HomeMy WebLinkAboutContract 36038 CITY SECRETARY
CONTRACT NO.
MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
Fort Worth Public Improvement District No. 8 (Camp Bowie)
This MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
("Agreement") is made and entered into by and between the CITY OF FORT WORTH (the
"City"), a home rule municipal corporation organized under the laws of the State of Texas acting
by and through Karen L. Montgomery, its duly authorized Assistant City Manager and Chief
Financial Officer, and HISTORIC CAMP BOWIE, INC., a Texas nonprofit corporation
("Contractor") acting by and through Brandy O'Quinn, its duly authorized President.
RECITALS
The following statements are true and correct and constitute the basis upon which the
City and Contractor have entered into this Agreement:
WHEREAS, pursuant to Chapter 372 of the Texas Local Government Code on August
26, 2003, the City Council of the City of Fort Worth adopted Resolution No. 2988 creating Fort
Worth Public Improvement District No. 8 (the "District"); and
WHEREAS, the City is authorized to utilize the District to undertake improvements
and/or services that confer special benefits on the part of the City within the District; and
WHEREAS, the City Council is authorized to levy and collect special assessments on
property in the District, based on the special services conferred by the improvements and/or
services, to pay the cost of such improvements and services; and
WHEREAS, the City desires to enter into a written agreement with Contractor for
provision of certain improvements and services in the District, as more specifically set forth in
this Agreement; and
WHEREAS, such improvements and services constitute a supplement to standard City
services and an added increment of service to provide other special benefits and services which
will enhance the vitality and quality of the District; and
WHEREAS, Contractor wishes to assist the City by providing, furnishing, or performing
such improvements and services;
NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and
agreements contained herein, the City and Contractor do hereby covenant and aas �liows:
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AGREEMENT
1. ENGAGEMENT OF CONTRACTOR.
The City hereby engages the Contractor, and the Contractor hereby agrees to provide,
furnish, oversee or perform in accordance with this Agreement the improvements and/or services
set forth in Section 2.
2. IMPROVEMENTS AND SERVICES FOR THE DISTRICT.
2.1. Scope of Contractor's Duties.
Contractor shall provide or cause to be provided the following improvements and
services (the "Improvements and Services"), as set forth and subject to the Service Plan
and Budget for the District approved by the City Council for the fiscal year covered by
this Agreement (the "Service Plan and Budget") (which is attached hereto as
Exhibit "A" and hereby made a part of this Agreement for all purposes), as may
subsequently be amended, and the ordinance adopted by the City Council levying
assessments on properties in the District for such Improvements and Services (which
ordinance is a public document on file in the City Secretary's Office and is hereby
incorporated for all purposes):
(a) Capital improvements, including concrete removal;
(b) Landscaping implementation, maintenance, and irrigation, including costs
of a water pump truck;
(c) Traffic lane reconstruction;
(d) Decorative street light upgrades;
(e) Public events consisting of recreational activities and special events;
(f) Supplementary security services;
(g) Administrative costs associated with renewal of the District;
(h) Marketing costs related to such Improvements and Services;
(i) Provide any related Improvements and Services as directed or approved in
advance and in writing by the Administrator;
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(j) Oversee the bidding and awarding of any third party contracts for the
above-referenced Improvements and Services;
(k) Monitor work performed by any subcontractors for any of the above-
referenced Improvements and Services to ascertain that all such work is
performed completely, professionally, and with the appropriate level of
quality and to make whatever changes are necessary to achieve these
objectives;
(1) Obtain, maintain and pay for insurance necessitated by the above-
referenced Improvements and Services, as may be directed or reviewed by
the City's Risk Manager;
(m) In accordance with Section 372.013 of the Texas Local Government Code,
prepare a Service Plan and Budget for the first five (5) years following the
fiscal year covered by this Agreement, to be adopted by the advisory body
for the District or other entity designated by the City and approved by the
City Council; and
(n) Maintain a full and accurate accounting of disbursements for
reimbursement from District revenues.
2.2. Contractor Compensation.
As full compensation for the provision of all Improvements and Services during
the Term of this Agreement, the City shall pay Contractor the sum of$155,000.00, which
amount is reflected in the Service Plan and Budget as "Operations," which amount shall
be paid in prorated installments in accordance with Section 6 hereof.
