HomeMy WebLinkAboutOrdinance 23814-09-2019 Ordinance No.23814-09-2019
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
GENERAL FUND, IN THE AMOUNT OF $151,360,00, FROM AVAILABLE FUNDS, FOR
THE PURPOSE OF TRANSFERRING PREVIOUSLY MISSED GENERAL LEDGER
ACTUALS TO THE BOTANIC GARDENS FUND TO COMPLETE THE TRANSFER OF A
FY2018 SUBSIDY; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2018-2019 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
General Fund in the amount of$151,360.00, from available funds, for the purpose of transferring previously
missed general ledger actuals to the Botanic Gardens Fund to complete the transfer of a FY2018 subsidy.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 23392-09-2018 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
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ADOPTED AND EFFECTIVE: September 10, 2019
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032019 WINDUP
Attachment A
Delegated Authority
Revised Separation Revised
Original Budget with Pay, Budget After Proposed
Department Budget Supplemental Pension Elections, Non- FY2019 Projected Reallocation Reasons
Ordinance Appropriations Tuition,& Departmental Forecast Saving/(Deficit) of Resources
Contractuais Delegated
Authoritv
City Attorney $ 7,209,997 $ 7,209,997 $ 43,477 $ 7,253,474 $ 7,253,474 $ _ $ - Pension
Expenses
City Auditor $ 1,954,921 $ 1,954,921 $ 1,954,921 $ 1,891,991 $ 62,930 $
City Managers $ 9,822,810 $ 9,822,810 $ 176,826 $ 9,999,636 $ 9,999,636 $ - $ _ Pension
OfficeExpense
City Secretary $ 1,631,478 $ 1,631,478 $ 348,103 $ 1,979,581 $ 1,979,581 $ - $ - Elections
Code $ 20,972,890 $ 20,972,890 $ 325,043 $ 21,297,933 $ 21,297,933 $ - $ _ Pension
Compliance Expenses
Communicatio Pension
n&Public $ 4,128,668 $ 4,128,668 $ 93,525 $ 4,222,193 $ 4,222,193 $ - $ - Expenses
Engagement
Higher than
Economic $ 21 841,848 $ 21,841,848 $ 13,838 $ 454,200 $ 22,309,886 $ 26,988,846 $ (4,678,960) $ 4,678,960 anticipated
Development contractual
obligations
Financial Pension
Management $ 12,247,575 $ 12,247,575 $ 212,232 $ 48,139 $ 12,507,946 $ 12,507,946 $ - $ - Expenses
Services
Fire $150,067,858 $ 150,067,858 $ 3,084,780 $ 3,068,623 $156,221,261 $157,595,962 $ (1,374,701) $ 1,374,701 Fleet
Expenses
Human $ 4,503,863 $ 4,703,863 $ 76,224 $ 4,780,087 $ 4,780,087 $ _ $ _ Pension
Resources Expenses
Information
Technology $ 15,617,325 $ 15,617,325 $ 15,617,325 $ 15,559,723 $ 57,602 $ -
Solutions
Delayed
opening of
Library $ 22,175,482 $ 22,175,482 $ 22,175,482 $ 20,777,518 $ 1,397,964 $ (1,397,964) Golden
Triangle
Library
Municipal $ 15,795,218 $ 15,795,218 $ 15,795,218 $ 15,282,360 $ 512,858 $ (450,000)
Court
Costs due to
Neighborhood $ 9,984,145 $ 9,984,145 $ 108,921 $ 10,093,066 $ 10,117,719 $ (24,653) $ 24,653 Cowboy
Services Santas
privatization
Park& $ 50,756,350 $ 50,756,350 $ 301,030 $ 51,057,380 $ 51,057,380 $ - $ _ Pension
Recreation Expenses
Performance& $ 6, , , , -
Budget
238278 $ 6238278 $ 6,238,278 $ 6,215,303 $ 22,975 $
Planning& $ 18,251,821 $ 18,251,821 $ 18,251,821 $ 17,860,250 $ 391,571 $ (391,571)
Development
Police $253,937,854 $ 254,024,156 $ 5,713,856 $ 1,675,048 $261,413,060 $261,413,060 $ - $
Property $ 20,993,162 $ 209,393,162 $ 10,087 $ 21,003,249 $ 21,003,249 $ _ $ _ Pension
Management Expenses
Transportation $ 61,745,127 $ 61,745,127 $ 133,694 $ 61,878,821 $ 61,878,821 $ _ $ _ Pension
&Public Works Expenses
Less
Non- $ 21,313,783 $ 21,313,783 $(10,293,533) (5,594,113) $ 5,426,137 $ 1,225,000 $ 4,201,137 $ (3,838,779) Separation
Department Leave than
anticipated
General Fund $731,190,453 $ 731,478,755 $ - $ - $731,476,755 $730,908,032 $ 568,723 $ -
Total
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/10/19 M&C FILE NUMBER: M&C 19-0154
LOG NAME: 032019 WINDUP
SUBJECT
Adopt Ordinances Enacting Fiscal Year 2019 Year End Budget Adjustments by Reallocating Resources,Operating Surpluses,and Available
Current-Year Revenues to Offset Projected Shortfalls, Fund Departmental Capital Projects and Outlays and Authorize All Associated Transfers
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is Recommended that the City Council:
1. Adopt the attached ordinances making Fiscal Year 2019 year-end adjustments to address projected departmental operational expenses.
