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HomeMy WebLinkAboutContract 36144 CITY SECRETARY CONTRACT NO. Microsoft I Volume Licensing Microsoft Enterprise Enrollment — State and Local Amendment Enrollment number Amendment ID Microsoft to complete CTX- 000-shancock�2t 3 ID Number Microsoft to complete This amendment is entered into between the customer and Microsoft affiliate signing,as of the effective date identified below. All terms used but not defined will have the same meanings as in the Microsoft Enterprise Enrollment identified above "the enrollment." The following terms and conditions amend the terms and conditions of the enrollment identified above, but only with respect to the customer identified below and only for purposes of this enrollment. Notwithstanding anything to the contrary in this enrollment or the enterprise agreement associated herewith,you may submit the renewal order no later than 90(ninety)days after the previous enterprise enrollment term expires, so long as the effective date of your renewal order starts one day following the expiration of the prior term We must receive your fully-executed copy of this amendment and your enrollment to which it is associated,along with your reseller's purchase order, no later than November 26, 2007 or this amendment shall expire and become null and void. Except for changes made by this amendment, all terms of this enrollment remain unchanged. By signing below, the parties agree to be bound by the terms of this amendment. Customer Contracting Microsoft Affiffate Name of Entity* icrosoft Licensing, GP City of Ft.Worth, Texas Signature �7f&Vj�LSignature Printed Name* "/ Printed Name Karen L. Montgomery V Printed Title* Printed Title Assistant City Manager/CFO Contract Administrator Signature Date* /f Signature Date (date Microsoft affiliate countersigns)NOV 0 g 2NL_j ` ( Effective Date indicates required field (may be different than our signature date) Please sign this amendment and send it with your enrollment to your reseller. Your reseller must submit it to the following address.When the amendment is fully signed,you will receive a confirming copy. Microsoft Licensing, GP Dept. 551,Volume Licensing 6100 Neil Road, Suite 210 Reno, Nevada USA 89511-1137 Prepared By: Steve Hancock, Licensing Specialist Attested By- APPROVED AS TO �a FOQM AN' L.EC";.ALITY: iltarty iler1L =--— CitySecretary - Microsoft Enterprise Enrollment v6.X SLG EE Amend A (North America)(Engli )S►etenm��(r�22 2007 CTX ASSISTA P� i f�ATTCIRNE_ - Contract Authorization Date J l u Micrrrsc*- I Volume Licensing Enterprise Custom Enrollment (indirect) State and Local Framework ID N 36 Microsoft Business Agreement Reseller purchase order number(if applicable) number Reseller or Microsoft affiliate to 01063194 Reseller to complete complete Enterprise Custom Agreement Previous Qualifying Enrollment number OIEC31233 number Reseller or Microsoft affiliate to Reseller to complete complete Enrollment number Previous Qualifying Microsoft affiliate to complete Enrollment end date 31120 7 Reseller to complete This Microsoft Enterprise Enrollment is entered into between the following entities signing, as of the effective date identified below. Definitions. When used in this enrollment, "you" refers to the entity that signs this enrollment with us, and"we"or"us" refers to the Microsoft entity that signs this enrollment. "Qualifying Enrollment," means (i) an enterprise enrollment under a separate Microsoft Select Master Agreement or Microsoft Enterprise Agreement; (ii) any enterprise subscription enrollment entered into under a separate Microsoft Enterprise Subscription Agreement; or (iii) any other enrollment submitted under the Microsoft Enterprise Agreement identified on the cover page. All other definitions in the Microsoft Enterprise Agreement identified above apply here. Effective date. If you are renewing Software Assurance from one or more previous "Qualifying Enrollments"then the effective date will be the day after the first Enrollment expires. Otherwise the effective date will be the date this enrollment is signed by us. Where a previous Qualifying Enrollment is being used, your reseller will require that enrollment number and end date to complete the applicable boxes above. Term. This enrollment will expire 36 full calendar months from the effective date. It could be terminated earlier or renewed as provided in the Microsoft Enterprise Agreement. We will advise you of your renewal options before it expires. Representations and warranties. By signing this enrollment, the parties agree to be bound by the terms of this enrollment, and you represent and warrant that: (i) you have read and