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HomeMy WebLinkAboutContract 52705 CITY SECRETARY RECEIVED 2019 CONTRACT NO. 5 a Io s R��ErvE� AUG 2 8 wG ' 2019 O}rt(OF FORT WORTH SIN aVoRSwOR0 CITY SECRETARY FUND FOR CITIES OF SERVICE, INC. CIr(SE CITIES OF SERVICE CITY HALL AMERICORPS VISTA EXPERIENCE MATTERS GRANT AGREEMENT This Grant Agreement("Agreement")by and between the Fund for Cities of Service, Inc.("Cities of Service"), located at 120 Park Avenue,21st Floor I New York,NY 10017,and the City of Fort Worth,Texas(the"Grantee" or the"City")is effective as of August 1,2019 and shall end 30 days after the last day of service of the last AmeriCorps VISTA member placed at the City("Grant Term")unless terminated sooner by either or both of the parties. The exact final date of the AmeriCorps VISTA members'terms of service(anticipated for autumn 2020)will be dependent upon the official start date determined by the Corporation for National and Community Service (-CNCS';). This Agreement sets forth the parties'understanding concerning the establishment and operation of a local project under the Corporation for National and Community Service's AmeriCorps VISTA program,pursuant to Title I,Part A of the Domestic Volunteer Service Act of 1973,as amended,(42 U.S.C.§§4950 et sea.), hereafter referred to as"the Act".Neither CNCS nor the AmeriCorps VISTA program is a party to this Agreement. 1. Overview.The primary purpose of this Agreement is to establish the terms by which Cities of Service will provide the Grantee with a Cities of Service City Hall AmeriCorps VISTA Experience Matters Program (hereinafter referred to as"Experience Matters")Grant in the amount of$2S,000 in Grant Funds (hereinafter referred to as the"Grant"and"Grant Funds")as well as a sub-grant of up to 2 AmeriCorps VISTA members to support the implementation of the approved Experience Matters Impact Volunteering initiative as described in Exhibit A(the"Initiative").This funding and human capital recognizes the Grantee's commitment to develop an Impact Volunteering initiative to engage volunteers 50+years of age in addressing public problems related to the drivers of poverty. As described in Exhibit A,the Grantee commits to collaboration between relevant city departments to ensure that program goals are met.Should the current Mayor leave office during this agreement's Grant Term,the Grantee will ensure that the Experience Matters Program will continue to receive full support to meet all program objectives until the conclusion of the Grant Term. 2. Grant.Cities of Service shall provide the Grantee with$25,000 in Grant Funds.Contingent on availability from CNCS amongst other factors,Cities of Service will sub-grant the City up to 2 AmeriCorps VISTA members to support the Initiative. In accordance with AmeriCorps VISTA and CNCS policies and procedures, Cities of Service shall promptly respond to written requests by the Grantee to move any AmeriCorps VISTA member from the Initiative. Grant Funds will be disbursed in one payment after: 1)this Agreement has been fully executed;and 2) Cities of Service has approved the Grantee's budget for the Grant Funds. 3. Use and Disbursement of Funds. (a)Scooe. The Grant Funds must be dedicated to the materials and costs required for the Initiative. Detailed guidance outlining allowable and unallowable costs will be provided to the Grantee by Cities of Service. Grant Funds must be expended in full by the last day of service of the last VISTA member placed at the City.Any Grant Funds not expended or committed for the purposes of the Grant,or within the period stated above,must be returned to Cities of Service,unless otherwise authorized in writing by Cities of Service. rOFFICIAL RECORD ECRETARYOR` H, TX (b) Restrictions on Distribution of Grant Funds. The City acknowledges that it is familiar with the U.S. Executive Orders and laws that prohibit the provision of resources and support to individuals and/or organizations associated with terrorism and terrorist related lists promulgated by the U.S.Government,the United Nations,and the European Union.The City will take all precautions necessary to ensure that none of the Grant Funds will be used (i) in support of or to promote violence,terrorist activity or related training,whether directly through its own activities and programs,or indirectly through its support of,or cooperation with,other persons and organizations known to support terrorism or that are involved in money laundering activities or(ii) for purposes of or in connection with bribery or in contravention of the U.S. Foreign Corrupt Practices Act of 1977,as amended,or other applicable anti-bribery law. (c) Record Maintenance and Inspection. The City shall make its books and records related to the Award available for inspection at reasonable times by Cities of Service or its assignee.The City shall maintain records of expenditures for at least five years after completion of the Grant Term.Cities of Service may monitor and conduct evaluations of City operations under the Grant.Such monitoring may include Cities of Service's personnel or assignees:(i)visiting the City to observe the Award, (ii)speaking with City staff members regarding the Award and(iii)conducting a review of financial and other records related to the Award.Additionally,CNCS may make site visits to review and evaluate records,accomplishments,organizational procedures;to conduct interviews; and to provide technical assistance as necessary.The City must provide all reasonable facilities and assistance for the safety and convenience of government officials in the performance of their duties.CNCS may conduct desk reviews to make limited verifications of City compliance with the AmeriCorps VISTA provisions in this agreement,conduct a review of the City's general management practices,and identify any practice or procedure that may require further scrutiny. 