1. Reducing the following General Fund Departments budgets by a combined$6,078,314.00 recognizing the respective operational
savings to address other General Fund projected shortfalls:
1. Library department by$1,397,964.00;
2. Municipal Court department by$450,000.00;
3. Planning and Development department by$391,571.00;and
4. Non—Departmental by$3,838,779.00.
2. Increasing the following General Fund Department budgets by a combined$6,078,314.00 from the reduction identified above and the
Non-departmental to address projected shortfalls due to higher than anticipated contractual obligations and fleet costs:
1. Economic Development Department by$4,678,960.00;
2. Fire Department by$1,374,701.00;and
3. Neighborhood Services Department by$24,653.00.
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Fund in the amount of
$151,360.00.00,from available funds,for the purpose of transferring actuals to the Botanic Gardens Fund to complete the transfer of a
FY2018 subsidy;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Botanic Gardens Fund in the amount of
$90,000.00,from available fund balance,due to the additional pension contributions which were enacted in FY2019;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Botanic Gardens Fund in the amount of
$191,980.00.00,from available fund balance,for the purpose of transferring funds to the General Capital Projects Fund,programmable
project P00110,to complete a transfer originally appropriated in FY2018;
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Environmental Protection Fund in the
amount of$430,000.00,from available funds,to address additional operational expenses;and
6. Authorize all necessary transfers to affect the appropriations identified above.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to take actions within the General Fund associated with finishing Fiscal Year
2019 by adjusting funding among General Fund departments.In addition,the M&C will appropriate funds from available funds for increased
expenditures in the Botanic Gardens Fund and the Environmental Protection Fund.
The City's annual operating budget is formally enacted into law by City Council action adopting an appropriation ordinance that establishes
spending limits for each department's and fund's operation.In the past,Staff has waited until the completion of the Comprehensive Annual
Financial Report(CAFR)to affect the settlement of General Fund departments.The current practice is to manage this process during the current
fiscal year and allocate net savings to meet one-time needs or to address items that have arisen during the fiscal year.
General Fund(delegated authority with inclusion of recommendation 1)
The City Manager is authorized by the budget ordinance to move certain monies from Non-Departmental to other departments,as needed,under
delegated authority.The Non-Departmental budget in the General Fund includes allocations based on the Fund's overall annual budgeted need for
separation leave costs for General Fund employees,certain contractual costs,election costs and tuition reimbursement costs and pension costs
for Fiscal Year 2019;these allocations can be distributed to individual departments as they have specific expenses in these areas. For FY2019,
the City Manager made allocations and transfers totaling$15,887,646.00 to various departments to cover separation leave
($4,778,589.00), Disparity Study($454,200.00),election costs($348,103.00),tuition reimbursement($13,221.00),and pension costs
($10,293,533.00).At this time,the Non-Departmental budget of the General Fund has an available unencumbered appropriation balance of
$4,201,137.00,and this M&C proposes reallocating$3,838,779.00of that amount toward offsetting the noted projected shortfalls in certain
General Fund department budgets.
The General Fund fiscal month 8 Forecast shows a potential surplus of$5.OM. Revenues are projected to be approximately$4.5M higher,
primarily attributed to higher electricity franchise fees and sales tax revenue. Expenditures are projected to be under budget by$500k.
All of the above changes related to the General Fund are outlined in a separate chart:See Attachment A
General Fund(recommendation 2)
In fiscal year 2018,the Botanic Gardens Fund included a budgeted subsidy from the General Fund of$3,002,533.00, however,the actual transfer
was short by$151,360.00, requiring an appropriation in the current year to complete the remaining prior year subsidy. Excess sales tax revenue in
the current year allows for the remaining transfer to be made without using fund balance.
Botanic Gardens Fund(recommendation 3)
The Botanic Garden fund is projected to have a shortfall of$90,000.00 due to the additional retirement contributions which were enacted in
FY2019. The additional expenditures along with the lower revenues will be covered by the use of fund balance.
Botanic Gardens Fund(recommendation 4)
In fiscal year 2018,there was a budgeted transfer of$191,980.00 from Botanic Gardens Fund to the General Capital Fund,as approved in M&C
C-28507, dated December 12,2017.The budget appropriations were created, but actuals were never transferred in fiscal year 2018.Since the
transfer was not completed in the prior year,it requires an appropriation to complete the transfer in the current year,using fund balance.
Environmental Protection Fund
The Environmental Protection Fund is projecting to have a shortfall of$430,000.00 due to retirement and some additional environmental clean-up
costs associated with City facilities. There are current-year revenues from environmental fees to offset the additional expenditures.
A Form 1295 is not required for this contract because:This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon the approval of the above recommendations and adoption of the attached ordinances,funds will be
available in the current operating budget,as appropriated,of the General Fund, Botanic Gardens Fund and the Environmental Protection Fund.
Submitted for City Manager's Office by: Fernando Costa 8180
Originating Business Unit Head: Lynda Johnson 6222
Additional Information Contact: Terry Hanson 7934