HomeMy WebLinkAboutContract 52817 City Secretary Contract No. 1
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FORT WORTH H
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PROFESSIONAL SERVICES AGREEMENT
(Information Technology)
This Professional Services Agreement("Agreement")is made and entered into by and between the
City of Fort Worth,a home-rule municipal corporation situated in portions of Tarrant,Denton,Johnson and
Wise Counties, Texas (the "City" or "Client"), acting by and through its duly authorized Assistant City
Manager, and Resource Integrators, LLC, a Texas Limited Liability Company ("Vendor"), and acting by
and through David Launey its duly authorized Principal. City and Vendor are each individually referred to
herein as a"party"and collectively referred to as the"parties."The term"Vendor"shall include the Vendor,
its officers,agents,employees,representatives,contractors or subcontractors.The term"City"shall include
its officers, employees,agents,and representatives.
CONTRACT DOCUMENTS:
The Contract documents shall include the following:
1. This for Professional Services Agreement;
2. Exhibit A—Statement Of Work Plus Any Amendments To The Statement Of Work;
3. Exhibit B—Payment Schedule;
4. Exhibit C—Milestone Acceptance Form;
5. Exhibit D—Network Access Agreement; and
6. Exhibit E—Signature Verification Form
All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all purposes. In
the event of any conflict between the documents, the terms and conditions of this Professional Services
Agreement shall control.
The term "Vendor" or "Contractor" shall include the Vendor or Contractor, and its officers, agents,
employees,representatives,servants, contractors or subcontractors.
The term"City"shall include its officers, employees,agents, and representatives.
I. Scope of Services. Vendor hereby agrees, with good faith and due diligence,to provide
the City with Information Technology Staff Augmentation Services. Specifically, Vendor will perform all
duties outlined and described in the Statement Of Work, which is attached hereto as Exhibit "A" and
incorporated herein for all purposes,and further referred to herein as the"Services."Vendor shall perform
the Services in accordance with standards in the industry for the same or similar services. In addition,
Vendor shall perform the Services in accordance with all applicable federal,state,and local laws,rules,and
regulations. If there is any conflict between this Agreement and Exhibit A,the terms and conditions of this
Agreement shall control.
2. Term. This Agreement shall commence upon the date signed by t e ssi ant City Manager
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below ("Effective Date") and shall expire no later than August 2, 2020("Expiration Date"), unless
terminated earlier in accordance with the provisions of this Agreement or otherwise extended by the parties.
3. Compensation. The City shall pay Vendor an amount not to exceed One Hundred Seventy-
One Thousand and 00/100($171,000.00)in accordance with the provisions of this Agreement and Exhibit
"B,"Payment Schedule,which is attached hereto and incorporated herein for all purposes.Vendor shall not
perform any additional services for the City not specified by this Agreement unless the City requests and
approves in writing the additional costs for such services. The City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless the City first approves such expenses in writing.
City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice. Vendor may
charge interest on late payments not to exceed one percent(M).
4. Termination.
4.1. Convenience.Either the City or Vendor may terminate this Agreement at any time
and for any reason by providing the other party with 30 days written notice of termination.
4.2. Breach. If either party commits a material breach of this Agreement, the non-
breaching Party must give written notice to the breaching party that describes the breach in
reasonable detail. The breaching party must cure the breach ten(10)calendar days after receipt of
notice from the non-breaching party,or other time frame as agreed to by the parties.If the breaching
party fails to cure the breach within the stated period of time,the non-breaching party may, in its
sole discretion, and without prejudice to any other right under this Agreement, law, or equity,
immediately terminate this Agreement by giving written notice to the breaching party.
4.3. Fiscal Funding Out.In the event no funds or insufficient funds are appropriated by
the City in any fiscal period for any payments due hereunder,the City will notify Vendor of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind whatsoever,except
as to the portions of the payments herein agreed upon for which funds have been appropriated.
4.4. Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,the City shall pay Vendor for services actually rendered up
to the effective date of termination and Vendor shall continue to provide the City with services
requested by the City and in accordance with this Agreement up to the effective date of termination.
Upon termination of this Agreement for any reason, Vendor shall provide the City with copies of
all completed or partially completed documents prepared under this Agreement.In the event Vendor
has received access to City information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to the City in a machine readable format or other format
deemed acceptable to the City.
5. Disclosure of Conflicts and Confidential Information.
5.1. Disclosure of Conflicts. Vendor hereby warrants to the City that Vendor has made
full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to the City in writing.