4. Specific Grant Benchmarks. In partnership with Cities of Service,the Grantee must perform the following: • Submit an Initiative budget,following a format to be specified,for Cities of Service to review by September 30,2019; • Complete an Impact Volunteering initiative template and set metric goals for the Initiative by September 30,2019; • Complete interim and final progress reports in a format and timetable to be specified by Cities of Service. S. Key Personnel. The City will identify a City staff member to serve as the lead contact for this Agreement ("City Lead").The City Lead will plan,direct,and evaluate the implementation of the Initiative. The City will also identify a VISTA Supervisor to serve as the direct supervisor of the VISTA members. It is strongly preferred,but not required,that the City Lead serve as the VISTA Supervisor.The VISTA Supervisor will provide ongoing, regular support and mentorship to the VISTA members. The City must notify Cities of Service immediately in writing of any changes to the City Lead's or VISTA Supervisor's employment status with the City,including resignations,terminations, promotions,or demotions and will work with Cities of Service to identify another individual to fulfill the role and responsibilities. Should there be any changes to the current Mayor's term of office during this Grant Term,the Grantee must notify Cities of Service immediately in writing. 6. Strategic Partnership.The Grantee,and the City Lead in particular,is expected to work with Cities of Service and its strategic partners to advance the goals of the Cities of Service coalition,which may include: • Ensuring the participation and support of local funders and key cross-sector partners,with the goal of encouraging long-term sustainability of the Initiative. • Hosting Cities of Service staff and strategic partners for a site visit. • Additional tasks as determined by Cities of Service and in consultation with the Grantee. 2 7. Reporting Requirements.The Grantee will be required to submit interim progress reports electronically according to a reporting schedule and format to be specified by Cities of Service.These reports will include highlighting the progress of the Initiative,challenges encountered along the way,lessons learned during the planning and implementation process,updates on program metrics,and narrative stories that demonstrate impact of the Initiative. Each interim report will be accompanied by a financial report to outline Grant Funds expended as well as cash and in-kind support received for the Initiative.Reports should also include copies of any media coverage related to the Initiative as well as relevant photographs or videos. As requested by Cities of Service,the Grantee may be required to submit reports on a more frequent basis in a format to be specified by Cities of Service. The Grantee will be required to submit a final written narrative and financial report electronically at the conclusion of the Grant Term in a format to be specified by Cities of Service. 8. Media and Acknowledgement of Support.The Grantee agrees to acknowledge Cities of Service's funding, as described below,in publications,advertising,speeches,lectures,interviews,press releases,internet web pages,and other similar activities related to the Initiative(together, "Media Releases").Any Media Release that refers to the funding source of the Grant shall:(1)refer to"Cities of Service"and(2)all written acknowledgements shall link to Cities of Service's website(www.citiesofservice.org).The Grantee shall provide copies of all Media Releases to Cities of Service and obtain Cities of Service's consent prior to publication or distribution in any format of any Media Release.The Grantee also agrees to use the Cities of Service logo in all promotional materials and signage and seek approval in advance by Cities of Service. The Grantee is required to verify that all digital properties,media materials,and other relevant items reflect their association with AmeriCorps VISTA.Publications created by VISTA members must be consistent with the Experience Matters program.The City is responsible for ensuring that the AmeriCorps logo as well as the following acknowledgement and disclaimer appear in any external report or publication of material based upon work supported by this Grant: "This material is based upon work supported by the Corporation for National and Community Service(CNCS) under Grant No.19VSANV006. Opinions or points of view expressed in this document are those of the authors and do not necessarily reflect the official position of,or a position that is endorsed by, CNCS or AmeriCorps VISTA." 9. Specific Programmatic Grantee Responsibilities. • The Grantee,including the City Lead and the City staff working to implement the Initiative,must support all aspects of the Cities of Service Declaration of Service.See Exhibit B. • Using the Grant Funds, the Grantee must execute the Experience Matters initiative outlined in Exhibit A. Individuals who are age 50 or older must have a clear role in the implementation of the Experience Matters program as volunteers, but this demographic is not required to be a beneficiary of the program. • The City Lead and any other City staff assisting with the Initiative and related strategic volunteer initiatives will participate in regular,high-touch technical assistance.This may include,but is not limited to:regular one-on-one monitoring and technical assistance phone calls,group calls orwebinars with coalition members,in-person orientations,trainings,convenings,and site visits. It is expected that the Grantee will communicate regularly and frequently with Cities of Service and representatives of the Cities of Service coalition. • The City Lead,on behalf of the Grantee,is expected to work with other cities in the Cities of Service coalition and the Experience Matters cohort to develop and share best practices,as identified 3 through the planning and implementation of