HomeMy WebLinkAboutContract 51664-A1 CITY SECRETARY
CONTRACT NO._ 51 0 b�-hl
[�
REC�IV
AUG 14 2019
C1TYORRORTWORTH FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 51664
C17YSECRETARY
WHEREAS the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc.
("Agency")made and entered into City Secretary Contract No. 51664("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Housing
Opportunities for Persons with AIDS Program ("HOPWA"), Program No. TX-H-17-F002, Catalog of
Federal Domestic Assistance No. 14.241;
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the
Facility Based Operations (FBO) line item by $10,863.13 and to revise line items in Administrative,
Supportive Services,and Facility Based Operations budgets in order to further the programs goals and allow
Agency to achieve the program's objectives;
WHEREAS, additional facility based operation funds became available as a result of remaining
balances from the2016-2017 program year;
WHEREAS,the additional funds are needed by Agency to cover increased costs of food supplies;
WHEREAS,Agency requested a budget amendment on July 19, 2019;
WHEREAS, Section 5.2.2.2 of the Contract ,permits Agency to request an amendment of the
budget, subject to written approval by the Director of the City's Neighborhood Services Department, so
long as a request is submitted by July 31,2019;
WHEREAS, agency also requested modifications to line items in the Administrative, Supportive
Services, and Facility Based Operations budgets to adjust the salary, fica, insurance, workers comp. line
items,and to add food supplies in operations; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows:
I.
Section 4.1 Provide HOPWA Funds is deleted in its entirety and replaced by the following:
4.1 Provide HOPWA Funds.
City shall provide up to $647,639.13 of HOPWA Funds under the terms and conditions of this
Contract.
The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the
following:
Agency will maintain coverage in the form of insurance or bond in the amount of
$647,639.13 to insure against loss from the fraud, theft or dishonesty of any Agency's officers,
agents,trustees,directors or employees.
OFFICIAL.RECORD
Amendment No.1 to CSC No.51664 1
Tarrant County Samaritan Housing,Inc.(HOPWA)) CITY SECRETA U
FT WORTH,TX
Exhibit"A"—Program Summary and Exhibit"B"—Budget attach pd to the Contract are hereby
replaced with the attached Exhibit"A"-Program Summary Revised 07/19 and Exhibit"B"—Budget
revised 07/2019.
II.
Unless otherwise specified,this amendment is effective as of tt.e Effective Date of this
Amendment.
III.
All terms and conditions of the Contract not amended herein rein unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parttes. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No.1 to CSC No.51664 Page 2
Tarrant County Samaritan Housing,Inc.(HOPWA))
ACCEPTED AND AGREED:
TARRAN C T SAMA H SING,INC. rrCITY OF FORT WORTH
I.�
By: By: Fernando Costa(Aug 6,2019)
Nor White, residen and O Fernando Costa,Assistant City Manager
,SORT
ATTEST: !Q�:' ' ®� APPROVE AS TO FORM AND
LEGALITY:
By: By:Jo Ann Pate(Aug 7,2019)
City Secretary ' X Jo Ann Pate,Assistant City Attorney
M&C: G-19328
1295 Certification No.2018-363 7
Date: August 7,2018
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
ON-VI- a titbl y
Barbara Asbury(Aug 6,2019)
Barbara Asbury
Compliance and Planning Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
Amendment No.1 to CSC No.51664 Page 3
Tarrant County Samaritan Housing,Inc.(HOPWA))
TARRANT COUNTY SAMARITAN HOUSING, EXHIBIT "A"
INC.
Services for People Living with HIV/AIDS PROGRAM SUMMARY
PROGRAM SUMMARY
(HOPWA)
October 1, 2018 to September 30, 2019 $647,639.13
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program provides supportive services and Tenant Based Rental Assistance (TBRA) to
HOPWA-Eligible Clients living in the Samaritan Villages Apartments, the Samaritan House
Single Room Occupancy("SRO")Facility,and in scattered-site rental-voucher supported housing.
The supportive services include case management and housing counseling. Program services may
also include congregate meals; medical case management; substance abuse counseling; medical
transportation; recreational and social programs; educational programs; and life and job skills
programs.
TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according
to HUD guidelines, live in a rental unit that passes habitability inspections, and have an identified
housing need as determined by the client's case manager.
