HomeMy WebLinkAboutContract 51455-A1 45t � ��r
CITY SECRETARY
CONTRACT NO. 5-
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o0o� CONTRACT NUMBER 582-19-90031
d'� Z AMENDMENT #i
The Texas Commission on Environmental Quality("TCEQ")and the City of Fort Worth,agree to
amend Contract 582-19-90031(Contract)to update the FY ig Notices,Project Representative
and Records Location sheet in accordance with General Terms and Conditions,Section 1.2.In
addition,the term of the Contract is extended to August 31,202o by exercising the first of three,
one-year renewal options in accordance with Special Terms and Conditions,Section 1. The
maximum compensation possible under the contract is increased by$386,000.00 for Fiscal
Year 2020(FY2o),increasing the total contract amount to$772,000.00.
The following outlines the changes in this amendment:
i. The total compensation possible under this contract is increased as follows:
Original Contract Amount(FYi9) $386,000.00
Amendment#i(FY2o Renewal) $386.000.00
Total Contract Amount(Maximum TCEQ Obligation) $772,000.00
2. The Maximum Amount of Contract is increased to$772,000.00.
3. The Term of the Contract is extended to August 31, 2020.
4. The TCEQ has reviewed and approved the budget submitted by the City of Fort Worth. The
Cost Budget for Fiscal Year 2020 is hereby included in its entirety by Attachment A of this
Amendment.
5. The revised FYig Notices,Project Representative and Records Location sheet is attached as
Attachment B and is effective upon execution of this amendment.
All other conditions and requirements of Contract Number 582-19-9oo3r remain unchanged.
TCEQ: PERFORMING PARTY:
Texas Commission on Environmental Quality City of Fort Worth
&LA .By: �
(Signature) (Signature)
Stephanie Bergeron Perdue Valerie Washington
(Printed Name) (Printed Name)
Deputy Executive Director Assistant City Manager
(Title) (Title)
16((6LM
(Date Signed) (Date Signed)
�8RT tapplto'JL�D AS To FoR1t AND LEGALITY:
n act N .58 �431 lasistant City Attorney _ end
AUevv t, ag 19A L RL,/ A CITY SECRE°
FT VfOqTt�,J
Mary J. S , City S
Attachment A
Cost Budget
Cooperative Reimbursement Contract
for State Agencies and Local Governments
i. Budget. Authorized budgeted expenditures for work performed are as follows:
Budget Category Cost for Work to be
Performed
Salary/Wages $213,000.00
Fringe Benefits $98,746.8o(46.36%)
Travel $3,835.65
Supplies $11,550.00
Equipment $0.00
Contractual $0.00
Construction $0.00
Other $19,400.00
Indirect Costs $39,467.55
Total $386,000.00
2. Indirect Cost Reimbursable Rate. The reimbursable rate for this Contract is 12.66%
of(check one):
❑salary and fringe benefits
®modified total direct costs
❑ other direct costs base
If other direct cost base,identify:
This rate is less than or equal to(check one):
❑ Predetermined Rate—an audited rate that is not subject to adjustment.
®Negotiated Predetermined Rate—an experienced-based predetermined rate agreed to
by Performing Party and TCEQ.This rate is not subject to adjustment.
❑ Default rate—a standard rate of ten percent of salary/wages may be used in lieu of
determining the actual indirect costs of the service.
3. Other. If Budget Category"Other"is greater than $25,000 or more than lo%of budget
total,identify the main constituents: Costs include site improvements,vehicle fuel and
maintenance costs, and medical supplies.
Contract No.582-19-90031 Amendment No.i
Page 2 of 6
4. Travel. In order to be reimbursable,travel costs must be specifically authorized in
advance of the travel. Travel costs will be reimbursed only in the amount of actual costs,
up to the maximum allowed by law for employees of the State of Texas at the time the
cost is incurred.
5. Budget Categories. The Budget Categories above have the definitions,requirements
and limitations stated in UGMS. Construction costs are not reimbursable without prior,
specific written authorization from TCEQ.
6. Budget Control.
a. Cumulative transfers equal to or less than io%of the Total Budget.
Performing Party may transfer amounts between the approved direct cost budget
categories so long as cumulative transfers from direct cost budget categories during
the Contract Period do not exceed ten percent(io%)of the Total Budget amount.
Performing Party must timely submit a Budget Revision Request(BRR)Form
reflecting the revised budget. Upon approval by TCEQ, the BRR will be incorporated
into this Contract as though it is a document revised under General Term and
Condition Section 1.2.The lo%limit does not reset with the approval of each BRR. It
resets when an amendment is signed by the parties reflecting changes to the budget.
b. Cumulative transfers greater than io%of the Total Budget. TCEQ must pre-
approve in writing all budget revisions that result in the cumulative transfer from
direct cost budget categories of funds greater than 1o%of the Total Budget during the
Contract Period. The Performing Party must request to amend the Contract.A
contract amendment is required before Performing Party incurs these costs.
c. Performing Party may not transfer amounts to budget categories containing zero
dollars without TCEQ pre-approval in writing.