5.2. Confidential Information. The City acknowledges that Vendor may use products,
materials, or methodologies proprietary to Vendor. The City agrees that Vendor's provision of
services under this Agreement shall not be grounds for the City to have or obtain any rights in such
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proprietary products, materials, or methodologies unless the parties have executed a separate
written agreement with respect thereto. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by the City ("City Information") as
confidential and shall not disclose any such information to a third party without the prior written
approval of the City.
5.3. Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure.A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4. Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way.Vendor shall notify the City immediately if the security or integrity of any
City information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with the City to protect such information from further unauthorized disclosure.
6. Right to Audit.
6.1. Vendor agrees that the City shall, until the expiration of three (3)years after final
payment under this Agreement, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers and records of the Vendor involving transactions
relating to this Agreement at no additional cost to the City. Vendor agrees that the City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions
of this section. The City shall give Vendor not less than 10 days written notice of any intended
audits.
6.2. Vendor further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until expiration of three(3)
years after final payment of the subcontract, have access to and the right to examine at reasonable
times any directly pertinent books,documents,papers and records of such subcontractor involving
transactions related to the subcontract, and further that City shall have access during normal
working hours to all subcontractor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this paragraph.City shall give
subcontractor not less than 10 days written notice of any intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate as
an independent contractor as to all rights and privileges granted herein, and not as agent, representative or
employee of the City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Vendor acknowledges that the doctrine of respondeat superior shall not apply as between
the City,its officers,agents, servants and employees, and Vendor, its officers, agents, employees, servants,
contractors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that the City shall in
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no way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractors of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
subcontractors of Vendor shall be entitled to any employment benefits from the City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers,agents, servants, employees or subcontractors.
8. LIABILITY AND INDEMNIFICATION.
8.1. LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2. INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO VENDOR'S BUSINESS, AND ANY RESULTING LOST
PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT,TO THE EXTENT
CAUSED BY THE ACTS OR OMISSIONS OF VENDOR, ITS OFFICERS, AGENTS,
SUBCONTRACTORS,SERVANTS OR EMPLOYEES.
8.3. INTELLECTUAL PROPERTY INFRINGEMENT.
8.3.1. The Vendor warrants that all Deliverables, or any part thereof,
furnished hereunder, including but not limited to: programs, documentation,
software,analyses,applications,methods,ways,and processes(in this Section 8C each
individually referred to as a "Deliverable" and collectively as the"Deliverables,")do
not infringe upon or violate any patent,copyrights,trademarks,service marks,trade
secrets,or any intellectual property rights or other third party proprietary rights, in
the performance of services under this Agreement.
8.3.2. Vendor shall be liable and responsible for any and all claims made
against the City for infringement of any patent,copyright,trademark,service mark,
trade secret, or other intellectual property rights by the use of or supplying of any
Deliverable(s)in the course of performance or completion of,or in any way connected
with providing the services, or the City's continued use of the Deliverable(s)
hereunder.
8.3.3. Vendor agrees to indemnify,defend,settle,or pay,at its own cost and
expense, including the payment of attorney's fees, any claim or action against the
City for infringement of any patent, copyright, trade mark, service mark, trade
secret, or other intellectual property right arising from City's use of the
Deliverable(s), or any part thereof, in accordance with this Agreement, it being
understood that this agreement to indemnify, defend, settle or pay shall not apply if
the City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
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expense of payment for claims or actions against the City pursuant to this section 8,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect the City's interest, and
City agrees to cooperate with Vendor in doing so. In the event City, for whatever
reason,assumes the responsibility for payment of costs and expenses for any claim or
action brought against the City for infringement arising under this Agreement, the
City shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise any such
claim; however,Vendor shall fully participate and cooperate with the City in defense
of such claim or action. City agrees to give Vendor timely written notice of any such
claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing,the City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify the City under this Agreement. If the
Deliverable(s),or any part thereof,is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially
adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
either: (a) procure for City the right to continue to use the Deliverable(s); or (b)
modify the Deliverable(s) to make them/it non-infringing, provided that such
modification does not materially adversely affect City's authorized use of the
Deliverable(s);or(c)replace the Deliverable(s)with equally suitable,compatible,and
functionally equivalent non-infringing Deliverable(s)at no additional charge to City;
or(d)if none of the foregoing alternatives is reasonably available to Vendor,terminate
this Agreement, and refund all amounts paid to Vendor by the City, subsequent to
which termination City may seek any and all remedies available to City under law.
