HomeMy WebLinkAboutContract 52788 City Secretary Contract No. 5a738
FoRTWORTH,
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VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation,acting by and
through Dana Burghdoff,its duly authorized Assistant City Manager,Reece Supply Company("Vendor"),
each individually referred to as a"party"and collectively referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A--Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority Form;and
5. Exhibit D- -Insurance Requirements.
Exhibits A-D, which arc attached hereto and incorporated herein,are made a part of this Agreement for
all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or D and the
terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement
shall control.
1. Scope of Services. Provide Sign Painter Printer including software, training, and
installation. Exhibit "A" - Scope of Services more specifically describes the services to be provided
hereunder.
2. Term. This Agreement shall begin on the Effective Date,as established herein,and shall
expire thirty days after completion of the Services, unless terminated earlier in accordance with this
Agreement.
3. Compensation. City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who perform services under this Agreement in accordance with the provisions of this Agreement
and Exhibit"B,"—Price Schedule. Total payment made under this Agreement shall not exceed the amount
of$31,200. Vendor shall not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
OFFICIAL RECORD
Vendor Services Agreement CITY SE
FT. WORTH,TX
City Secretary Contract No.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it by City("City Information")as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure.A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify,delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. RiEht to Audit. Vendor agrees that City shall,until the expiration of three(3)years after
final payment under this contract, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
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City Secretary Contract No. _ __
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement,and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement,Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeal superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or subVendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or subVendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers,agents,servants,employees or subVendor.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTS AND EMPLOYEES, FROM AND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS(INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend,settle or pay shall not apply if
City modifies or misuses the software and/or documentation.So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations,or lawsuit as necessary to protect City's interest, and City agrees to cooperate
Vendor Services Agreement Page 3 of 12
City Secretary Contract No.
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or,if as a result of a settlement or compromise,such use is materially adversely
restricted,Vendor shall,at its own expense and as City's sole remedy,either: (a)procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or(d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assi•nt ment. Vendor shall not assign or subcontract any of its duties,obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. See Exhibit D,attached hereto and incorporated herein.
11. Compliance with Laws,Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal,state and local laws,ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM
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AN ALLEGED VIOLATION OF TIIIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCII LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Reece Supply c:omrany`
Attn: Assistant City Manager for IT Wade Reece , Vice President
200 Texas Street 3820 Valley View I,anc_
Fort Worth,TX 76102-6314 Irvin,TX 75062
Facsimile: (817)392-8654
With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Emalovees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
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City Secretary Contract No.
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/ Modifications/Extensions. No amendment, modification,or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein.Any prior or contemporaneous oral or written agrecment is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30)days from the date that the services are completed. In such event, at Vendor's
option, Vendor shall either(a) use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(1-9). Upon request by City,Vendor shall provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benelit of City from
Vendor Services Agreement Page 6 of%2
City Secretary Contract No.
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976,as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due,or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution,ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit"C".Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
29. Change ir, Como ny Name or O►vnershin. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change,copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor:(1)does not boycott Israel;and(2)will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(signature page follows)
Vendor Services Agreement Page 7 of 12
City Secretary Contract No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
By: 4 this contract,including ensuring all performance and
Name: Dana Burg000ff I I reporting requirements.
Title: Interim Assistant i y Manager
Date: ,20 I By: r✓z/ujJ�(,
Name: Marisa Conlin
APPROVAL RECOMMENDED: Title: Chief Transportation Operations Officer
By:
``//��jj�� � t� i APPROVED AS TO FORM AND LEGALITY:
-ki
Name: William Johnson 21
Title: Director Trans ortat' n and Public Works By:
LK�
ATTEST: Name: Douglas Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
By: - M&C: N/A
Name: ser
Title: eta F
VENDOR: �XAS
Reece Supply Company
By: _ AQ
&41
Name: Reece Supply Company
Title: Vice President
Date: .fE !!. 20REQUAL
7S�ECREyArj
Ar
Vendor Services Agreement Fj q l ne
EXHIBIT A
SCOPE OF SERVICES
Provide Sign Painter Printer including equipment,installation and training.