2.3. Standard of Care; Nature of Relationship.
Contractor shall commence, carry on, and provide the Improvements and Services
with all practicable dispatch, in a sound, economical, and efficient manner, in accordance
with this Agreement and its attachments and all applicable laws. Contractor shall ensure
that any work on the Improvements and Services is properly coordinated with related
work being performed by the City. Contractor represents that it has, or will secure at its
own expense, all materials, supplies, machinery, equipment, accessories, and services
necessary to provide the Improvements and Services. Unless otherwise specifically
provided herein, all of the Improvements and Services will be performed by the
Contractor or under the Contractor's supervision. All personnel engaged by the Contractor
shall be fully qualified to perform those Improvements and Services delegated to them.
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3. CITY'S DUTIES AND RESPONSIBILITIES.
The City shall provide the following services in connection with operation of the District
and the Contractor's performance under this Agreement:
(a) Levying and collecting assessments and recording the same in a separate revenue
account;
(b) Making payments to Contractor from special assessment revenues and other
District revenues;
(c) Maintaining the same level of services in the District as that which the City
provides in comparable areas of the City;
(d) Maintaining complete and detailed records concerning any expenditure of special
assessment revenues and other District revenues, which are made through City
departments, boards, or agencies;
(e) Retaining and expending revenues from special assessments, penalties, interest,
and investment income thereon solely in the District;
(f) Preparing an annual report of delinquent property assessments and liens thereon to
be assigned to the City's delinquent tax collection attorney;
(g) Making regular reports to Contractor concerning delinquent assessments and
making'billings thereon as necessary; and
(h) Producing an annual assessment roll of property owners and property within the
District.
The City shall have no financial obligation to the District other than levying and
collecting the assessments levied by the District, except as provided in Section 3(c) above, and,
pursuant to and in accordance with this Agreement, paying for Improvements and Services that
Contractor performs in the District.
4. AMENDMENTS.
This Agreement may not be amended unless executed in writing by both parties.
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5. TERM.
This Agreement shall commence October 1, 2007 (the "Effective Date") and, unless
terminated earlier in acdordance with this Agreement, expire September 30, 2008 (the "Term").
6. RELEASE OF FUNDS TO CONTRACTOR.
6.1. Procedure.
Periodically, but not more frequently than once per month, Contractor shall
present to the individual or individuals designated by the City to oversee and administer
the District (the "Administrator") a report of the Improvements and Services provided
by Contractor since (i) for the first report under this Agreement, the Effective Date and
(ii) for all subsequent reports, the date of the previous report. All such reports must
include documentation sufficient demonstrating to the Administrator that any sums paid
or incurred by Contractor have been paid or are due. Provided that all such necessary
reports and supporting documentation have been provided to the Administrator, the City
shall pay the Contractor for all lawful expenses made or incurred by Contractor within
fifteen (15) business days of receipt of all such reports and supporting documentation.
Notwithstanding anything to the contrary herein, the City shall not be required to pay
Contractor any amount that exceeds the then-current balance of District revenues or that
is not in accordance with the Service Plan and Budget for the then-current fiscal year.
6.2. Work Reports.
Contractor shall also submit a periodic work report, no less than quarterly, to the
Administrator. This work report shall detail all of the Contractor's significant work
activities in the District. The format of the report shall be mutually agreed upon by the
Contractor and the Administrator. Notwithstanding anything to the contrary herein,
payments to Contractor may be withheld if any such report is not received. The
Administrator shall have the right to verify that the report is complete and accurate.
6.3. Insufficient District Funds.
In the event that District revenues are not available or are insufficient for the City
to make any payment to Contractor hereunder, the City will promptly notify Contractor.
At Contractor's request, the City and the Contractor shall meet and attempt to negotiate
an amendment to this Agreement so that the scope of Improvements and Services may be
reduced to correspond to the amount of District funds that are available or are anticipated
to become available. If such an amendment cannot be successfully negotiated, Contractor
shall have the right to pay the deficit (on a non-reimbursable basis), in which case this
Agreement shall continue in effect. If such an amendment cannot be successfully
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negotiated and Contractor does not elect to fund the deficit, either party may terminate
this Agreement upon thirty (30) days' advance written notice to the other party.