VENDOR'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY THE
REQUISITE INSURANCE COVERAGE AND AMOUNTS SET FORTH IN
SECTION 10 OF THIS AGREEMENT.
9. Assignment and Subcontracting.
9.1. Vendor shall not assign or subcontract any of its duties,obligations or rights under
this Agreement without the prior written consent of the City. If the City grants consent to an
assignment, the assignee shall execute a written agreement with the City and the Vendor under
which the assignee agrees to be bound by the duties and obligations of Vendor under this
Agreement.The Vendor and assignee shall be j ointly liable for all obligations under this Agreement
prior to the assignment. If the City grants consent to a subcontract,the subcontractor shall execute
a written agreement with the Vendor referencing this Agreement under which the subcontractor
shall agree to be bound by the duties and obligations of the Vendor under this Agreement as such
duties and obligations may apply. The Vendor shall provide the City with a fully executed copy of
any such subcontract.
10. Insurance.
10.1. The Vendor shall carry the following insurance coverage with a company that is
licensed to do business in Texas or otherwise approved by the City:
10.1.1. Commercial General Liability:
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10.1.1.1. Combined limit of not less than $2,000,000 per
occurrence; $4,000,000 aggregate; or
10.1.1.2. Combined limit of not less than $1,000,000 per
occurrence; $2,000,000 aggregate and Umbrella Coverale in the amount of
$3,000,000. Umbrella policy shall contain a follow-form provision and shall
include coverage for personal and advertising injury.
10.1.1.3. Defense costs shall be outside the limits of liability.
10.1.2. Automobile Liability Insurance covering vehicles used in providing
services under this Agreement, including non-owned, or hired vehicles, with a combined
limit of not less than $1,000,000 per occurrence.
10.1.3. Professional Liability (Errors & Omissions) in the amount of$1,000,000
per claim and$1,000,000 aggregate limit.
10.1.4. Statutory Workers' Compensation and Employers' Liability Insurance
requirements per the amount required by statute.
10.1.5. Technology Liability (Errors&Omissions)
10.1.5.1. Combined limit of not less than $2,000,000 per
occurrence; $4million aggregate or
10.1.5.2. Combined limit of not less than $1,000,000 per
occurrence; $2,000,000 aggregate and Umbrella Coverage in the amount of
$3,000,000. Umbrella policy shall contain a follow-form provision and shall
include coverage for personal and advertising injury. The umbrella policy shall
cover amounts for any claims not covered by the primary Technology Liability
policy. Defense costs shall be outside the limits of liability.
10.1.5.3. Coverage shall include, but not be limited to, the
following:
10.1.5.3.1. Technology coverage may be provided through
an endorsement to the Commercial General Liability (CGL) policy, a
separate policy specific to Technology E&O, or an umbrella policy that
picks up coverage after primary coverage is exhausted. Either is
acceptable if coverage meets all other requirements. Technology coverage
shall be written to indicate that legal costs and fees are considered outside
of the policy limits and shall not erode limits of liability. Any deductible
will be the sole responsibility of the Vendor and may not exceed $50,000
without the written approval of the City. Coverage shall be claims-made,
with a retroactive or prior acts date that is on or before the effective date
of this Agreement. Coverage shall be maintained for the duration of the
contractual agreement and for two (2) years following completion of
services provided. An annual certificate of insurance,or a full copy of the
policy if requested, shall be submitted to the City to evidence coverage;
and
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10.1.5.3.2. Any other insurance as reasonably requested by
City.
10.2. General Insurance Requirements:
10.2.1. All applicable policies shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers,
officials, agents,and volunteers in respect to the contracted services.
10.2.2. The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of the City of Fort Worth.
10.2.3. A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to the City. Ten(10)days' notice shall be acceptable
in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City
of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102, with copies to the City
Attorney at the same address.
10.2.4. The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII in the
current A.M.Best Key Rating Guide,or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required,
written approval of Risk Management is required.
10.2.5. Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
10.2.6. Certificates of Insurance evidencing that the Vendor has obtained all
required insurance shall be delivered to and approved by the City's Risk Management
Division prior to execution of this Agreement.
11. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees to comply with
all applicable federal,state and local laws,ordinances,rules and regulations. If the City notifies Vendor of
any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist from and
correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subcontractors and successors in interest,as part of the consideration herein,agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. If any claim arises from an alleged
violation of this non-discrimination covenant by Vendor, its personal representatives, assigns,
subcontractors or successors in interest,Vendor agrees to assume such liability and to indemnify and defend
the City and hold the City harmless from such claim.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
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City Secretary Contract No.
