HomeMy WebLinkAboutContract 36032 (2) AMENDMENT NUMBER 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (CITY) and Freese & Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 34445, (the
CONTRACT) which was authorized by the City Council by M&C C-21884 on the
12th day of December, 2006; and subsequently revised by Amendment Number
1 which was authorized by the City Council on the 9th day of October,
2007 (M&C C-22439) ;
WHEREAS, the Contract involves engineering services for the following
project:
Precinct Line Road from Hurst Boulevard to Concho Trail
(Project No. 00147) ;
WHEREAS, it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the Contract:
1.
Article I of the Contract is amended to include the additional
engineering services specified in the proposal letter dated July 25,
2007, copies of which are attached hereto and incorporated herein. The
cost to City for the additional design services to be performed by
Engineer total $576, 320 . 00 .
2 .
Article II of the Contract is amended to provide for an increase in
the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$839, 666 . 00 . _
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All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED on this the day of 200X in
Fort Worth, Tarrant County, Texas.
ATTEST: APPROVED:
Marty Hendri Marc Ott
City Secretary Assistant City Manager
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Contrac� u hcrizatic.i
APPROVAL RECOMMENDED:
C bate
Robert Goode, P.E.
Director, Transportation/Public Works Department
FREESE & NICHOLS, INC.
ENGINEER
J n Dewar, P.E. , Principal
APPROVED AS TO FORM AND LEGALITY:
Amy Ram y
Assista t ity Attorney
Page -2-
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Freese and Nichols INNOVATIVE APPROACHES...PRACTICAL RESULTS
July 25,2007
Michael Weiss,P.E.
City of Fort Worth
Transportation and Public Works Department
1000 Throckmorton Street
Fort Worth,Texas 76102
Re: Precinct Line Road—30% Design through Final Design—City Contract No.34445
Michael,
Please find attached our proposal for the design of Precinct Line Road from 30% design through
final design. Refer to attachment A for the scope of services for the project and attachment B for the
compensation and schedule. I have also attached exhibit B-1 that summarizes our project fees and
M/WBE participation.
Please give me a call at (917) 735-7359 if you have any questions. Freese and Nichols is looking
forward to working with the City on the design of Precinct Line Road.
Sincerely,
Chris Bosco,P.E.
Freese and Nichols,Inc. • Engineers • Environmental Scientists • Architects
4055 International Plaza • Suite 200 • Fort Worth,Texas 76109-4895
(817)735-7300 • Metro(817)429-1900 • Fax(817)735-7491
AMMENDMENT TO ATTACHMENT A
CITY CONTRACT NO. 34445
30% DESIGN THROUGH FINAL DESIGN
SCOPE OF SERVICES
The final engineering design is for the development of Precinct Line Road from approximately
400' south of Hurst Blvd to approximately 520' south of Concho Trail. The overall project is
approximately 4200 linear feet in length. Precinct Line Road will be designed as a Major
Arterial in accordance with the Master Thoroughfare Plan, which will provide a 4-lane divided
roadway section.
TxDOT is designing the Precinct Line Rd bridge over Walker Branch located just north of the
Trinity Boulevard intersection. The bridge is approximately 300' in length with 150' on the
north side of the bridge and 250' on the south side of the bridge for an overall length of 700'.
The Precinct Line Rd/Trinity Blvd intersection improvements and the bridge upgrades are the
responsibility of TxDOT (CSJ 0902 48 539). The CONSULTANT is responsible for the limits
of Precinct Line Rd less the TxDOT project and will be referred to as the CITY project.
CONSULTANT is also responsible for widening Trinity Blvd at Precinct Line Rd to provide left
turn lanes on Trinity Blvd. The widening of Trinity Blvd. will be locally let as a separate
project following the Precinct Line Road project.
This scope of services is for CONSULTANT to provide a final engineering design (plans
specifications, and estimate) in accordance with TxDOT requirements for CITY Project.
Cross sections of the CITY Project will be prepared as well as design of necessary water and
sewer adjustments, coordination with the TxDOT Project, opinions of probable construction
costs environmental permitting and a project schedule.
