HomeMy WebLinkAboutIR 9324INFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 9324
To the Mayor and Members of the City Council November 9, 2010
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« SUBJECT: ENTERPRISE RESOURCE PLANNING (ERP) PHASE I UPDATE
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Better Than Expected Results
The purpose of this IR is to provide an update on the results of the first payroll issued from the
City's new ERP HR /Payroll System.
The new ERP HR/Payroll began operation on October 18, 2010 as the system of record for
Human Resources, Benefits Administration, Time & Absence, and Financial Management
Services - Payroll functions.
On October 28, 2010, the first payroll for all City of Fort Worth employees was generated from the
new system. For this pay date, the system generated 6,755 paychecks /advices for the net payroll
amount of $9,956,528.32. All of the direct deposits related to these paychecks were successfully
received by the recipients' banks and all of the required hard copy checks were delivered to their
respective employees. Over the weekend of October 30th and 31st, Human Resource, Financial
Management Services and Information Technology Solutions staff provided support for any
paycheck corrections that were submitted by the departments as a part of the enhanced support
that was planned for the first payroll.
As of November 3, 2010, the City has issued 133 checks to employees to address any shortages
found and all were related to data entry and process variances. This represents 1.9% of the total
population of paychecks /advices issued with the October 29, 2010 pay date. The net amount for
these checks ranged from $6.77 to $1947.15 and the total amount was under $36,000 which
represents 0.35% of the bi- weekly total payroll amount. All of the checks were issued within the
two business day turnaround established for this pay period.
The results of this first payroll represent a good start to the City's continued transition to operating
with the new ERP HR/Payroll system. We will continue to monitor upcoming payrolls, including
the holidays as well as the issuance of W2 — Wage & Tax Statement Forms in January, to ensure
we continue to be successful. We plan to return to Council with a full report in February, 2011.
If you have any questions please contact Pete Anderson at 817 - 392 -8781
Dale A. Fisse fer, P.E.
City Manager
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS