HomeMy WebLinkAboutContract 52743 {I
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RECEIVED CITY SECRETARY
SEP 10 2019 CONTRACT NO. J27
CIT H
My SECRETARY
VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND BIBLIOTHECA
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"), a Texas home rule municipal corporation, acting by and
through Jay Chapa, its duly authorized Assistant City Manager, and BIBLIOTHECA, LLC DBA
BIBLIOTHECA, ("Vendor") acting by and through Matthew Bellamy, its duly authorized President,
Americas, each individually referred to as a"party"and collectively referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services Initial Term
3. Exhibit A-1 —Scope of Services for First Renewal Period;
4. Exhibit B—Price Schedule for Initial Term;
5. Exhibit B-1 —Price Schedule for First Renewal Period; and
6. Exhibit C—Verification of Signature Authority Form.
Exhibits A,A-1,B,B-1, and C,which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes.In the event of any conflict between the terms and conditions of Exhibits A,B
or C and the terms and conditions set forth in the body of this Agreement,the terms and conditions of this
Agreement shall control.
1. SCOPE OF SERVICES.
Vendor shall provide maintenance and an extended warranty on the specific items throughout the
City's library system. Exhibit"A,"-Scope of Services Initial Term or Exhibit A-1 —Scope of Services for
First Renewal Period, depending on which term is then current,more specifically describes the services to
be provided hereunder.
2. TERM.
This Agreement shall begin on September 1, 2018 ("Effective Date") and shall expire on August
31,2019,("Expiration Date"),unless terminated earlier in accordance with this Agreement("Initial Term").
City shall have the option, in its sole discretion, to renew this Agreement under the same terms and
conditions, for up to three (3) one-year renewal options, at City's sole discretion. City and Vendor may
agree to an increase in price for any renewal period subject to any restrictions in state law or under the Fort
Worth City Code. The City and Vendor hereby agree to exercise the first renewal option hereunder for a
renewal term beginning on September 1,2019, and ending on August 31,2020,under the same terms and
conditions provided herein.
3. COMPENSATION.
City shall pay Vendor in accordance with the fee schedule in accordance with the provisions of this
Agreement and the then current version of Exhibit "B," or "13-1". Total payment made under this
Agreement for the first year and the first renewal term by City shall be in the amount of Ninety-Six
Thousand Four Hundred and Fifty-One Dollars and Sixty-Seven Cents($96,451.67)per year.Vendor
shall not perform any additional services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City shall
Vendor Services Agreement
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not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing. The City and Vendor shall include the amount for any renewal terms
in the renewal notice.
4. TERMINATION.
4.1. Written Notice. City may terminate this Agreement at any time and for any reason by
providing Vendor with 30 days'written notice of termination.Vendor may terminate this Agreement at any
time and for any reason by providing City 60 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence
and this Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to City of any kind whatsoever, except as to the portions of the
payments herein agreed upon for which funds have been appropriated.
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4.3 Duties and Obligations of the Parties.In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of
termination and Vendor shall continue to provide City with services requested by City and in accordance
with this Agreement up to the effective date of termination. Upon termination of this Agreement for any
reason,Vendor shall provide City with copies of all completed or partially completed documents prepared
under this Agreement.In the event Vendor has received access to City Information or data as a requirement
to perform services hereunder, Vendor shall return all City provided data to City in a machine readable
format or other format deemed acceptable to City.
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5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full'
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this
Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement,
Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor,for itself and its officers,agents and employees,agrees
that it shall treat all information provided to it by City("City Information") as confidential and shall not
f disclose any such information to a third party without the prior written approval of City.
5.3 Unauthorized Access.Vendor shall store and maintain City Information in a secure manner
and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in
any way.Vendor shall notify City immediately if the security or integrity of any City Information has been
compromised or is believed to have been compromised, in which event,Vendor shall,in good faith,use all
commercially reasonable efforts to cooperate with City in identifying what information has been accessed
by unauthorized means and shall fully cooperate with City to protect such City Information from further
unauthorized disclosure.
6. RIGHT TO AUDIT.
Vendor agrees that City shall,until the expiration of three(3)years after final payment under this
contract,or the final conclusion of any audit commenced during the said three years,have access to and the
right to examine at reasonable times any directly pertinent books,documents,papers and records,including,
but not limited to,all electronic records,of Vendor involving transactions relating to this Agreement at no
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additional cost to City. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits.
This section shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Vendor shall operate as an independent contractor as to
all rights and privileges and work performed under this Agreement, and not as agent, representative or
employee of City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, consultants and
subcontractor. Vendor acknowledges that the doctrine of respondeat superior shall not apply as between
City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants,
Vendors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that City shall in no
way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractor of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
subcontractor of Vendor shall be entitled to any employment benefits from City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers,agents, servants,employees or subcontractor.
8. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTSANDA GREES
TO INDEMNIFY,HOLD HARMLESS AND DEFEND CITY,ITS OFFICERS,AGENTS,SERVANTS
AND EMPLOYEES,FR OMAND A GAINSTANYAND ALL CLAIMS OR LAWSUITS OFANYKIND
OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY
RESULTING LOST PROFITS)AND/OR PERSONAL INJURY,INCLUDING DEATH, TO ANYAND
ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend,
settle, or pay, at its own cost and expense, any claim or action against City for infringement of any
patent, copyright, trade mark,trade secret, or similar property right arising from City's use of the
software and/or documentation in accordance with this Agreement, it being understood that this
agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or
documentation. So long as Vendor bears the cost and expense of payment for claims or actions against
City pursuant to this section,Vendor shall have the right to conduct the defense of any such claim or
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action and all negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with
Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment
of costs and expenses for any claim or action brought against City for infringement arising under this
Agreement, City shall have the sole right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim; however,
Vendor shall fully participate and cooperate with City in defense of such claim or action.City agrees
to give Vendor timely written notice of any such claim or action,with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or
expenses shall not eliminate Vendor's duty to indemnify City under this Agreement.If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or,if as a result of a settlement or compromise,such use is materially adversely restricted,
Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to
continue to use the software and/or documentation;or(b)modify the software and/or documentation
to make it non-infringing, provided that such modification does not materially adversely affect
City's authorized use of the software and/or documentation; or (c) replace the software and/or
documentation with equally suitable, compatible, and functionally equivalent non-infringing
software and/or documentation at no additional charge to City; or (d) if none of the foregoing
alternatives is reasonably available to Vendor terminate this Agreement,and refund all amounts paid
to Vendor by City,subsequent to which termination City may seek any and all remedies available to
City under law.
Section 8 shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations or rights
under this Agreement without the prior written consent of City.If City grants consent to an assignment,the
assignee shall execute a written agreement with City and Vendor under which the assignee agrees to be
bound by the duties and obligations of Vendor under this Agreement.Vendor and Assignee shall be jointly
liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a written
agreement with Vendor referencing this Agreement under which sub Vendor shall agree to be bound by the
duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor
shall provide City with a fully executed copy of any such subcontract.
10. INSURANCE.
Vendor shall provide City with certificate(s) of insurance documenting policies of the following
types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant
to this Agreement:
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j 10.1 Coverage and Limits
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(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
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(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident; each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall name City
as an additional insured thereon, as its interests may appear.The term City shall
include its employees, officers, officials, agents, and volunteers in respect to the
contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation(Right
of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten(10)days' notice shall be acceptable in the
event of non-payment of premium.Notice shall be sent to the Risk Manager,City
of Fort Worth,200 Texas Street, Fort Worth,Texas 76102,with copies to the Fort
Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the
State of Texas.All insurers must have a minimum rating of A-VII in the current
A.M.Best Key Rating Guide,or have reasonably equivalent financial strength and
Vendor Services Agreement Page 5 of 27
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solvency to the satisfaction of Risk Management. If the rating is below that
required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance documentation shall
not constitute a waiver of the insurance requirement,
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. COMPLIANCE WITH LAWS,ORDINANCES,RULES AND REGULATIONS.
Vendor agrees that in the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances,rules and regulations and that any work it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules
or regulations,Vendor shall immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Vendor, for itself, its personal representatives, assigns, subcontractors and successors in interest,
as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations
hereunder,it shall not discriminate in the treatment or employment of any individual or group of individuals
on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST,
VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY
AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives,(2)delivered by facsimile with electronic confirmation of the transmission,or(3)received
by the other party by United States Mail,registered,return receipt requested,addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Bibliotheca,LLC
Attn: Jay Chapa,Assistant City Manager Attn:, Matthew Bellamy, President, Americas
200 Texas Street 3169 Holcomb Bridge Road,NW
Fort Worth,TX 76 1 02-63 1 4 Suite 200
Facsimile: (817)392-8654 Norcross, GA 30071
Facsimile: 877-689-2269
With copy to Fort Worth City Attorney's Office at
j same address
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14. SOLICITATION OF EMPLOYEES.
Neither City nor Vendor shall, during the term of this Agreement and additionally for a period of
one year after its termination, solicit for employment or employ, whether as employee or independent
contractor,any person who is or has been employed by the other during the term of this Agreement,without
the prior written consent of the person's employer.Notwithstanding the foregoing,this provision shall not
apply to an employee of either party who responds to a general solicitation of advertisement of employment
by either party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, City does not waive or surrender
any of its governmental powers or immunities.
16. NO WAIVER.
The failure of City or Vendor to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Vendor's
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas.If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
City and Vendor shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to
force majeure or other causes beyond their reasonable control, including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes,
lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a
part of this Agreement,and are not intended to define or limit the scope of any provision of this Agreement.
21. REVIEW OF COUNSEL.
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The parties acknowledge that each party and its counsel have reviewed and revised this Agreement
and that the normal rules of construction to the effect that any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation of this Agreement or Exhibits A,B,and C.
22. AMENDMENTS/MODIFICATIONS/EXTENSIONS.
No amendment,modification,or extension of this Agreement shall be binding upon a party hereto
unless set forth in a written instrument,which is executed by an authorized representative of each party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A, B and C,contains the entire understanding and agreement
between City and Vendor,their assigns and successors in interest, as to the matters contained herein.Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in multiple counterparts, each of which shall be an original and
all of which shall constitute one and the same instrument.A facsimile copy or computer image, such as a
PDF or tiff image,or a signature,shall be treated as and shall have the same effect as an original.
25. WARRANTY OF SERVICES.
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Vendor warrants that its services will be of a high quality and conform to generally prevailing
industry standards.City must give written notice of any breach of this warranty within thirty(30)days from
the date that the services are completed. In such event, at Vendor's option, Vendor shall either (a) use
commercially reasonable efforts to re-perform the services in a manner that conforms with the warranty,or
(b)refund the fees paid by City to Vendor for the nonconforming services.
26. IMIVIIGRATION NATIONALITY ACT.
City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing
employment eligibility, employment verification, and nondiscrimination. Vendor shall verify the identity
and employment eligibility of its employees who perform work under this Agreement,including completing
the Employment Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City with
copies of all I-9 forms and supporting eligibility documentation for each employee who performs work
under this Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate
procedures and controls so that no services will be performed by any Vendor employee who is not legally
eligible to perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES,LIABILITIES,OR LOSSES DUE TO VIOLATIONS OF
THIS PARAGRAPH BY VENDOR,VENDOR'S EMPLOYEES,SUBCONTRACTORS,AGENTS,
OR LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and
documentation, created, published, displayed, and/or produced in conjunction with the services provided
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under this Agreement(collectively,"Work Product"). Further,City shall be the sole and exclusive owner
of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product.
Ownership of the Work Product shall inure to the benefit of City from the date of conception,creation or
fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each
copyrightable aspect of the Work Product shall be considered a "work-made-for-hire"within the meaning
of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is
not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended,
Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product,
and all copies thereof,and in and to the copyright,patent,trademark,trade secret,and all other proprietary
rights therein, that City may have or obtain, without further consideration, free from any claim, lien for
balance due,or rights of retention thereto on the part of City.
28. SIGNATURE AUTHORITY AND ELECTRONIC SIGNATURES.
The person signing this Agreement hereby warrants that he/she has the legal authority to execute
this Agreement on behalf of the respective party,and that such binding authority has been granted by proper
order,resolution,ordinance or other authorization of the entity.This Agreement and any amendment hereto,
may be executed by any authorized representative of Vendor whose name,title and signature is affixed on
the Verification of Signature Authority Form,which is attached hereto as Exhibit"C".Each party is fully
entitled to rely on these warranties and representations in entering into this Agreement or any amendment
hereto.A signature made for this Agreement or any amendment or notice related signature made in ink.
29. CHANGE IN COMPANY NAME OR OWNERSHIP
Vendor shall notify City's Purchasing Manager, in writing, of a company name, ownership, or
address change for the purpose of maintaining updated City records.The president of Vendor or authorized
official must sign the letter. A letter indicating changes in a company name or ownership must be
accompanied with supporting legal documentation such as an updated W-9,documents filed with the state
indicating such change, copy of the board of director's resolution approving the action, or an executed
merger or acquisition agreement.Failure to provide the specified documentation so may adversely impact.
future invoice payments.
30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL
Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the
City is prohibited from entering into a contract with a company for goods or services unless the contract
contains a written verification from the company that it:(1)does not boycott Israel;and(2)will not boycott
Israel during the term of the contract. The terms"boycott Israel"and"company"shall have the meanings
ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract,Vendor
certifies that Vendor's signature provides written verification to the City that Vendor:(1)does not boycott
Israel; and(2)will not boycott Israel during the term of the contract.
31. CONFIDENTIAL INFORMATION
Vendor acknowledges that CITY is a governmental entity and is subject to the Texas Public
Information Act("Act"). By executing this agreement, Vendor acknowledges that this agreement will be
publicly available on the CITY's website, and Vendor is therefore waiving any claim of confidentiality,
whether based in statute or the common law,to any and all materials contained as part of this agreement
including all documents and information referenced herein or attached hereto.
(signature page follows)
Vendor Services Agreement Page 9 of 27
IN 'WIT SS WAEREOF, the parties hereto have executed this Agreement in multiples this
ay of 2019.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
By: this contract,including ensuring all performance and
Name: Jesus J.Chappa reporting requirements.
Title: Assistant City Manager
Date: 9 �! l
By:
Na a Man arvin
APPROVAL RECOMMENDED: Title: Assist nt ibrary Director
APPROVED AS TO FORM AND LEGALITY:
-KarAe Mari n arvin
Title.(
itle: Ass' to Library Director By:
a Jo to
ATTEST: T' ssistantt5ity Attorney
o CON CT AUTHORIZATION:
&C: N/A
By. Ma ffeel
er
Title: Cityary
VENDOR:
�XPS �..
Bibliotheca ITG,LLC ATTEST:
By: By:
Name: Matthew Bellamy-"' Name: Mary K ,illes
Title: President,Americas Title: Contrac M.an er
Date:
OFFICIAL. RECORD
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Fort Worth Library-Southimmir smohho6on200 IOD11-1976 1 09/01/18 00121/19 $199.0D
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Fart Worth Library-Soutrwest smarfstution2D0 IODO.1877 1 09/Ol/18 00121/19 $199.0D
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Fort Worth Library-Sarrttvmst smarhbaBon2Do IWO-ItT78 1 09101118 00/21/19 S199.00
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Fort Warts Library(T1C)-Main s arfstalim20D 1OD418 1 09/Ol/18 Dejdl/l9 =199AD
Fart Worth Library-t4Ddhswest smaihho6on200 1OU19 1 091D1/18 00121/19 =199.0D
Fart Warts Library fM-Main smarbMtion 2D0 1004.7D 1 09101/18 08rd1/19 $199.0D
Fad Worth Library-Northwest smarfsh an2DO 1004M 1 09/01/18 08/21/19 $199.00
Fort Worth Library-Norlhssde smarfsWon200 1004225 1 O91D1/18 08/21/19 $199.00
Fad Warts Library(TIC)-Main smarlstalion20D 100429 1 09/01/18 00/21/19 $199.00
Fart Worth library-Northwest smr:Is1aHon2W 100444 1 O9/O1/18 00121/19 $199.0D
Fart Worth Ub mrr-13dglea smarhfa6on2DD 100446 1 O9/01/18 00/21/19 5199.0D
Fad Worth Library-11dglea smorhric fon20D 100489 1 09/01/18 08j21/19 $199.00
Fart Warts library-11dglea anarlstalion 2DO 100490 1 09101/18 00/21/19 $199.0D
Fort Worth library-Odglea smorlstalion200 1OD491 1 O9/01/18 08/21/19 $199.0D I
Fort Worth Llbrary-1Sdgieo smarrstalion200 100494 1 09101/18 00/31/19 S199.OD
i
FartWwfhlibrary-ISdglea smorlstalion2DO IOU495 1 09/Ol/18 00/21/19 $199.00
Fart Worth Library-r5werdde smarhtation20D 2DDD•2D15 1 O9/Ol/18 00/21/19 =199.00
81bllolhk4llC Telephone-877-207-2127
2169 Holcomb Bridge Rd,Sfe.200 www.bibrwfheco.ca n i
Norcross,GA WWI,USA Page 2 o18
i
i
I
i
i
Scope of Service-Exhibit A Page 11 of 27
ill bibliothocd
trnnstcirmin{j librnri(-c
Service and Maintenance/Extended Warranter Quote
Fort Waft Library-BmiBerry snartsbation2D0 2DDD-2130 1 09/01/18 OBfdl/19 $1W.W
Fort Waft Library-SeninarySoalh smartsWon2DO 2DDD-2131 1 09/01/18 00/21/19 $199.00
Fort Worth Library-SerrinarySosdh smarlslalion2DO 2DDD-2132 1 O9101/18 08/31/19 $199.00
Fort WorthLibrary(TX)-Main snartstaiian2DO 2DDD-2122 1 09/01/18 08121/19 $199.00
Fort Worth Library(M-Main smarlsbation2DO 20OD-2134 1 09101/18 08/21/19 $199.00
FortWorlh Library(M-Main smarlsbafian2DD 2DOD-2135 i WOMB OB/31/19 S199.00
Fort Worth Library-SrvrinarySotdh smorlstoiion2DO 2DDD-2136 1 09/111/18 08121/19 5199.00
Fort Worth Library-SernriarySoulh smartstaGon2DO 2DOD-2137 i O91D1/18 OB121/19 $199.D0
Fort Worth LibraryfM)-Main saarisfolion27D 2DDD-2138 1 09/01/18 08/21/19 $199.00
Fort Worth Library(M-Main smarlsiafian2DO 20OD-2139 1 09/01/18 011121/19 $199.00
Fort Worth Library -Main smorlslalion2DO 2DDD-2160 1 09/01/18 OB1d1/19 $199.00
I
FortWarlhlihrary(Tli)-Main snartstafion2fX1 2D00-2161 1 09/01/18 08121/19 $199.00
Fort Worth Library(i1C)-Main smaristaBon200 2DDD-2162 1 09/01/18 08121/19 $199.00
Fort Worth librory(iX)-Main arrarhtaKon2X1 20OD-2162 1 09101/18 00121/19 $199.00
Fort Worth Library(iX)-Main smarhtation2DO 2DOO-2164 i 09/01/18 00/21/19 $199.00
Fort Waft Library(i1C)-Main smor6;fa%n2DO 2DDD-2165 1 09/01/18 00/21/19 $199.00
Furl Worth Library(iX)-Main smarhtation2DO 2DOD-2166 1 091D1/18 C8121/19 $199.01)
MIVJor thlifar0ry-Q'iam0nd snarhtalian2DO 2DOD-2167 1 09/01/18 00/21/19 S199.0D
Ftll/JOn�s
Fort Worth Library-t4odhode snarhtation2DO 2DDD-2168 1 09/01/18 00131/19 ST99.00
Fort Worth Library-Northade smartstation2DO 2DOD-2169 1 09/01/18 OB1d1/19 $199.00
Fort Worth Library-Summargten snartsFation20D 2DOD-2210 1 09/01/18 OB12i119 $199.00
Fort Worth Library-Summerglen snarlsbafiars2DO 2DDD-2311 1 09/01/16 00121/19 $199.00
Fort Worth Library-Swnnw4en snarlsfation2DO 2DOD-2212 1 09/01/18 0812111P $199.00
Fort Worth Library-Swnarerglen snarlstalian2DO 20OD-2312 1 09/01/18 08131/19 $199.00
Fort Worth Library-Swnmergien snarhtatian2DO 2DDD-2314 I 09/01/18 08131/19 $199.00
Fort Worth Library-Swnnw4en snaristaKon200 2DDD-2215 1 09/01/18 08121/19 $199.00
Fort Worth Library-Summerglen smarhta6on2DO 2DDD-2316 1 O9/01/18 08121/19 $199.DD
Fort Worth Library-EnsfRegional smartstation2DO 2DDD-2317 1 O9/01/i8 OB121/19 $199.00
Fort Worth Library-Fast Regional s artsWRon2DO 2DDD-2218 1 09/01/18 C8121/19 $199.00
Fort Wmffi Library-Easf Regional snartsta6on2DO 2DDD-2319 1 09/D1/18 O81d1/19 $199.DD
Fort Worth Library-No&weef sanorlsfatian270 2DDD-2225 1 09/01/18 08121/19 $199.00
Fort Worth Library-Rnreaide smartstolion2DO 2DDD•2330 1 09/01/18 OB1d1/19 $199.00
Fort Worth Library-SeminarySoulh smvlsbalfon2DO 2DDD-2MI I 09/01/18 081d1/19 $199.00
Fort Worth Library-Wedgwood s artsfalion27D 2DOD-2232 1 09/01/18 O Sri 1/19 $199.00
Fort Worth Library-Wedgwood snarlstation2DO 2DDD-2234 1 09/01118 08)21119 $199.DD
Fort Worth Library-Wedgwood snartsintion2DO 20OD-2335 i 09/01/18 DB)21/19 $199.00
Fort Worth Li brary-Wed gwood smarlslation2D0 2DDD-2236 I o9/0T/18 09131/i9 $199.00
Fort Worth Library-Wedgwood snarlsiation2DO 2DDD-2237 1 09101/I6 OB1d1/19 $199.00
Fort Worth Library(M-Main smartstation2D0 2DDD-2333 1 09/01/18 C8/31/19 =199.00
Fort Worth Library(iX)-Main snarlstatian2DO 2DDD-=P 1 09/01/18 08)B1/19 S199D0
11bHOMOCCL tic Telephone-877-207-3T27
2169 Holcomb Bridge Rd,Ste.200 www.bibrofheeo.com
NomrOa„GA 20071,USA Page 2 018
Vendor Services Agreement-Exhibit A Page 12 of 27
ill bibllokhecd
tronstnrming lihrririt-t
SerVice and Maintenance/Extended Warranty .Quote
Fort Worth UbraryEmtBe" anvMati nZ0 40DD-2260 I OD101n8 OB/21/19 4199.00
Fort Worth library-&silerOutmach �orhfafi�2DD 20DO-2361 1 09/01/18 08/21/19 4199.G1
Library M.
j Fort Worth Library Butler outreach sanaftlation200 2DDD-2362 1 09/01/18 08121/19 4199.OD
UbraryM.
Fort Worth Library,rafMe" vnarklalion20D 20OD-2363 I MAIM OB121/19 $199.00
Fort Worth Library,6ratBe" snarlsfagon20D 2DOD-2U4 1 09/01/18 00/21/19 4199.00
Fort Waft library Ha Mae snartstaffon 20D 20OD-2365 1 09/01 n8 08121/19 4199A0
Shomblee
FortibraryHahtac
Shamblambleeee m sarlsfation2D6 2DOD-7d66 1 O9/Ol/18 OB121/19 3199.00
Fort Waft tibrurySoMar snarlstalian20D 2DDa2367 1 09/01/18 08121/19 4199.Do
Shamblee
Fort Worth lihraryHaMae
Shamblee snarlsfagon2DO 2DDD-2ma 1 09/01/18 08121/19 4199.D0
Shamblee
Fort Worth Ubrory-Ha Mae srn hat 2DO 2DDO-2269 1 09/01/18 OBfdl/19 4199.D0
Shamblee
Fort Worthtibrary Eaf Regianol smart talion2W 20OD-2a96 1 09/01/18 05121/19 4199.0D
Fort Wyo YUI-rhrary-Cavile Outreach���on 2W 2DOD-2411 1 09/01/18 08/21/19 4199.0D
0PFrFort Worth tibrry-cU&Ubrary& smQtstation2DO 2DDD-2412 1 09/01/18 08/21/19 4199.Do
Job Center
Fort Worth librrre3kilz Library 3 �ortstaffon2DO 2DOO-2413 1 O9/D1/18 06121/19 $199.00
Job Center
Fort Worth library Connie Outreach srnarhtaion= 2DOD-2414 1 09/01/18 08/21/19 4199.0D
Oppty Library
Fort Waft librryeSlcls Library b smoftlation200 20DO-2415 1 09/01/18 05/21/19 4199.00
Jab Center
Fort Worth tibrary6aslRegional snartstagon2W 2DOD-2416 1 09/01/18 0B/21/19 4199.0D
Fort Worth library-rafRegional smarlsfation2DO 20DO-2417 1 09/01/18 08121/19 4199.OD
Fort Worth Ubrary6ratRegional smarlstation2DO 2DDD-241a 1 09/01/18 OB121/19 M99.0D
Fort Worth library Ha Mom smarlsfagon2D0 2➢OD-2419 1 09/01/18 08121/19 4199A0
Shamblee
Fort Worth UbrarrNodhwcst smortstaFon20O 2DDO-2534 1 09/01/18 COMM 4199.0D
Fort Waft Library{1X]-Main snartstation200 200D-2029 1 09/01/18 OB121/19 $I99.0D
Fort Worth Librvry-i5venide snarlstation200 2DDD-2860 1 09/01/18 08121/19 4199.0D
Fort Worth UbrarytiX)-Main smartstafi n= 2DDO-2861 O91D1118 08121/19 4199.OD
Fort Worth Librory(iX)-Main smartstogon200 20OD-2062 09/01/18 08121/19 4199.0D
Fort Worth Library-16wrside smarlstagon200 2DDD-2900 1 o9/01/18 00121/19 4199.0D
Fort Worth tibraryi5vesside smarlsfagon2D0 2DOD-2902 1 09/01/18 08/21/19 4199.0D
Fort Worth tibrarrFiverside smartstogon200 2DOD-2903 1 09/01/18 08/21/19 $199.0D
rod WarBslibeary-Dirrrwnd tilUJorva snartstation20O 20OD-2904 1 o9/a1/18 OB/2l/t9 $199.00
Fort Worth LibraryfiX]-Main wnatstation2DO 2DDD-29M 1 09/01/1B 08121119 4199.Do
Fort Waft tibrary Bad&M snatstaBan2DO 2DDD-2906 1 09/01/18 OB121/19 4199.0D
Fort Worth LibraryNodhside smortstaBon200 2DOD-2907 1 o9/01/18 o8/al/19 4199.00
661Iolhacq,LLC Telephone-a77-207-3127
3169 Holcomb Bridge Rd,Ste.200 www.bibfwtheca.cam
NOKross,CA 2W71,t1SA Page 4 of 8
Vendor Services Agreement—Exhibit A Page 13 of 27
ill bibliokhocd
trrinptorm)ng lihi•ri&K.
Service and Maintenance/Extended Warranty Quote
Fart Worth Library-SwHrmtst Regional 900 smarlstalion 2DD 3000-2 1 09/01/18 OBlal n 9 5199.00
Fort Worth Library(M-Main smorWaliion 2DD 20DO-2909 1 09/01/18 08/21/19 5199.00
Fart Worth Library(TX)-Main onarlsfalion2D0 2D0O-2910 1 09/01/18 O0121119 $199.OD
Fart Worth Library-Norlhude smarlsfation2DD 2D0O-2911 1 09/01/18 D0121119 4199m
Fort Worth library Diarrrorsd Fi11JJarva smatsfalion2D0 200D-2918 1 09/01/18 O3121/19 5199.00
Fart Wadhlihrary(TXj- srn rlsbalion2D0 200D-2919 09/01/18 08121/19 $199.OD
Cambidge Cousl
Fort Worth library D"nmond smaristaFiosr 2D0 2ODD-2920 1 09101/18 0812111 P 5199.00
ttll/Janrs
Fort Worth library-Diomand smorktalion2DD 2DOD-2921 1 09101/18 08121/19 $199.00
1i11/Jorvc
Fort Worth library(M-Main smarlsholion 2DD 200D-2015 09101/18 00/21/19 5199.OD
Fort Worth LibraryiTXJ-Main smarbiefEon2DD 2D00-2016 09/01/18 08121/19 $199.00
Fort Worth library(TXJ-Main smolsfalian20D 2DDD-2017 1 09/01/18 00121/19 5199.06
FortWadhlibrary(TXJ-Main snarlsfalion2DD 2DOD-2018 1 09/01/18 OB121/19 5199.00
Fort Worth library Easf Regionol smartgafe 40D(Dual Aisle] 2279471 1 09/01/18 DO121/19 $1.949.00
Fort Worth librarysauNwest Smarbgale400(Sirgle-Aisle) 2379473 1 09/01/18 08121/19 $1A99.OD
Reganal
Fart Worth Library-Soutlored Srrsadgate-400(Srgle-Me) 2200270 1 09/01/18 OB121/19 j1,AW.0D
Regfanal
Fort WorthLibrary-Owusde Srnorlgole4DO(Dual Me) 2644D95 1 09/01/18 08121/19 $1,949.00
Fort Worth Library-Bo Mae ale 400 DuaFaele 2644D97 1 O9 01 18 OB 1 19
Shamblee �f1°�g i J / ! !a/ $1,949.OD
Fort Worth library East lkrry Smorfgote400(DuaFadej 2644135 1 09/01/18 08121/19 $1,949.00
Fort Wwffi ibrary ea Mae 8madgale 400(Srgte Aisle) 2644137 1 09/01/18 08121/19 S1,499.00
Shamblee
Fad Worth lihrarySerrinarySovlh Srrradgale400(Single Aide) 2644522 1 09101/18 08/21/19 SIA99.00
Fort worth library-Norlhude snartgafe-40D Single-Me Security Gate 5217390 1 09/01/18 08121/19 $1.499AD
Fort Worts library(T1C)-Main sarartgaie-60D Edended Width S'rgle Aisle 5265842 1 09101/18 08121/19 $l 949.0D
Fart Worth library(TXJ-Main sararfgate-60D Extended Width Single Aisle 5265844 1 O9101118 C6121119 $1,949.00
Fort Worth library Northwest snorfserre 20D 54-41821125 1 09101/IS 08121/19 $999.00
Fort Worth ibrary-Norlhwer f smorlserre200 544418293364 1 09/01/18 08121/19 4999.00
Fort Worth Library-Nodhwest smarbeme2W 54-418=370 1 09/01/18 08121/19 3999.06
Fart Worth library Diomorsd sm ate 400 Dual Kate 5474970 1 09101
Flll/Jarva a� ( J !18 08 1 19 fd/ 51,949.06
Fad Worth Library-Svuffrssest
Regonol smarlcaseWO E12XODaD17 1 09/01/18 08121/19 5199.06
Reosr
Fart Redolh library SorsNvrrest
nal snarfsente 200 E12X0037a5 09101/18 08121/19 $1,012.157
Regiarro
Fort Worth libraryl6agleo smorhorf100(a8'rsj RNL-AkCIOD` 1 09101/19 08121/19 $4A37-60
25
Fart Worth library-Northwest Smarlgate400(Dual Aalej Q LGATl5lW- 1 09/01/18 08121/19 $1,949.00
Fort Worth LibraryREdgleo Smarfgate400(Dual Aisle) Po PL-BG G-04 1 09/01/18 O6/21/19 $1.949.0D
Fort Worth library-Surnnn den SmarlGate4D0[Dual Aisle) Po9PL-SG4DDO1 1 O9/01/18 0e121/19 $1,949.00
l6Aolh+aa.LLC Telephone-877-207-3127
2169 Hoiaomb Bridge Rd,Sie.20D wwsv.bibrwiheca.cam
Harem, GA 3OD71,WA Page 5 of a
Vendor Services Agreement—Exhibit A Page 14 of 27
ill b1biiothec
trflnrtnrt-ning lihrrlrir c
Service and Maintenance/Extended Warranty Quote
Fort Worth LibrarySouliwesf Smaefgaic'm(Dual MCI FWPL-SCUD 2 1 091DII13 00/31/19 51,949.DD
Regional
Fort Waft tibraryi5dgko Smorfgale400(Dual Aide] PNPL-3G40D02 1 09101/18 08/21/19 $1,949.00
Fort Worthlibrary-RFvervde Smodgn/e400(Dual Aide] FWA-SC40P03 1 wD1/18 08131/14 $1,949.D0
Fort Worth librarySouHrevest Regional smartcam550 G13X001556 1 M101/18 08/21/19 $199.00
Fort Worth Library-Swnmerglen snortca=SW H15XD02222 1 09101/18 00121/19 S199,00
Fort Worth Library-Wedgmood snarlserve200 112QO1499 1 09/01/18 08/31/19 s999.00
Fort Wort,Library East Regional staffConned gate Individual licence License 1 OP101/18 OB/21/19 399.0D
Fort Waft libraryNorthside shiflCorned gale Individual License license 1 09/01/18 08121/19 $99.00
Fort WorthLihrory Bo Mae siaffCosnedgate Irdviduai Ucz r e License 1 09101/18 OB121/19 499.CD
Shomhlee
Fort Worth Library-Ba Mae s1affConned gate bu ividual License License 1 09101/18 OB/31/19 $99.00
Shamhlee
Fort Worth Library fat Berry staHComed gale Inds idua License Licame 1 09101/18 08121/19 $99.0D
Fort Waves library D'amand tBUJwva staffCorned gate bu ividual License License 1 09101/18 08/31/19 $99.00
Fort Worth library-SauFFwresl staRCbmed gate lnddvkiuol License License 1 09101/18 OB121/19 399,DD
Regi Library-
Regional
staffComad gate Individual License License 1 09/01/18 00/21/19 599100
l
Fort Worth library(iXJ-Main R °Anecf—devicAsbdividualLicence License 1 C9/01J18 OB121/19 $249.01)
newal
Fort Worth Libra lrbmryCornecfssr devices hffWWuol Licence
ry(iX�-Main Renewal license 1 09/01/18 OB121/19 5249,00
Fort Worth Library Diamond febraryComecf—devices hu&Idual Licence
License 1 O9/01/18 08/31J19 5249.00
Mviarvs Rene+rd
Fort Worth Library-Bwf Hem/ libroryConnecf—devices IndWdual Licence Uceme 1 M101 J18 08/21/19 5249.L10
Renewal
Fort Waft Library-Bast Regional eR��ecf—devicesIndividualLicence license 1 OP101J18 06131Ji9 5249.00
Fort Worth Library-BaMae lsbraryConnecf—devices 4d"nidualLicence License 1 09/01/18 08/21/19 s2t w
Shamhlee Renewal
Fort Worth LibraryBaMae FibnaryCamecf—devices 4drvidswlUcence License 1 09101/18 OB121/19 S249,00
Shomblee Renewal
Fort Worth Library-Northside R aanecf—devices4rflvidualLicence License 1 09101/18 OB131/19 $W.D0