7. DISCRIMINATION PROHIBITED.
Contractor, in the execution, performance, or attempted performance of this Agreement,
will not discriminate against any person or persons because of sex, race, religion, color, national
origin, sexual orientation or familial status, nor will the Contractor permit its officers, agents,
employees or subcontractors to engage in such discrimination. This Agreement is made and
entered into with reference specifically to the ordinances codified at Chapter 17, Article III,
Division 3 (Employment Practices) of the Code of the City of Fort Worth, and Contractor hereby
covenants and agrees that Contractor, its officers, agents, employees and subcontractors, have
fully complied with all provisions of same and that no employee or applicant for employment has
been discriminated against under the terms of such ordinances by either Contractor, its officers,
agents, employees or subcontractors.
8. DISADVANTAGED BUSINESS ENTERPRISE POLICY.
The City has adopted goals for the participation of minority/women business enterprises
(M/WBE) in City contracts through Ordinance No. 11923, as amended. Compliance by
Contractor with the terms of this ordinance and any amendments thereof is mandatory; failure by
the Contractor to comply with such policies shall constitute a breach of this Agreement and
grounds for termination of this Agreement by the City. Any subcontracts to be performed
hereunder shall also be subject to provisions of the City policies concerning goals for M/WBE
participation in City contracts.
9. CONTRACTOR LIABILITY.
Contractor hereby assumes full liability for any damages to any public or private property
due to the negligence of Contractor, its subcontractors, agents,permitees or assigns.
10. LIABILITY OF CITY; PERSONAL LIABILITY OF PUBLIC OFFICIALS.
No employee of the City, nor any other agent of the City, shall be personally liable for
any damages caused by Contractor, its officers, agents, servants, employees, contractors and
subcontractors or any other liabilities of Contractor under this Agreement or otherwise related to
this Agreement. It is further expressly agreed that the City shall not be liable or responsible for
any damages caused by Contractor, its officers, agents, servants, employees, contractors and
subcontractors or any other liabilities of Contractor under this Agreement or otherwise related to
this Agreement, nor shall the City be liable or responsible to Contractor or any other person for
or on account of any stoppage or delay in the work herein provided for by injunction or other
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legal or equitable proceedings, or from or by or on account of any delay for any cause over which
the City has no control.
11. INDEMNIFICATION.
CONTRACTOR COVENANTS AND AGREES TO, AND DOES HEREBY,
INDEMNIFY AND HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS AND
EMPLOYEES, FROM AND AGAINST ANY AND ALL SUITS OR CLAIMS FOR
DAMAGES OR INJURIES, INCLUDING DEATH, TO ANY AND ALL PERSONS OR
PROPERTY, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH ANY NEGLIGENT ACT OR NEGLIGENT OMISSION ON THE
PART OF THE CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES
OR SUBCONTRACTORS, AND THE CONTRACTOR DOES HEREBY ASSUME ALL
LIABILITY AND RESPONSIBILITY FOR INJURIES, CLAIMS OR SUITS FOR THE
DAMAGES TO PERSONS OR PROPERTY, OF WHATSOEVER KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, OCCURRING DURING OR ARISING OUT OF THE
PERFORMANCE OF THIS CONTRACT AS A RESULT OF ANY NEGLIGENT ACT OR
NEGLIGENT OMISSION ON THE PART OF THE CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES OR SUBCONTRACTORS. SUCH
INDEMNIFICATION SHALL INCLUDE WORKERS' COMPENSATION CLAIMS OF OR
BY ANYONE WHOMSOEVER IN ANY WAY RESULTING FROM OR ARISING OUT OF
CONTRACTOR'S WORK, SERVICES AND OPERATIONS IN CONNECTION
HEREWITH, INCLUDING OPERATIONS OF SUBCONTRACTORS.
CONTRACTOR. SHALL LIKEWISE INDEMNIFY AND HOLD HARMLESS THE
CITY FOR ANY AND ALL INJURY OR DAMAGE TO CITY PROPERTY ARISING OUT
OF OR IN CONNECTION WITH ANY AND ALL NEGLIGENT ACTS OR NEGLIGENT
OMISSIONS OF CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
CONTRACTORS, SUBCONTRACTORS,LICENSEES OR INVITEES.
Insurance coverage specified herein constitutes the minimum requirements and such
requirements shall in no way lessen or limit the liability of Contractor under the terms of this
Agreement.
12. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Contractor shall perform all work and services
described herein as an independent contractor and not as an officer, agent, servant or employee of
the City; that Contractor shall have exclusive control of the details of the services and work
performed hereunder, and all persons performing the same; and shall be solely responsible for the
negligent acts and negligent omissions of its officers, agents, employees, contractors and
subcontractors; that the doctrine of respondeat superior shall not apply as between City and
Contractor, its officers, agents, employees, contractors and subcontractors; and that nothing
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herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No person performing any of the work and services described hereunder shall be
considered an officer, agent, servant or employee of the City.
13. INSURANCE.
Contractor shall not commence work under this Agreement until it has obtained and
received approval from the City of all insurance coverage required hereunder. Contractor shall
be responsible for delivering to the Administrator a certificate or certificates of insurance
demonstrating that Contractor has obtained the coverage required under this Agreement, that all
insurance policies provided pursuant to this Agreement are endorsed to name the City as an
additional insured, and that all such insurance policies cover not only Contractor, but also
Contractor's contractors and subcontractors. The minimum insurance required of Contractor is
as follows:
WORKER'S COMPENSATION INSURANCE: Contractor shall maintain throughout
the Term of this Agreement statutory Worker's Compensation Insurance on all of its
employees to be engaged in undertaking any Improvements or Services hereunder. In
case any class of employees engaged in hazardous work under this Agreement is not
protected under the state's Worker's Compensation statutes, Contractor shall provide
adequate employer's general liability insurance for the protection of such employees not
so protected.
COMPREHENSIVE GENERAL LIABILITY INSURANCE: Contractor shall maintain
throughout the Term of this Agreement a commercial general liability insurance policy in
an amount of not less than $1,000,000 covering each occurrence with an aggregate limit
of not less than$2,000,000.
AUTOMOBILE INSURANCE - BODILY INJURY AND PROPERTY DAMAGE:
Contractor shall maintain throughout the Term of this Agreement comprehensive
automobile liability coverage in an amount not less than $1,000,000 for each accident.
This policy shall cover any automobile used in the provision of Improvements and
Services under this Agreement.
The insurance company with whom Contractor's insurance is written shall be represented
by an agent or agents having an office located within the Dallas-Fort Worth metropolitan area.
Each such agent shall be duly qualified, upon whom service of process may be had, and must
have authority and power to act on behalf of the insurance company to negotiate and settle with
the City, or any other claimant, any claims that the City, or any other claimant, or any property
owner who has been damaged may have against the Contractor or insurance company. The name
of the agent or agents shall be set forth on all certificates of insurance. All policies must provide
that they may not be changed or canceled by the insurer in less than five (5) days after the City
had received written notice of such change or cancellation. Such insurance amounts may be
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revised upward at City's request, and Contractor shall revise such amounts within thirty (30) days
after receipt of such request.
14. TAXES.
Contractor shall pay all federal, state and local taxes that may be chargeable on any
Improvements and Services provided hereunder or otherwise in relation to Contractor's duties
and obligations hereunder.
15. PERMITS.
Contractor shall and shall cause any of its contractors and subcontractors to obtain and
pay for any necessary permits and licenses, whether issued by the state, county or City, before
proceeding with any work hereunder that requires any such permits.
16. CHARACTER OF WORK AND OPERATIONS.
Contractor and Contractor's employees, contractors and subcontractors shall be competent
and careful workmen skilled in their respective trades. Contractor shall not employ any person
who repeatedly engages in misconduct or is incompetent or negligent in the due and proper
performance of his duties or has been convicted of any crime of moral turpitude. The City shall
retain the right to require the Contractor to remove any employee who is guilty of misconduct
toward the public or is in any way discourteous to the public. This work is being performed for
the public benefit and it is necessary that it be performed in an acceptable manner and at a
satisfactory rate of progress. Contractor shall at all times maintain its equipment in a clean,
serviceable condition. All equipment shall be properly licensed and inspected and clearly
marked with the Contractor's name and telephone number.
17. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall have the right to subcontract for the provision of any Improvements and
Services authorized hereunder so long as the subcontract is in writing and the Administrator
approves such subcontract in writing prior to provision of the subcontracted Improvements and
Services. The existence of a subcontract shall not relieve Contractor of any responsibility or
liability to the City under this Agreement. Otherwise, Contractor may not assign, transfer or
convey any of its duties and responsibilities under this Agreement to another party without the
advance written approval of the City and execution by such party of a written agreement with the
City under which such party agrees to be bound by the duties and obligations of Contractor under
this Agreement.
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18. DEFAULT.
All terms, conditions and provisions of this Agreement shall be considered material, and
Contractor's failure to'perform any part of this Agreement shall constitute an event of default
hereunder. Should the Contractor fail to fully cure any default hereunder within fourteen (14)
calendar days after receipt from the City of written notice of the default (or, provided that
Contractor has diligently commenced and continuously attempted cure within such time, such
additional time as may be reasonably necessary to fully cure the default), the City may, at its
option and in addition to any other remedies available to it under law or in equity, terminate this
Agreement by providing written notice to Contractor. Notwithstanding the foregoing, City may
terminate this Agreement for any reason upon thirty (30) calendar days' prior written notice to
Contractor. In the event of any termination, any work in progress will continue to completion
unless specified otherwise in the City's termination notice. The City shall pay for any such work
in progress that is completed by Contractor and accepted by the City.
19. COOPERATION WITH CITY.
Contractor shall, at such time and in such form as City may require, furnish periodic
information concerning the status of the project and such other statements, certificates and
approvals relative to the project as may be requested by the City. Contractor shall meet with the
Administrator or other City officials as may be requested to discuss any aspect of this
Agreement.
20. BOOKS AND RECORDS; AUDITING RIGHTS.
Contractor shall maintain complete and accurate records with respect to all expenditures
and costs incurred for all Improvements and Services provided hereunder. All such records shall
be maintained on a generally accepted accounting basis and shall be clearly identified and readily
accessible to the City. Contractor shall provide representatives of City or its appointees free
access to such books and records, at all proper times, in order that they may examine and audit
the same and make copies thereof. Contractor shall further allow the City and its representatives
to make inspections of all work data, documents, proceedings and activities related to this
Agreement. Such right of access and audit shall continue for a period of three (3) years from the
date of final payment under this Agreement. The City shall also have the right to conduct a
performance audit and evaluation of Contractor at such times as the City deems necessary.
Contractor shall fully cooperate with any such performance audit. The City may employ
consultants at the City's expense to assist City in such performance audit. Contractor agrees to
give the City and its consultants access to all reports, data, schedules and other relevant
information which may be required to conduct such performance audit.
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21. NOTICES.
Any notices, bills, invoices or reports required by this Agreement shall be conclusively
determined to have been delivered three (3) business days after deposit in the United States mail,
in a sealed envelope with sufficient postage attached, to the addresses listed below or such other
addresses as may from time to time be provided to the other party:
City: Contractor:
City of Fort Worth Historic Camp Bowie, Inc.
Attn: PID Administrator Attn: Brandy O'Quinn, President
Finance Department 6100 Camp Bowie, Suite 2d,7-3
1000 Throckmorton Street Fort Worth, TX 76116
Fort Worth, Texas 76102-6311
22. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
This Agreement will be subject to all applicable federal, state and local laws, ordinances,
rules and regulations, including, but not limited to, all provisions of the City's Charter and
ordinances, as amended.
23. GOVERNMENTAL POWERS.
It is understood that by execution of this Agreement, the City does not waive or surrender
any of it governmental powers or immunities.
24. NO WAIVER.
The failure of either party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party's
right to insist upon appropriate performance or to assert any such right on any future occasion.
25. VENUE AND JURISDICTION.
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas or the United States District Court for the Northern District of Texas—Fort Worth
Division. This Agreement shall be construed in accordance with the laws of the State of Texas.
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26. NO THIRD PARTY RIGHTS.
The provisions and conditions of this Agreement are solely for the benefit of the City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
27. INTERPRETATION.
In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly
for or against any party, regardless of the actual drafter of this Agreement.
28. CAPTIONS.
Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
29. ENTIRETY OF AGREEMENT.
This Agreement, including any exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the City and
Contractor as to the matters contained herein. Any prior or contemporaneous oral or written
agreement is hereby declared null and void to the extent in conflict with any provision of this
Agreement.
30. COUNTERPARTS.
This Agreement may be executed in multiple counterparts, each of which shall be
considered an original, but all of which shall constitute one instrument.
