HomeMy WebLinkAboutContract 44073-A7 1tJ�71 r
CITY SECRETARY
�alg CONTRACT NO.
SEA' = AMENDMENT No. 7
TO CITY SECRETARY CONTRACT No. 44073
?�A 6 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 44073, (the
CONTRACT) which was authorized by M&C C-25989 on the on the 4th day of
December, 2012 in the amount of $293, 328 . 00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment
Number 1 in the amount of $89, 110. 00, which was authorized by M&C C-26791
on May 6, 2014, Amendment Number 2 in the amount of $598, 940.00 which was
authorized by M&C C-27382 on July 21, 2015, Amendment Number 3 in the
amount of $164, 738 .00 which was authorized by M&C C-27877 on August 16,
2016, Amendment Number 4 in the amount of $23, 957. 00 which was
administratively authorized on February 28, 2018, Amendment Number 5 in
the amount of $27, 349. 00 which was administratively authorized on May 16,
2018, and Amendment Number 6 in the amount of $26, 522 which was
administratively authorized October 8, 2018 and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Lake Worth Trail - Section Al - A3; and
WHEREAS, it has become necessary to execute Amendment Number 7 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in Exhibit A - Lake Worth Trail - Phase 1A
dated January 8, 2019, a copy of which is attached hereto and incorporated
herein. The cost to City for the additional services to be
performed by Engineer totals $315, 976.00 (Exhibit A)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the Ci all
City of Fort Worth
Professional Services Agreement Amendment OFFICIAL RECORD
CFW Official Release 9/19/2017
Page 1 of CITY SECRETARY
FT, WORTH,TX
work and services shall be an amount of $1, 539, 920 . 00
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Freese and Nichols, Inc.
Fernando Costa Wendy Shabay,
Assistant City Manager Principal & Vice-President
DATE: C 19 t9 DATE: September 11, 2019
APPROVAL ECO NDE
Davig Cre k
Acting Director,
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
-a (L
Carlos Go 0
alez
City of Fort Worth
Professional Services Agreement Amendment 7
CFW Official Release 9/19/2017
Page 2 of 6
APPROVED AS TO FORM AND LEGALITY: M&C: 19-0115
DV2L Date:
Douglas W. Black
Assistant City Attorney
ATTEST:
Mary J.
F
City Sec etary r'
•i�ti. P �C`
City Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment 7
CFW Official Release 9/19/2017 CITY SECRETARY
Page 3 of 6
FT. WORTH,TX
FUNDING BREAKDOWN SHEET
City Secretary No. 44073
Amendment No. 7
Department Fund-Account-Center Amount
$315, 976. 00
Total: $315, 976. 00
City of Fort Worth
Professional Services Agreement Amendment 7
CFW Official Release 9/19/2017
Page 4 of 6
EXHIBIT"A"
LAKE WORTH TRAIL -AMENDMENT#7
September 10, 2019
DESCRIPTION
This request for Amendment#7, as described below, is for additional work to be performed by
FNI and as requested by the City. This work is related to ongoing project tasks as FNI is working
with the City to determine the future trail routing and design and the trail connections, so the team
can move forward with the Lake Worth Trail Final Design project. The Scope of Work detailed
below refers to the trail segments as labeled on the attachment called "Exhibit B."
AMENDMENT TASKS
Basic Services:
1. Project Management—(Segments 1, 2, 3, &4)- $7,900.00 (Lump Sum)
Provide project coordination and administration of project team including internal
project meetings and other coordination with City. Review trail route alternatives and
existing conditions with City. No formal presentations to the City are included in this
scope of services. This will include 2 stakeholder meetings.
2. Trail Route Alignment Study - (Segments 1, 2, &4 only) -$28,953.00
(Lump Sum)
Develop preliminary trail routing plan for an initial segment of the Lake Worth Trail
beginning at the Trinity Trail adjacent to the YMCA property heading North and
connecting to Harvard Street. This phase will cover 2 site visits, trail route base
mapping, alignment development, and coordination with City on route preferences.
3. Design Development(60%)—(Segments 1, 2, 3, &4) -$55,900.00 (Lump Sum)
Design development phase for this segment will begin upon city approval of the
proposed studied route. FNI will prepare a 60% level construction document set,
Including plans and specifications, for city review. FNI will attend a meeting to
discuss the city comments on the 60%plans.
