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HomeMy WebLinkAboutContract 48125-CO6 CITY SECRETARY FORT WORTH. City of Fort Worth coNTRACT NO.- 481 a 5-co 6 Change Order Request Breakdown Project Namel Old Decatur Road and Marine Creek Pkwy&Northside II 48"Water City Sec# 1 48125 Client Project#(s)l 02506 Contractor Jackson Construction, Ltd PMF Wilma Smith I Inspectorl Edwin Rodriguez Change Order Submittal# © Date 8I2I2019 Dept. TPW WATER SEWER Contract Time Totals CD Original Contract Amount $8,393,504.00 $3,032,795.00 $11,426,299.00 480 Extras to Date $232,406.35 $294,801.92 $527,208.27 124 Credits to Date $444,502.15 $296,076.59 $740,578.74 Pending Change Orders(in M&C Process) $0.00 $0.00 Contract Cost to Date $8,181,408.20 $3,031,520,33 $11,212,928.53 604 Go to ADD&DEL Tabs to Enter CO Backup $0.00 $0.00 $0.00 53 Revised Contract Amount $8,181,408.20 $3,031,520.33 $11,212,928.53 657 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $212,095.80 $1,274.67 $213,370.47 Additional Funding(if necessary) CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT -1.87% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $14,282,873.75 JUSTIFi ATION (REASONS)FOR C HANG E ORDER Change Order#6 is adding 53 additional days to the contract. The breakdown is as follows: •10 days for the delay caused by(a)the SJ Louis repair to the water line and(b)the stub outs for future expansion were shutoff requiring additional blow-offs and testing; •10 days for removing and replacing concrete panels located NB Old Decatur Rd across from 7-11 service station; •3 days for the additional work due to signage and striping design changes at NE corner of Marine Creek Pkwy and Old Decatur; •Additional 30 days for the re-design of the 48"water line. ,RFCENED hUG -6 2019 CITY OE FORT WORTH CITY SECRETARY OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 1-99r WORTH City of Fort Worth 109"1 Change Order Additions Project Name Old Decatur Road and Marine Creek Pkwy&Northside II 48"Water Transmission Main,PH 2 City Sec# 48125 Client Project# 02506 Contractor Jackson Construction,Ltd PM Wilma Smith Inspector Edwin Rodriguez Change Order Submittal# © Date 8/2/2019 ADDITIONS ty Unit Unit Cost Total TPW $0.00 WATER $0.00 SEWER $0.00 Sub Total Additions Change Order Additions Page 2 of 4 F City of Fort Worth Change Order Deletions Project Name Old Decatur Road and Marine Creek Pkwy&Northside II 48"Water Transmission Main,PH 2 City Sec# 48125 Client Project# 02506 Contractor Jackson Construction,Ltd PM Wilma Smith inspector Edwin Rodriguez Change Order Submittal# © Date 8/2/2019 DELETIONS ty Unit Unit Cost Total TPW $0.00 WATER $0.00 SEWER $0.00 Sub Total Deletions Change Order Deletions Page 3 of 4 M/SBE Breakdown for this Change Order MISBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders Co# DATE AMOUNT Total $0.00 BIM 360 Document Management Page 1 of 2 B AUTODESK'BIM 360' fortworthgov > CO2506-Marine Creek Parkway- A WS ::: Document Management FOLDERS REVIEWS TRANSMITTALS ISSUES Reviews > Review detail CLOSED # Change Order#6 Approval Workflow Na... Descripti... PROGRESS 94cfdb0l-2b8f-4fc4-aef6-af0ea2acdf44.pdf -- Initiator Initial Review n 4935794c-ac7c-4caf-b53d-b2f4912b88bf.pdf -- WS Wilma Smith Aug 5,10:46 AM 8836247f-8b9b-46a8-88a0-960a5ba99488.pdf <wilma.smith@fortworthtexas.gov> -- Submitted to Reviewer 1 c5b3d Oaf-2f30-4cb8-ad02-9987d02da96e.pdf -- Reviewer 1 Initial Review 1 n F j CO2506_Marine Creek CHANGE ORDER#6-REVISED.xis -- CE Carmen Est... Aug 5,10:50 AM <carmene@jacksontx.net> Submitted to Reviewer 2 Reviewer 2 Initial Review 2 WS Wilma Smith Aug 5,10:53 AM <wilma.smith@fortworthtexas.gov> Submitted to Reviewer 3 Reviewer 3 Initial Review 3 LP Lauren Prieur Aug 5,10:57 AM <Lauren.prieur@fortworthtexas.gov> Submitted to Reviewer 4 No comment Reviewer 4 Initial Review 4 Reviewer 5 Initial Review 5 Approver Final Review OFFICIAL RECORD DB