Install hardware and software that meets the following specifications. Provide training to staff
on how to operate equipment.
DETAILED SPECIFICATIONS FOR SIGN PAINTER PRINTER SPECIFICATION
1 TITLE
1.1 Name
This specification shall be known as the SIGN PAINTER PRINTER
SPECIFICATION.
2 PURPOSE
2.1 General
• Maximum media Print width: 63.6"
• Maximum media roll weight: 110 lbs.
• Power source: 220VAC/ 12 amp
• Number of print heads: 7 with 508 nozzles per head
• Ink type:—Low Odor Eco Solvent-safe for indoor use
• Ink Capacity: 1.5 Liters per color
• Ink Delivery System: ink cartridges with Sub Tanks
• Ink Colors: Cyan(blue), Magenta(red), Yellow, Black, Light Cyan(blue),
Light Magenta(pink)and Gray
• Gray Ink: Provides monochrome images without color shift
• Heaters: 3 (pre,print, and after)
• Static Elimination System: with slide mechanism
• Automatic Print Adjustment with Optical Sensors
• Medias Loading Lifter
• DDP: Dynamic Dot Printing Technology: Variable Printing Drop Size
• SNM2- Smart Nozzle Mapping
• SP4- Smart Pass Technology
• Advanced CP Manager Software for remote printer controls
• Print Speed Range: 70 SFPH-716 SFPH
• High Density Print Mode: Provides true and rich colors on high quality
Type XI reflective media
• Printer Warranty-3 year parts and labor
• 10 year performance warranty on the sign product
Vendor Services Agreement—Exhibit A Page 9 of 12
City Secretary Contract No.
• Delivery to 5001 James Ave Fort Worth,Texas 76115 and Installation to
be itemized on Proposal
• Software and training to staff shall be provided
Vendor Services Agreement - Exhibit A Page 10 of 12
EXHIBIT B
PRICE SCHEDULE
Costs will be itemized for the following: inkjet printer(hardware and software),accessories,maintenance
kit,traffic ionizer,flexi 12 sign and print full license,starter kit,freight charges, installation and training.
Vendor Services Agreement—Exhibit B Page 11 of U
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor.Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
1. Name: Wade Reece
Position: V.P.Jew/,,/
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of President/CEO
Other Title:
Date:
Vendor Services Agreement—Exhibit C Page 12 of 12
FORT WORTH.
�'**� CITY OF FORT WORTH BID OFFER
Event ID Page] Invited: Reece Supply Company
CFWDI-19-0000050 1 3308 Royalty Row
Event Round Version Irving TX 75062
1 2 United States
Event Name
RFQt - Sian Painter Printer Submit To: City of Fort Worth
Start Time Finish Time PURCHASING DIVISION
08/28/2019 11:49:00 CDT 09/OS/2019 17:00:00 CDT LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Event Description
The City of Fort Worth (City)seeks quotes from qualified bidders, hereinafter,Vendor,for a one-time
purchase of a Sign Painter Printer with maintenance for the Transportation Public Works(TPW)Streets and
Stormwater Operations
Department..
Terms & Conditions
Pre-bid conference: NONE
Quotes are solicited for furnishing the supplies,services and equipment set forth. Completed Quote must be
received in the Purchasing Division,200 Texas Street, Fort Worth,Texas 76102 by the above"quote deadline."
Quotes may be submitting electronically(email)or faxed to 817-392-8440,addressed to the above Buyer, City
of Fort Worth and have the bid number and opening date clearly marked on the fax cover page. Late quotes will
not be considered for award unless bidders are notified otherwise. Quotes may be withdrawn at any time prior
to the official opening by written notification. Quotes may not be altered, amended or withdrawn after the
official opening.
1.Your quote must be submitted on this form.
2. Freight and all other delivery charges shall be included in the unit price(s)bid.
3.The City is exempt from Federal Excise and State Sales Tax,therefore,tax must not be included in the
quote price.