understand the Microsoft Business Agreement identified above (if any) and the Microsoft Enterprise Agreement, including all documents it incorporates by reference and any amendments to those documents, and agree to be bound by those terms; and (ii) you are either the entity that signed the Microsoft Enterprise Agreement or its affiliate. Non-exclusivity. This enrollment is non-exclusive. Nothing contained in it requires you to license, use or promote Microsoft software or services exclusively. You may, if you choose, enter into agreements with other parties to license, use or promote non-Microsoft software or services. SLG Microsoft Enterprise 6.4 Enrollment Cover page Page 1 of 13 (Indirect)(North America)June 2006 N36 This enrollment consists of (1) this cover page, (2) the Contact Information Page(s), (3) the Enterprise order information, (4) the R.eseller Information Form, (5) the Media Order Form, and (6) the Core User CAL Terms and Conditions (if applicable). Contracting Microsoft Affiliate Name of entity' M' rosoft Licensing, GP CITY OF FORT WORTH Signature* Signature Printed name* Printed name Karen L. Montgomery J®ylene Hill XPrinted title* Printed title Assistant City Manager/CFO Signature date* Signature date '7 (date Microsoft affiliate countersigns) SEP 2 8 2007 Effective date *indicates required fields (may be different than our signature date) THIS ENROLLMENT NOT VALID UNLESS SIGNED BELOW BY TEXAS DEPT. OF INFORMATION RESOURCES Required Approval by Texas Department of Information Resources: By: n� 1 (Signature) Sw n Name: h&nl e, m o 4� � �✓ (Printed) Title: Cu-a traz— rv��ei- Date: 10 -3 20D--) (Printed) Microsoft -. sites (Note: We will advise you of any changes to these URLs.) Product use rights http://microsoft.g md!ic sing Product List http://microsoft.com/licensing Microsoft Volume Licensing Services(MVLS) https://Iicensing.microsoft.com/ (password protected site to view orders under this enrollment Customer guide http://microsoft.com/licensing/programs/ APPROVED AS TO SLG Microsoft Enterprise 6.4 Enrollment Cover pf OR A L.EO L. 1F .o113 (Indirect)(North America)June 2006 N36 eCCI-(ZT T (:ITY ATT(;Ri\1F'Y __� Notices IMicrosoftshouldI Copies should be sentI Microsoft MSLI,GP Law and Corporate Affairs 6100 Neil Road, Suite 210 One Microsoft Way Reno, Nevada USA 89511-1137 Redmond,WA 98052 USA Dept. 551,Volume Licensing Volume Licensing Group (425)936-7329 fax Attachments: Media Order Form I're uired II Core User CAL Terms and Conditions, if applicable II MS Capital Form,if applicable Customer. Please remit to your reseller. Rese/%% Please remit to Microsoft. SLG Microsoft EA Enrollment(indirect)v6.3 Cover Page Page 3 of 13 (North America)August 1,2005 1. Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) change. The ` indicates required fields. By providing contact information, you consent to its use for purposes of administering this enrollment by us, our affiliates, and other parties that help us administer this enrollment. Primary contact information: The customer signing on the cover page must identify an individual from inside its organization to serve as the primary contact. This contact is the default online administrator for this enrollment and receives all notices unless you provide us written notice of a change. The online administrator may appoint others as administrators and grant others access to online information. Customer Name of entity' Contact name Last First Street address" Contact email address(required for online access) City" State/Province` Phone Country Postal code` Fax Notices and online access contact information: Complete this only if you want to designate a notices and online access contact different than the primary contact. This contact will become the default online administrator for this enrollment and receive all notices. This contact may appoint other administrators and grant others access to online information. Notices and online access contact ❑ Same as primary contact Name of entity Contact name Last First Street address Contact email address(required for online access) City State/Province Phone Country Postal code Fax SLG Microsoft Enterprise 6.4 Enrollment Contact information Page 4 of 13 (Indirect)(North America)June 2006 N36 Language preference: This section designates the language in which you prefer to receive notices. English Additional electronic contractual notices contact information: This contact will receive electronic contractual notices in addition to the notices contact. This contact is not required if you do not want an additional set of notices issued. Electronic contractual notices contact Name of entity Contact name Last First Street address