HomeMy WebLinkAboutIR 9225 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 9225
To the Mayor and Members of the City Council April 13, 2010
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SUBJECT: HEALTH PLAN MARKETING - UPCOMING REQUEST FOR
+n: PROPOSALS
This Informal Report provides information on the upcoming request for proposals relating to the
City of Fort Worth's health benefits program.
On June 22, 2004, the City Council provided initial authorization for the City Manager to enter into
an agreement with Aetna to administer the City's self-funded group health benefits program and
provide stop loss insurance coverage (M&C C-20123). The original M&C authorized a one year
initial period covering calendar year 2005 and three one year renewals.
Since that time, staff has requested and received authority from the City Council to renew the
contract for each year. In late 2008, the City Council authorized staff to enter into a fourth
renewal (M&C G-16402), and on April 13, 2010, Council will consider an M&C seeking
authorization for a fifth renewal of the agreement. These additional renewals were requested and
approved because of concerns that the service provider would change development and
implementation of the Enterprise Resource Planning (ERP) system was on-going it could result in
complications with the ERP implementation.
Staff anticipates recommending one additional agreement with Aetna for calendar year 2011.
This would allow time and resources to be dedicated to implementation of the ERP and
' development of a new Request for Proposals (RFP) for administrative services.
The anticipated schedule for this competitive RFP process is as follows:
RFP Release Date/Pre-proposal Conference October 2010
Deadline for proposals Nov. 2010
Evaluate proposals and negotiate contract March 2011
M & C on City Council Agenda April 2011
Start vendor transition process May 2011
Communications / Open Enrollment Material Review June — Sept. 2011
Open Enrollment October 2011
New Data Feeds to Vendor/ Participant Cards issued Nov. — Dec. 2011
Contract Effective Date January 1, 2012
If you have any questions regarding this information, please contact, Margaret Wise, Assistant
Director of Human Resources, at 817-392-8058 or Karen Marshall, Director of Human
Resources, at 817-339-7783.
Dale A. Fisseler, PE
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS