HomeMy WebLinkAboutContract 52148-R1 CSC No. 52148-R1
SEQ oR�� CITY OF FORT WORTH
oFFOR��NpR�c �` CONTRACT RENEWAL NOTICE
September 3, 2019
AC Printing, LLC
Attn: Durriya Dawoodbhoy, C.E.O
3400-1 S. Raider Dr.
Euless TX, 76040
Re: Contract Renewal Notice
Contract No. CSC No. 52148 (the "Contract")
Renewal Term No. 1: October 1, 2019 to September 30, 2020
The above referenced Contract with the City of Fort Worth expires on September 30, 2019
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one year renewal period, which will begin immediately after the Expiration Date and
which will expire on September 30, 2020. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter, along with a copy of your
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the
renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth Purchasing Division
817-392-2462
E
UETIARY
SW
Contract Renewal Page 1 of 2
CSC No. slige lel
ACCEPTED AND AGREED:
CITY OF F07 WORTH: CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
�? person responsible for the monitoring and
administration of this contract,including
By: ensuring all performance and reporting
Name: Kevin Gu requirements.
Title: Assistant City Manager
By:
APPROVAL RECOMMENDED: Name:Cynthia Garcia
Title:Assistant Finance Director
APPROVED AS TO FORM AND
By: LEGALITY:
Name: Reginald Zeno
Title:Chief Financial Officer
ATTEST; By: /�-
Name:Matthew Murray
Title: Assistant City Attorney
By: I
/ ..I I cj- �
>. CONTRACT AUTHORIZATION:
Name y J.Kayser &C: P-12317
Title: ity Secretary to Approved: 04/02/2019
p ; 4i rm 1295 Certification No.: 2019-463146
AC PRINTING,LLC:
By:
Name: Durriya Dawoo ho'
Title: C.E.O.
EOFFICIALECORD
ETARY
" TX
Contract Renewal Page 2 of 2•
4/9/2019 M&C-Council Agenda
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/2/2019
DATE: Tuesday, April 2, 2019 REFERENCE NO.: **P-12317
LOG NAME: 13P19-0077 PRINTING SERVICES CW JPB
SUBJECT:
Authorize Execution of Agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone
Shield Investments, LLC, for Printing and Related Services for a Combined Annual Amount of Up to
$1,800,000.00 and Authorize Five Renewal Options for All City Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with J-Peam, LLC d/b/a
JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services
for a combined annual amount of up to $1,800,000.00 and authorize five renewal options for all City
Departments.
DISCUSSION:
City departments approached the Purchasing Division to procure agreements for printing related
services. Goods and services to be ordered under these contracts include stationery, envelopes, forms,
annual reports, brochures, newsletters, maps, booklets and business cards. The City also will use these
contracts for color printing involving various sizes, weights, media and image types, as well as binding
and finishing services, including foam core mounting and laminating. Staff issued an Invitation to Bid
(ITB)to 52 related vendors. The ITB consist of detailed specifications.
The ITB was advertised in the Fort Worth Star-Telegram on February 20, 2019, February 27, 2019, and
March 6, 2019. The City received eight bids. The bids were reviewed by an evaluation committee
consisting of staff from different departments. The proposals from J-Peam, LLC d/b/a JohnSons Press,
AC Printing, LLC, and Stone Shield Investments, LLC, were determined to present the best value to the
City.
Staff recommends awarding non-exclusive Agreements to J-Peam, LLC d/b/a JohnSons Press, AC
Printing, LLC, and Stone Shield Investments, LLC, for printing and related services each in an amount up
to $600,000.00 per year for a combined total amount of up to$1,800,000.00 per year. No guarantee was
made that a specific amount of these services will be purchased. The proposed agreements would allow
the unit prices to be increased as long as the City approves the increase. In addition, an administrative
change order or increase may be made by the City Manager in an amount up to$50,000.00 and does not
require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division. The waiver was approved by the M/WBE office in accordance with the BDE
ordinance because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible. Further, J-Peam, LLC d/b/a JohnSons Press is a certified M/WBE company.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end
on September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal
periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the
anniversary of the date of execution.
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4/9/2019 M&C-Council Agenda ,
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
appropriated, of the participating departments and that prior to an expenditure being made, the
participating Department has the responsibility to validate the availability of funds.
BQN\19-0077\JPB
FUND IDENTIFIERS (FI ft.:
TO
Fund Department ccoun Project Program ctivit Budget Reference# Amount
ID ID Year (Chartfield 2
FROM
Fund Department ccounj Project Program ctivit Budget Reference JAmount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Susan Alanis (9180)
Originating Department Head: Kevin Gunn (6517)
Cynthia Garcia (8525)
Additional Information Contact: John Padinjaravila Baby (2279)
ATTACHMENTS
1. 19-0077 MWBE Waiver approval.pdf (CFW Internal)
2. 19-0077 Rating Scores Summarypdf (CFW Internal)
3. Form 1295 redacted.pdf (Public)
4. Sams Report 3-14-2019.pdf (CFW Internal)
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