Dana Burghdoff Aug 5,5:27 PM CITY SECRETARY ``iHna.burghdofr@Fortwor�htexas.gov: FT WORTH,TX Review ended v < < MUNIM. _ — �4 > https://docs.b36O.autodesk.com/projects/9d5a7828-faal-443c-9f52-e6e43fcbOb4b/reviews/06f75ac0-OiifR- R/Q/1)nI Q BIM 360 Document Management Page 1 of 2 AUTODESK'BIM 360` fortworthgov > CO2506-Marine Creek Parkway- A WS •.::. Document Management FOLDERS REVIEWS TRANSMITTALS ISSUES Reviews > Review detail CLOSED #9 Change Order#6 Approval Workflow Name^ Description PROGRESS 94cfdbOl-2b8f-4fc4-aef6-af0ea2acdf44.pdf -- Initiator Initial Review 4935794c-ac7c-4caf-b53d-b2f4912b88bf.pdf -- WS Wilma Smith Aug 5,10:46 AM 8836247f-8b9b-46a8-88a0-960a5ba99488.pdf <wilma.smith@fortworthtexas.gov> -- Submitted to Reviewer 1 c5b3d Oaf-2f30-4cb8-ad02-9987d02da96e.pdf -- Reviewer 1 Initial Review 1 v q i CO2506_Marine Creek CHANGE ORDER#6-REVISED.xIs -- Reviewer2 Initial Review 2 Reviewer 3 Initial Review 3 Reviewer4 Initial Review 4 Attested by: SC Steve cookes Aug 5,3:04 PM City *�� <stephen.cooke@fortworthtexas.gov> it" Semta�J Submitted to Reviewer 5 •.v(/O Reviewer 5 Initial Review 5 ��tte b 1 r= DB Douglas Black Aug 5,3:42 PM * * <doug.black@fortworthtexas.gov> se C1}v ftm Submitted to Approver • }\CJ Looks like you've worked out the contract dispute.Approved. 6 > 8 Approver Final Review 9 DB Dana Burghdoff Aug 5,5:27 PM j``��� <dana.burghdoff@fortworthtexas.gov> Review ended ®FFI�S� RD CITY SECRETARY !68 Z 99 V FT. WORTH, TX c f -.�. ._ https:Hdocs.b360.autodesk.com/projects/9d5a7828-faal-443c-9f52-e6e43fcbOb4b/reviews/06f75acO-OcifR-.__ 9/6/9019 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. d1j IWL 61 &A I i ��Jw x Name of Employee/Sign ure Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature EOFFICIALORD ARY"TX r aj* 5L SOULJ CONSTRUCTION LTD. 5112 SUN VALLEY DRIVE FORT WORTH,TX 76119 TEL 817-572-3303 FAX:817-478-0443 July 17,2019 Steve Cooke Interim Director,Transportation and Public Works Department 1000 Throckmorton Street Fort Worth,TX 76102 Subject: Final Payment—Assessment for Incentive Pay, Project CO2506—Old Decatur Rd./Marine Creek Parkway. Northside 1148 Inch Water Transmission Main,Phase 2 Mr.Cooke: This is a rebuttal to the review of days for the 48"Water line dated March 6,2018. Basing the monthly updated schedule review on activity Number 1200 is incorrect.The problem with the project is located in the tie-in locations and manhole modifications for the tie-in.The schedule review should have been based on these two items as they were pushed back in time.The impact they had on the project was much greater than the immediate location. None of the water line could be pressure tested until after the 48"water line tie-In was completed.This held up the possibility of all paving operations north of the roundabout. I have attached three schedules that outline these delays. The first is a pre-construction schedule with a run date of October 6, 2016(11 Days prior to starting the Project). The second schedule has a run date of December 9,2016(prior to the delay cause).There are many factors that need to be focused on at this time.The 48"water line was to be laid from south to north as indicated on the lay sheets as well as the schedule.This schedule shows that the water line tie-ins where to be completed on March 2,2017. Paving would have been completed in Phase 1 and Phase 4 part 1 prior to the summer shut down of the Marine Creek, Cromwell Roundabout Intersection. The third attached schedule has a run date of April 10,2017,still one week prior to the signed change order that accepted the 48"tie-in modifications.The schedule not only shows the affect that the 48"water line had on itself, but the impact that the delays had on the paving operations. Jackson Construction attempted to speed the process and minimize all delays in regards to the re-design of the 48" water line. The pipe modifications and new pipe