the Initiative.This could include attending service-focused convening(s)and trainings related to the implementation work being supported by the Grant Funds. • Cities of Service expects to host the following in-person engagements during the term of the Agreement:Experience Matters Academy for VISTA members and City Leads,City Convenings,and at least one site visit at the Grantee.The City Lead is required to attend these in-person engagements, and their participation is not-transferable to other city staff without explicit permission from Cities of Service.The Grantee will not incur any costs for registration,travel,or lodging for the required engagements. • The City will notify Cities of Service immediately of any developments or delays that have a significant impact on funded activities,any significant problems relating to the administrative or financial aspects of the award,or any suspected misconduct or malfeasance related to the award or City.The City will also ensure that they comply with the mandatory reporting requirements for suspected criminal activity or fraud,waste or abuse as specified in Section 13: Reporting of Fraud, Waste,and Abuse. 10. AmeriCorps VISTA Provisions. (a) Status of VISTA Members During Service.AmeriCorps VISTA members, in the course of their volunteer service,shall not be considered employees of either the City or Cities of Service. Because members serve under the authority of federal statute,their rather limited employment relationship is with the federal government and not with Cities of Service,and is governed by federal law,not state law.An AmeriCorps VISTA member is a federal resource on loan to a local organization.AmeriCorps VISTA members are regarded as federal employees only for rather limited purposes,as defined under 42 U.S.C.§5055 of the Domestic Volunteer Service Act;specifically,members are considered Federal employees for purposes of the Hatch Act,the Federal Employees'Compensation Act(worker's compensation),the Federal Tort Claims Act,certain provisions of the IRS Code,and Title II of the Social Security Act.They are not regarded as federal employees for any other purposes, including for purposes of unemployment compensation. Monetary allowances paid by CNCS to AmeriCorps VISTA members are not regarded as wages.Monetary allowances are considered income for income tax and Social Security purposes. (b) Reporting on AmeriCorps VISTA Members.The City will maintain such records and accounts,and make such reports and investigations concerning matters involving AmeriCorps VISTA members and the project as Cities of Service may require.The City agrees to retain such records as Cities of Service may require for a period of five years after completion or termination of the project,or longer if required for administrative proceedings and/or litigation purposes,and to provide access to such records to Cities of Service for the purpose of litigation,audit,or examination. (c) City Responsibilities Regarding AmeriCorps VISTAs. • Lead in the recruitment of applicants to become AmeriCorps VISTA members,with a particular focus on recruiting VISTA members who are age 50 or older. • Arrange and be responsible for providing on-site orientation and training for all incoming AmeriCorps VISTA members within the first month of their service. • Assist in the provision of pre-service,early service,and in-service training,as specified by Cities of Service. • Operate the project in accordance with the provisions of the Act,applicable program policies and regulations,and other federal laws, regulations,and policies which are,or become,applicable to the program. • Provide for service-related transportation(excluding daily commute expenses)and other project support as specified by Cities of Service. • Ensure participation by the City's AmeriCorps VISTA Supervisor(s)in the AmeriCorps VISTA supervisor orientation provided by Cities of Service. 4 • Ensure that VISTA members are working exclusively in low-income neighborhoods.That is, neighborhoods with a median household income that is lower than the Census Bureau's average median household income for the city. • Provide VISTA members with appropriate workstations including a computer,telephone,city email address,and city phone number. • Make every reasonable effort to ensure that the health and safety of AmeriCorps VISTA members and volunteers are protected during the performance of their assigned duties.The City shall not assign or require AmeriCorps VISTA members or volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. • Allow AmeriCorps VISTA members opportunities to participate in local and/or national emergency disaster relief efforts if needed in the event of a disaster.All AmeriCorps VISTA Program policies, terms and conditions remain in effect and benefits and protections afforded and provided to AmeriCorps VISTA members,Cities of Service,and the City shall continue while on special disaster relief assignment as if the AmeriCorps VISTA members are in traditional service at the originally assigned City. • Allow AmeriCorps VISTA members to participate in Days of Service,e.g., Martin Luther King,Jr. Holiday, National Volunteer Week,should activities be organized in the communities where the members are in service. • Report to Cities of Service,within 24 hours,the unscheduled departure of AmeriCorps VISTA members including their actual departure date(s),and otherwise keep Cities of Service timely informed of unscheduled changes of status and conditions of AmeriCorps VISTA members,such as arrests,hospitalization,and absence without leave. • Ensure that persons selected as AmeriCorps VISTA members to serve at the City are not related by blood or marriage to project staff,Cities of Service or City staff,officers or members of the Cities of Service or City's Board of Directors,or responsible CNCS program staff. • The City is required to ensure that all VISTA resources provided to