HomeMy WebLinkAboutContract 36120-A1 (2) CITY SECREI'A►RY
CONTRACT NO. _3(.,.,..,. =�
AMENDMENT No. 1
TO CITY SECRETARY CONTRACT
WHEREAS, the 'City of Fort Worth (CITY) and CP&Y, Inc. , (ENGINEER)
made and entered ihto City Secretary Contract No. 36120, (the CONTRACT)
which was authorized by M&C C-25392 on the loth day of January, 2012 in
the amount of $ 76, 485; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Design of the Village Creek Wastewater Treatment Plant and Rolling
Hills Water Treatment Plant Alert Notification Systems; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated December 5, 2011, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $76, 485.
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $424, 085.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
N
Ft WORT,K C
IAL RECORDSECRETARY
Page -1-
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
CP&Y, Inc.
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Fernando Costa Michael F. Graves, PE
Assistant City Manager Vice President
DATE: ,Zf3�,Z DATE: ` Z 4" 1
APPROVAL RECOMMENDS
S. Frank Crumb, PE
Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C:C4 Ili nt
9 , Date:
Assistant City Attorney
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OFFICIAL, RECORD
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Page -2-
Amendment 1
Scope of Services
A. BASIC SERVICES TASK ITEMS
Project Description
The work described in this amendment generally refers to the following engineering activities for
the Rolling Hills Water Treatment Plant (RHWTP), the Lake Worth Dam (LWD), and the
Westside Water Treatment Plant (WSWTP): 1) design alert notification systems for the RHWTP;
2) design perimeter monitoring systems for each site that use advanced video analytics, radar
and LRADs, 3) develop bidding documents for the systems; 4) providing bidding assistance;
and 5) provide construction phase services during installation of the systems.
The City proposes adding alert notification systems to the RHWTP of the facilities using similar
equipment and technology as installed at other Fort Worth treatment facilities. The alert systems
will be used to alert staff and visitors in the event of an emergency as well as function as a non-
lethal intruder deterrent. The perimeter monitoring systems will use advanced video analytics to
monitor the perimeters at the facilities.
After the bidding documents are completed, CP&Y will provide bidding assistance.
SCOPE OF SERVICES
Project Tasks
Task 1, Item 1 in the original contract has been completed. All remaining Tasks and Items are in
the original contract are superseded by the following Tasks and Items.
As part of the professional services required for this project, the Engineer will perform the
following tasks:
Task 1. Develop Bidding Documents
1. Meet with City staff and technology vendors to evaluate equipment and develop
schematic designs for the alert notification and monitoring systems.
2. Survey the Lake Worth Dam area including both the spill way and earthen dam. The
survey will include elevations and coordinates of key features above the water line, the
buoy line, intake, and fence line.
3. Develop plans and technical specifications sufficient for bidding the alert notification and
monitoring improvements for the RHWTP, the LWD, and the WSWTP. Engineer's design
includes the following:
a. Prepare necessary floor plans and site plans.
b. Prepare the alert notification system design for the RHWTP.
Page-1 December 5,2011
C. Prepare security system designs for the RHWTP, LWD and WSWTP. Security
systems will include cameras, radars and LRADs.
d. Prepare building end entrance security designs for the WSWTP.
e. Layout of system equipment and devices for each facility. Layouts will include
routing of conduit and cable where applicable.
f. Design power circuits for equipment connections to existing electrical distribution
system.
g. Design communication infrastructure for the components.
4. Submit to the City for review plans and specifications at 70% and 90%complete. Prepare
20-full size sets of Bidding Documents.
Task 2. Bidding Assistance
1. The Engineer will assist the City during the bidding phase. Bidding phase assistance will
include the following services.
a. Assist the City in advertising and obtaining bids for the construction contract.
b. Distribute bidding documents; maintain a record of prospective bidders to whom
bidding documents have been issued, and receive and process payments for
bidding documents issued.