construction required an additional 5-6 weeks to complete. Jackson Construction,in order to attempt to speed up this process, released Forterra for manufacturing on February 7, 2017. In doing so,JCL reduced the impact to the project to 51 Days. If Jackson would have waited on the City to approve the change order,we would be talking about an extra delay of 35-42 days just on the Water Line. If Jackson Construction had not been proactive in the minimization of the delays caused by the redesign,the roundabout construction (contractually scheduled to be built while school was not in session)would have been postponed a year to the school summer of 2018. Given this additional information, I am requesting the City review its denial of the incentive pay. Sincerely, Danny McCutchen Project Manager/Estimator From: Danny McCutchen To: Carmen E(Jacksonbcnet Subject: Fwd. Final Payment response-Old Decatur Rd./Marine Creek Parkway-Project CO2506 Date: Friday,August 2,2019 1:49:04 PM Sent from my iPhone Begin forwarded message: From: "Prieur, Lauren L" <Lauren,Prieur cAfortworthtexas.gov> Date: August 2, 2019 at 1:46:47 PM CDT To: Troy Jackson <TroyJ(j�jacksontx.net>, 'Danny McCutchen' <DannyMAJ acksontx.net>, "Cooke, Steve" <Stei2hen.Cooke c(�r fortworthtexas.gov> Cc: "Acevedo, Lissette" <Lissette.Acevedo(a fortworthtexas.gov>, "Smith, Wilma" <Wilma.Smith(c�.fortworthtexas.gov>, 'Black, Doug" <Douglas.BlackAfortworthtexas.gov> Subject: RE: Final Payment response - Old Decatur Rd.fMarine Creek Parkway -Project CO2506 Troy, The City of Fort Worth has reviewed the information submitted for Change Orders 4 and 5 and is in agreement with your request to add 23 days to the contract time, in addition to the 30 days previously agreed to for the 48" waterline delay. This results in the elimination of the 23 days of liquidated damages. Jackson Construction is also eligible to receive the maximum allowable 20 days of incentive pay at $3,000 a day, as specified in the contract. In order to process the 20 days of incentive pay, please initiate a Change Order 6 in BIM360, with the documentation previously supplied, requesting 53 days of additional time and zero dollars. Please let me know if you have any additional questions. Lauren L. Prieur, PE, PMP, CCM Interim Assistant Director TPW- Capital Delivery Office: 817-392-6035 or Cell: 682-760-5100 From:Troy Jackson [mailto:TroylC@jacksontx.net] Sent: Thursday, August 1, 2019 1:35 PM To: 'Danny McCutchen' <DannyMnajacksontx.net>; Prieur, Lauren L <Lauren.Prieur(@fortworthtexas.gov>; Cooke, Steve <Stephen.CookeCopfortworthtexas.gov> Cc:Acevedo, Lissette<Lissette.Acevedo(@fortworthtexas.gov>; Smith, Wilma <Wilma.Smith(@fortworthtexas.gov>; Black, Doug <Douglas.Black(o)fortworthtexas.gov> Subject: RE: Final Payment response -Old Decatur Rd./Marine Creek Parkway-Project CO2506 Lauren, Have you had a chance to review this request? We are about out of time again. Thanks, Troy Jackson 1 " „z From: Danny McCutchen <DannyM iacksontx.net> Sent: Friday,July 26, 2019 11:50 AM To: 'Prieur, Lauren L' <Lauren.Prieurna fortworthtexas.gov>; 'Cooke, Steve' <Stephen.Cooke Wortworthtexas.gov>; 'Troy Jackson' <troyjiP*a.cksontx.net> Cc: 'Acevedo, Lissette' <Lissette.AcevedoPfortworthtexas.gov>; 'Smith, Wilma' <Wilma.Smith(@fortworthtexas.gov>; 'Black, Doug' <Douglas.Black(@fortworthtexas.gov> Subject: RE: Final Payment response - Old Decatur Rd./Marine Creek Parkway-Project CO2506 Ms. Prieur, PE, PMP, CCM., Attached is a letter requesting time extension for Change Orders#4 and#5. Please review and if you have any questions please do not hesitate to contact us. Thank You, Danny McCutchen Project Manager / Estimator Jackson Construction, Ltd. 917.572.3303 5112 Sun Valley Dr. Fort Worth, Texas 76119 From: Prieur, Lauren L<Lauren.PrieurPfortworthtexas.gov> Sent: Thursday,July 25, 2019 11:00 AM To: Danny McCutchen <DannyM(@jacksontx.net>; Cooke, Steve <Stephen.Cooke(@fortworthtexas.gov>; 'Troy Jackson' <troyjl@jacksontx.net> Cc: Acevedo, Lissette <Lissette.Acevedo(@fortworthtexas.gov>; Smith, Wilma <Wilma.Smith(o�fortworthtexas.gov>; Black, Doug <Douglas.Blackna fortworthtexas.gov> Subject: RE: Final Payment response- Old Decatur Rd./Marine Creek Parkway-Project CO2506 Please see the attached General Conditions Amendment, granting an extension to file a claim of 40 days from June 27, 2019 to Jackson Construction, LTD. Information submitted by Jackson on July 17th has been reviewed and our preliminary finding is to grant an additional 30 days to the existing contract days at this time for the 48" Waterline Delay. This would result in the elimination of the 23 days of LD's and 7 days of incentive pay at$3,000 a day. The Data provided by Jackson for the Rain days are for the DFW area. If we were to considered Fort Worth data from the same source (US Climate Data) it comes out to be 19 days less than the average. Taking into account data from the Inspector Log only 40 days were logged in as rainy days resulting in I I I days less than the average precipitation days. Even if we consider the DFW data for this analysis it comes out to be 11 days less than the average, as generally in scheduling we consider rainy days for precipitation which is great than 0.01" a day which is the precision level. Previously, Jackson Construction has been granted 124 additional days, 81 for scope changes regarding 2 developments, Eagle-Mountain Saginaw new school utility work and All Storage Facility left turn lane work, 30 days for scope changes in landscaping of the roundabouts and 13 days for the 48" water line tie in. Additional time has not yet been requested by Jackson for Change Orders 4 and 5. Please supply supporting documentation for any delay claim on Change Orders 4 and 5 as soon as possible to allow for adequate review. Lauren L. Prieur, PE, PMP, CCM Interim Assistant Director TPW- Capital Delivery Office: 817-392-6035 or Cell: 682-760-5100 From: Danny McCutchen [mailto:DannyMPiacksontx.net] Sent:Wednesday,July 17, 2019 11:51 AM To: Prieur, Lauren L<Lauren.Prieurl@fortworthtexas.gov>; Cooke, Steve <Step hen.Cooke C@fortworthtexas.gov>; 'Troy Jackson' <troym(@iacksontx.net> Cc:Acevedo, Lissette<Lissette.Acevedo(@fortworthtexas.gov>; Smith, Wilma <Wilma.Smith@fortworthtexas.gov>; Strong,JB <John.Strong@fortworthtexas.gov>; Black, Doug<Douglas.BlackPfortworthtexas.gov> Subject: FW: Final Payment response-Old Decatur Rd./Marine Creek Parkway-Project CO2506 Ms. Prieur, PE, PIMP, CCM., The First Attachment is the Additional backup for the 48"Water Line delay of 51 Days(38 of which were not granted), and the three schedules that where the topic of discussion in the Meeting. The Second Attachment is a request for 51 Calendar days due to Abnormal Weather Conditions per Article 12 Section 03 of the Project Manual. Attached I believe you will find the sufficient requests for an Additional 89 Calendar Days to be added to the Project(51(Water Line)+51 (Weather)—13 Granted). Please review and if you have any questions please do not hesitate to contact us. Thank You, Danny McCutchen Project Manager / Estimator Jackson Construction, Ltd. 817.572.3303 5112 Sun Valley Dr. Fort Worth, Texas 76119 ---------- Forwarded message---------- From: "Prieur, Lauren L" <Lauren.Prieur(@fortworthtexas.gov> Date: Tue,Jul 16, 2019 at 11:32 AM -0500 Subject: RE: Final Payment response-Old Decatur Rd./Marine Creek Parkway-Project CO2506 To: "Troy Jackson" <Tro)Jna.