HOPWA Funds will pay for direct assistance for TBRA clients. HOPWA Funds will be used to
pay for a percentage of supportive service salaries and fringe benei its,associated with the Program.
HOPWA Funds will also be used to pay for the operational expenses of the Agency's SRO Facility
located at 929 Hemphill Street, Fort Worth, TX 76104. Operational expenses consist of salaries
and fringe benefits for property management and maintenance staff, and food supplies for
congregate meals.
No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including
salaries and fringe benefits and City-required insurance associated with the Program.
Agency's office and Program services will be available at 929 Hemphill Street,Fort Worth,Texas
76104,Monday through Friday, 9:00 a.m.to 5:00 p.m. Program services may also be provided at
clients' homes. The SRO is staffed 24 hours a day, 7 days a week.
The Program will provide services to HOPWA-Eligible clien s residing in Tarrant, Johnson,
Parker, Wise,Hood and Somervell counties.
REGULATORY CLASSIFICATION:
HOPWA PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 1
Tarrant County Samaritan Housing,Inc.—Amendment I
IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration
3 1 C HOPWA Project Sponsor Activity
Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses
24 CFR 574.300(b)(7)—Supportive Services
24 CFR 574.300(b)(8) -Facility Based Operations
24 CFR 574.300(b)(6)—TBRA
Agency will maintain documentation which verifies that 100% of clients served by the Program
are eligible under HOPWA Regulations.
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must provide Supportive Services to
a minimum of 140 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant,
Johnson, Parker, Wise, Hood and Somervell counties as shown by the monthly reports on
Attachment III. The Program will also provide Facility Based Housing Subsidy Assistance
through the housing operations of 60 household housing units and TBRA services to a minimum
of 5 households.
HOPWA PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 2
Tarrant County Samaritan Housing,Inc.
EXHIBIT "B" -BUDGET
Account Grant Budget Increase Decrease Total
ADMINISTRATIVE
PERSONNEL
Salaries 1001 $ 30,178.00 $ 248.00 $ 30,426.00
FICA 1002 $ 2,309.00 _ $ 194.00 $ 2,115.00
Life/Disability Insurance 1003 $ 31.00 $ 4.00 $ 35.00
Health/DentalInsurance 1004 $ 1,201.00 $ 579.00 $ 1,780.00
Unemployment-State 1005 $ 573.00 _ $ 499.00 $ 74.00
Worker's Compensation 1006 $ 128.00 $ 128.00 $ -
Contract Labor 1007 _
Other(Audit Fees) 1008
Insurance-Commercial Umbrella
Liability 1009
Insurance-Directors and
Officers 1010 _
Insurance-Fidelity Bond or
Equivalent 1011 $ 500.00 _ $ 10.00 $ 490.00
TOTAL ADMINISTRATIVE
EXPENSES $ 34,920.00 $ 831.00 $ 831.00 $ 34,920.00
%Administrative Cost 5%
SUPPORTIVE SERVICES
PROGRAM PERSONNEL
Salaries 2001 $ 345,609.00 $ 21,774.00 $ 367,383.00
FICA 2002 $ 26,439.00 $ 1,946.00 $ 28,385.00
Life/Disability Insurance 2003 $ 701.00 $ 211.00 $ 490.00
Health/DentalInsurance 2004 $ 39,906.00 $ 10,431.00 $ 29,475.00
Unemployment-State 2005 $ 6,565.00 $ 5,420.00 $ 1,145.00
Worker's Compensation 2006 $ 7,658.00 _ $ 7,658.00 $ -
SUPPLIES AND SERVICES
Office/Medical Supplies 3001
Office Equipment Rental 3002
Postage 3003
Printing 3004 _
MISCELLANEOUS
Contract Labor-Nutritionist 4001
Food Supplies 4002