All design plans shall be prepared by, or under the direct supervision of a Texas licensed
professional engineer who is a regular full-time employee of a firm registered in Texas. It
shall be the responsibility of the CONSULTANT to provide plans, specifications and opinion
of probable construction costs in accordance with TxDOT criteria for this project consistent
with the following Scope of Services:
A. Additional FIELD SURVEYING:
1. Topographic survey west of Precinct Line Rd starting from approximately 100 feet
west of the second box culvert under the THE railroad and extending southerly to
the north ROW line of Trinity Boulevard. The westerly limits of the of the
topographic survey shall extend to the top of the west & southerly bank of Walker
Creek and encompass approximately 19 acres of land.
2. Provide topographic survey east of Precinct Line Rd beign approximately 175' wide
and starting from the south ROW line of the THE railroad and extending southerly
to the channel flowline of the Calloway Branch just north of the Trinity Blvd ROW.
3. Provide a tree survey for approximate 19 acre tract described in item 1 above, to
include all trees six (6) inches and larger in diameter.
Page 1
AMMENDMENT TO ATTACHMENT A
CITY CONTRACT NO. 34445
30% DESIGN THROUGH FINAL DESIGN
SCOPE OF SERVICES
4. Subsurface Utility Engineering Level 'B' for all additional topographic survey areas.
5. Provide 10 post construction cross sections along Walker/Calloway Branch. Seven
sections will be taken upstream of the bridge and 3 will be taken downstream. The
sections shall include the upstream and downstream bridge face. Prepare a digital
design drawing file showing the cross sections and the topographic information
located on the bridge.
6. Provide topographic survey along Trinity Boulevard extending west 1000-feet and
east 800-feet from the previous survey. Provide deed research and obtain deeds
and plats of properties along the new limits of the topographic survey. Provide
Subsurface Utility Engineering (SUE) within the right-of-way along the new limits of
the topographic survey in accordance with ASCE Cl/ASCE 38-02.
B. ENVIRONMENTAL PERMITTING AND COORDINATION:
Preparation of an Individual Section 404 Permit Application including a conceptual
mitigation plan, archeological investigations based on existing information. Wildlife
Habitat Appraisal Procedures and a presence/absence survey for federally listed
threatened or endangered species are not included in this scope.
C. GEOTECHNICAL INVESTIGATIONS AND PAVEMENT DESIGN ALTERNATIVES:
1. Four pavement design alternatives will be developed using the traffic projection
information provided by TxDOT. The pavement alternatives will include two
Asphalt and Concrete sections one in accordance with TxDOT criteria and one in
accordance with CITY criteria. The two concrete designs were included in the 30-
percent design. The two asphalt designs are included in this amendment.
2. Perform subsurface explorations for borrow locations resulting from channel
excavations. A maximum of 5 borings will be performed to a depth of 10'. The soil
investigations will be performed to determine suitability of material for use as
borrow material.
3. Provide language for embankment material recommendations.
4. Provide recommendations for the maximum stable side slope for the raised
pavement section, based upon soil type.
Page 2
AMMENDMENT TO ATTACHMENT A
CITY CONTRACT NO. 34445
30% DESIGN THROUGH FINAL DESIGN
SCOPE OF SERVICES
D. HYDRAULIC AND HYDROLOGIC ANALYSIS
A hydrologic and hydraulic analysis will be performed to evaluate the effects of the
roadway improvements on Walker and Calloway Branches and, conversely, determine
what effect the creek hydraulics have on the design of the roadway. The hydrology
and hydraulic scope of services includes the following:
1. Hydraulic Analysis
Analyze a maximum of three (3) alternatives to minimize the water
surface elevations and environmental impacts. The analyses will include
various channel/pond configurations to decrease the water surface
elevations.
2. Hydrology
Develop new hydrology for each of the channel alternatives using the
effective SWFHYD models. This includes the redefining the storage
outflow characteristics to reflect the effects of the channel improvements
and recalculating flows.