EXECUTED as of the last date indicated below:
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CITY OF FORT WORTH: HISTORIC CAMP BOWIE, INC.,
a Texas nonprofit corporation:
By: By:
Karen L. Montgomery Brandy O'Qui
Assistant City Manager/CFO President
Date: l a l o�o �� / Date: 10— l 7-0 7
ATTEST: ATTEST:
By: D�\ By:
Marty Hendri Name:
City Secretary Title:
APPROVED AS TO FORM AND LEGALITY:
By:
Peter-Vaky
Assistant City Attorney
M&C: G-15840 8-21-07
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PID 8(Camp Bowie) -- •---
EXHIBITS
"A"—Service Plan and Budget for the District
Management and Improvement Services Agreement
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PID 8(Camp Bowie)
City of Fort Worth
FIVE YEAR SERVICE PLAN
Public Improvement District#8-Camp Bowie
FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
REVENUE
Assessment Revenues 348,012 377,000 400,000 440,000 470,000
Prior Year Assessments 587,228 288,280 232,740 161,150 192,350
Total Revenues 935,240 665,280 632,740 601,150 662,350
EXPENSES
Operations 155,000 160,000 165,000 170,000 175,000
Capital Improvements:
Concrete Removal 15,000 15,000 15,000 - -
Landscape Implementation/Maintenance 50,000 50,000 50,000 50,000 50,000
Water Pump Truck 10,000 15,000 10,000 10,000 10,000
Marketing Campaign 60,000 60,000 60,000 60,000 60,000
Special Events 70,000 60,000 60,000 60,000 60,000
Security 40,000 40,000 50,000 50,000 60,000
Traffic Reconstruction 20,000 - - - -
Joint Venture Grant - - 53,590 - -
Development Standards - 25,000 - - -
Decorative Street Light Upgrade 200,000 - - - -
PID Renewal 20,000 - - - -
City Administration 6,960 7,540 8,000 8,800 9,400
Total Expenses 646,960 432,540 471,590 408,800 424,400
BALANCE 288,280 232,740 161,150 192,350 237,950
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/21/2007
DATE: Tuesday, August 21, 2007
LOG NAME: 13PID08PUBHEAR REFERENCE NO.: G-15840
SUBJECT:
Approve Fiscal Year 2007-08 Budget and Five-Year Service Plan for Fort Worth Public
Improvement District No. 8 (CAMP BOWIE); Adopt Proposed 2007 Assessment Roll, Set Benefit
Hearing; Authorize Transfer for Administration Fees; and Authorize Execution of a Contract with
Historic Camp Bowie, Inc., to Provide Management Services for the District
RECOMMENDATION:
It is recommended that the City Council:
1. Hold a public hearing concerning the budget and five-year service plan for Fort Worth Public
Improvement District No. 8 (Camp Bowie) (PID 8) for fiscal year 2007-08;
2. Approve the attached budget and five-year service plan for FY2007-08 as recommended by the Advisory
Board of PID 8 and approve adding to the FY2007-08 budget, as contingency, any unencumbered
revenues from the PID 8 assessments from prior years;
3. Adopt the proposed 2007 assessment roll for PID 8;
4. Set a public Benefit Hearing for Tuesday, September 11, 2007, at 7:00 p.m. in the City Council Chamber;
5. Authorize the transfer of$6,960 for administrative fees from the Special Assessment District Fund (PID 8,
FY2007-08 Project account) to the General Fund; and
6. Authorize the City Manager to execute a contract with Historic Camp Bowie, Inc., to provide management
and improvement services for PID 8 during FY2007-08 for the sum of$646,960.
DISCUSSION:
On August 26, 2003, (M&C G-14077) the City Council re-established Fort Worth Public Improvement
District No. 8.
State law requires an annual report on the proposed budget and five-year service plan, which is included as
part of this Mayor and Council Communication.
The general nature of the proposed improvements and/or services to be provided by the District shall
include:
• A Capital Improvements Program including development standards research, traffic reconstruction,
concrete removal, decorative street lighting and landscape implementation and maintenance;
• A Coordinated Marketing/Promotion and Special Event Program designed to retain and attract increased
customer traffic to the PID by pooling and targeting marketing budgets, identifying and coordinating sales
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and seasonal events, developing strategies for marketing themes and festivals;
• An enhanced Security Program; and
• An Improvement District Management Program to provide for the administration, management and
operation of the PID.
One line item listed on the five-year service plan, which requires transfer of City funds, is City Administration
Fee.
On July 27, 2004, (M&C G-14443) the City Council adopted guidelines for setting an Administration Fee
Structure. The City shall assess an annual administration fee for all districts equal to two percent of the
district's annual assessments, or$2,000, whichever is greater.
PID 8 is located in COUNCIL DISTRICTS 3 and 7.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of the above recommendations, funds will
be available in the FY2007-08 operating budget, as appropriated, of the Special Assessment District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 481306 0134010 $6,960.00 GS87 539120 002508002000 $6,960.00
GS87 539120 002508002000 $646,960.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Becky Wood (8550)
Logname: 13PID08PUBHEAR Page 2 of 2