the City are properly used at all times. If the City has misused any VISTA resources provided by either CNCS or Cities of Service,in violation of Federal law, Federal regulation,or the terms or conditions of this Agreement,the City may be held financially responsible to reimburse CNCS or Cities of Service for VISTA living allowances,and,if applicable,end of service awards and other CNCS or Cities of Service funds provided in support of a VISTA member. (d) Nondiscrimination of AmeriCorps VISTA Members. • General Prohibition. No person with responsibilities in the operation of the project,whether affiliated with Cities of Service or the City,shall discriminate against any AmeriCorps VISTA member,or member of the staff of,or beneficiary of the project,with respect to any aspect of the project on the basis of race, religion,color,national origin,sex,sexual orientation,age,disability,political affiliation, marital or parental status,or military service. • Sexual Harassment.Sexual harassment is a form of discrimination based on sex,which is prohibited as addressed directly above.The City must prohibit sexual harassment and take immediate corrective action and/or disciplinary action if violations occur.Such sexual harassment violations include: • Acts of"quid pro quo"sexual harassment where a supervisor demands sexual favors for service benefits, regardless of whether the City,its agents or supervisory employees should have known of the acts. • Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of sexual nature which have the purpose or effect of creating an intimidating,hostile,or offensive service environment. 5 • Acts of sexual harassment toward fellow AmeriCorps VISTA members or non-employees,where Cities of Service or the City, its agent or its supervisory employees knew or should have known of the conduct, unless it took immediate and appropriate corrective action. (e) Delegation and Subcontracting.The City is prohibited from delegating or assigning any of its obligations or duties contained in this Agreement.AmeriCorps VISTA members may not be assigned by the City to perform duties with other public or private non-profit agencies or organizations. (f) Supplemental Payments Prohibited. Monetary subsistence allowances provided to AmeriCorps VISTA members are designed to permit AmeriCorps VISTA members to live at or below the economic level of the persons served,as required by law.Cities of Service and the City are strictly prohibited from supplementing these allowances with cash payments and must ensure that others do not do so. (g) Prohibited Activities for AmeriCorps VISTA members.While charging time to the AmeriCorps program,accumulating service or training hours,or otherwise performing activities supported by Cities of Service,the AmeriCorps program or CNCS,VISTA members may not engage in the following activities: • Attempting to influence legislation; • Organizing or engaging in protests,petitions,boycotts,or strikes; • Assisting,promoting, or deterring union organizing; • Impairing existing contracts for services or collective bargaining agreements; • Engaging in partisan political activities,or other activities designed to influence the outcome of an election to any public office; • Participating in,or endorsing,events or activities that are likely to include advocacy for or against political parties,political platforms,political candidates,proposed legislation,or elected officials; • Engaging in religious instruction,conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship,constructing or operating facilities devoted to religious instruction or worship,maintaining facilities primarily or inherently devoted to religious instruction or worship,or engaging in any form of religious prose Iytization; • Providing a direct benefit to— o A business organized for profit; o A labor union; o A partisan political organization; o A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 related to engaging in political activities or substantial amount of lobbying except that nothing in these 9 provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;and o An organization engaged in the religious activities described in above, unless CNCS assistance is not used to support those religious activities; • Conducting a voter registration drive or using Grant funds to conduct a voter registration drive; • Providing abortion services or referrals for receipt of such services;and • Such other activities as CNCS may prohibit. AmeriCorps members may not engage in the above activities directly or indirectly by recruiting,training,or managing others for the primary purpose of engaging in one of the activities listed above. Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative,on non-AmeriCorps time,and using non-CNCS or Cities of Service funds. Individuals should not wear the AmeriCorps or Cities of Service logo while doing so. (h) Cities of Service and the City further agree not to: • Carry out projects resulting in the identification of such projects with partisan or non-partisan political activities,including voter registration activities,or providing voter transportation to the polls. 6 • Assign AmeriCorps VISTA members to activities that would result in the hiring of or result in the displacement of employed workers,or impair existing contracts for service. • Accept or permit the acceptance of compensation from AmeriCorps VISTA members or from beneficiaries for the services of AmeriCorps VISTA members. • Approve the involvement of any AmeriCorps VISTA members assigned to it in planning,initiating, participating in,or otherwise aiding or assisting in any demonstration whatsoever. 