newal
Fort Worth Library-Noritnvest R °Anecfs devices WividualLicence License 1 C9/01/18 08/21/19 $U9,00
newal
Fort Worth libraryRivewde fib o^^�'s devices 4+dividuolLicence License 1 09101/18 OB131/19 $249.00
newd
Fort Worth Libeary-Riverside fi onnecf—deviceskwfmidualLicence License 1 C9/01/18 08121/19 S249.00
newal
libraryCarnecf—devices Indnidual Licence
FortWexFhlilseary Ssmmerglm Renewal license 1 09J01/18 08/31/19 $249.00
tart Worth Ubeary-SemirrmySauth li yamecf—devic=WiividualLicence License 1 09/01/18 08/21/19 S249.00
Fort Worth Library-Ssrulvvrsf libraryConecf—devices bdividualLicence License 1 09/01/18 00/31/19 S249.00
Regional Renevvd
Fort Worth Library-Soutymest FsbraryCoanecf—devices hufnidualLicence License 1 09/01/18 OBF21/19 $249.01)
Regional Rerrewd
lblkftecq,LLC Telephone-877-2D7-3F27
2169 Holcomb Bridge Rd,Ste.2W www.bibl otheca.can
Norcross,GA 3OD71,USA Page 6 OF
Vendor Services Agreement—Exhibit A Page 15 of 27
I
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Eirnn�t�nnin�lihrr�ric�c
Service and Maintenance/Extended Warranty Quote
Fort%YarthLibrary-SavOwdest fibraryCamec—devices hdnidualLicence License 1 W/Di/18 08/21/19 $M.00
Regional Renewal
t rarfWarfhLibrary-Wdgl= ��ecf"devices6sdvidmlLicence License 1 091Di118 08/31/19 $M.00
Fort Worth Library-fetidgka R onnecf—devices Wrrviduol Licence License 1 091D1118 08/31/19 1249.00
newd
Fort Worth Library-Rivenide staRConneet gale hdividrolLicense License 1 09/01/18 OB121/19 $".Oo
i
{ Fort Worth Library-Suanmerglen staRComed gale krdviduallicerse License 1 09/Dl/18 08/31/19 =99.m0
I Fart Worth library-Rrvenide staRCornect pole Individual License License 1 09JO1118 OB/31/19 $W.00
1
Fort Waft Library-SeanarySosdh staffCasnect gate Individual License License 1 O9/D1118 OB131/19 399.0o
Fort WarfhLibrary-Ridglea staflComecf gale Individual License License 1 091D1/18 OB/31/19 399.W
Fort Worth Library(M-Main shrRComeetgalelsdnidalLicense, License 1 OPJDI/18 06111/19 WOD
Fort Worth Library(i1lJ-Main staRComeet gate ksdvidualLicerse License 1 09/01/18 08/21/19 $99.00
Fort Worth Library-rildglea skdf osnectgakis3vidualLicense license 1 09/01/18 08)31/19 $99.00
Fort Waft library-SmAtmied stalfCamect gain Int drallicersse License 1 W1D1/18 OB131/19 $99.00
Regional
Fort Waft Library-Northwest staflComect gale isdv drat License License 1 091D1118 OB121/19 499.00
IJ Fvrt Worth Library(M-Main smarFstationA* M101D119-10 09101118 08/21/19 $199.00
Fort Worth Library{T)CJ-Main smarfstalion70D M1019000-80 1 OP101/18 08121/19 $199.00
f fart Worth Library(i)CJ-Main smarlstaffon100 M1019014-M 1 09/Ol/18 OB/31/19 $199.06
II Fort Worth Library{T)()-Main smarlsration 100 M1O1902D-00 1 09101/18 013121/19 $199.00
Fart Worth Library(TX)-Main smarldaBan70D MIDI9048.8D 1 09/01/18 00121/19 8199.00
Fort Worth Library(1)C)-Main smarhtaHon700 M1019106-80 1 09101/18 OB131/19 $199.00
Fort Worth Library(IXJ-Main smarlstatian700 M1019142BD 1 09101118 OB/31/19 $199.OD
rvrt Waft Library{TX)-Main smarlsta6on700 MlD19144-BO 1 09101/18 08)31/19 =199.00
Fort Worth Library -Main smachlaBon2IXi MIM7197-00 1 09/1)1118 OB121/19 $199.00
Fort Worth Library{TX)-Main smarlstalion 700 PA1221ODS-BI 1 09101/18 00121/19 $199.OD
Fart Worth Library{TXJ-Main smadstoFan700 M1221024-61 1 09/01/18 00121119 $199.00
Fort Worth Library-Nonlrnvest smarlsad200(5Win] tiorf1wiest 1 09101118 OB131/19 $4A37.60
II Fart Worthlibrary-IJodhwesf smarhart100(2Erin] Hadfrwest 1 09/01/18 00121/19 31,968.00
i
Fort Worth Library-Soultwnesf SW94TGAMH
R oral smarfsod 100(56vn) AMH0501 1 0910I/18 00121/19 s4/437.6D
Fort Worth Library-Norlhwed smarlswe 500 T8%14152D680 1 WID1118 OB131/19 =1,499.00
t
l611olhem RC Telephone-877-207-3127
3169 Holcomb Bridge lid,Sie.200 vvww.bibrwIheca.can
Norcross,GA 2W71,LISA Page 7 at 8
Vendor Services Agreement—Exhibit A Page 16 of 27
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fnn5tnrrnirg lihrmin.-
I
Service and Maintenance/Extended Warranty Quote
iERMS AND CONnmONS
i WHAT WE WILL DO:
I
HardWan:in cansidvofion at payment of the agreement pocC and according to service level purchased.Bibfolheca wits hwnish laborand
replacement parts necessary to mantain the Equipment specified in Hs agreement in proper opeuafing candrlion during the tern of this
agreement,provided that the Equgimcrh is installed by an auHwrh ed Bibfiotheca Service Provider and used as directed.This Service Agreement
covers Equipment faiure during normal usage_8ibfiolheca agrees to provider
On-sife rermedd mainfenonce during Our$rte Coverage Hours(excepf for depot repair agreements)%7ven Bibfiafheca is notified that
the Equipment is not in good working order.Bsibiothecni will provide a taiftee telephone number far Colorer to place,and FAWiatheca
I will receive,Equipment msdwhenc n service cols twenty-four(24]fours per day,seven[7]days per Week.
jAll labor.services parts and Equ pmesd modifications Bibfofheca deems necessary to moirtain the Equipment in good working order.At
j service parts will be furished anon etachonge bask and ui be new parts or parts of equal quality.For eedain Equipment.Bbfofheca
j reserves the right io replace the entire unit with new equipment or equipment of equal quality xAen Bibfiolheco deterrimes that
replacement is more econornical than rarsite repair_All Equipner9 and service parts removed far replacement become the property at
Bibfiofheca_
Solfe�m4r:In co nsderafian of payment of fhe agreement price,Bib usl furnish aver hw-phone mflvvt a support and remale
trautalahootirg of flare&lofofhe:o Software specified in this agreement as well as updates necessary to maintain the Bb6otheca Soffruare
specified in this agreement in proper operafvg condition during the tern of this agreement,pnrrided that the-Bibliofheco Sofhwre is installed
and used as directed.Bibrmfleca agrees to provide.
fI A]soliwve configuration modrTtafronis Bibfiot eco deems necesary to maintain the 6hfotheca Saf mai a in good worming order
i Bibfiotheca Software updates
Infemet fifer ist updates(as appFcable)
A tell-free fel phone number for Customerfo place and Bibfafheca to receive wffN re support cats Over-the-phone software support
calk may be placed Iwentyfoew(24]hours W day.seven(7)days perweek.Call:vwl be ad3raed durwg B7dolheca Saftwore
Support Coverage Hours in the orderftry were received_
WHAT IS NOT COVERED:The basic rantenance fee does nal include and Bblotheca in not abfigated to provide w pedomn repair of dmnoge w
increase in service fine caused by(i)Folure at Customer to provide continually a proper operating ervronmenf and supply of power as
prescribed by the Egli prneYt manufacturer,(i)accidert r Act•,of God,inckudmg but not limited to fie,flood,water,spend and lightning;fiv)
neglect,abuse w risnke:(v)fo&n of Customer to foiow BiloFatheca s published operating idnretions;(vif madficafwn,service or repair of tte
Equipment by other than BibSaBpeca aulharined personnet(vii)use at E*riprnand for purposes other than forwhidn designed;[A painli g or
reknisling the equipment;fa)relocation of the equipment(x)replacement of broken or damaged cabinetry;to include items suds as lattices,
i base covers,kook check carers,etc.;jxif electrical work external to the Equipment(pail cosmetic restoration(e.g„filing of hales in Boor or wally
plugging wwire nun a pent ngs,removal of tape residue,etc.)offer removal or relocation of equipment for any reason;(pm)resforofon aft
I Equipment performnce when it has been degraded by placement of unauthorized ire rfereme sources wtHin fhe affected range of said
i equipment;VY)service requests related to use of rankers{drips]alien than those manufochured by Biblofheca or its authorized distributor fsj,
frrv)modificatian,w repair of the Bibioiheco Software by aBver than BbFafheca oidhari ed personnel;("ji use of the Bbhatheca Software for
purposes other than Fw which designed;[nvr-]virus I hacker activily;(xwi]Hon-8ibiofheca Salfware related updates and upgrades including,
but not Frrried to,Operation System,AnfrYru;,lnhusion Defection[Ax)In bar cr materials assodated with cortamabfes such as receipt pri ter
paper,separotor jars,patron casmfer batteries,and sirnlar Berra.
