089 Grant (CSBG) $ TDHCA-Low Income Home Energy 81180002880 1/1/2018 12/31/2018 1,172,931 Assistance Program (LIHEAP) TE, ty � Page 17 of 18 .�ioxwxdax;�! `,� Fund for Veterans' Assistance FA Pr CQF4MW. N $ 920,434 TDHCA-Low Income Home Energy 81170002654 1/1/2017 12/31/2017 Assistance Program (LIHEAP) Total 16,555,738 Fiscal Management What software does the organization use to record accounting transactions? PeopleSoft Policies Fiscal Management Accounting Policy A. Procurement Yes B. Vendor Payments Yes C. Payroll Yes D. Grants Administration Yes E. Cash Management Yes F. Travel Yes G. Capitalization and Equipment Yes Assessment Fiscal Management Statement T/ F- A. There has been no staff turnover or reorganization in the past 6 months. False B. The organization uses a Chart of Accounts. True C. Time sheets are approved and signed by supervisory personnel. True D.An A-133 Single Audit has been performed in the past 2 years. True E. Travel receipts are submitted for travel reimbursement requests. True Page 18 of 18 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/13/2018 -Ordinance 23470-11-2018 DATE: Tuesday,November 13,2018 REFERENCE NO.: **G-19416 LOG NAME: 19FUND FOR VETERANS ASSISTANCE GRANTS 2019-2020 SUBJECT: Authorize Application for, and if Awarded,Acceptance of Two Grants from the Texas Veterans Commission in the Total Amount of$600,000.00,Approve Execution of Applicable Grant Contracts,Waive Indirect Costs and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the application to the Texas Veterans Commission for two Fund for Veterans' Assistance Grants,a General Assistance Grant in the amount of$300,000.00 and a Housing for Texas Heroes Grant in the amount of $300,000.00; 2. Authorize the execution of all applicable contracts; 3. Waive indirect costs; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the amount of $600,000.00 upon notification of award. DISCUSSION: Two grant applications to the Texas Veterans Commission are being submitted for activities that will benefit veterans in Fort Worth and Tarrant County. The Forward Home Veteran Assistance Program funded by the General Assistance Grant will provide emergency financial assistance such as deposits,rental/mortgage and utility payments that are short-term and temporary in nature. The grant will be administered by the Community Action Partners (CAP) section of the Neighborhood Services Department. The increased funding will enable CAP to provide additional needed services to area veterans. The Housing for Texas Heroes Grant will be utilized in partnership with 6 Stones to provide needed accessibility or safety modifications to veteran homes in the Tarrant County area. A waiver by the City of indirect costs will maximize program benefits to veterans and surviving spouses. During 2017-2018, the Forward Home grant was able to assist 175 veterans/dependents and surviving spouses. This year,through September 2018,the program has served 50 households for a benefit average of$758 per household. These funds were used to stabilize veteran households,preventing homelessness. Waiver of the indirect cost would allow the program to serve an additional 13 veteran households. The estimated indirect costs that are being asked to be waived is $10,000.00. If awarded,both grants will begin on July 1,2019 and end on June 30,2020. This contract will be with a governmental entity, state agency or public institution of higher education: Texas Veterans Commission. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that,upon award of the above recommendations,receipt of the grant funding and adoption of the attached appropriation ordinance, funds will be available in the Grant Operating State Fund, as appropriated. This is a reimbursement grant. The Neighborhood Services Department will be responsible for the verification and submission of documents for these funds. Prior to expenditure being made, the Neighborhood Services Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): io Department Account Project Program Activity Budget Reference# Amount Fund ID ID year (Chartfield 2) EMQM Department Account Project Program Activity Budget Reference# Amount Fund ID ID year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8187) Additional Information Contact: Sonia Singleton (5774) ATTACHMENTS 1. 19FUND FOR VETERANS ASSISTANCE GRANTS 2018-2019 21002 A019.docx (Public)