11. Prohibition on Lobbying and Other Compliance with Tax Laws. Under the Code,Grant Funds may not be used by the City: (a) to carry on propaganda,or otherwise attempt to influence any specific legislation through(i)an attempt to affect the opinion of the general public or any segment thereof or(ii)communication with any member or employee of a legislative body,or with any other governmental official or employee who may participate in the formulation of the legislation(except technical advice or assistance provided to a governmental body or to a committee or other subdivision thereof in response to a written request by such body,committee,or subdivision),other than through making available the results of non-partisan analysis,study,or research; (b) to influence the outcome of any specific public election or to carry on,directly or indirectly,any voter registration drive; (c) to engage in activities that require any person actively involved in the Award to register as a lobbyist or be identified as a lobbyist in a registration or report filed with a public agency by any other person or entity;or (d) to support the election or defeat of a candidate for public office,finance electioneering communications, register prospective voters or encourage the general public or any segment thereof to vote in a specific election. 12. Reporting on Fraud.Waste.and Abuse Grantee must contact the Office of Inspector General("OIG")and Cities of Service without delay when they first suspect: (a)Any criminal activity or violations of law has occurred,such as: • Fraud,theft,conversion,misappropriation,embezzlement,or misuse of funds or property by any person,including CNCS personnel,grantees,or contractors—even if no federal funds or property was involved; • Submission of a false claim or a false statement by any person in connection with any CNCS program,activity,grant or operations; • Concealment,forgery,falsification,or unauthorized destruction of government or program records; • Corruption,bribery,kickbacks,acceptance of illegal gratuities,extortion,or conflicts of interest in connection with operations, programs,activities,contracts,or grants; • Other misconduct in connection with operations, programs,activities,contracts,or grants;or • Mismanagement,abuse of authority,or other misconduct by CNCS personnel. (b) Fraud,waste,or abuse. • Fraud occurs when someone is intentionally dishonest or uses intentional misrepresentation or misleading omission to receive something of value or to deprive someone,including the government,of something of value. • Waste occurs when taxpayers do not receive reasonable value for their money in connection with a government-funded activity due to an inappropriate act or omission by people with control over or access to government resources. • Abuse is behavior that is deficient,objectively unreasonable,or improper under the circumstances.Abuse also includes the misuse of authority or position for personal financial gain or the gain of an immediate or close family member or business associate. The OIG maintains a hotline to receive this information,which can be reached by email at hotline@cncsoig.gov or by telephone at(800)452-8210. Upon request,OIG will take appropriate measures to protect the identity of any individual who reports misconduct,as authorized by the Inspector General Act of 1978,as amended. Reports to OIG may also be made anonymously. The City should take no further steps to investigate any suspected misconduct,except as directed by the OIG or to prevent the destruction of evidence or information. 13. Whistleblower Protection (a) This grant and individuals working on the Experience Matters program will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C.4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013(Pub. L. 112-239). (b) An employee of a recipient may not be discharged,demoted,or otherwise discriminated against as a reprisal for disclosing information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or award,a gross waste of Federal funds, an abuse of authority(an arbitrary and capricious exercise of authority that is inconsistent with the mission of CNCS or the successful performance of a contract or award of CNCS)relating to a Federal contract or award, a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a Federal contract(including the competition for or negotiation of a contract)or award. (c) The City will inform the City Lead,VISTA Supervisor,AmeriCorps VISTA members,and any other City staff with significant involvement in Experience Matters of whistleblower rights and protections under 41 U.S.C.4712,as described above and at httr)://www.cncsoig.gov/whistleblower-protection. 14. Non-Discrimination Public Notice and Records Compliance (a) Public Notice of Non-discrimination.The City must notify VISTA members,community beneficiaries, applicants,program staff,and the public,including those with impaired vision or hearing,that it operates its program or activity subject to the non-discrimination requirements applicable to their program found at§§175 and 176(f)of the National and Community Service Act,§417 of the Domestic Volunteer Service Act,and relevant program regulations found at 45 CFR Parts 2540 2556(AmeriCorps VISTA).The notice must summarize the requirements, note the availability of compliance information from the recipient and CNCS,and briefly explain procedures for filing discrimination complaints with CNCS. Sample language: This program is available to all, without regard to race, color, national origin,disability, age,sex, political affiliation, or,in most instances, religion.It is also unlawful to retaliate against any person who,or organization that,files a complaint about such discrimination. In addition to filing a complaint with local and state agencies that ore responsible for resolving discrimination complaints, you may bring a complaint to the attention of the Corporation for National and Community Service. If you believe that you or others have been discriminated against, or if you want more information, contact: 8 (Name,address,phone number—both voice and TTY,and preferably toll free—FAX number and email address of the recipient)or Office of Civil Right and