RENEWAL-This agreement is NOT autornaficorly ranerrable.If a renewal agreement is offered by Bibfotteca,fhe ogreemerrf price quoted isili
mlect the age of the product and the service cosh at the fuse of renewal.
i
f ENTIRE AGREMENY:This nstnwnenI sets forth the entire agreement beh een the parties,and no reprcmtatian,prorike or condfnon not
f containedherein shall m cffythesetempswhetherWadepriortow subsequent to the executionaithisagreement.
Subrs}purchase Order by fax to 14177-689-2269 or tyy emaT to service-rein-%% lI�usQkibiotheca.com.
E Accepted By:
Accepted Date.
Customer Purchase Order Number.
i
i
I
RRrliaMem LLC Telephone-877-2D7�127
2169 Holcomb Bridge Rd-Ste.200 rrww.bibrmfhew.com
Narcroa,GA 2W71,IJSA page 0 of 8
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Vendor Services Agreement—Exhibit A Page 17 of 27
f
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EXHMIT A-1
SCOPE OF SERVICES FOR FIRST RENEWAL PERIOD
The scope of services for first renewal period will be for the term of September 01,2019 to August 31,
2020 will match the scope of services from the previous term of September 01,2019 to August 31,2019.
I
ill blbllothecd
troriFforming Ilhrrlrir'c
Service and Maintenance/Extended Warranty Quote
f
Fort worth Ubmrl-SoulrwcF SmodJerve 400 OD025D 1 09101/18 OB121/19 =l A99.DO
Regrorsal
I Fort worth library-Srmrmerglen SmadServe 40D OD0344 I 09101/18 0B/21/19 41 A99.D0
Fart wags library-SouBmrcst SawrlS rm 400 ODOM 1 09/01/18 OB/21/19 41 A99.D0
Regiwral
Fort Worth ubrory-Soutfimni Srrwrtserve400 0002" 1 09/01/15 OB/21/19 4IA99.OD
Regonal
Fort Worthlibrorr-Rfdglea SrrarrSerm400 Owbis I 091DI/18 OB/21/I9 41A99.OD
Fort Worth tibrory-GmtRegianol SmortServe40D OD0616 1 09101/18 OB/21/19 41A99.0D
i� Fort Worth tibrary-ffdgleo Smart&e 40D OD0618 1 09/01/18 OB/21/19 =IA99.D0
Fort Worth librorr-Noriftmad smaftf kon2DO IODD-1826 1 09/01/15 OB/21/19 =199.00
Fort Worts library-Summetden srnaftf ffon 2DO IODD•I 869 1 09I01/18 OB/21/19 =199.00
Fort Worth Library-SminarySoolh smarlstaFon2DO IODD-1870 1 09/01/18 08/21/19 =199.00
Fort Worth Library-Wedgwood s arlstalion 2DO IODD-1871 1 09/01/18 08/21/19 6199.00
Fad WorNslibrarr-Ssxrtlrxest Regional smarhdaBan 2DO 1000-IB72 I 09/01/18 OB121/19 =199.00
Fa lihrarr-Sauffwrest
Re4gioruoinai s ortstolion2DO IODD-1872 1 09101/18 OB121/19 =199.0D
l
Fort Worth library-Sauf}vr+est
Regionaoml smarlstalion2DO IODD-1874 1 09/01/18 08/21/19 6199.00
Fort Worth Library-SouBwre:t Regiornl snvhiaBon 200 I0OD-1675 1 O9I01/18 OB/dl/19 SI99.DD
Fort Worth Library-Soutimmd smarlstaliarr2DO IODD-1876 1 09/01/18 08/21/19 =199.D0
Reglornl
Fad library-SouBrwrst
Regional
s arhshaBon 2DO IODD-IB77 1 09/Ol/18 OB/21/19 =199.0D
arnl
Fort
Redomlhlibrary-SswBrwct smmrh;faf7 2DO 100D-1t378 1 09/01/18 08/21119 =199.DD
Regiotnl
Fort Worth Library-Nodhwest s arlstafion2DO IOD411 1 O91D1/18 08/21/19 =199.00.
Fort Worth Library(W-Main srnorlstalia 2DO IO0416 1 09101/18 0B/21/19 6199_DO
Fad WorthLibrary(iIC)-Main smarisfolim2DO IOU17 1 09101/18 OB/21/19 =199.D0
Fort Worth LibraryIM-Main smarMaFon2DO 100418 1 09/01/18 OB/21/19 6199.00
Fort Worth libroq-Northwest smorlstalion2DO 100419 1 09101/18 OB/21/19 $199.00
Fort Worth Library(DQ-Main smodstalion2DO IOD420 1 09/01/18 08/21/19 =199.00
Fort Worth Library-Norlhsvest s ortstoBon2DO 1DD422 1 09/01/18 00/21/19 $199.00
Fad Worth Library-Nodhside smartst lion2DO 100425 1 09/DIAB OB/21/19 =199.DO
Fort Worth Library(W-Main smarMalian2DO 100429 1 D9/01/18 08/31/19 $199.DU
Fart Worth library-Northwest s ortstolion 2DO 1O04t4 1 09/Ol/18 08/21/19 =199.DD
Fort WorthLibrarr-Wdgleo smarlstalion2D0 100444 1 091DI/18 OB/21/19 $199.00
Fort WorthLibrarr-Ridgleo smvMoBon2DO 100409 1 09/Ol/18 OB/21/19 $199.0D
Fort Worth Library-Wdgleo smarlstalion 2DO IOD490 1 09101/18 178/21/19 6199.00
Fort Worth tibmq-I8dglea smorfstalion200 100491 1 09/01/18 00/31/19 $199.DD
Fort Worth Library-6dgleo smorls Hon2DO 1OU94 I 09/01/18 OB/21/19 =199.DD
Fort Worth library-1Sdglea smorlsta6on2DO 10D49s I 09/01118 OB/21/19 6199.09
Fort Warthtibrarr-6vesside sm_W Iiion2DO 20OD-2015 1 09/D1/18 08/21/19 =199.DD
lb116ttr*,qM lLG rdephone-877 2074127
2119 Holcomb Bridge Rd-Ste.2DO www.biblialhean.com
Norcroa,GA 20071,USA page 2 or 8
Vendor Services Agreement--Exhibit A-1 Page 18 of 27
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t trnn�fc�rminrl lihrFiric�s
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j Service and Maintenance/Extended Warranty Quote
I Fars Worth library-Fat berry srnadstnHon2W 2000-2120 1 09/01/18 001211/19 i199.00
Fort Worth Library-SeminarySoWh snorhiction2➢0 2D00-2131 1 09101118 08131119 $199.00
Fart worth Library-Serriinayloufh soartsta6on2DD 2DDD-2132 1 09/01/18 OB121/19 $199.OD
Fort Waft Library -Main snarlsta6on2D0 2COD-2133 1 09JDI/lo 06/21/19 $199.D0
Fait Worth Library -Main smarlsMSon2DD 2DDD-2134 1 09/01/18 OB121/19 =199.00
t Fort Waft Library(T7CJ-Main snarlsfohon2DO 20OD-2133 1 OPID1/18 0B121/19 S199.00
{ Find Worth Library-SerrinarySoulh smrrhloffon2DO 2DDD-2126 1 ➢PID1/18 OB121/19 $199.00
t Fart Waft Librorr-SerinarySouih snvMo6on2D6 2DDD-2137 1 OPIDI/18 08121/19 $199.r10
Fort Waft Library fN-Main snaristafion2DO 2DDD-213B 1 09101/15 06121/19 9199.D0
f Fort Worth LibraryfTX)-Main snarlrWon2DD 2COD-2139 1 09/01/18 OB121/19 f199.D0
Fort Worth LibraryiTX)-Main s orlsta6on2DO 2DDD-2160 1 09101/18 OB121/19 =199.D0
` Fart Worth Library(M-Main snad3dation2DD 2DD0.2161 1 09101/18 08121/19 $199.00
Fort Waft Library iTX)-Main smartsta6on2DO 20OD-2162 1 09I01/18 00121/19 $199.D0
Fort WodhLibroryfT1Q-Main snarktation2DD 20OD-2162 1 09101/18 06121/19 =199.00
Fort Worth Library -Main s ortsfa6an2D0 270D-2164 I 09/01/18 08121/19 3199.00
FortWodhlibrary(T1CJ-Main snarisho6on2DO 2DD0.2166 1 09/01/18 08121/19 $199.00
Fart Worth Library -main snadstahon200 2DDD-2166 1 09101/15 00/21/19 $199.00
Fort Waft Library-t7omond tflUJarva smarlstafion2DD 2DDD-2167 I 09/0I/18 OB131119 i199.00
Fort Worth Library-Nadfisde snadstoBon200 20DO-216B I OP/01/18 08/21/19 $199.00
FcrtWodhUbrory-Nodhode snarisho6on2DD 2DD0.2169 I 09/01/18 06121/19 =199.00
Fart wadhlibrary-&mrnergten smarhtarion2D0 2DDD-2210 1 09101/18 06121/I9 $199.00
Fort Worth Library-Sunmerden snartsfa6on2DO 20OD-2211 I 09/01/18 COMM f199.00
Fad Waft Library-Sirnmergten smad3do6on2DD 2DDD-2a12 I 09I01118 06121/19 $199.00
Fort Worth Library-Sunmerden snorhtafion2DD 2DDD-2212 1 09ID1/18 0012111P j199A0
Fort Worth library-Su n-erglen srnadsLa6on2DO 2DDD-2314 I 09101n8 08121/19 i199.00
Fad Worth Library-Sirnnieiglen snarlstaGon2DO 2DOD-2al5 I 09/01/18 06121119 i199.00
Fort Worth Library-Sunmerglen smartsfa6on2DD 20OD-2316 I 09101/18 OB121/19 t199.00
Fort Worth library-rafRegonot snarhtation200 20DO-2217 1 09/01/18 08/21/19 $I99.00
Fart Worth Library-Fat Regional snadstahon2DD 2DDD-231B I 09/01/18 00121/19 =199.D0
Fort Worth Library-Fast Regional smvlstolion2DD 20OD-2319 1 09/01/18 OB131/19 =199.DD
Fart Waft Library-Northwest snorhfa6on2DO 2DDD-2MS I 09/01n8 OB121/19 s199.DD
Fart Waft library-r6versde smaftWon2DO 2DDD-2330 I 09/01115 OB121/19 $199.00
Fort worth libearl-SernrnarySaulh snarhtchon= 20OD-2231 I 09/01118 08121/19 i199.0D
Fort Worth Library-Wedgwood snaristalion2DD 2DDD-2232 1 09101n6 00121/19 i199_DD
Fort Worth Library-Wed gevad snarisfa6on2DD 27DD-223A I 09/01118 OB121/19 $199.00
Fart Worth Library-Wedgwood smarlstation2DD 2DDD-2336 I 09/01/15 08121119 i199.DD
Fort worth Library-Wedgwood s _blafion2D0 20DO-2236 I 09/01/18 06/21/19 3I99.DD
Fort Worth Library-Wedgwood srnorffalfon2DO 2DD0.2237 I 09/01/18 08121/19 =199.00
Fart Worth LibraryM-Main snarh6o6on2DO 2DDD-2236 I 09/01/18 OB/21/19 $199.D0
Fart Worth Library(DQ-Main snortsMlion2DO 2ODD-2229 I 09/01/18 013121119 $199.00
ebffo i*cmUC Felephane-877-207-3127
2169 Holcomb Bridge Rd,Ste.2DD www.bibliioHieea.carn
Norcross,GA 20071,USA Page 2 of 8
Vendor Services Agreement-Exhibit A-1 Page 19 of 27
ill bibllothood
IrcniFfclrming 16mrins
Service and Maintenance/Extended Warranty Quote
FortWodhlibrairBasfBerry smari MG 2000-2360 1 09101118 OBJ31119u $199.00
Fort WoftLibrary Butler Outreach smatsbalion200 2000-2361 1 091D1/18 013/31/19 5199.DO
Ubrary Div.
Fart Worth library Butler Outreach snarlstalfon 200 2ODD-2262 1 09/D1118 08r21119 5199.00
library Div.
Fart Worth Library-SosfHerry smorhdalion2D0 2DOD-2263 1 D9/DI/18 O8F21/IP $199m
Fart Worth Library-East Deny smorlsWon2DO 2ODD-2364 1 09101/18 O8131/19 =199.00
Fort WaftLibrary-t3a ldae s orbdialion200 200D-2265 1 09/01/18 DBr21/19 $199.00
Shomblre
Fort Worth Ubrory Ella Mae snartsbolion2D8 2DOD-2366 I 09/01/18 08121/19 =199M
Shomblee
Fort Waft library Ella Mai e Shambke smaristalion2D8 2DOD-2367 1 O9/01/18 08121/19 SI99JX1
Fort Waftbrary9 Mae
Shomblee sa�Faliorn 200 2DOD-2MB 1 09/01/18 08121/19 5199.00
blre
m
Fart Worth Library-Ella,Mae smarlsta6on2D0 2ODD-2269 1 09/01/18 00121119 3199.00
Shomblee
Fort Worth Library-rafRegional smarlstaBon200 2DOD-229B 1 09/01/18 08rd1/19 $199.00
Fart Worth Library-CanleOulreach smai4sfafon2D0 2DOD-2411 1 09/01/18 08r21119 $199.00
Oppty library
j Fowl Waft l'brrlre3blsUbrary8. smorHoioi 2DOD-412 1 D9101/18 08r21119 5199.00
Job Center
JFad Worth llbalre3ldls library S snorlstalion2DO 2DOD-2412 1 09/01/18 08r21119 $199.00
Job Canter
fiart W bai
librarrCovileOutreach smorlson2D0 2DOD-2414 1 09/01/18 08/21/19 =199A0
O
PPIY Library
i Fad Worth librryaSbls Library& smorlsfalion2DO 2ODD-2415 1 09/01/18 C0121/19 SI99JXt
Job Center
Fort Worth library-East Regional smarhfaffain200 2DDD-2416 I 09/01/18 OB/31119 5199.00
Fort Worth library East Regional smarh6alion200 2DOD-2417 1 09/01/18 OB131/19 $199.00
Fad Waft Library-East Regional smarlshalion2D8 2DOD-241B 1 09/01/18 08121/19 3199.DD
Far Waftifsrray Eta
Shombkwnblee snarhtaliorn 200 2i DD-2419 1 D9/01/18 DBrdl/19 5199.00
e
I Fart WorfhlibroryNorffmiest smarlskNori2DO 2DOO-2534 1 09/01/18 08131119 $199.00
Fad Waft Library(TXI-Main smarhfalion2D0 2DOD-2829 1 D9/01/18 08121/19 =199.DD
Fort Waft UbmrylSvenide sma&talion200 2DDD•2B60 1 O9/IIl/18 OBr2l/19 5199.)0
Fart Waft Library[TX)-Main s ar6tur6ovn200 2DOD-2B61 09/01/18 08/31/19 S199A0
fl{ Fort Waft bibragM-Main snarhfakm200 2DOD-21162 09101/18 08121/19 S199.DD
Fort Waft Ubroryrdverdde smadstaffarn2D0 2DOD-2900 I 09/D1/18 08121/19 S199.DD
Fart Waft Ubrary-r3venide s orhdalfon2ll0 2D00-2902 I 09/01/18 08121/19 S199.00
Fart Waft tibrorrINversfde smartstalicii 20DD-2962 1 09101/I8 08121/19 S199.DD
Fort Waft libmryl7nrnond
tflUJarvs smarhfalian2Da 20D0-2904 1 09/01/18 C8131/19 SI99.00
FohWodhlibrary[TX)-Main smarlstalion2D0 2DDD-2905 1 09/01/18 08r21119 5199.D0
Fort Warfhlibmry East B" smarlstalion2DO 2D00-2906 1 09/01/18 08/31/19 5199.D0
Fort Waft Library-Norihade smorhtalion2D0 2DDD-2907 1 09/01/18 08/21/19 =199A0
1116nothota4,uG Telephone-877-207-3127
2169 Holcomb Bridge Rd,Ste.200 w .bibrrnfheco.cam
tlorcrcvz,GA 20071,USA Page 4 a18
Vendor Services Agreement—Exhibit A-1 Page 20 of 27
r!I bibliothecd
tfonrfcmning lihrorips
Semite and Maintenance/Extended Warranter Quote
rurtWo2*40mi L'brarySouBr�t sno►hfiation2W 200D-2908 1 09/01/16 00/31/19 1199.DD
Regional
Fort Worth Ubrwy -Main snaristatfan2D0 2DDD-2709 1 09/01/16 08131/19 $199.00
Fart Worth Library{Dn-Main snarfs}a5on 2D0 2DDD-2910 1 09/01/16 00121/19 $199.D0
Fort Worth LibraryNorlhside snarfstalion200 2DDD-2911 1 09/01/15 08121/19 1199.00
Fod Worth LibmryDiarnond snvMalion
MI/Janis 200 2DpQ2918 1 09J01/16 08121/19 $199.00
orth
Fart Widge vvtaurF y(TICJ-
t'.ambridge snarlstation2DO 2DDD-2919 O9/01/16 06121/19 1199.00
Fort Wors hrarl-Diamwxt
Fil wi smarlstahan2D6 2DDD-2920 1 D91D1/18 08121/19 6199.00
UJonia
Fadis xoryDiomwd
FilUJanary% snarbfa6an200 2DOD-2921 1 D9/D1/1B 08121/19 $199.OD
Fort WorthUbrary(TI(J-Main s addalion2DD 2OD0-2015 09/01/16 013121/19 1199.D0
Fart Worth Library(D()-Main snarlsfaion2DO 2OD-3016 OP101/16 08121/19 S199.13C)
Fart Worth Library(T)(J-Main snarlstalion200 2DDD-2017 1 09/01/16 08f21/19 6199m
Fort Worth Library -Main smarlstalion2DO 2DDD-2018 1 09/01/16 08f21/19 1199m
Fort Worth librory�Emit Re&nal snartgote400lDualAaleJ 2279471 1 09/01/16 05/31/19 41,949.DD
Fort Worth Library-Sw*me;t Smartgain400(SmgleAisfe) 2279473 1 09/01/16 05121/19 IIIA99m
Regional
Fort Worth Library-SouBrxest Smaftate40D(SrgleAisle) 2380270 1 D9/01/16 OBf2l/19 11,499m
Regional
Fort Worth librart-ISvertide Smarfgaie40D(Dual Me] 2644095 1 09/01/18 08131/19 $1,949.00
Fort Worth Library-9aMoe Sorioftate400(Duo[-dde) 26"097 1 09/01/16 08121/19 $1,949m
Shamblee
Fort Worth Library-Fat Berry Smorfgate 40D(Dua4fide) 26d4135 1 D9101/1B 08131/19 31,949m
Fort Worth libr®y9aMae Srnartgate400(Srg le-Aid m) 2644137 1 09101/16 08121/19 $1A99.0D
3hamblee
Fbd Worth Library-SerrinarySordh Smortgate400(SrgleAide) 26445.12 1 09/01/16 OB131119 41.499.00
Fart Worth U6raryNorthade saartgate-40D Single Me Security Gote 53173W 1 09101/16 08/21/19 $1A99-D
Fort Worth LibraryFXJ-Main snQlgate"'6066dended Width Srgl Me M65M 1 O9/01/16 08121/19 =1,949m
Fort Worth LibraryFXJ-Main snadgaie 6DO6dended Width SrgleAide 5365844 1 09/01/16 00121/19 41,949.00
fait Worth Library-Nodhwest snarlserve20D 54-41821125 1 09101/1B 08/31/19 1999.00
Fort Worth Library-Noffmmest snarlserve20D 54-418233364 1 D9/01/1B 08121/19 1999.00
Fort Worth Library-Norfmnert sarorlserve200 54-4180370 1 09/DI/18 08121/19 S999.00
Fart jorwiLibrary-Domond
Ii11JJorJs n sadgole400lDualAislel 5474970 1 09/01/16 8fd 01/19 =1,949m
Fart Null Uhe°ry Sor6lvxest
Regional snartcam SW E12XO03017 1 09/01/16 08131/19 1199m
Fort Re4oarwl lhlihrorySouHM rest s 2OD rarlserve E12XO03235 09/01/IB 8fd 01/19 $1Al2�7
Regio
Fart Worth Library Zdglmo s artsort 100(3 Bar) B L-AK MI OD- 1 D9101/16 08131/19 14,437.do
Fart Worth Library-Nodhwrf Smortgote4W(Dual Aide) 0 LGAT51W I O9roi/IB 00rdln9 $1,949.00
Fart Worth Library-Udglea Smartgafe400(Dual AMel FI9PL-3G0Q404 I 09/01/16 00121/19 41,949-00
Fart Worth Library-Surarnwgten SrnidGote4WPualAisle) fWPL4G40D01 1 09/01/18 OBf2l/19 =1,949m
elfllothrrcM UC Telephone-377-207-3127
3169 Holcomb Bridge Rd.,Ste.200 www bibfiotheco.com
Norcross,GA 2W71,USA Page 5 9318
Vendor Services Agreement—Exhibit A-1 Page 21 of 27
ill bibliokheoa
f,nn5fnrmir:rj lihi-o ns
Service and Maintenance/Extended Warranty Quote
Fart Worth tibrar-SouBvnest Srnodualed00(Dual Ad.J FiVPl_-30400-02 1 C9101/18 OB121/19 $1,949.00
Regional
Fort Worth Library-13dglea Srnatgote 400(Dual Me] FWVPL-SG400-02 1 09101/18 00/21/19 $1,949.00
Fort Worth Library-Riverside Smartgofe 400(Duo]Me) FNPL5G406U3 1 09101/18 OBf2l/l9 $1,949.00
Fort Worth Library-Southwest smvtcase550 G12X001556 1 09l01/IB 0Bfd1119 3199.00
Regional
Fort Worth library-Sumnerglen smavicas.5M H1610002333 1 09101/16 06fil1119 $199.00
Fart Worth Ubrary-Wedgwood smnatserve200 112QD1499 1 09101/18 08121/19 $999.03
Fart Worth library-first Regional sialfC.omecf gate Individual License license i O9J01/18 OB121119 399.00
Fort Worth Ubrary-Northvde slaBComeet gate hndividual Licence license 1 D9101/18 0/3121/19 $99.00
Fort Worth library-Eta Mae staffCosnect gale Individual License license 1 09101/1 B OB/21/19 399.00
Shomblee
Fort Worth library-Eta Mom s.luri+,omect gale Individual License license 1 09101/18 00/21/19 399.03
Shamblee
Fort Worth library-East Berry sloffConnecf gale Individuo License license 1 09/01/l B 00/21/19 $99.00
V.rHslibrary-Diamond
HIjrv'a stalfComect gale lndi lic
ense cense 1 D9101/18 08/31/19 399.Oo
Ii111a
Fort Worth Library-Southwest Regional statfCornect gale Individual License liters. 1 D9101/IB 00121/19 $99.00
Fort Worth Library-Southwest Regional sloffComect gate lndviduaiLicense License 1 D9101/18 OB/21/19 399A0