TO THE CITY: TO VENDOR:
City of Fort Worth Resource Integrators,LLC
Attn:Assistant City Manager Attn: David Launey
200 Texas Street 7301 RR 620 N, Suite 155,PMB 294
Fort Worth TX 76102 Austin,Texas 78726
Facsimile: (817)392-6134 Facsimile: (888)329.9840
With Copy to the City Attorney
at same address
14. Solicitation of Employees. Neither the City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement,without the prior written consent of the person's employer.This provision
shall not apply to an employee who responds to a general solicitation or advertisement of employment by
either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
the City does not waive or surrender any of its governmental powers.
16. No Waiver. The failure of the City or Vendor to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the
City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. Governing Law and Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of
this Agreement,venue for such action shall lie in state courts located in Tarrant County,Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity,legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Majeure. The City and Vendor shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable control (force
majeure),including,but not limited to,compliance with any government law,ordinance or regulation,acts
of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority,transportation problems and/or any other similar causes.
20. Headings Not Controlling. Headings and titles used in this Agreement are for reference
purposes only and shall not be deemed a part of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed
this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
22. Amendments. No amendment of this Agreement shall be binding upon a party hereto
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unless such amendment is set forth in a written instrument, and duly executed by an authorized
representative of each party.
23. Entirety of Agreement. This Agreement, including any exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and agreement between the
City and Vendor, their assigns and successors in interest, as to the matters contained herein.Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.An executed Agreement,modification,amendment,or separate signature page
shall constitute a duplicate if it is transmitted through electronic means, such as fax or e-mail, and reflects
the signing of the document by any party. Duplicates are valid and binding even if an original paper
document bearing each parry's original signature is not delivered.
25. Warran1y of Services. Vendor warrants that its services will be of a professional quality
and conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30)days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or(b)refund the fees paid by the City to Vendor for the nonconforming
services.
26. Milestone Acceptance. Vendor shall verify the quality of each deliverable before
submitting it to the City for review and approval. The City will review all deliverables to determine their
acceptability and signify acceptance by execution of the Milestone Acceptance Form, which is attached
hereto as Exhibit"C."If the City rejects the submission,it will notify the Vendor in writing as soon as the
determination is made listing the specific reasons for rejection. The Vendor shall have ten (10) days to
correct any deficiencies and resubmit the corrected deliverable. Payment to the Vendor shall not be
authorized unless the City accepts the deliverable in writing in the form attached. The City's acceptance
will not be unreasonably withheld.
27. Network Access.
27.1. City Network Access. If Vendor, and/or any of its employees, officers, agents,
servants or subcontractors(for purposes of this section"Vendor Personnel"),requires access to the
City's computer network in order to provide the services herein,Vendor shall execute and comply
with the Network Access Agreement which is attached hereto as Exhibit "D" and incorporated
herein for all purposes.
27.2. Federal Law Enforcement Database Access. If Vendor, or any Vendor Personnel,
requires access to any federal law enforcement database or any federal criminal history record
information system, including but not limited to Fingerprint Identification Records System
("FIRS"),Interstate Identification Index System("III System"),National Crime Information Center
("NCIC")e1•National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications
Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations
Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal
justice as defined therein on behalf of the City or the Fort Worth Police Department, under this
Agreement, Vendor shall comply with the Criminal Justice Information Services Security Policy
and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation
Criminal Justice Information Services Security Addendum.No changes,modifications,alterations,
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or amendments shall be made to the Security Addendum. The document must be executed as is,
and as approved by the Texas Department of Public Safety and the United States Attorney General.
28. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
29. Informal Dispute Resolution. Except in the event of termination pursuant to Section 4.2, if
either City or Vendor has a claim,dispute,or other matter in question for breach of duty,obligations,services
rendered or any warranty that arises under this Agreement,the parties shall first attempt to resolve the matter
through this dispute resolution process. The disputing party shall notify the other party in writing as soon as
practicable after discovering the claim,dispute,or breach. The notice shall state the nature of the dispute and
list the party's specific reasons for such dispute. Within ten(10)business days of receipt of the notice,both
parties shall commence the resolution process and make a good faith effort,either through email,mail,phone
conference,in person meetings,or other reasonable means to resolve any claim,dispute,breach or other matter
in question that may arise out of,or in connection with this Agreement. If the parties fail to resolve the dispute
within sixty(60)days of the date of receipt of the notice of the dispute,then the parties may submit the matter
to non-binding mediation in Tarrant County,Texas,upon written consent of authorized representatives of both
parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect.The mediator shall be agreed to by the parties.Each party
shall be liable for its own expenses, including attorney's fees; however, the parties shall share equally in
the costs of the mediation. If the parties cannot resolve the dispute through mediation,then either party shall
have the right to exercise any and all remedies available under law regarding the dispute. Notwithstanding the
fact that the parties may be attempting to resolve a dispute in accordance with this informal dispute
resolution process,the parties agree to continue without delay all of their respective duties and obligations
under this Agreement not affected by the dispute. Either party may, before or during the exercise of the
informal dispute resolution process set forth herein, apply to a court having jurisdiction for a temporary
restraining order or preliminary injunction where such relief is necessary to protect its interests.