Inclusiveness Corporation for National and Community Service 250 E Street,SW Washington, DC 20525 (800)833-3722(TTY and reasonable accommodation line) (202)565-3465(FAX);eo@cns.gov(email) (b) The City must include information on civil rights requirements,complaint procedures and the rights of beneficiaries in volunteer service agreements, handbooks, manuals,pamphlets,and post in prominent locations,as appropriate.The City must also notify the public in recruitment material and application forms that it operates its program or activity subject to the nondiscrimination requirements.Sample language,in bold print,is:This program is available to all,without regard to race,color,national origin, disability,age,sex,political affiliation,or,in most instances,religion.Where a significant portion of the population eligible to be served needs services or information in a language other than English,the recipient shall take reasonable steps to provide written material of the type ordinarily available to the public in appropriate languages. (c) Prohibition Against National Origin Discrimination Affecting Limited English Proficient(LEPI Persons. Pursuant to Executive Order(EO) 13166—Improving Access to Services for Persons with Limited English Proficiency,Cities are required to provide meaningful access to their programs and activities by LEP persons. For more information,please see the policy guidance at 67 FR 64604. (d) Records and Compliance Information.The City must keep records and make available to CNCS timely, complete,and accurate compliance information to allow CNCS to determine if the recipient is complying with the civil rights statutes and implementing regulations. (e) Obligation to Cooperate.The City must cooperate with CNCS so that CNCS can ensure compliance with the civil rights statutes and implementing regulations.The recipient shall permit access by CNCS during normal business hours to its books,records,accounts,staff,members or volunteers,facilities,and other sources of information as may be needed to determine compliance. 15. City Representation. The City represents that conduct by the City of the activities involving the Award shall not cause the City to be in violation of any federal,state,local or municipal law, rule,regulation or ordinance. The City further represents that it is not aware of any of the following ever having occurred: (i)any misappropriation of assets of the City; (ii)the occurrence of an excess benefit transaction between the City and any of its disqualified persons or an act of self-dealing by any of the City's disqualified persons;(iii)a violation of the City's conflicts of interest policy;or(iv)a formal investigation of an allegation of any of the foregoing. The person signing this Agreement on behalf of the City represents and certifies that she or he has full,express power and authority to do so. 16. Representations and Covenants. The City represents,warrants and covenants to Cities of Service that(a)it has and shall maintain during the Grant Term the proper licenses and rights to perform the activities described herein;(b)it is in compliance with all applicable local,city,state,federal,and international laws, rules,and regulations including,but not limited to,all environmental,safety, health,labor,and employment (including those addressing discrimination, harassment and retaliation)laws, rules and regulations,and it shall remain in compliance during the Grant Term; (c)it is in compliance with all applicable affirmative action laws and regulations including,but not limited to,Executive Order 11246,the Vietnam Era Veteran's Readjustment Act of 1974,the Jobs for Veterans Act of 2003,and Section 503 of the Rehabilitation Act of 1973; (d)it has established adequate safety standards and protocols and that its personnel shall follow such standards and protocols and be in compliance with the Occupational Safety and Health Administration Act 9 ("OSHA"); (e)it shall instruct its personnel in any safety standards and protocols promulgated by Cities of Service,or the management of a facility occupied by Cities of Service,and that its personnel shall follow such standards and protocols while on a Cities of Service premises or attending an event hosted by Cities of Service;(f)the personnel shall have the necessary experience,qualifications,knowledge,competency and skill set necessary to perform the activities under this Agreement;(g)the personnel are approved and authorized to work in the United States under all rules and regulations of the Immigration and Naturalization Service of the United States,if applicable;and(h) it shall use reasonable efforts to avoid employing any persons or using any labor,or using or having any equipment,or permitting any condition to exist which shall or may cause or be conducive to any labor complaints,troubles,disputes,or controversies which interfere or are likely to interfere with the activities under this Agreement. At any time,Cities of Service may request the City to present copies of its programs,policies and/or documentation as to any training provided by it to its personnel including, but not limited to,OSHA-related training. 17. Termination Clause. Failure by the Grantee to comply with any of the above terms may be deemed a material breach of this Agreement.In the event of a material breach of the Agreement,Cities of Service may,at its option, request reimbursement for all or a portion of the unexpended Grant Funds and/or funds expended to support the VISTA members within 30 days of being notified of such material breach. The Grantee agrees to notify Cities of Service immediately in the event that(i)the Mayor leaves office for any reason before the Grant Term ends;(ii)the City Lead's and VISTA Supervisor's positions are discontinued or changed for any reason;(iii)the immediate reporting structure surrounding the City Lead or VISTA Supervisor changes; (iv)any misappropriation of Grant Funds or other assets of the Grantee(v) the City becomes insolvent or is unable to pay its debts as they mature,or files a voluntary petition in bankruptcy or is the subject of an involuntary petition that is neither stayed nor dismissed within 60 days after the petition is filed and/or(vi)there is a breach of Personally Identifiable Information for the Program. 