ribroryCannecf—devices Individual Licence FohlYorthlibrvry(D()-Main License 1 09l01l16 08121/19 3zfD.00
Fort Worth Ubrary(1lCJ-Main P o ccfcc devices IndnidualLicence license 1 09101/18 08f21/14 3249.00
newal
Fort Worth library-Diamond rrbraryCornecf"devices Individual Licence license I D9101/Ia 00f21/19 $249.00
Fill/Jarvis Renewal
Fort Worth Ubrary-5mfHeny fi ecf"devices lndvidualLicence License 1 09101/1B OB121119 3249.00
enewal
FohlVorfhlibrary-CtatRegional Rcvewd ryCecfT"devices lndrvidualLicence License I 09/01/1B 08121/19 3249.00
Fort Worth library-Qa Mae rrbraryComecf" devices Individual Licence
license 1 09101/16 OBf21/14 3244.00
Shambke Rene"
Fowl Worth library-9a Mae ribraryComecf"devices IndFaidual Licence
Ltznse 1 D9/01/18 0Bfd1/19 3219.00
Shomblee Renewal
Fort Worth Library-Northsrde ffbrartC nrnf�devices Individual Licence License 1 09101/18 OB/31119 $249.00
Renewal
6braryComecf device Individual Licence
Fart Worthlibrary-Nodlnueh Renewal liters. 1 09/01/18 08/21/19 $249.00
ribraryComecf"devices Individual Licence
FahlVorfhlibrary f�vzrsid. RenKwal license 1 09101/18 08/31/19 3249.1aa
Fort Worth Library-Riverside R rxnecf"deviceslndnidualLicence Ucense 1 09/01/1B OBf21/19 $249.00
GbraryConnecf^devices Wrrvidual Licence
j FartWorfhlibrary-Swnmciglrn lit
ers.ters. 1 09101/16 08131119 3249.00
`. ribroryCom di ecf"devices Individual Licence
FahlVohhlibrary SzmrarySovlh � license 1 D9101/16 0Bf21l19 3244.00
Renew
Fah Worth Ul:ruy-SouHwrct ribraryConn—f"devices Individual Licence liczrse 1 09J01/16 OB/31119 3249.Oo
Regional Rencxd
Fah Worth library-Southwest rrbroryCoanecf"devices Individual Licence license 1 D9101/I11 08/21l14 W9.00
Regional Renewal
Ibllbth*cM LLC Telephone-BJ7-2(A-3127
{ 3169 Holcomb Bridge Rd,Ste.40.0 www.bibfiofheca.com
Namross,GA 20071,USA Page 6 of 8
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Vendor Services Agreement—Exhibit A-1 Page 22 of 27
i
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ill bibiiothecd
tr fnrfflfhling III�)'t7fIA5
SerWice and Maintenance/Extended Warranter Quote
Lar a nn A"Nm�& 3e"01 My nul od t FAd Ller RI,+
Fort Worth Library-SouHrnesf *im,YCa .y!"'dcwc{.indrvidualLicence
License 1 09/01/18 118F21/19 5249.00
Regional Renewal
GhiaryComecP"detiices Indrvlduol Licence
FartWarfhlibraryl6dgka Renewa license 1 C9101/18 O8/21/19 5244.OD
Fort Worth library-l3dglea IiihR °^ '"Odevicesln dNidualLscence License 1 09/01/18 08/21/19 $MM
ncual
Fort Worth Ubroryl3verside staffCorned gale lndyidualLicense license 1 09/01/18 OB/21/19 $99.D0
Fort Worth Library-kmrsesgten siallComect gate lnc"cloalLicerse License 1 O910I/18 OB/21/19 $99.D0
Fart Worth Library Riverside staffCosne i gale krdvidual License license 1 09101/18 OB/21/19 $99.D0
Fort Worth Ubrory-Serrinary SmAh sfaWA3mect gale lndvidudLicense license 1 09/01/18 OB/21/19 $99.D0
Fart Worth library-Ridgleo sfalLComea gale Individual License License 1 09101/18 OB/21/19 $99_DD
Fort Worth LibraryM-Main dafiCoened gale lndvidud Ucerre License I 09101/18 cola I/IP S99.D0
Fort Worth Library M-Main skr%Carned gale int duallicerve License 1 09101/18 OB121/19 $99.D0
Fort Worth Library-Rdglea sta(fCornect gale Ine diallicerse License 1 09/01/18 08/21/19 $99.00
gron lhUbrarySouBrerst Re staflCoect gale inalvidualLicense License 1 09/01/18 OB121/19 $99.D0
Regiorsd rn
Fort Worth Library Northwest staffCamect gale Wvidadlicense License 1 o9/01/18 OB/21/i9 $99.00
Fort Worth Libray M-Main ancrisiafion700 M1010119_10 09/01/18 08131/19 5199.OD
fart Worth libragfM-Main smartstalfon700 M1019OO600 1 09/01/18 08/21/19 5199.D0
Fort Worthlibru"M-Main smcrhtafion 100 MI019014-BD 1 MOWN 08/21/19 $199.D0
Fort Worth LibraryM-Main smartstation100 M1019029-OD 1 091o1/18 08/21/19 $199.D0
Fort Worth libraryM-Main smarfstation700 MIO19048-OD 1 09/01/18 OB/21/19 S799.00
Fart Worth Library M-Main smarlstafion700 MI019106-00 1 09/01/18 08/21/19 S799.OD
Fort Waft Library M-Main smartstalion700 M1019142-M I 09101/18 OB/21/19 $199.D0
Fort Worth libraryM-Main smadstaion700 MID19144-BO 1 09101/18 08/21/19 $199.OD
Fart Worth Library M-Main smarlsfafion200 M1027197-BD 1 09101/18 OB121/19 $199.00
Fort Worth Library M-Main anaristation700 M1221005-81 1 09/01/18 08/21/19 $199.00
farf Worth UbraryM-Main 9 Orhtation70D )A]22102"1 1 09/01/18 08/21/19 $199.UD
Fort Worth Library-Noshaest smutsod200(5Bib] t"_wft.%f 1 09/01/18 OB/21/19 $027.60
Fort Worth Library-Nosffssvesi sma►bsod100(2Win] NorUwecat 1 09/01/18 OB/21/19 $I96B.DD
R4oaB+UhmrySouBruest smartsorl100(5Win] IAFMOW 1 09/01/18 08/21/1fl $4,427.60
A
Fort Worth lifrary•Northssesf smcrtserve50D TBJI141520WO 1 09/01/18 00/21/1P $1,499.D0
r
61silothoea,UC Te4ephane-877-207-a127
2169 Holcomb Bridge Rd,Ste.200 wry v_bibfioiheca.cam
Norcross GA 2W71,USA Page 7 of 8
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Vendor Services Agreement—Exhibit A-1 Page 23 of 27
ill bibiiothocd
1rrjn0nrmir:rj Iihircjrfo.S
Service and Maintenance/Extended Warranty Quote
TERMS AND CONDITIONS
WHAT WE WILL DO:
Hardvmw In consideration of payment of the agreement price,and according to service level purchased,BbraHeca val&rrnish labor-and
replacenvenf parts necessary to maintain the Equipment specified in this agreement in proper operating candrrron during the term of this
agreement,provided that the Equipment Is instated by ai aulhafined Bibfialheco Service Provider and used as directed.This Service Agreement
caovers Equipment failure doing normal usage_Bibrioth&ca agrees to provides
• Onrafe remedid rnairhenonce during Orr-Site Coverage Haurs(except for depot repair agreements)When Bibiaftieea is notified that
the Equipment is not in good uorkirV order.Bibriatteca%sill provide a tall-bee telephone number for Cuslomm to place,and Bfblia theca
vn1 receive,6q4pmerd mdmtenarsce service cals tweniy-faur(2Aj hours per day,seven 17j days per Week-
All labor,service parts and Equpmerd modifications Bibrofheca deems necessary to maintain The Equipment in good woding order_AT
service parts soil be furrished an an exchange base and Wit be new parts or parts at equal quality.For cedain EquQmerd,Bibfotheca
reserves the right to replace the entire unit with new equipment or equipment of equal quality when Bibrafheco defermnes that
replacement Is mare economical than on-site repair_All Egripmerd mid service parts removed for replacement becorne He property of
Bibfothcca_
36"ffle:In consideration of payment of ffic agreement price,Bbfatheco ui furnish over-tlie-phone sofrvrore support and Female
troubleshooting of the Bbfolheca Saffwore specified in this agreement'as yell as updates necessary To maintain the Bbriolheco Software
spealfed in this agreement in proper operating candFan during the term of this agreement,praMed that He Bibfialiseco soflsvore is installed
and used as directed_IkWmfheca agrees to provides
• NI salfware configuration modifications Bibbofh,co deems necessary to maintain the Bibfoiheca Saffware in good warlong order
• Bibrratheco Soflware update
• Inferno titter list upda6es(as applicable)
A tdHree telephone number for Cu:tornerto place and Bibfalheco to receive sothhore support cals.Overthe-phone software support
calk nray be placed twenty-tora(241 hours per day,seven(7j days per ssys L Calk writ be addressed durb>g Wintheca Software
Support Coverage Hours in the order they sere received.