3. Economic Analysis of Alternatives
Develop a cost analysis of each alternative to compare channel/pond
improvement cost to roadway fill costs.
4. Channel/Pond Design Plan Preparation
Prepare plans and details in accordance with regulatory requirements and
CITY criteria, prepare quantities in accordance with TxDOT criteria for
selected channel/pond alternative chosen for construction.
5. Coordination
Coordinate with CITY, USACE, FEMA and other authorities having
jurisdiction as needed during final design and plan preparation.
6. CLOMR Preparation
Develop the CLOMR submittal for the City of Fort Worth in accordance
with FEMA guidelines and NFIP regulations.
7. LOMR Preparation
Analyze post construction cross sections for plan compliance. Develop
new hydrologic and hydraulic model if cross sections reveal as-built
conditions differ from plans. Create a topographic workmap, and prepare
submittal documents to include annotated firm, MT-2 forms, and report.
Page 3
AMMENDMENT TO ATTACHMENT A
CITY CONTRACT NO. 34445
30% DESIGN THROUGH FINAL DESIGN
SCOPE OF SERVICES
Coordinate with project team and local floodplain administrator, including
public notifications.
E. RAILROAD CROSSING SIGNAL ENGINEERING PLANS
1. Review existing railroad signal and proposed roadway plans and develop
preliminary signal plans to address vehicular and pedestrian traffic.
2. Secure concurrence of preliminary signal plans
3. Develop final signal plans and budget level cost estimate for the gate
installation
4. Prepare technical specifications for RR signal portion of the project
5. Signal adjustments or temporary signal plans for construction phasing of the
project.
F. FINAL DESIGN SERVICES:
1. Address all comments from Schematic Design submittal. Prepare subsequent
design interval submittals in accordance with TxDOT criteria. Address all
comments from each of the subsequent submittals
2. Finalize roadway and drainage design documents based on applicable TxDOT and
CITY design standards.
3. Prepare final design documents for the roadway plan and profile, drainage plan,
and estimated construction costs for CITY project to be included with TxDOT
project which will include:
a. Evaluation of pavement design options;
b. Roadway cross sections at 50' intervals for CITY project and at all drive
entrances or crossing transportation facilities
c. Technical specifications for utility appurtenance adjustments during
construction.
d. Quantity summary for CITY project in accordance with TxDOT criteria for
each submittal
Page 4
AMMENDMENT TO ATTACHMENT A
CITY CONTRACT NO. 34445
30% DESIGN THROUGH FINAL DESIGN
SCOPE OF SERVICES
e. Opinion of probable construction cost for each submittal
f. Existing utility plan sheets
g. Intersection layout and grading plan for THE railway crossing without
consideration of a future rail.
h. Horizontal control for Precinct Line Rd
i. Typical sections
j. Hydraulic data sheets
k. Pavement marking layout
4. Work with adjacent property owners to provide a maximum of 3 alternatives for
driveway and entrance options.
5. Prepare Traffic Control Plans and sequence of construction plans for CITY project.
6. Provide layout plan for street light locations at street intersections as well as
conduit and pull boxes for future street lighting.
7. Railroad Crossing Plan Exhibit A Layout.
8. Storm Water Pollution prevention plan.
9. Prepare plans and specifications for intersection improvements associated with
adding left turn lanes on Trinity Blvd at the Precinct Line Rd intersection.
G. BID PHASE SERVICES
Attend pre-bid conference and prepare Addendum during the bidding phase.
H. ADDITIONAL SERVICES
Providing support for a Public Hearing is not included in the scope of services as it is not
known at this time if one will be warranted by the stakeholders or the level of effort that
TxDOT will request from CONSULTANT in conducting the meeting
Level of Service analysis is not included in the scope of services.
Page 5
AMMENDMENT TO ATTACHMENT A
CITY CONTRACT NO. 34445
30% DESIGN THROUGH FINAL DESIGN
SCOPE OF SERVICES
Traffic signal design, and landscaping and irrigation design is not included in the scope of
services.
Illumination design beyond intersections is not included in the scope of services.