18. Governing Law.The parties shall comply with all applicable laws, rules,and regulations.To the extent the provisions of this Agreement are deemed inconsistent with provisions of any applicable law, rule,or regulation,the provisions of any such law, rule,or regulation shall control and shall be deemed to supersede provisions of this Agreement to the contrary. 10 Signed: AUTHORIZED CHIEF CITY EXECUTIVE: FUND FOR CITIES OF SERVICE, INC.: Fernando Costa Myung J. Lee Name Name Assistant City Manager Executive Director Title Title Signature Sig ture _ 8/c /1s August 8, 2019 Date Date CITY LEAD: PAYEE INFORMATION: Sonia Singleton City of Fort Worth Name Check payee name Interim Neighborhood Services Director Neighborhood Services Department Ti Check memo line 'Signature Check mailing address(including attention to): Attention to: Neighborhood Services Dept. 0a 200 Texas Street, Fort Worth,TX 76102 ate E E �� CITIES OF A_ SERVICE Exhibit A: Initiative Fort Worth,Texas In 2018, the Urban Institute reported that 51% of Fort Worth, Texas residents had debt that was 60 or more days past due. In some neighborhoods, more than 60% of residents had delinquent debt. To address this public problem VISTA members will support the City of Fort Worth as they launch a financial health program for families to help them protect their credit, improve their credit scores, manage debt, and establish new practices around borrowing and managing money.The city will also leverage volunteers ages 50+ during various stages of program design, implementation, and management.The City of Fort Worth will work with Cities of Service to recruit two VISTA members, with a particular focus on recruiting VISTA members who are age 50 or older. info@citiesofservice.org • @citiesofservice • www.citiesofservice.org CITIES OF SERVICE DECLARATION OF SERVICE WHEREAS Cities of Service brings together NOW,THEREFORE,we resolve to advance and supports mayors and city leaders to a coalition of mayors and city leaders from harness and focus the energies of our citizens cities large and small to harness and focus the to solve pressing public problems and build energies of our citizens.Cities of Service stronger communities; coalition members work together to increase WHEREAS cities,home to many of the world's authentic and robust opportunities for citizens most persistent challenges,are well-positioned to take action in our cities by: to bring leadership,energy and innovation to Developing comprehensive strategies tackle pressing public problems; focused on engaging citizens and WHEREAS local government works better established community partners to the areas of greatest local need to help create safer, when it is open to the ideas and talents of healthier,thriving cities; citizens and engages them to help identify and solve public problems; Working with mayors and city leaders in other cities to spread best practices that WHEREAS citizen contributions can take many accelerate citizen engagement,produce real forms,from defining and prioritizing problems and measurable results,and improve quality to generating ideas and volunteering their time, of life; and creativity,and expertise; WHEREAS citizens have deep expertise in Calling on other mayors and city leaders to their own lives and in what's best for their loin this global movement to build stronger families and communities—and this expertise cities by changing the way local government and citizens work together. can be leveraged to deliver better services and solve public problems; Citizens are residents who actively participate in their community and who see themselves as integral partners in tackling emerging challenges and creating better places to live,work,and play. l 6�;� &t r 2z,, s-l' s MAYOR'S G U MAYOR'S NAME(PLEASE PRINT) TODAY'S DATE 200 Tex t. Fort Worth,Texas,76102 MAYOR'S OFFICE ADDRESS CITY,STATE,ZIP betsy.price@fortworthtexas.gov 817-392-6118 MAYOR'S EMAIL ADDRESS MAYOR'S TELEPHONE Sonia Singleton Interim Neighborhood Services Director STAFF CONTACT NAME STAFF CONTACT TITLE sonia.singleton@fortworthtexas.gov 817-392-5774 STAFF CONTACT EMAIL ADDRESS STAFF CONTACT TELEPHONE TO JOIN CITIES OF SERVICE CITIES OF Please read and sign the Declaration of Service.Return SERVICE the completed form to Cities of Servic 10MCI AVRECORD info@citiesofservlce.org J(888)335-3 8bTY SECRETARY FT. WORTH,TX ADDENDUM TO THE FUND FOR CITIES OF SERVICE, INC. CITIES OF SERVICE CITY HALL AMERICORPS VISTA EXPERIENCE MATTERS GRANT AGREEMENT This Addendum to the Fund for Cities of Service, Inc. Cities of Service City Hall Americorps VISTA Experience Matters Grant Agreement ("Addendum") is entered into by and between the Fund for Cities of Service, Inc., ("Cities of Service") and the City of Fort Worth ("City"),collectively the "parties." The Contract documents shall include the following: 1. The Cities of Service City Hall Americorps VISTA Experience Matters Grant Agreement and; 2. This Addendum. Notwithstanding any language to the contrary in the attached Cities of Service City Hall Americorps VISTA Experience Matters Grant Agreement ("Agreement"), the Parties hereby stipulate by evidence of execution of this Addendum below by a representative of each party duly authorized to bind the parties hereto, that the parties hereby agree that the provisions in this Addendum below shall be applicable to the Agreement as follows: 1. Termination. City may terminate this Agreement at any time and for any reason by providing Cities of Service with 60 days' written notice of termination. 