FACILITY AND UTILITIES
Telephone 5001
Electric 5002 _
Gas 5003
Water and Wastewater 5004
Solid Waste Disposal 5005
Rent(City needs copy of lease
before expenses can be
reimbursed) 5006
Custodial Services 5007
HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. -Amendment No. 1 Page I
Maintenance/Repairs 5008
Building Security 5009
LEGAL,FINANCIAL AND
INSURANCE
Professional Liability/Business
Auto 6001
TOTAL SUPPORTIVE
SERVICE EXPENSES $ 426,878.00 $ 23,720.00 $ 23,720.00 $ 426,878.00
DIRECT ASSISTANCE-STRMU
Short-term Rent Assistance 7001
Short-term Mortgage Assistance 7002
Short-term Utilities Assistance 7003
Total Direct Assistance-STRMU
DIRECT ASSISTANCE-TBRA
Tenant Based Rental Assistance
(TBRA) 8001 1 $ 48,117.00 $ 48,117.00
Total Direct Assistance-TBRA 1 $ 48,117.001 $ - $ 48,117.00
FACILITY BASED OPERATIONS
PERSONNEL
Salaries 9001 $ 94,099.00 $ 6,764.00 $ 100,863.00
FICA 9002 $ 7,199.00 $ 1,688.00 $ 5,511.00
Life/Disability Insurance 9003 $ 163.00 $ 5.00 $ 168.00
Health/DentalInsurance 9004 $ 19,417.00 $ 414.00 $ 19,831.00
Unemployment-State 9005 $ 1,787.00 $ 1,299.00 $ 488.00
Worker's Compensation 9006 $ 4,196.00 $ 4,196.00 $ -
Insurance-Commercial Property
and Professional Liability 9007 $ -
Food Supplies $ 10,863.13 $ 10,863.13
TOTAL FACILITY BASED
OPERATION EXPENSES $ 126,861.00 $ 18,046.13 $ 7,183.00 $ 137,724.13
BUDGET TOTAL $ 636,776.00 $ 42,597.13 $ 31,734.00 $ 647,639.13
HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc.-Amendment No. 1 Page 2
The following tables were created for the purpose of preparing,negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency rnust have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "B"—Budget is July 31,2019.
SALARY DETAIL-ADMINISTRATIVE
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
President/Chief Executive Officer $ 134,078.00 _
VP/Chief Financial Officer $ 104,000.00 15.0% $ 15,600.00
Accounting Clerk $ 37,960.00 _ 15.0% $ 5,700.00
Grant& Compliance Manager $ 59,280.00 15.4% $ 9,126.00
TOTAL $ 335,318.00 9.1% $ 30,426.00
FRINGE DETAIL-ADMINISTRATIVE
Percent of Est. Percent to Amount to
Payroll Amount _ Grant Grant
FICA 7.65% $ 25,652.00 8.2% $ 2,115.00
Life/Disability Insurance $ 510.00 _ 6.9% $ 35.00
Health/DentalInsurance $ 23,761.00 7.5% $ 1,780.00
Unemployment-State $ 8,740.00 0.8% $ 74.00
Worker's Compensation $ 1,935.00 _
TOTAL $ 60,598.00 6.6% $ 4,004.00
MISCELLANEOUS -ADMINISTRATIVE
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor(Accounting) $ 12,500.00
Other-Admin $ 159,451.00
Insurance-Commercial Umbrella Liability $ 27,500.00
Insurance-Directors and Officers
Insurance-Fidelity Bond or Equivalent $ 500.00 98.0% $ 490.00
TOTAL Other Admin ($159,451) $ 199,951.00 0.2% $ 490.00
HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc.-Amendment No. 1 Page 3
SALARY DETAIL- SUPPORTIVE SERVICES
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Chief Programs Officer $ 88,850.00 55.5% $ 49,316.00
Food Service Manager $ 49,400.00 54.9% $ 27,108.00
Cook $ 34,070.00 53.7% $ 18,283.00
Cook 2 $ 34,611.00 50.0% $ 17,306.00
Chemical Dependency Case Manager $ 25,470.00 79.2% $ 20,176.00
Intake Coordinator $ 33,280.00 25.0% $ 8,320.00
Life Skills Enrichment Coordinator(FT) $ 33,747.00 100.0% $ 33,747.00
Life Skills Enrichment Specialist(FT) $ 22,839.00 100.0% $ 22,839.00
Life Skills Enrichment Specialist(PT) $ 27,922.00 100.0% $ 27,922.00