30. No Boycott of Israel. If Vendor has fewer than 10 employees or the Agreement is for less
than$100,000,this section does not apply.Vendor acknowledges that in accordance with Chapter 2270 of
the Texas Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1)does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and
"company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government
Code. By signing this Addendum, Vendor certifies that Vendor's signature provides written verification to
City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
Agreement.
31. Reporting Requirements.
31.1. For purposes of this section,the words below shall have the following meaning:
Professional Services Agreement—Technology(Rev.6/19) Page 10 of 27
City Secretary Contract No.
31.1.1. Child shall mean a person under the age of 18 years of age.
31.1.2. Child pornography means an image of a child engaging in sexual conduct
or sexual performance as defined by Section 43.25 of the Texas Penal Code.
31.1.3. Computer means an electronic, magnetic, optical, electrochemical, or
other high-speed data processing device that performs logical, arithmetic, or memory
functions by the manipulations of electronic or magnetic impulses and includes all input,
output,processing, storage, or communication facilities that are connected or related to the
device.
31.1.4. Computer technician means an individual who, in the course and scope of
employment or business, installs, repairs, or otherwise services a computer for a fee. This
shall include installation of software, hardware, and maintenance services.
31.2. Reporting Requirement. If Vendor meets the definition of Computer Technician as
defined herein, and while providing services pursuant to this Agreement, views an image on a
computer that is or appears to be child pornography,Vendor shall immediately report the discovery
of the image to the City and to a local or state law enforcement agency or the Cyber Tip Line at the
National Center for Missing and Exploited Children.The report must include the name and address
of the owner or person claiming a right to possession of the computer, if known, and as permitted
by law. Failure by Vendor to make the report required herein may result in criminal and/or civil
penalties.
32. Signature Authority. The person signing this agreement hereby warrants that he/she has
the legal authority to execute this agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement, and any amendment(s) hereto, may be executed by any authorized representative of Vendor
whose name, title and signature is affixed on the Verification of Signature Authority Form, which is
attached hereto as Exhibit "E" and incorporate herein by reference. Each party is fully entitled to rely on
these warranties and representations in entering into this Agreement or any amendment hereto.
33. Survival of Provisions. The parties'duties and obligations pursuant to Section 4.4(Duties
and Obligations), 5 (Disclosure of Conflicts and Confidential Information), Section 6 (Right to Audit), and
Section 8 (Liability and Indemnification)shall survive termination of this Agreement.
(signature page follows)
Professional Services Agreement—Technology(Rev.6/19) Page 11 of 27
City Secretary Contract No.
ACCEPTED AND AGREED:
CITY:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: performance and reporting requirements.
Name: Xevin
Title: Assistant City Manager
Date: qll;17ol f By: �Z 04' ilo?la
Name: eve Streiffert
APPROVAL RECOMMENDED: Title: Assistant Director,IT Solutions
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Roger rig
Title: Interim Director,IT Solutions By:
Name: o n B. rong
ATTEST: Title: Assistant Ci ttomey
OF FORS, CONTRACT AUTHORIZATION:
By: �; ate Approved: 09/10/2019
Name: ary J. K
Title: City Secret * ? orm 1295 Certification No.: 2019-525245
VENDOR:
Resource Integrators, LLC
By:
Name: David V.La
Title: Principal
Date: CL
C'CIAL RECORD
l SECRETARY
i WORTH,TX
Professi—o—naTreMccs Agreeircn Technology(Rev.6/19) Page 12 of 27
City Secretary Contract No.
EXHIBIT A
STATEMENT OF WORK
' *Contracted Anteg tors
PW SA
Statement of Work for the Design, Build and
Deploy of Three Interfaces
July 23,2019
r
- _ I
Y
Professional Services Agreement—Technology—Exhibit A Page 13 of 27
City Secretary Contract No.