-iacksontx.net>, "Cooke, Steve" <Stephen.CookePfortworthtexas.gov> Cc: "Acevedo, Lissette" <Lissette.Acevedol@fortworthtexas,govv>, "Smith, Wilma" <Wilma.Smith(@fortworthtexas.govv>, "Strong,JB"<John.Strong(@fortworthtexas.gov>, "Black, Doug" <Douglas.Black(@fortworthtexas.gov> Troy, During our meeting, we discussed three pdf copies of your schedule. Would you please send those over electronically with a description of why you believe there are 51 total days (13 days previously agreed to +38 days in question) owed from Change Order 3 based on the schedules? You also mentioned that there may be time owed for Change Orders 3 and 4 and weather days. If that is still the case, please provide the documentation and justification for days owed as soon as possible so that we can review prior to your 30 day timeline for filing a claim runs out. Lauren L. Prieur, PE, PMP, CCM Interim Assistant Director TPW- Capital Delivery Office: 817-392-6035 or Cell: 682-760-5100 From:Troy Jackson [mailto:Troy(@jacksontx.net] Sent: Friday,July 12, 2019 8:38 AM To: Prieur, Lauren L<Lauren.Prieur anfortworthtexas.gov>; Cooke, Steve <Stephen.Cooke2fortworthtexas.gov> Cc: Acevedo, Lissette<Lissette.AcevedoPfortworthtexas.gov>; Smith, Wilma <Wilma.Smith(@fortworthtexas.gov>; Strong,JB <John.Strong(@fortworthtexas.gov>; Black, Doug<Douglas.Black(@fortworthtexas.gov> Subject: RE: Final Payment response-Old Decatur Rd./Marine Creek Parkway-Project CO2506 Lauren, Here is the signed agreement. Thanks for your help. Thanks, Troy Jackson gJACKImm t tm I<i I fA K_.i 1C)N L t 1.a. Si irc SON VALttr UkNt FORT WCWK TX 7b119 TEL 8I7412.3303 FAX a 1 1-47a4)4a3 From: Prieur, Lauren L<Lauren.PrieurCo)fortworthtexas.gov> Sent:Thursday,July 11, 2019 5:02 PM To:Troy Jackson <TroyJPmacksontx.net>; Cooke, Steve <Stephen.Cooke Pfortworthtexas.gov> Cc:Acevedo, Lissette<Lissette.AcevedoC@fortworthtexas.gov>; Smith, Wilma <_Wilma.Smith(@fortworthtexas.g_o >; Strong,JB <John.StronePfortworthtexas.gov>; Black, Doug<Douglas.BlackPfortworthtexas.gov> Subject: RE: Final Payment response-Old Decatur Rd./Marine Creek Parkway-Project CO2506 Mr.Jackson, The City is in agreement that it is in the interest of both parties to extend the timeframe, from 15 days to 30 days,for response to the general nature of a contract claim under the contract claims process for Project CO2506 Old Decatur Road/Marine Creek Parkway. Attached is an acceptance letter for your signature, a hard copy will be mailed to your office tomorrow. Lauren L. Prieur, PE, PMP, CCM Interim Assistant Director TPW- Capital Delivery Office: 817-392-6035 or Cell: 682-760-5100 From:Troy Jackson [mailto:Tro J a iacksontx.net] Sent:Thursday,July 11, 2019 6:59 AM To: Cooke, Steve<Stephen.CookePfortworthtexas.gov>; Prieur, Lauren L <Lauren.Prieur(@fortworthtexas.gov> Subject: FW: Final Payment response-Old Decatur Rd./Marine Creek Parkway-Project CO2506 Steve and Lauren, Thanks again for meeting with me yesterday. Here is the email that we received from Lissette and all of the attachments. We had not previously seen the memo from March 6, 2018 or the KHA review of our backup which is part of the last attachment. Please let me know if you need any additional information. Thanks, Troy Jackson 5 i 14 SL#N VALLtr Latavt FORT WOM)-t TX 76119 TEL 817-5143303 FAX 817.478 3 From: Carmen Estep <CarmenE(@jacksontx.net> Sent: Friday,June 28, 2019 5:02 PM To: stevehna jacksontx.net; 'Troy Jackson'<troyil@jacksontx.net>; curtisPwacksonconstruction.net Subject: FW: Final Payment response- Old Decatur Rd./Marine Creek Parkway-Project CO2506 FYI Thank you, Carmen Estep Jackson Construction, Ltd 5112 Sun Valley Drive Fort Worth, TX 76119 817-572-3303 Office 817-478-0443 Fax From: Acevedo, Lissette [ma i Ito:Lissette.Acevedo(cDfortworthtexas.gov_] Sent: Friday, June 28, 2019 4:40 PM To: Carmen Estep <CarmenE(@iacksontx.net> Cc: Smith, Wilma <Wilma.SmithPfortworthtexas.gov>; Black, Doug <Douglas.Black(a fortworthtexas.gov> Subject: Final Payment response- Old Decatur Rd./Marine Creek Parkway-Project CO2506 Dear Carmen: Enclosed is the City's response regarding the final payment request for the above- mentioned project.The hard copy will be sent by certified mail Monday July 15t,2019 first thing in the morning. Sincerely, Lissette Acevedo