Contact email address(required for electronic notices) City State/Province Phone Country Postal code Fax Software Assurance benefits contact: This contact will receive communications concerning Software Assurance benefits, and any additional TechNet subscriptions that have been ordered separately from Software Assurance under this enrollment. This contact is optional. If this contact is not completed, any notices for Software Assurance benefits will default to the notices and online contact. Software Assurance benefits contact Name of entity Contact name Last First Street address Contact email address(required for electronic notices) City State/Province Phone Country Postal code Fax SLG Microsoft Enterprise 6.4 Enrollment Contact information Page 5 of 13 t (Indirect)(North America)June 2006 N36 -- MSDN contact: This contact will receive communications concerning registration for MSDN products ordered under this enrollment. This contact is optional. If this contact is not completed, any notices for MSDN will default to the notices and online contact. MSDN contact Name of entity Contact name Last First Street address Contact email address(required for electronic notices) City State/Province Phone Country Postal code Fax Microsoft account manager: This section designates your Microsoft account manager contact. Microsoft account manager name Microsoft account manager email address Michael Easley measley@microsoft.com SLG Microsoft Enterprise 6.4 Enrollment Contact information Page 6 of 13 (Indirect)(North America)June 2006 N36 Z. Defining your enterprise. Use this section to identify which affiliates will be included in your enterprise. Your enterprise must consist of entire government agencies, departments or legal jurisdictions, not partial government agencies, departments, or, legal jurisdictions. Each affiliate must be entirely "in" or entirely `but." All affiliates acquired after the effective date of this enrollment that are not party to a Qualifying Enrollment of their own will automatically be included unless you fill in part b below. included in your enterprise. Check only - of the boxes in .. ® Only you (and no other affiliates)will be participating ❑ You and the following affiliates will be participating (attach a list of names on a separate piece of paper if more than 10 affiliates are being included): 1 2 3 4 5 6 7 8 9 10 . Use this .. . . indicate whether affiliates with which you . . .. enrollment effective date will be included. Unless you check the box below, all affiliates you consolidate with after the enrollment effective date that are not party included.Enrollment of their own will automatically be Exclude all affiliates consolidated with after the enrollment effective date that are not party to a Qualifying Enrollment of their own. SLG Microsoft Enterprise 6.4 Enrollment Enterprise order information Page 7 of 13 (Indirect)(North America)June 2006 N36 3. Selecting your language option. Select the option for the languages in which you will run the products licensed under this enrollment. The options and their corresponding languages are identified here. All Languages RE Ovif •trtLI� +. Arabic Danish Czech Bulgarian Dutch Estonian Chinese Simplified English' Hungarian Chinese Traditional Finnish Latvian Croatian French Lithuanian English'Hebrew German Polish Indic Greek Slovenian Japanese Italian Slovak Korean Norwegian Portuguese(Brazil) Portuguese (Portugal) Romanian Spanish Russian Swedish Serbian Spanish Thai Turkish Ukrainian ' English is a Listed Language if this enrollment is signed outside of the following countries and a Restricted Language if this enrollment is signed inside these countries: Austria, Belgium, Cyprus, Czech Republic, Denmark, Estonia, France, Finland, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, United Kingdom, Switzerland, Sweden, or Spain. English is a"Listed Language",except when restricted as described in the "Restricted Languages"list(see footnote 3) Z Spanish is a Listed Language only if this enrollment is signed in Latin America and is otherwise Restricted Language. 