4. Final Design (90%+ 100%) -(Segments 1, 2, 3, &4) - $81,605.00 (Lump Sum)
Based upon approval from the City for the 60% construction document set, FNI will
prepare 90% drawings of the proposed trail segment for inclusion in the current 90%
Lake Worth Trail Plans. Based upon approval from the City for the 90% construction
document set, FNI will prepare 100% signed and sealed drawings of the proposed
trail segment for inclusion in the final signed and sealed Lake Worth Trail Plans.
5. Bid Phase Services -(Segments 1, 2, 3, &4) -$15,086.00 (Lump Sum)
FNI will attend (1) One pre-bid meeting, respond to bidder questions, and issue (1)
One addendum to the bid documents during the project bid phase.
Page 1
6. Construction Administration - (Segments 1, 2, 3, &4) -$16,550.00 (Lump Sum)
FNI will assist the City by attending a pre-construction meeting and process
submittals and shop drawing as outlined in the original contract. This task is intended
to supplement our current contracted amount to include the additional trail length.
Special Services:
7. Topographic Survey—(Segment 1, Segment 2, Segment 3 -Yale @ Amherst+
Purdue only, &Segment 4) -$44,862.00 (Lump Sum)
Topo survey will be an on ground survey performed under the direct supervision of a
registered professional land surveyor and will include: 1 foot contour intervals and
X,Y+Z of all surface features located within a 50' section width of trail of the
proposed trail alignment centerline as outlined in the original contract. A one block
zone of Yale St. between Amherst and Purdue will include a topo and ROW survey
line.
8. Environmental Services - (Segments 1, 2, 3, &4) -$24,642.00 (Lump Sum)
Field survey of the proposed trail alignment to verify that it could be constructed in
accordance with the terms and conditions of Nationwide Permit(NWP) 14, Linear
Transportation Projects, without triggering a requirement to prepare and submit a
Pre-Construction Notification (PCN) to the U.S. Army Corps of Engineers(USACE).
Coordination with the THC is also included.
9. Archeological/Cultural Resources Survey -(Segments 1, 2, 3, &4) - $10,926.00
(Not-to-Exceed)
Obtainment of a Texas Antiquities Permit from the THC. 2. Conduct a Phase I
intensive pedestrian survey. Survey standards will meet the minimum requirements
accepted by the THC (n.d.), as set forth in Chapter 26 of the Texas Antiquities Code
JAC). A draft and final report of findings will be prepared.
10. Geotechnical Investigation—(Segments 2 &4 only) -$21,732.00 (Lump Sum)
Field investigation including:
Segment 2 -Two 50' boring and two 15' boring samples (verify)will be collected.
Laboratory testing and engineering recommendations.
Segment 4: -Two 15' boring samples (verify)will be collected. Laboratory testing
and engineering recommendations.
11. Easement Documents -(Segment 2 only) - $3,220.00(Not-to-Exceed)
Prepare easement documents for the proposed trail route as it passes through (2)
Two properties owned by the YMCA.
TOTAL ADDITIONAL BASIC SERVICES $205,994.00
TOTAL ADDITIONAL SPECIAL SERVICES $105,382.00
REIMBURSABLE EXPENSE(Not-to-Exceed) $4,600.00
TOTAL ADDITION $315,976.00
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EXHIBIT"C"
LAKE WORTH TRAIL- PHASE 113
Estimated Project Schedule
September 10,2019
A. Trail Routing—(6 weeks)
• Site visits
• Trail Mapping
• Alignment Development
B. Data Gathering—(16 weeks)
• Topographic Survey—6 weeks
• GeotechnicaI Investigation—13 weeks
• Environmental Review—3 weeks.
• Archeological/Cultural Resource Survey—3weeks.
C. Design Development(60%)—(10 weeks)
• Plan Submittal—(8 weeks)
• City Review Period—(2 weeks)
D. Final Design(90%& 100%)—(14 weeks)
• Plan Submittal—(10 weeks)
• City review Period—(4 weeks)
E. Bid Phase—(4 weeks)
• Advertise (3 weeks)
• Pre-Bid Meeting
• Bid Opening
• Tabulation (1 week)
F. Contract Award/M&C—(4 weeks)
G. Construction—(40 weeks)
Exhibit D
Freese and Nichols.Inc.