2. Indemnity: Nothing herein shall require the City to indemnify or hold Cities of Service or any third party harmless from damages of any kind or character. 3. Right to Audit: Cities of Service agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Cities of Service involving transactions relating to this Agreement. The City shall give Cities of Service reasonable advance notice of intended audits. (signature page follows) Addendum to Fund for Cities of Service,Inc.Cities of Service City Hall Americorps VISTA Experience Matters Grant Agreement Page 1 of 2 Executed this the 8th day of August , 2019. CITY: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that 1 am the person responsible for the monitoring and administration <Zz of this contract,including ensuring all performance By: _ and reporting requirements. Naive: Pernando Costa Title: Assistant City Manager Date: 7�.Z.9 f 1.9 By: 2;�'N-d �— Shauna Shepherd Approval Recommended: Customer Solutions Analyst Neighborhood Services Department By: Sonia M. Singleton, MBA Approved as to Form and Legality: Interim Director Neighborhood Services Department Attest: By: i� g�li►✓� Name: Matthew A.Murray (-,7 Title: Assistant City Attorney By: RT �&tract Authorization: aq e: Mary KayserC: Title: City Secretary - J1 V4 .r (J:• � THE FUND FOR CITIES OF SE By: NamV MyA L e Title: E-xecut'fvd Director Date: August 8, 2019 OFFICIAL RECORD CITY SECRETARY FT WORTH,TX Addendum to Fund for Cities of Service,Inc.Cities of Service City Hall Americorps VISTA Experience Matters Grant Agreement Page 2 of 2 Sign In Home Legislation Calendar City Council Departments 0 O O Shan ©RSS PAl�rta Details Reports City of Fort Worth-Action Details File N: M&C 19-0017 Version:1 Name: Dig Type: General Consent Status: Cc File is M&C 19-0017 Version:1 File created: 7/30/2019 In control: Q T"': General Consent On agenda: 8/27/2019 Final action: Title: Ratify Application for and Authorize Acceptance of Funds Totaling$25,000.00 from the Cities for Service Tide: Ratify Application for and Authorize Acceptance of Funds Totaling$: Fund,Inc.for the 2019 Experience Matters AmerlCorps VISTA Program to Assist in Developing and and Coordinating a Financial Empowerment Program for Particularly Coordinating a Financial Empowerment Program for Particularly the Senior Population(Ages 50+)and Attachments: 1.M&C 19-0017,2,t2ExWjjCpce Matters 21003 AO.odf Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS)(Continued from a Previous Week) Mover: Seconder: History(3) Text Result: 3 records Group Export -- Agenda note: Date Ver. Minutes note: 8/27/2019 1 CITY COUNCIL Action: 8/20/2019 1 CITY COUNCIL Action text: Approved,Appropriation Ordinance No.23766-08-2019 8/13/2019 1 CITY COUNCIL Votes(0:0) 0 taootds Parson Nme Vote Nortcadsto dNft City of Fort Worth, Texas Mayor and Council Communication DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0017 LOG NAME: 19EXPERIENCE MATTERS SUBJECT Ratify Application for and Authorize Acceptance of Funds Totaling$25,000.00 from the Cities for Service Fund, Inc.for the 2019 Experience Matters AmeriCorps VISTA Program to Assist in Developing and Coordinating a Financial Empowerment Program for Particularly the Senior Population(Ages 50+)and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS)(Continued from a Previous Week) RECOMMENDATION: It is recommended that the City Council: 1. Ratify the application for and authorize acceptance of funds totaling$25,000.00 from the Cities of Services Fund, Inc.for the 2019 Experience Matters AmeriCorps VISTA Program to assist in developing and coordinating a financial empowerment program for particularly the senior population(ages 50+);and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of $25,000.00. DISCUSSION: Cities of Service is a nonprofit organization that helps mayors build stronger cities by changing the way local government and citizens work together.This organization helps coalition cities tap into the knowledge,creativity,and service of their citizens to help identify and solve critical public problems. Cities of Service supports a coalition of more than 260 cities, representing over 73 million people across the Americas and Europe. Cities of Service and its program partner AARP have launched Experience Matters AmeriCorps VISTA to mobilize volunteers ages 50+to tackle education and economic related issues such as financial security,energy efficiency, youth academic performance, minor home repairs,self- employment at 50+,and tailored one on one tutoring. The City of Fort Worth will focus on financial empowerment to assist vulnerable households and communities with low incomes that have been targets of fraudulent and predatory financial products and services. The responsibilities of the program will include the following: 1. Provide advocacy and educate community members on benefits of financial health;how to establish an emergency fund;Managing debt; improving credit scores;how to secure credit;the dangers of predatory financial services and how to protect their credit. 2. Cultivate and maintain partnerships among stakeholders such as community organizations,city agencies, nonprofit organizations, neighborhoods associations,and block groups. 3. Raise the profile of the initiative through creative outreach strategies and help secure funding to sustain and expand Experience Matters— Financial Empowerment Program. This M&C does not request approval of a contract with a business entity. A Form 1295 is not required for this contract because:This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations,receipt of the grant,and adoption of the attached appropriation ordinance,funds will be available in the current operating budget,as appropriated,of the Grants Operating Other Fund. This is an advance grant. Submitted for City Manager's Office by- Fernando Costa 6122 Originating Business Unit Head: Sonia Singleton 5744 Additional Information Contact; Sonia Singleton 8187 celeste.macklin 5770