3 French is a"Listed Language,"if signed in Canada • Select All Languages to run your products in any of the Listed, Extended or Restricted Languages. This option also allows you to run Multi-Language packs for your products. • Select Listed Languages to run your products in those languages. • Select Extended Languages to run your products in those languages. • If you select the Listed or Extended Languages option you may run up to 10% of the copies of each of your products in All Languages. Check one . . ® Listed Languages ❑ All Languages ❑ Extended Languages SLG Microsoft Enterprise 6.4 Enrollment Enterprise order information Page 8 of 13 (Indirect)(North America)June 2006 N36 4. Language allocation, Provide us with your good faith estimate of the specific languages in which you will run all copies of all products and the approximate percentage of those copies you will run in each language. Information that you provide here does not limit your future use of products under this enrollment in any permitted language within the language group you select above. Attach a separate sheet if more space is needed. �WRPM- Percentages English 100%% 5. Applicable currency. Payments made in connection with this enrollment must be in U.S. Dollars 6, Establishing your price level. The price level for enterprise products is determined by the terms and conditions of the enterprise agreement. Your price level for additional products will be level"D". Qualified desktops: You represent that the total number of qualified desktops in your enterprise is, or will be increased to, this number during the initial term of 3400 this enrollment(This number must be equal to at least 250 desktops). Qualified users: You represent that the total number of qualified users in your enterprise is,or will be increased to,this number during the initial term of this enrollment(This number must be equal to at least 250 users). SLG Microsoft Enterprise 6.4 Enrollment Enterprise order information Page 9 of 13 (Indirect)(North America)June 2006 N36 7. Enterprise product orders. Your reseller will provide you with your product pricing and order. Your prices and payment terms for all products ordered will be determined by agreement between you and your reseller. Your reseller will provide us with your order separately from this enrollment. We will invoice your reseller in three equal annual installments for the enterprise products covered by your initial order. The first installment will be invoiced to your reseller upon our acceptance of this enrollment; the remaining installments will be invoiced at the next two anniversaries of the enrollment effective date. We will invoice your reseller for the enterprise products covered by any true up orders in total upon our acceptance of each true up order. Select the enterprise products to be covered by your initial order. If you select the Core CAL, you must select either desktop or user licenses. ProductsEnterprise Licenses Licenses Windows Desktop Operating ❑ System Upgrade Office Professional Plus' ❑ Office Enterprise ❑ Office Standard ' ❑ Core Client Access License''z ❑ ❑ Enterprise Client Access ❑ ❑ License Suite''z Exchange Server Client Access ® ❑ License Standard Exchange Server Client Access ❑ ❑ License Enterprise z Office SharePoint Server Client ❑ ❑ Access License Standard z OfficeSharePoint Server Client ❑ ❑ Access License Enterprise Windows Server Client Access ® ❑ License s Systems Management Server Configuration Management License Systems Center Operations Manager Client Operations ❑ Management License SLG Microsoft Enterprise 6.4 Enrollment Enterprise order information Page 10 of 13 (Indirect)(North America)June 2006 N36 Windows Terminal Services ❑ ❑ Client Access License Office Communication Server Client Access License ❑ ❑ Standard 2 Office Communication Server Client Access License ❑ ❑ Enterprise 2 SQL Server Client Access ® ❑ License 2 Microsoft Rights Management ❑ ❑ Services Microsoft Forefront Security ❑ ❑ Suite 1 The components of the current versions of Office Professional, Office Standard and the current versions of the components that make up the Core CAL,are identified in the Product List. 2 if you select a User CAL and the agreement identified on the cover page is version 6.1 or earlier, the User CAL Terms and Conditions apply. SLG Microsoft Enterprise 6.4 Enrollment Enterprise order information Page 11 of 13 (Indirect)(North America)June 2006 N36 8. Additional Products We will invoice your reseller for each additional product covered by your initial order in three equal annual installments. The first installment will be invoiced to your reseller upon our acceptance of this enrollment; the remaining installments will be invoiced at the next two anniversaries of the enrollment effective date. We will invoice your reseller for any new additional product not initially included in your enrollment in total upon our acceptance of your order. We will invoice your reseller for additional products initially included in your enrollment and covered by any true up order submitted during the initial term in total upon our acceptance of your true up order. 