7. Invoice Submittal. Unless otherwise stipulated in the Contract, invoices must be
submitted monthly and invoices shall be submitted within thirty(3o)days after the end of
the fiscal month to the individual named in TCEQ Project Representatives and Records
Location. Final invoices shall be submitted within two(2)calendar months after
completing the Scope of Work activities. TCEQ may unilaterally extend this deadline by
e-mail.
a. All invoices must be submitted in a format that clearly shows how the budget control
requirement is being met.
8. Supporting Records. Performing Party shall submit records and documentation to
TCEQ as appropriate for the review and approval of reimbursing costs. TCEQ may reject
invoices without appropriate supporting documentation. TCEQ has the right to request
additional documentation such as expenses for the invoice period,year-to-date expenses,
projected totals for the year(or applicable contract period),percent of budget spent to
date, and percentage of budget projected to be spent. Performing Party shall maintain
records subject to the terms of this Contract.
Contract No.582-19-90031 Amendment No.1
Page 3 of 6
9. Indirect Costs. Performing Party's indirect costs will be reimbursed at the
reimbursable rate entered above. If no reimbursable rate is shown above, indirect costs
are not reimbursable under this Contract. The reimbursable rate must be less than or
equal to the rate authorized under UGMS. To the extent that the reimbursable rate is
lower than Performing Party's actual indirect costs, Performing Party is contributing its
unreimbursed indirect costs to the successful performance of this Contract, and waives
any right it may have to reimbursement of those costs(if this Contract requires matching
funds, Performing Party may claim its unreimbursed indirect costs as part or all of its
match). Performing Party must fund all unreimbursed indirect costs from other funds.It
is the Performing Party's responsibility to ensure that unreimbursed indirect costs are not
charged to other projects which do no benefit from them,and that it uses funding sources
that may be properly used to fund its unreimbursed costs.
Contract No.582-19-90031 Amendment No.1
Page 4 of 6
Attachment B
NOTICES,REPRESENTATIVES,AND RECORDS LOCATION
Contract Number:582-19-90011 Contract Name:City of Fort Worth Whole Air Monitoring_
Representatives.The individual(s)named below are the representatives of TCEQ and Contractor.They are authorized to give
and receive communications and directions on behalf of the TCEQ and Contractor as indicated below.All communications
including official contract notices must be addressed to the appropriate representative or his or her designee.
Changes in Representatives.Either party may change its representatives by unilateral amendment.
TCEQ Representatives.
TCEQ CONTRACT MANAGER TCEQ PROJECT MANAGER
(for Contractual Matters) (for Technical Matters)
Deanna Sivek Carl Skellev
Contract Manager 177 Whole Air Coordinator 177
(Title) (Mail Code) (Title) (Mail Code)
Texas Commission on Environmental Quality Texas Commission on Environmental Quality
P.O.Box 13087 P.O.Box 13087
Austin,Texas 78711-3087 Austin,Texas 78711-3087
Telephone No.:(512)239- 5074 Telephone No.:(512)239- 1151
Facsimile No.:(512)239- 0404 Facsimile No.:(512)239- 0404
TCEQ PROJECT MANAGER
(for Technical Matters)
Rick Molinar
Whole Air Coordinator 177
(Title) (Mail Code)
Texas Commission on Environmental Quality
P.O.Box 13087
Austin,Texas 78711-3087
Telephone No.:(512)239- 0 1
Facsimile No.:(512)239- 0404
Contractor Representatives.
For Contractual Matters: For Technical Matters:
Anthony Williams Daniel Fernandez
(Name) (Name)
Environmental Supervisor Senior Environmental Specialist
(Title)1 (Title
200Texas Street 2oVTexas Street
(Mailing Address) Mailin Address)
Fort Worth,Texas 76102 Fort Worth,Texas 76102
(City) (State) (Zip Code) (City) (State) (Zip Code)
Telephone No.: (817) 392- 5462 Telephone No.: 8( 17 l 392_ 5444
Facsimile No.: (_) Facsimile No.: (_)
Invoice Submittal.Invoices must be submitted to the TCEQ Contract Manager.
Contract No.582-19-90031 Amendment No.1
Page 5 of 6
Designated Location for Records Access and Review.Contractor designates the physical location indicated below
for record access and review pursuant to any applicable provision of this contract:
9o8 Monroe Street
(Physical Location Address Line 1)
City Hall Annex,Seventh Floor
(Physical Location Address Line 2)
Fort Worth,Texas 76102
(City),(State),(Zip Code)
Contract No.582-19-90031 Amendment No.1
Page 6 of 6
Contract Compliance Manager:
By signing this document, I acknowledge that I am the person responsible for the monitoring
and administration of this contract, including ensuring all performance and reporting
requirements.
Anthony Williams
NAME SlGihTkft—
Environmental Supervisor
TITLE
0 This form is N/A as No City Funds are associated with this Contract
Printed Name Signature
EOFFICIALCORDTARYH,TX