C. Attend a pre-bid conference.
d. Issue addenda as appropriate to interpret, clarify, or expand the design
documents.
e. Assist the City in determining qualifications and acceptability of prospective
constructors and suppliers.
f. Attend the bid opening and prepare bid tabulation sheet..
g. Assist City in evaluating bids and awarding the construction contract.
2. The City will handle bid advertising in local newspaper(s).
3. The engineering fees for Bidding Assistance are based on both the Rolling Hills and the
Lake Worth Dam projects being bid in one package. If the projects are split into two
separate construction project, additional engineering fees will be required.
B. COMPENSATION
1. CP&Y will provide services related to the Rolling Hills Water Treatment Plant and the
Lake Worth Dam for an additional lump sum fee of$74,120.
Engineer's compensation for the project will be in accordance with the following
schedule.
Page-2 December 5,2011
Task Fee
Original Contract Amount $347,600
Deduct Remaining Fees from Original ($125,550)
Contract for Task 1 Item 2 ($8,950), Task 2
($9,200), and Task 3 ($107,400) in Original
Contract
Original Contract Amount Less Deduct For $222,050
Remaining Fees
Amendment 1 Fees
Subconsultants/MWBE $22,550
10% Markup on Subconsultants $2,255
Preliminary Design $97,050
90% Design $55,020
Final Documents $9,260
Bidding Assistance $15,900
Total Fees for Additional Services $202,035
Total Contract Amount (Original Contract $424,085
Amount Less Deduct For Remaining Fees
Plus Total Fees for Additional Services)
Amendment 1 Total Amount (Total $76,485
Contract Amount Less Original
Contract Amount )
4. M/WBE Participation for the project is provided by the following:
Gorrondona and Associates, Inc — $22,550
Surveying
M/WBE Amount used in the Original Contract = $47,100 for Mehta West Brashear
M/WBE Amount in this Amendment = $22,550
Total Contract M/WBE Amount = $69,650
Total Contract M/WBE Percentage = 16%
Page-3 December 5,2011
DOE CONTRACT
h► F Wro K'I 1 CAPITAL PROJECT BID NUMBER
(Please check one)
Minority/Women Business Enterprise Office
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR/SUBCONSULTANT
FOR A CONTRACT ADMENDMENT/CHANGE ORDERS/OR EXTRA WORK
(TO INCLUDE EXTENSION OR RENEWAL OPTION)
[NOTE: Pursuant to City of Fort Worth M/WBE Ordinance, M/WBE firms participating in the program must have current certification status
with the City of Fort Worth prior to award of a contract where they are counted towards subcontracting participation. If the City of Fort
Worth determines that the firm is not currently M/WBE certified for City of Fort Worth subcontracts that firm should immediately submit a
completed and signed Certification Affidavit to the North Texas Regional Certification Agency,624 Six Flags Drive,Suite 100,Arlington,TX
76011.]
1. Name of Contract Village Creek Wastewater Treatment Plant and Rolling Hills Water Treatment Plant
Alert Notification
2. Value of Amendment/Change Order$246,935 Amendment/Change Order No. 1
3. Name of Offeror/Prime Contractor or Consultant CP&Y,Inc
The undersigned MWBE firm is prepared to perform the following described work and/or supply the material listed in
connection with the above project(where applicable specify"supply"or"instal)"or both):The amendment is for
additional serves related to the design of security and mass notification improvements at the
Rolling Hills Water Tre tment Plgnnt„Westside Water Treatment Plant and Lake Worth Dam the
subconsultant will DerfQrm Survey Work
4. at the price of$22,550
Gorrondona and Associates, Inc _ July 15,2011
(Nara of M/WBE Firm) (Date)
W.Truett Wilson
Circle one(Owns uthorized A ent t M/WBE firm)Type or Print Name (Signature of Owner or Authorized Agent of MMIBE firm)
817.496.1424 817.496.1768
(Phone Number) _ (Fax Number)
AFFIDAVIT OF OFFEROR/PRIME CONTRACTOR or CONSULTANT
I HEREBY DECLARE AND AFFIRM that I,_ am the duly authorized
Circle one(Owner/Authorized Agent)
representative of CP&Y, Inc and that I have personally reviewed the
Name of Offeror/Prime
material and facts set forth in this Letter of Intent to Perform. To the best of my knowledge,information and belief,the facts in this form
are true,and no matedai facts have been omitted.