Pro eet Fee Summary
4.9lrR�MkeASt0116454@M` 4M66a Besfce•rviees 210,594
�� - Speoid 8erviees 105,382
Total Project 115,977
Basic Services
Employee uaur,o tlh yChnq IH-H.d-n lk rWh- 1••nH•IpoO ua•enrl•e ru.e•eY snr•yorrn ErY e•,en sr.r,gsr.h.r Totn[46or Total Total Sub
Project Role w IA lw. o= ew Owr.Err ew T- -4 T• etAab4r Total Hours Effort E:penea Effort Total Effort
Ph... Tack Tasks> i Current Hourly Bill Rate- $149 $105 $249 $188 $142 $278 $194 $118 $118 $175 Effort
11t $ $ 1,150 $ $ 1,150 S 15,802
1 P Marro 2 2 2 6 $ 1,191 $ 51 $ $ 1,242
2 Trsb tatoude 4 a 4 2 16 $ 2,914 $ 153 $ $ 3,067
3 Dev % 4 8 4 4 20 $ 3,305 $ 170 $ $ 3.475
4 FkW 90%+160%) 4 /6 4 4 28 $ 4,176 S 238 $ $ 4,414
5 Bid Phase 2 2 2 6 S 1,217 $ 51 $ $ 1,268
a Cosetrusion Admin 4 2 6 $ 1,136 S 51 $ $ 4,187
S S S s
♦H 2 $ $ 1,150 $ $ 1,180 S 63,771
i Prai"Mainsainthem 10 2 2 14 $ 2,426 S 119 $ $ 2,545
2 Tinall Route AIWOM61VIStudii 19 36 is 6 81 $ 12,896 $ Sao $ $ 13,565
3 effl % 1$ 36 1a 16 86 $ 13.870 $ 731 $ $ 14,601
d 901c+400% 25 46 26 26 123 $ 20.670 $ 1,046 $ 5,100 $ 26,816
5 Bid Phase 10 10 1 2 22 $ 4,521 $ 187 $ 365 $ S,073
a CoMtrucllen AtMin 1s to 26 $ 5,056 $ 221 S $ 5,277
s $ $ s
a $ $ 1,150 $ $ 1,150 $ 58,776
1 sdMas 6 2 2 12 $ 2,117 $ 102 $ $ 2,219
3 %) 13 iT a a 20 30 40 134 $ 19,746 $ 1,139 $ $ 20,887
4 100%) 13 16 6 16 22 40 44 1 161 $ 23,811 $ 1,368 $ $ 25,180
$ Bid Phew - a a 2 2 2 22 $ 4,345 $ 187 $ $ 4,532
a oneka tMoli9Min $ b 4 4 24 $ 4,604 $ 204 $ $ 4,808
s $ $ f
4 $ $ 1,150 $ $ 1,150 s 66,968
1 Project M&MOMMM 6 2 2 10 $ 1'809 $ 85 $ $ 1,894
2 Tra6 Rout*AftnOWMVAWY 16 33 1a 5 73 $ 11,680 $ 621 $ $ 12,301
3 16 36 22 16 96 $ 16,121 $ 816 $ is 16.937
4 M"Desilp(IIIIII-141l 22 42 22 26 114 $ 19,129 $ 969 $ 5,098 S 25,196
6 Bw Phaas $ a 2 18 $ 3,695 $ 153 $ 365 $ 4,213
$ Ca6structlon Minks- 16 10 26 $ 5,066 $ 221 $ - $ 5,277
$ $ $ $
Total Basic Services Hours 264 302 212 142 48 76 64 8 1,126 $ 186,493 $ 14,471 $ 10,928 $ 210.594
Total Basin 8ervio•s LaborEffcrt $ 39,231 $ 32,869 $ 114,7981 S 27,752 $ $ - $ 9,706 $ 6 344 $ 10,3251$ 1,456 $
Special Services
Employee warm- s,e ..re Her.yH•h•Mm r•p rYbr Ben He d ...an- -..-a SYY .-n ErYB•rron Wer,er Brrhry Total
Toed Labor Total Bub
Project Role vu u r.woc crr r.Ery Bal Tn,• E ...n er.•a•Y> Effort n9 Total Hours Expense ERoR Total Effort
_
Phase Task - Taeka> i Current Hourly Bill Rate--1 Er•m�$149 $105 $249 $188 $142 $278 $194 $118 $118 $175 Effort