9. Qualifying systems licenses. All desktop operating system licenses provided under this program are upgrade Licenses. No full operating system licenses are available under this program. Therefore, if you select the Windows Desktop Operating System Upgrade & Software Assurance, all qualified desktops on which you will run the Windows Desktop Operating System Upgrade must be licensed to run one of the qualifying operating systems identified in the Product List at http://www.microsoft.com/licensing. Note that the list of operating systems that qualify for the Windows Desktop Operating System Upgrade varies with the circumstances of your order. That list is more extensive at the time of your initial order than it is for some subsequent true ups and system refreshes during the term of your enrollment. 10. Renewal orders. For any 36-month renewal, your renewal order will be invoiced to your reseller in three annual installments. The first installment will be invoiced upon our acceptance of the renewal order; the remaining installments will be invoiced at the next two anniversaries of the effective date of that renewal term. For any 12-month renewal and for any true up orders, we will invoice your reseller in total upon our acceptance of your order. SLG Microsoft Enterprise 6.4 Enrollment Enterprise order information Page 12 of 13 (Indirect)(North America)June 21006 N36 Your reseller should complete the following sections and sign this form where indicated. Genera/information Reseller company name: Software House International Street address: (PO boxes will not be accepted) 2 Riverview Drive City and State/Province and postal code: Somerset, NJ 08873 Country: USA Contact name: Phone number: 888-764-8888 Fax number: 888-764-8889 Email address: msteam@shi.com The undersigned confirmis that the reseller information is correct. Name of reseller Software House International Signature Printed name Printed title Licensing Specialist Date SLG Microsoft Enterprise 6.4 Enrollment Reseller information form Page 13 of 13 (Indirect)(North America)June 2006 N36 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/6/2007 DATE: Tuesday, November 06, 2007 LOG NAME: 0407-0229 REFERENCE NO.: **C-22498 SUBJECT: Authorize Execution of a Contract for Microsoft Licenses from SHI Government Solutions, Inc., Using a State of Texas Department of Information Resources Contract for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract for Microsoft licenses from SHI-Govemmment Solutions, Inc. (SHI), using a State of Texas Department of Information Resources (DIR-SDD-198) contract for the Information Technology (IT) Solutions Department at an estimated cost of$159,800 per year. DISCUSSION: On September 9, 2003, (hA&C P-9850) the City Council authorized the purchase of software assurance maintenance for certain Microsoft licenses to allow individual users to access enterprise wide functions. The City uses a product called Backoffice/Core Client Access License (CAL) for each individual City computer user to access the Exchange, SQL, CFW Domain and SMS servers. Without the CAL licenses, users would not be able to access email, network servers and databases. On September 7, 2004, the Council approved M&C P-10011 to purchase enterprise-wide software licensing for all City computers for a three year time period. The software assurance for the Core CAL will expire and it is necessary to purchase products and maintenance or City users will be unable to access the various infrastructure servers. Software assurance allows the City to upgrade software licenses as necessary during the term of the agreement. Microsoft has determined that a three year term is necessary to purchase software assurance. The estimated cost of the CAL licenses is $479,400. The terms of the agreement allow for three annual payments. DIR is authorized to offer the cooperative purchasing program to state agencies, public institutions of higher learning, public schools districts and local governments. Pursuant to Government Code Section 791.025, a local government that purchases goods and services under the Intertocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. M/WBE - An MNVBE goal is not assigned when making a purchase agreement using an approved purchasing cooperative or other public entity. RENEWAL OPTIONS - This agreement may be renewed for up to two additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Logname: 0407-0229 Page 1 of 2 FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the Information Systems Fund. TO Fund/Account/Genters FROM Fund/Account/Centers P168 537100 0043010 $159,800.00 Submitted for City Manager's Office by: Karen Montgomery (6222) Originating Department Head: Pete Anderson (8781) Additional Information Contact: Pete Anderson (8781) Beatrice DeHoyos (6640) Loename: 0407-0229 Paee 2 of 2