Items quoted must meet or exceed City of Fort Worth Specifications; however,The City of Fort Worth may
consider and accept alternate bids if specified herein when most advantageous to the City. The City reserves
the right, however,to hold to City Specifications and to determine"or equal"status.The City reserves the
right to accept or reject in part or whole any quote submitted, and to waive any technicalities for the best
interest of the City.
The undersigned agrees, if the quote is accepted,to furnish any and all items upon which prices are offered,
at the price(s)and upon the terms and conditions contained in the specifications. The period for acceptance
of this proposal will be calendar days(90 calendar days unless a different period is inserted by the
bidder)after opening date.
Will agreement be available for Cooperative Agreement use? (See Section 6, Page)Yes XX No
RFQt SECTION NO.TITLE PAGES
COVER SHEET
SOLICITATION OF LINE ITEMS V1
STANDARD SOLICITATION INSTRUCTIONS, UPDATED JUNE 26, 2018'
STANDARD PURCHASE TERMS AND CONDITIONS'
SUPPLEMENTAL PURCHASE PROVISIONS V1
DETAILED SPECIFICATION V1
ATTA ATTACHMENTA CONFLICT OF INTEREST DISCLOSURE REQUIREMENT V1
ATT B ATTACHMENT B VENDOR CONTACT INFORMATION V1
ATT C ATTACHMENT C REFERENCE SHEET V1
ATT D ATTACHMENT D NO BID SHEET FOR BID NO. 19-0000050 V1
ATT E ATTACHMENT E HOW TO REGISTER WITH THE CITY OF FORT WORTH V1
ATT F ATTACHMENT F- DETAILED SPECIFICATIONS FOR SIGN PAINTER PRINTER V1
ATT G ATTACHMENT G- VENDOR SERVICE AGREEMENT
EXHIBIT D- STANDARD INSURANCE REQUIREMENTS
Documents are hereby incorporated into this Solicitation by reference,with the same force and effect as if
they were incorporated in full text. The full text versions of the'Sections are available on the Internet
at the following online address:
http://fortworthtexas.gov/purchasing
FORT WORTH
�`*,,�'__ CITY OF FORT WORTH BID OFFER
Event ID Page invited: Reece Supply Company
CFW01-19-0000050 2 3308 Royalty Row
Event Round Version Irving TX 75062
1 2 United States
Event Name
RF t - sin Painter Printer Submit To: City of Fort Worth
Start Time Finish Time PURCHASING DIVISION
0e 2a 2019 11:49:00 CDT 09 0s 2019 17:00:00 CDT LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein.The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the terms
therein.
Company Name: Reece Supply Company
Company Address: 3820 Valley View Lane
City, State,Zip: Irving, TX 75062
Vendor Registration No.
Printed Name of Officer or Authorized Representative: Wade Reece
Title: VP
Signature of Officer or Authorized Representative:
Date: 9/3/2019
Email Address: wade.reece@reecesupply.com
Phone Number: 972-438-3131
FORT WORTH.
y�� CITY OF FORT WORTH BID OFFER
Event ID Page Invited: Reece Supply Company
CFw01-19-0000050 3 3308 Royalty Row
Event Round Version Irving TX 75062
1 2 United States
Event Name
RF t - Sin Painter Printer Submit To: City of Fort Worth
Start Time Finish Time PURCHASING DIVISION
08 2e 2019 11:49:00 CDT 09 0s 2019 17:00:00 CDT LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line Details
Line: 1
Description: Qtv Unit UnitPrice Total
Sign Painter Printer 1.00 EA
$31,200 $31 1,200
Total Bid Amount: $31,200
i
Itemized costs for this printer to work for the Sign Department to print traffic signage.
Inkjet printer(hardware and software).....................$28,000
Accessories..............................................................N/C included
Maintenance Kit........................................................N/C included
Traffic Ionizer............................................................N/C included
FlexiSign Sign&Print v19........................................$3,200
3M Starter Kit............................................................N/C included
Freight Charges........................................................N/C included
Installation................................................................N/C included
Training....................................................................N/C included