i - $ $ $ $ $ 1,691
7 T 8e19 $ $ $ 1,691 $ 1,891
8 Elarkoninaw"Services - $ $ $ $
9 Arch Resources $ $ $ $
$ $ $ $
$ $ $ $
a - -- $ $ $ $
T - $ S $ 14,960 S 14,956 S 29,929
6 EailkpmnenW Snvkee 56 21 77 $ 14,324 3 655 $ $ 14,919
9 ArdwologlomMulturd Resources $ $ $ 5.463 $ 5,463
/Q 8ae40chf" $ $ $ 10,866 $ 10,866
11 EasmemOcwrnents - $ S $ 3,220 $ 3,220
a S S $ $ $ 8,242
1 - TOPG$- - - - - - $ $ $ 6,371 $ 6,371
6 am"!Mmft Services 12 12 8 1,760 $ 102 $ $ 1,871
$ - 3 -
d $ $ $ $
-T- B1ma - - -_-- - $ - $ - $ 21,850 $ 21,860 S 35,165
a S 6o 50 $ 7,367 $ 425 $ - $ 7,792
4 Rasowoas $ $ - S 5,463 $ 5,453
16 - S S $ 10.866 $ 10,666
$ $ S $
Total Special Samoa.Hours 118 21 138 $ 23,460 $ 1,782 $ 80,740 $ 106,382
Total Special Services LaborEffort I $ $ f S -1$ 17.31171$ 6.072 J $ . S 111 f f
rFREESE
M�iNICHOLS i
40551nternatlonal Plaza,Suite 200 - Fort Worth,Texas 76109•817-735-7300- fax 817-735-7492 www.freese.com
September 10,2019
Mr.Carlos Gonzalez
Project Manager
Parks and Recreation Department
City of Fort Worth
4200 South Freeway,Suite 2200
Fort Worth,Texas 76115-1499
Re: Amendment#7
Lake Worth Trail Phase 16-Additional Services
Dear Mr.Gonzalez:
The following are descriptions of the work added to the original lake Worth Trail Phase 1A Contract.
Included with these descriptions are the original and the updated contract amounts.
Additional Services—$315,976.00
Services to be provided as described on attached Exhibit A Scope of Servicesdocuments.
M/WBE Percentages
Contract Amount M WBE Amount M BE%
Original Contract $293,328 $73,340 25%
Amended Contract Amount No.2 $382,438 $119,340 31%
Amended Contract Amount No.2 $981,378 $241,555 25%
Amended Contract Amount No.3 $2,146,116 $294,759 26%
Amended Contract Amount No.4 $1,170,073 $294,759 25%
Amended Contract Amount No.5 $1,197,422 $294,759 24.5%
Amended Contract Amount No.6 $1,223,944 $294,759 24%
Amendment(No.7)Contract Amount $1,539,920 $375,499 24.4%
Included in this submittal:
1) Exhibit A—Scope of Services
2) Exhibit B—Trail Route Exhibit
3) ExhibitC—Estimated Project Schedule
4) Exhibit D—Level of Effort-Hourly Breakdown
We appreciate the opportunity to be of service to the City of Fort Worth Park and Recreation Department.
Please contact us if you have any questions or additional information is needed.
Respectfully submitt ,
Wendy D.Shabay,AICP,Asso .AIA
Vice-President
Freese and Nichols,Inc.
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 09/10/19 M&C FILE NUMBER: M&C 19-0115
LOG NAME: 80LAKE WORTH TRAIL PHASE 1 B
SUBJECT
Authorize Execution of Amendment No.7 to City Secretary Contract No.44073 with Freese&Nichols, Inc.,in the Amount of$315,976.00 for
Additional Engineering Services for Production of Construction documents for Lake Worth Trail Phase 1 B.for a Total design Contract in the
Amount of$1,539,920.00(COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No.7 to the Engineering Agreement with Freese and Nichols, Inc.,
(City Secretary Contract No.44073)in an amount not to exceed$315,976.00 for engineering services associated with the Lake Worth Trail Phase
1 B Final Design increasing the project design total to$1,539,920.00.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to authorize the execution of Amendment No.7 to the Engineering Agreement
with Freese and Nichols,Inc.(Freese and Nichols),(City Secretary Contract No.44073)in the amount of$315,976.00 for the design,and
preparation of construction documents for the Lake Worth Trail Phase 1 B Final Design,thereby revising the total contract amount to
$1,539,920.00.
Funds were earmarked for trail construction in the 2007 Lake Worth Capital Improvement Implementation Plan which is funded by Lake Worth Gas
Lease Capital Legacy Fund.Total appropriations are summarized below.
Date M&C Amount
12/4/12 C-25989 $300,000.00
5/6/14 C-26791 $120,000.00E
7/12/15 C-27382 $658,834.00
12/15/15 G-18625 $6,268,400.00
Total $7,347,234.001
Design Services Agreement Amendment:
On December 4,2012, (M&C C-25989)the City Council authorized an Engineering Agreement with Freese and Nichols in the amount of
$293,328.00 for design services for the Lake Worth Trail Preliminary Design.The Agreement was subsequently revised by six amendments
totaling$930,616.00 as follows:Amendment No. 1 in the amount of$89,110.00 authorized on May 6,2014,(M&C C-26791),Amendment No.2 in
the amount of$598,940.00 authorized on July 21,2015, (M&C C-27382),Amendment No.3 in the amount of$164,738.00 authorized on
August 16,2016,(M&C C-27877),Amendment No.4 in the amount of$23,957.00 administratively authorized on February 27,2018,Amendment
No.5 in the amount of$27,349.00 administratively authorized on May 16,2018,and Amendment No.6 in the amount of$26,522.00 authorized
January 25,2019.
Subsequently,between Amendment No.4 and No.5 during the coordination of a suitable route from Marion Sansom Park south to the Trinity Trail
at Anahuac Dr,it was decided by the Department to split out Phase 1 into sub-categories. Phase 1A will consist of 16,000 linear feet of trail from
Marion Sansom Park west to Arrow S.Park. Phase 1 B will consist of 21,000 linear feet of 10'trail from the completion of Marion Sansom Park
and continue south to the Trinity Trail at Anahuac Dr.
Amendment No.7 will provide the engineering services and assistance during the construction of phase 1 B of the project.
Upon review and consideration of the proposed engineering fee and in consideration of the following additional design services already
performed:
1. The original agreement combined additional scope items that were not included in a typical trail project.The initial agreement had the
engineering firm prepare an alignment study for 12 miles of trail around Lake Worth.This contract was later amended to include the final
design of 6 miles of trail for phase 1 (from Anahuac Dr./Meandering Road to Arrow S Park at 1-820).
2. The engineering firm assisted the City in negotiation with the YMCA for the dedication of an easement through Camp Carter property.In
addition to the trail design,the firm's scope included assessing the impacts of the trail on the Camp Carter Facility.This
engineering included the design of gates,realignment of the entrance road,and several other measures that will allow the Camp to maintain
secure access to their facilities with the addition of the trail.
3. During the 90%construction document design,a massive slope failure occurred on the planned trail corridor.Staff worked with the
engineering firm and YMCA Camp Carter representatives to explore an alternative alignment for the trail.The realignment impacted
r A
approximately 2 miles of the trail.
PARD staff, in considering additional design services already provided and upon review of the proposed scope and pricing for Amendment No.7
find the fee to be fair and reasonable and recommends Amendment No. 7 for approval.
Design completion for this phase is anticipated to commence in September 2019 and be completed by September 2020.
MM/BE OFFICE: Freese and Nichols,Inc.,is in compliance with the City's BDE Ordinance by committing to 16%SBE participation on this
Amendment. The City SBE goal on this amendment is 7%.
The Lake Worth Trail project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget,as appropriated,of the Lake Worth Gas Lease Capital
Legacy Fund.
Submitted for City Managers Office by: Femando Costa 6122
Originating Business Unit Head: David Creek 5704
Additional Information Contact: Carlos Gonzalez 5734