WHAT Is NOT COVERED:The basic mainlenance fee does not include and Biosatheca is not obrigafed to praiide or perlorm-pair of dmnage or
increase in service time caused by ji)failure of Customer to provide corrKnualy a proper operating environment and supply of power as
prescribed by the Equpmend manufacfLre, in accident; r Acts of God,fncludmg but not rwraed to tee,flood,water,vA nd and lightning;(rv)
neglect,abuse or misuser;('�folure of Cuatamer fo talaw 9blalhnxds published operotng"vstruc$ans;(vrj mad5catiu;service sir repair o<thc
j Equiprrerf by oHiv than Bibiothcca audharmed persorri t(vrj use of Egsipnmrif forpnrpam other than forwhictn designed;(vij painting or
mlin fisting fTe equipment,(m)relocation of the egsipmenh,jx)replocenerd of broken or domoged cabinetry;fa inr_hsde items wds as lattices,
base covers,book check cover;etc.;jxij electrical work external to the Equipment(xiij casmc c redaration(e.g_,fling of hales in Boor or walk,
plugging or wire rim openings„rernavol of tape residue,etc.)after removal arrelocafian of equipmer$for any reason;(xu)restoration of
Equipment performance when it has been degroded by placement of urauthoraed interference sources wiHtin the affected range of said
equgamerf;(uivj service requeshs related to use of markers(dripsj ocher than ihax n=wfactured by t ibioHieca ar its ouHarved dsifibulorjsj,
[xv)moditirotion,or repair of the Bibiofheca Solfwrare by adierihon Bbfofheco outharmed personnel;(xvij use of the Siblialheca Software for
purposes other than for which designed;(xis virus f hacker activity;jxvnj Nora fribiafheco Saflwve related updafes and upgrades including,
but not hrvied to,Operation System,Anti-Virus,Indnsiwn Detection(rdx)labor ar materiels associated w h cormrmobles such is receipt printer
r s rafar" n courder batteries,and simlar items.
� paper, ePa ors•Patio
RENEWAL Thc agreement is NOT oufomaficarry renewable.IT a mnewol agreemend is offered br Bb%ffseco,fhe agreement price quotedusll
relect the age of flie product and the service eosis at The Time of renewal.
1 EN11K!AGR".WNT:This isfnrnent sets forth the ether agreement between the parties,and no representation,promise or condition not
corfared herein shall modify fhre terns vhreiter made prior to or subsequerf to the execution of fhis agreemerh.
Submit Purchase Order her fox fo 1-B"-M9-22N or bt email to scrvice�cne'.s�alstrsklfabiolheca.com.
Accepted By:
Accepted Date:
!� Customer frurdase Ceder Number.
1
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lRsOothecm ILC Telephone-877-2D7-3127
i 2169 Holcomb Bridge Rd,Ste.200 www.bihratheca.com
Nam—,CIA WWI,USA pogo B of B
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Vendor Services Agreement—Exhibit A-1 Page 24 of 27
EXHIBIT B
PRICE SCHEDULE
ill bibiiothecd
trrin5f rming lihraric�s
Service and Maintenance/Extended Warranty Quote
Quote Date: 134/11I0f9
Quoin Number.. QUQd44980-CC9Fo
liceruee BSI io: Sytsmin licensee:
Fart Waft library R-Main Fort Worth library(TXJ-Main-Fart Warlh library
Aaron C\nrvnrru Aaron Cummins
500 West 3rd sheet 500 West 3rd sheaf
Fart Warlh TX 76142-73DS Fart Waft T%76102-7305
united slates aFAmerico Lk*ed Sfates of America
oaron.crmrrrins9brlvvarlhfeuas.8w Salu&Cofdaal:CoriroctTeam
Tel.+1 B172927719 Saw Monte BO032&4067
$a*&drla! sery ce errrKis ust3EiHietF+to.carn
116-65M-K6F8
9/1/18.8/31/19
1 Reneuwl Quafe from Quoin[IBOJ days from Date close.
M24n 10 Iwrnr m (Am2nftV Sale Rice Uh folirl'qp�
I I.-31?UXANY!{K11111'� X r ruol 3upporl arx'.Mainfenence Renewal 1 t45,131.57Q 4`h,�':I AI.
-1{:misocFTarm:Ecp41,3i16-J4yi31.=IQ --- -� . . -I - --- TWdL
f (Lou Safe&imq:
1 -
(crmdrotot-.�_._..__ tva,�si�71
3M Library Systems has merged with 6ibri ftf UCA Togelts ,our cuslarnem vvlr enjoy lfre beef of both wodds-■you are a famrer3M bl uary
System customer,please roue that your Servroe&M&w4ernnce canhod uui be managed rmd serviced by llibrrrstheca ILC.
Service end Akintenonae prices exclude any appFoab(e mien tax Please provide lax Exempt Cerhliocfe,r7app9aab(e_
ie8dheca,LLC Telephone-877-207-3127
3169 Holcomb Bridge Rd,Ste.200 www.bibrwtheca.com
Noresow.GA 30071,USA Page 1 018
Vendor Services Agreement—Exhibit B Page 25 of 27
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EXHIBIT B-1
PRICE SCHEDULE FOR FIRST RENEWAL PERIOD
ill bibliothecc
trnnOcirming libraries
Service and MaintenancelExtended Warranty Quote
OLM aw 09g3t20,9
QvM Number- QUQ-1 D%9
1,ieensee$11 Toc Syswmm Licerwiew
Fp1 Waite Ubwy Uk)-Mein Fart waft Ubm(y(rx}.Mdn.Foci warn Ubtwy
TIM SNOW Tim grid*(
600 WW92rd$Beal 600 west W skeet
Fort MAh TX 76102-73M Fare Wash TX 76102-7306
UAIW$LO"UAmefM IJr'8edS1Mes orAiWCe
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Urtrolhy.Sttidd tdtrgNfae pov ft" CorowTeam
Tel:*1817 392 8134 1 e410 Phase: MO-3284XI87
$��/Peik e+'sVicarr?r5r_u,?�wrstd3H11inliwYx-r'nrn
LIS41070-H7M,
911119-W3120 OA*motes(faq)00 tpm Rrom Dw wove.
km V ism Tie - - amnijoy sElk!#iQ subTced ..
.MPOWDG2-M&US Ir:NHLIU SL MOCR7 9 M :NTEKWrF - -I M4S1.5741 $RM467,57
C V,=Te. 20 i11. 19-Arm 31,2t1� —. - -- L -
I Tabs #96,a6 J"
(Lou saka Tb*
end Tweak i9$1161.p7
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3M Ubwy Sysimm hat rnerped vfth BQYi 6"U.C.Top l er,to are„amen u+n aft the best of both w 6ft If you ae a bowler 3M Ubray system
nalaner,pi9edre m�e�S�Service b MelnsenenaQ 4httrep rat be mer+eped and servkef M eibuorhece r r r-
Sbni»mrd6R�x�reeP'in�ma:#n�de'�J"d�a�6�sabtlxt I�isravPtnFir TnrEravr�r Ha�lr�la
staor om LLC Telephone-M-207-3127
31e9 moraW empa Rc see.wo *A%W.wb11OR)M.pXn
Noremst,G4 3=1,USA Pepe 1 oI a
Vendor Services Agreement—Exhibit B-1 Page 26 of 27
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
BIBLIOTHECA ITG,LLC
3169 HOLCOMB BRIDGE ROAD,NW,SUITE 200
NORCROSS,GA 30071
Vendor hereby agrees to provide City with independent audit basic financial statements, but also the fair
presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind Vendor and to execute any agreement, amendment or
change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution,
ordinance or other authorization of Vendor.City is fully entitled to rely on the warranty and representation
set forth in this Form in entering into any agreement or amendment with Vendor. Vendor will submit an
updated Form within ten (10) business days if there are any changes to the signatory authority. City is
entitled to rely on any current executed Form until it receives a revised Form that has been properly executed
by Vendor.
1. Name:Matthew Bellamy
mx=sZ
Signature
2. Name: Mary K Zilles
Posi 'on: Contracts Managex
C-/M 7 S��— -
Signature
3. Name:
Position:
Signature
Name:
Signature of President/CEO
Other Title:
Date:
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Vendor Services Agreement-Exhibit C Page 27 of 27
Data Collection Template
❑ Employees
o Can access what doors and at what times?All exterior&interior doors
o Can log in to access control,video surveillance or intrusion systems?No
o Are there groups of employees that will have the same permission sets and times?
Yes
o Can employees access the building on holidays? Yes
o Can employees access the building on weekends?Yes
❑ Doors
o Which card reader controlled doors will be automatically unlocking and locking on
schedule?
■ What times will these doors be unlocking and locking and on what days?
o What names are to be given to the card reader controlled doors?
Administration Human Resources Freight Elevator
GLHA 1 GLHA 2
o What happens to the doors on Holidays? Interior doors Stay locked or reduced
hours of unlocking/locking?
❑ Canwr4V address for the Access Control Panel?
o What should the cameras be named?
o Which ones should be on continuous record and which ones should record on
motion only?
o Who gets to retrieve recorded video?
o Who gets to view the cameras and where?
0 1P addresses for the cameras?
■ What are the IP ranges available at each site for cameras,server,and
storage?
❑ Alarm
o Provide point List and/or Zone List of existing system
o Who will monitor alarm events?
o Does the intrusion system arm and disarm on a set schedule? (if so,Provide)
o Are people allowed or expected to be inside the building when the intrusion system
is on?
Data Collection Template
General
o Who will sign off on the assessment of the existing equipment functionality prior to
cutover per door?
Employees Door 1 Door 2 Door 3 Door 4 Door 5 Door 6
[Name] [when?] [when?] [when?] [when?] [when?] [when?]
[Name] [when?] [when?] [when?] [when?] [when?] [when?]
Door Monday Tuesday Wednesday Thursday Friday Sat Sat Holiday
Name
Door 1 M-F,8a-Sp M-F,8a-Sp M-F,8a-5p M-F,8a-Sp M-F,8a-5p X X
Door 2 M-F,8a-Sp M-F,8a-Sp M-F,8a-Sp M-F,8a-Sp M-F,8a-Sp X X
Employee Video Software Access Video Software Access Video Software Access Group
Name
[Name] View Only/Retrieve/No Yes/No Yes/No
[Name] View Only/Retrieve/No I Yes/No Yes/No