HomeMy WebLinkAboutOrdinance 20188-05-2012 Ordinance No. 20188-05-2012
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE CULTURE AND TOURISM FUND IN THE AMOUNT
OF $920,000.00, AND DECREASING THE UNASSIGNED FUND BALANCE BY THE
SAME AMOUNT, FOR THE PURPOSE OF MECHANICAL AND CONTROLS
REPAIR OF THE HVAC SYSTEM AT THE FORT WORTH CONVENTION CENTER
USING TEXAS MULTIPLE AWARD SCHEDULE (TXMAS) CONTRACT NUMBER
TXMAS-6-840160; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011-2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Culture and Tourism Fund in the amount of$920,000.00,and decreasing the unassigned fund balance by the
same amount, for the purpose of mechanical and controls repair of the HVAC system at the Fort Worth
Convention Center using Texas Multiple Award Schedule(TXMAS)contract number TXMAS-6-840160.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19911-09-2011 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVW AS TO FORM AND LEGALITY:
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION:; Approved on 5/1/2012 -Ordinance No. 20188-05-2012
DATE: Tuesday, May 01, 2012 REFERENCE NO.: **C-25583
LOG NAME: 25JC1 MECHANICALREPAIRFWCC
SUBJECT:
Authorize Execution of a Contract with Johnson Controls, Inc., in the Amount of$822,641.00 Plus
$97,359.00 in Contingency and Staff Administration Costs for Repair of Mechanical and Controls for the
HVAC System at the Fort Worth Convention Center and Adopt a Supplemental Appropriation Ordinance
Increasing Appropriations in the Culture and Tourism Fund in the Amount of$920,000.00 and Decreasing
the Unassigned Culture and Tourism Fund Balance by the Same Amount (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a contract with Johnson Controls, Inc., in the amount of$822,641.00 plus
$97,359.00 in contingency and staff costs using a Texas Multiple Award Schedule (TXMAS) Contract
Number TXMAS-6-840160 for repair of mechanical and controls of the HVAC system at the Fort Worth
Convention Center; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund by $920,000.00 and decreasing the unassigned Culture and Tourism fund balance by the
same amount.
DISCUSSION:
During the commissioning portion of the Energy Savings Performance Contract (ESPC), Phase VI-B with
Johnson Controls Inc., it was discovered that various controls, thermostats, variable air volume boxes,
variable speed fans, sensors and related equipment were not performing as required to operate the HVAC
system at the Fort Worth Convention Center in the most efficient manner to provide client comfort and
increase savings under the project. These items were outside the scope of the ESPC, therefore, a
professional services Agreement was issued to Summit Consultants to review the HVAC system and
provide a detailed list of items that needed either replacement, recalibration or repair.
The mechanical and controls work is required in order to complete the commissioning project for the
Convention Center under the ESPC, Phase VI-B. Once completed, the Convention Center will be able to
increase the annual savings guaranteed under the ESPC project and improve comfort for the clients and
guests. The project is anticipated to take 120 days.
PRICE ANALYSIS —The vendor prices were obtained using a Texas Multiple Award Schedule
Cooperative Contract Number TXMAS-6-840160.
The overall project cost is expected to be:
Construction $822,641.00
Lognaine: 25JCI_MECHANICALREPAIRFWCC Page 1 of 2
Contingency, Staff $ 97,359.00
Total $920,000.00
M/WBE—A waiver for the goal for M/WBE subcontracting requirements was requested by the
Transportation and Public Works Department and approved by the M/WBE Office because the purchase
of goods and services is from sources where subcontracting or supplier opportunities are negligible.
COOPERATIVE PURCHASE — State Law provides that a local government purchasing an item under a
cooperative purchasing Agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. TXMAS was established by the State of Texas to provide a list
of approved contracts that have been competitively bid and awarded by Federal, State or Local
Government entities to increase and simplify the purchasing power of governmental entities across the
State of Texas.
The project is physically located in COUNCIL DISTRICT 9 but will serve Fort Worth residents in ALL
COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the unassigned fund
balance of the Culture and Tourism Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG04 539120 0246000 $920.000.00 GG04 539120 0246000 $920,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: James Horner (2505)
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