Pursuant to the City of Fort Worth M/WBE Ordinance, any person (entity]who makes a false or fraudulent statement in
connection with participation of a M/WBE in any City of Fort Worth contract may be referred for debarment procedures
under the City of Fort Worth MiWBE Ordinance.
I do solemnly swear or affirm that the signatures contained herein and the information provided by the offeror/prime are
true and correct, and that I authorized on behalf of the offeror/prime to make the affidavit.
CP&Y, Inc
Circle One(Owner/Authorized Agent)Type or Print Name (Name of Offeror/Prime)Type or Print
December 9, 2011
Signature of Owner or Authorized Agent) (Date)
817-354-0189 817-354-4935
(Phone Number) _ (Fax Number)
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTIVORT11i
COUNCIL ACTION: Approved on 1/10/2012
DATE: 1/10/2012 REFERENCE NO.: **C-25392 LOG NAME: 60ALERT SYSTEMS
CPY AMEND1
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 for City Secretary Contract No. 36120 with
Chiang, Patel &Yerby, Inc., in the Amount of$76,485.00 for a Total Contract Amount of
$424,085.00 for the Design of the Lake Worth Dam, Westside and Rolling Hills Water
Treatment Plants Alert Notification and Security Systems (COUNCIL DISTRICTS 7 and 8)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 for City
Secretary Contract No. 36120 with Chiang, Patel &Yerby, Inc., in the amount of$76,485.00 to design
security improvements and alert notification systems for the Lake Worth Dam, Westside and Rolling
Hills Water Treatment Plants, thereby increasing the contract amount to $424,085.00.
DISCUSSION:
On October 30, 2007, the City Council approved M&C C-22491 in the amount of$347,600.00 for the
design of alert notification improvements at the Village Creek and Rolling Hills plants. During the
design phase, the Water Department staff decided to delay construction of the Village Creek Alert
notification system and alter the original scope of services to provide for reductions in the number of
audible alarms and control systems in the Rolling Hills alert notification system. The funds originally
allocated for these engineering services are now proposed to be reallocated to help fund design of
perimeter security and intelligent video management security systems at the Lake Worth Dam,
Rolling Hills and Westside Water Treatment Plants.
Under the proposed Amendment No. 1, Chiang, Patel &Yerby, Inc. (CP&Y), will design perimeter
monitoring, security cameras and video motion detection for the Lake Worth Dam, the Rolling Hills
Water Treatment Plant and the new Westside Treatment plant. They will also develop bidding
documents for the systems and provide construction services during the installation of the security
and alert notification systems. The proposed scope of services for Amendment No. 1 will be
completed for an amount not to exceed $76,485.00. The total amended contract will now be
$424,085.00.
CP&Y is in compliance with the City's M/WBE Ordinance by committing to 19 percent M/WBE
participation on this Amendment No. 1. The City's goal on this Amendment is 19 percent.
This project is located in COUNCIL DISTRICTS 7 and 8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Water and Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P264 531200 601510049630 $76,485.00
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=15767&councildate=l/10/2012 1/27/2012
M&C Review Page 2 of 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Paul Bounds (8567)
ATTACHMENTS
60ALERT SYSTEMS CPY AMEND1 LakeWorthDam REVISED.pdf
60ALERT SYSTEMS CPY AMEND1 RollingHills MAP.pdf
60ALERT SYSTEMS CPY AMEND1 Westside WTP MAP REVISED.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=15767&councildate=l/10/2012 1/27/2012