Water and Sanitary sewer design is not included in the scope of services.
Construction Phase Services are not included in the scope of services.
Page 6
EXHIBIT B-1
SUMMARY OF TOTAL PROJECT FEES
Precinct Line Road 30%through Final Design Services
Consulting Firm Prime Responsibility Total Fee M/WBE Fee M/WBE %
Freese and Nichols
Plans/Specs/Estimates $ 199,060.00 $0.00
TxDOT/COE/FEMA Coordination $ 6,210.00 $0.00
Site Access Coordination-Concrete/Lime Facilities $ 9,740.00 $0.00
Channel/Roadway Profile Alternatives $ 5,830.00 $0.00
Railroad Crossing Gates Design $ 21,580.00 $0.00
Trinity Boulevard Left Turn Lanes $ 21,220.00 $0.00
Expenses $ 20,450.00 $0.00
(10%) Fee on Sub-consultants $ 26,570.00 $0.00
Total $ 310,660.00 $0.00 0.0%
M/WBE Sub-consultants
Gorrondona and Associates
Channel/Tree Survey/SUE/Trinity $ 53,500.00 $ 53,500.00 9.3%
Blanton and Associates
Individual 404 Permitting $ 48,000.00 $ 48,000.00 8.3%
Aguirre& Fields
Traffic Control/Constr. Phasing $ 79,760.00 $ 79,760.00 13.8%
Total $ 181,260.00 $181,260.00 31.5%
Non-M/WBE Sub-consultants
H&H Consultants
Hydrology and Hydraulics $ 78,460.00 $ - 0.0%
Klinefelder
Geotechnincal/Pavement Design $5,940.00 $ - 0.0%
Total $ 84,400.00 $ - 0.0%
Pro Descrfp Scope of Services Total Fee �fl/W18E Fee Rercen>r;,,
30°l0#o:>l:trie ;Design„ $ 576; 2tf $181260.00 31 5%
30%Contract $263,346.00 $103,200.00 39.2%
Total Contract $839,666.00 $284,460.00
We will be using Gorrondona, Associates for Surveying and Aguirre& Fields for Traffic Control and Construction
Phasing for entire project. Blanton and Assoc. will be providing 404 permitting services.
This will result in a 33.9% ($284,460.00)portion of the contract that will be performed by approved M/WBE firms,
which exceeds our goal of 28.0%for the Project.
ATTACHMENT B
COMPENSATION AND SCHEDULE
SCHEMATIC DESIGN(30%)TO FINAL DESIGN OF RECINCT LINE ROAD
SOUTH OF HURST ROAD TO SOUTH OF CONCHO TRAIL
(EXCLUDING TXDOT BRIDGE)
I. COMPENSATION
A. The ENGINEER hall be compensated at a lump sum fee of$576,320.00 for Basic Services as
summarized on Exhibit `B-1." Payment of the fee shall be considered full compensation for
the services described in Attachment A for all labor, materials, supplies, and equipment
necessary to complete the project.
B. Partial payment shall be made monthly upon receipt of an invoice from the ENGINEER,
prepared from the books and records of the ENGINEER. Each invoice is to be verified as to its
accuracy and compliance with the terms of this contract by an officer of the ENGINEER.
Payment according to statements will be subject to certification by the Director of
Transportation Public Works or his authorized representative that such work has been
performed.
H. SCHEDULE
SUBMIT FINAL DESIGN TO CITY AND TXDOT 340 DAYS AFTER NOTICE TO PROCEED.
Attachment C,Page 1
TAPhase 2 ContracttAttachment B-Phase 2.doc
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COUNCIL ACTION: Approved on 10/9/2007 - Ordinance No. 17826-10-2007 & Ordinance No. 17827-10-
2007
DATE: 10/9/2007 REFERENCE NO.: **C-22439 LOG NAME: 20PRECINCTLINE
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize Execution of Amendment 1 to the Engineering Services Agreement with Freese &
Nichols, Inc., for the Design of Precinct Line Road from Hurst Boulevard to Concho Trail (Project
No. 00147), Authorize Transfer of Funds and Adopt Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Assessments Fund in the amount of$444,000.00 from available funds;
2. Authorize the transfer of$444,000.00 from the Special assessments Fund to the 2004 Street
Improvements Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the 2004
Street Improvements Fund in the amount of$444,000.00 from available funds; and
4. Authorize the City Manager to execute Amendment No. 1 to city Secretary Contract No. 34445, an
Engineering Services Agreement with Freese & Nichols, Inc., in the amount of$576,320.00 for the design of
Precinct Line Road from Hurst Boulevard to Concho Trail thereby increasing the total amount to $839,666.00.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) contains $635,000 for design and construction of this four-lane
divided roadway 1,000 feet north and south of Trinity Boulevard, and $1,650,000 for the reconstruction of the
bridge over Walkers Branch. In addition, $444,000 was set aside in the Special Assessments Fund for the
project. Subsequently the 2006 Tarrant County Bond Program approved $2,729,000 to supplement City of
Fort Worth funding for Precinct Line Road with extended limits on the north to SH-10; and $800,000
additional Federal transportation funding has been earmarked for Precinct Line Road with extended limits on
the south to Trammel Davis Road.
On December 12, 2006, (M&C C-21884) the City Council adopted Ordinance No. 17315 finding that a
material change had occurred for the 2004 Capital Improvement Program street reconstruction project,
Precinct Line Road from 1,000' North of Trinity Blvd to 1,000' South of Trinity Boulevard, to extend the limits
from Hurst Boulevard (SH 10)to Trammel Davis Road; and authorized the City Manager to execute an
Engineering Services Agreement with Freese & Nichols, Inc. in the amount of$263,346.00 for the schematic
design of Precinct Line Road from Hurst Boulevard to Trammel Davis Road (City Secretary Contract No.
34445).
This engineering services amendment is needed for the preparation of surveys, environmental documents,
final construction plans and specifications for the reconstruction of Precinct Line Road from Hurst Boulevard
to Concho Trail. During the schematic design phase, it was determined that the southern project limit needed
to be shortened from Trammel Davis Road to Concho Trail because of additional expenses required for
file://C:\Documents%20and%20Settings\weissm\My%20Documents\Precinct%20Line%20Road\C-22439... 10/12/2007
M&C Request Review Page 2 of 2
environmental mitigation, right-or-way acquisition, and roadway construction. The existing two-lane rural
roadway will be improved to a four-lane divided roadway with curb and gutter. The initial scope of work was
for initial planning and schematic design services. Freese & Nichols, Inc. did quality work in preparing the
schematic design, and are best qualified to continue with the final engineering services.
Freese & Nichols, Inc., has proposed to perform the necessary surveys, environmental documents, final
plans and specifications for a lump sum fee of$576,320.00. City Staff considers this fee to be fair and
reasonable for the scope of services to be performed.
Freese & Nichols, Inc., is in compliance with the City's M/WBE Ordinance by committing to 32 percent
M/WBE participation on this amendment. The City's goal on this amendment is 32 percent.
This project is located in COUNCIL DISTRICTS 4 and 5, MAPSCO 52Z, 66D, and 67A.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, and adoption of the
attached appropriation ordinances , funds will be available in the current capital budget, as appropriated, of
the 2004 Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1)GS94 488032 020940099050 $444,000.00 2)GS94 538070 020940099050 $444,000.00
1)GS94 538070 020940099050 $444,000.00 4)C200 531200 204230014730 $576,320.00
2&3)C200 472094 204230014730 $444,000.00
3)C200 531200 204230014730 $444,000.00
Submitted for City Manager's Office by: Marc A. Ott(8476)
Originating Department Head: Robert Goode (7913)
Additional Information Contact: Jim Walker(8009)
ATTACHMENTS
20PRECINCTLINE rec 1.doc
20PRECINCTLINE rec 3.doc
file:HC:\Documents%20and%20Settings\weissm\My%20Documents\Precinct%20Line%20Road\C-22439... 10/12/2007