Life Skills Enrichment Specialist(PT) $ 14,738.00 100.0% $ 14,738.00
Life Skills Enrichment Specialist(PT) $ 17,260.00 100.0% $ 17,260.00
Life Skills Enrichment Specialist(PT) $ 3,811.00 100.0% $ 3,811.00
Residential Services Manager $ 46,800.00 34.4% $ 16,121.00
Case Management Program Manager $ 52,416.00 59.7% $ 30,790.00
Patient Navigator $ 27,040.00 62.0% $ 16,760.00
Housing Coordinator Case Manager $ 40,000.00 55.6% $ 22,253.00
Social Work Case Manager $ 38,480.00 34.9% $ 13,443.00
Social Work Case Manager $ 39,000.00 15.4% $ 6,000.00
Residential Services Coordinator 1 $ 11,520.00 10.4%1 $ 1,200.00
TOTAL 1 $ 641,254.00 1 57.30/, $ 367,383.00
FRINGE DETAIL- SUPPORTIVE SERVICES
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 49,056.00 57.9% $ 28,385.00
Life/Disability Insurance $ 1,275.00 38.4% $ 490.00
Health/DentalInsurance $ 85,339.00 34.5% $ 29,405.00
Unemployment-State $ 13,109.00 9.7% $ 1,145.00
Worker's Compensation $ 17,482.00
TOTAL $ 166,260.00 35.7% $ 59,425.00
SUPPLIES AND SERVICES - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Office/Medical Supplies $ 3,000.00
Office Equipment Rental
Postage
Printing
TOTAL $ 3,000.00
HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. -Amendment No. 1 Page 4
MISCELLANEOUS - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget _Grant Grant
Contract Labor-Nutritionist $ 35,297.00
Food Supplies
Client Transportation
TOTAL $ 35,297.00
FACILITY AND UTILITIES - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Telephone
Electric _
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed)
Custodial Services $ 11,300.00 _
Maintenance/Repairs
Building Security
TOTAL $ 11,300.00
LEGAL, FINANCIAL AND INSURANCE - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Commercial Liability $ 4,797.00 T
TOTAL $ 4,797.00
DIRECT ASSISTANCE - STRMU
Est.Percent to Amount to
Total Budget _ Grant Grant
Short-Term Rent Assistance
Short Term Mortgage Assistance
Short Term Utilities Assistance
TOTAL _
DIRECT ASSISTANCE -TBRA _
Est. Percent to Amount to
Total Budget Grant Grant
Tenant Based Rental Assistance* $ 348,117.00 Y 13.8% $ 48,117.00
TOTAL $ 348,117.00 13.8% $ 48,117.00
HOPWA PSA CONTRACT 2018-2019-EXHIBIT "B" -BUDGET
Tarrant County Samaritan House,Inc.-Amendment No. 1 Page 5
SALARY DETAIL- FACILITY BASED OPERATIONS
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Operations Manager $ 62,400.00 41.7% $ 26,000.00
Facility Manager $ 43,680.00 77.9% $ 34,017.00
Lead Maintenance Tech $ 45,000.00 27.1%1 $ 12,188.00
Maintenance Tech(1 FT) $ 32,448.00 88.3%1 $ 28,658.00
TOTAL $ 183,528.00 55.0% $ 100,863.00
FRINGE DETAIL-FACILITY BASED OPERATIONS
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 14,040.00 39.3% $ 5,511.00
Life/Disability Insurance $ 255.00 65.9% $ 168.00
Health/DentalInsurance $ 28,047.00 70.7% $ 19,831.00
Unemployment-State $ 2,631.00 18.5% $ 489.00
Worker's Compensation $ 6,624.00
TOTAL $ 51,597.00 50.4% $ 25,998.00
MISCELLANEOUS -FACILITY BASED OPERATIONS
Est. Percent to Amount to
Total Budget Grant Grant
Insurance-Commercial Property and
Professional Liability
Telephone
Electric
Maintenance/Repairs
Cleaning Supplies
Food Supplies $ 66,000.00 16.5% $ 10,863.13
TOTAL $ 66,000.00 1 16.5% $ 10,863.13
HOPWA PSA CONTRACT 2018-2019-EXHIBIT"B" -BUDGET
Tarrant County Samaritan House,Inc. -Amendment No. 1 Page 6