,* ContractedthrMCh: Resource
Presence,- ll Integrators
Table of Contents
1.Purpose 2
2.Scope 3
3.Activities and Effort Estimates 4
4.Proposed Team 6
S.Fees and Assumptions 7
6.Contract and Acceptance 8
t
Professional Services Agreement—Technology—Exhibit A Page 14 of 27
City Secretary Contract No.
Presence-fir,
Contracted through: I�tegrators
i`
Presence of IT(POIT)takes great pleasure in submitting the following Statement of Work(SOW)to assist City of Fort Worth(CFW)in the
detailed design,build and deployment of the TeleStaff(Kronos)and PeoploW HR for the Fire Department. POIT is proposing partnering
with Resource Integrators(RI)of Austin Texas to leverage the Texas Deparlment of Information Resources IT Staff Augmentation Contract
(ITSAC)for this SOW. Resource Integrators is a Texas HUB specializing in Public Sector PeopleSofl consulting.
It is expected that the interfaces will be designed and buift as scalable solutions that can be leveraged for the Police Department.
This SOW captures the following:
Scope
AWvNba and effort estimate
Proposed team
Estimate of fees
Contract and acceptance
Professional Services Agreement—Technology—Exhibit A Page 15 of 27
City Secretary Contract No.
Contracted through: w Resource
Presence Integrators
The scope of this SOW includes the detailed design,build.test and deployment of the TeleStaff(Kronos)and PeopleSoft HR for the
Fire Department. In particular,it includes the following components:
t. Employee Data Interface from PeopleSoft to TeleStaff,
2. Time Data Interface from TeleStaff to PeopleSoft
Leave Balance Interface from PeopleSoft to TeleStaff
An objective of the detailed designed,architecture and build phases will be to:
Future proof Fire Department's business process changes wherever possible and
Ensure a scalable/configurable interfacing solution with minimal Fire Department specifics to deploy the interfaces to Police
Department
We propose to deliver this scalability and future proofing via adoption and agreement to a set of design principles from the outset of
the protect:
Configurable interface solution(wherever possible)
• Minimal hard coding
Alignment to standard business processes and configuration
• Re-use of existing components e.g.middleware plotlorm
Designed in accordance with existing enterprise standards
• Built on enterprise platform and solutions to ensure future maintainability with minimal support and change impacts etc.
3
Professional Services Agreement—Technology—Exhibit A Page 16 of 27
City Secretary Contract No.
Presence Contracted through: ntegrators
The Interlace design approach,consideradona,high level design details and error handling is as per the"CFW Telestaff-PeopbSofl
-Interface Solution Design V1.V
The Key Activities and Indicative Effort Estimates by interface is fisted below:
1. Employee Data Interface from Peopie8oft to TeleStaff
Phase 1 _
Business Process Review for Employee Hire and 24-40
Termination Processing
Business Process Chengaa to ensure Hire and TBD To be ettirseted by Fire HR1Payrol
Temanstbns happen In PeopfeSoft prior to TeleSlaB Depstirttentis bead on outcomes
fosb lfte buninses ptyasss review.
Detailed Date Mapping and interface design 24-W
Interface Build In PeopleSoll 64-80 _-- - -
Interface Testing Support 40-56
Charge Control and Documentation 16
Deployment and Warranty Support 16 -
Phase 2
Business Process Review for Employee Data Changes 4056
(Al changes that Impacts TeleStaff)
Business Process Changes to ensure Employee Date TBD To be estimated by Fire HRIPeyroll
Changes happen In PeopleSoft prior to TeleStaff Departments based on outcomes
from the business process review.
Detailed Data Mapping 8
Interlace Build In Peopk" 16-32
Interface Testing k 40-56 f -
Charge Control and Documentation 8-16
Deployment and Warranty Support 24-40
2. Time Data Interface from TateStaft to PeopleSoR
Phase I 11
Business Process Review to: TBD To be estimated by Fire
Decommission o0vertime app,and Excel HRIPsyroAAT DapeMtsnta.
spreadsheets and move usage to TeleStaff
Move Non-Oparetionsi and Civlllan Staff to enter
time and attendance in TeleStaff(whn currently
use POOP~) i
Impiernent Business Process Charges based on the TBD To be ntirnsted by Fin HRNW$of
business proeep review,activityDeparlawits on oukwmeslvlty from the business process review.
Detailed interface Design including: 64-80--- - — +-
Work Codes to TRC Mapping
File format and date mapping
4
Professional Services Agreement-Technology-Exhibit A Page 17 of 27
City Secretary Contract No.
ce
0 4 Contracted through: Integrators ntegrators
Presence
Interface Build and Uni Test in PeopleSoft 104-120
Configuration setup activities in TeleStaff TBD To be estimated by Fire IT based
on changes identified in TeleStaff.
Interface Testing Support 96-120
Change Control and Documentation 32-40
Deployment and Warranty Support 64-80 !`
3. Leave Balance Interface from PeopleSoft to TeleStaff
DetailedDeIrverables Effort Estimate(HGursl Comments
Detailed Interface Design including File format and data 16-24
mapping
Interface Build and Uni Test in PeopleSoft 24-32
Configuration setup activities in TeleStaff TBD To be estimated by Fire IT based
on changes identified in TeleStaff.
Interface Testing Support 24-32
Change Control and Documentation 16
Deployment and Warranty Support 16
5
Professional Services Agreement—Technology—Exhibit A Page 18 of 27
City Secretary Contract No.
Contracted through: tY RResource
Peahen °r'j` Int�rators
-Is- -' 1- - • -
POIT will provide the following team structure to deliver this engagement
Lngesh ealasulwamaniam — Prc.,wrl Manager and An Awi Rr4wabltr far ft d41*ery of oulmm"for CFW
• Adopt a set of design principles to ensure
• over 14 years of PeoploSoft consulting experience across future scalabiRy b meat the creeds of tue
HCM and FSCM Police Department
• Many years of Projad management expertise in delivering net Design architecture
new PoopWSotf Implementations, upgrades to modules I Managing the project plan, risks & Issues,
funclionafities scope control, deliverables, we@* reporting
• PeopleSoft solution architect, integration specialist and until project comple5on and hand over
certified People'rods consultant with proven hands on delivery CIA review ensuring the design and build Is
capabilities across confrgurallon,development and kNegration scalable and can be utilized far Poke with
across PeopleSoft minor a wralments i
KerstY Bennett I Sdkwdh Annavarapu - Functional Lead Responsible for the delivery of functional adivilba
( kWVY ) • Business process requirements gathering.
Over 14 years of PeopbSofl oonsudti g experience across a documentation and validation
number of fundbrnal modules In HCM aspecialty In the • Solution design docurnentatkn a g. business
configuration and support of Time & Labor, Payroll and process flows and process design
Absence Marnagernent documentation and rules
• Business requirements gathering, process modeling and Funcdional specification
documentation • Unit testing
• Functional specifications especially In the design of interfaces Providing test assistance as required for the
especially between PeopleSoft and Krona CFW SMEs with test script design and test
• Configuration of complex absence accrual and leave request execution and dated support
processing hmctiornality,including a rules engine to compute • UAT and cut-over assistance
the most complex accrual,consumption,payout and carryover warran(y support aervkes
bgk
Validation and testing of time flies from Kronos to Payroll
Thomas Tan or$slue Kumar or Karon Pal-Tachnical Lead Responsible for dsiiveny of technical arflMlfes:
(you) Technical design and documentation
• Strong PeopleSoft Tedrno Functional consultant with 8•years • Interface build and unit testing
of experience In PeopleSoft HCM Defect fbdng dung all phases of test"
• Proficient in PeopleSoft Development Toots e.g.Application • Cut-over assistance
Designer,Application Engine.Component Interfaces,People Warrarrty support services
Code,HTML.XML Publisher,Process Scheduler,DMS
• Good working knowledge of Integration Broker, Application
Messaging&Application Package.
• Good working knowledge of Time ft;Labor—red-designed and
re-configured T&L security,, created custom pages In TBL;
created custom processes in T&L to send notifications to all
supervisors with their direct reports'tine sheet data;designed
R bull AE to send reminder smalls to all time reporters;
configured complex rules to accrue comp time based on
overtime worked and tardy for missed punches; Created
program b remove web clock access of any employee for a
particular department
• Created AE program to provide CSV fib to ADP for union
employees
• Created AE program to provide health Equity File for ADP !
• Production support of T&L,Absence Manmgetnent and Payroll I_
including working with multiple vendors related to fib
transmission issues and working proactively with other system
team members to resolve complex integration Issues
8
Professional Services Agreement—Technology—Exhibit A Page 19 of 27
City Secretary Contract No.
rye �'"' lontracfedthraugh; IResource
I tegrators
An estimate of our fees Is provided below:
r
Logesh Enterprise Architect 1 120 0187.51
Balasubramaniam Emerging Technology {
Srikanth Annavarepu / Enterprise Architect21 )l)lI 4!0 i $145.00
KeM Bennett Emerging Technology
Then=Ten Programmer Developer 31 I 4 $109.39
Emerging Technology
An approxitwe estimate of fees (based on assumptions. considerations and outstanding design decisions) is approximately
$143,000.
Expenses wd be Invoked at cost and Not-to-Exceed$1,400 per resource,per trip. We estimate the fallowing travel requirements:
4-6 round trips from Seattle to Dallas for Logesh Balssubramirotam
Weekly round trip(approx.12)for Srikant h Arnavarapu or Kersti Bennett
• Ground transport
Hotel accommodation
• Per diem$59
The total number of estimated trips are 20. Therefore,the total expenses(net to exceed)is$28.000.
Travel expenses will be Invoiced by resource and all of a single resource's travel receipts will be grouped 41o,a single PDF file and
provided with each monthly invoke. The invoice will contain a line for total travel expenses for each individual resource.
7
Professional Services Agreement—Technology—Exhibit A Page 20 of 27
City Secretary Contract No.
TContracted through: QourceRePresence', Integratorss
We propose:to contract this engagement via our contracting partner Resource Integrators.
Resource Integrators maintains an Information Technology Staff Augmentation Services(ITSAC)contract(DIR•TSO-3524)with DIR
to provide services to entities that are authorized to procure services through DIR.
The parties have duly executed this Agreement as of the day,month and year written below.
I
Resource Integrators,LLC POIT,LLC(doing business as Presence City of Fort Worth
of IT)
Name: Robert B.Launius Name:
Name: Robert(Bob)Urban
Title: Principal Title:
Title: VP,PeopleSoft NA
Date: July 23,2019 Date:
Date: July 23,2019
Signature:
Signature: J• �`� -. Signature:
8
Professional Services Agreement—Technology—Exhibit A Page 21 of 27
City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE
Resource Integrators,LLC will submit invoices monthly for services provided and associated travel. The
City will approve and process invoices for payment Net 30. The not-to-exceed amount for professional
services is$143,000.00 and the not-to-exceed amount for travel expenses is$28,000.00 as stated in
Exhibit A, Section 5. Fees and Assumptions,also below.
S. Fees and Assumptions
An estimate at our tees is provided below
Logesh Enterprise Architect 2 f 120 $167-51
Baiasubramaniam Emerging Technology
Srrikanth Annavarapu ! Errierprrisee Architect 21 480 $145-00
Kersti Bemed Emerging Technology
Thomas Tan Programmer Developer 3 1 480 $109.39
Emerging Ted-Moo
An approxm to estivate of fees (based an assumptions, considerations and oulstarrdrg design decisions) 6 apprmrimat*
3143.000-
Expenses N be invoiced at cost and Hot-to-Exceed 31.400 per resource.per to. We estimate ttoe following traroel requiaments_
• 4-0 rand trips from Sealtle to Dallas for Logesh Balasubramamam
Weekly round Uip(apprmc.12)for Srikardh Annavarapu or Kerstt Bennett
Gra"W transport
Hotel accommodation
• Per dienw 'f50
Tine total rnanber of estimated trips are 20. Therefore.the total expenses(not to exceed)is S2B.000_
Travel expenses will be mvoieed by resource and all of a single resource's fraud receipts ir7 be grouped inb a single PDF Re and
provided erdh each monthly inwoke. The invoice will contain a line for total travel expenses for each irrdvkWA resource.
Professional Services Agreement—Technology—Exhibit B Page 22 of 27
City Secretary Contract No.
EXHIBIT C
MILESTONE ACCEPTANCE FORM
Services Delivered:
Milestone/Deliverable Ref. #:
Milestone/Deliverable Name:
Unit Testing Completion Date:
Milestone/Deliverable Target Completion Date:
Milestone/Deliverable Actual Completion Date:
Approval Date:
Comments (if needed):
Approved by Vendor: Approved by City Department Director:
Signature: Signature:
Printed Name: Printed Name:
Title: Title:
Date: Date:
For Director Use Only
Contracted Payment Amount:
Adjustments, including
penalties:
Approved Payment Amount:
Professional Services Agreement—Technology—Exhibit C Page 23 of 27
City Secretary Contract No.
EXHIBIT D
NETWORK ACCESS AGREEMENT
1. The Network. The City owns and operates a computing environment and network
(collectively the "Network"). Vendor wishes to access the City's network in order to provide description
of services. In order to provide the necessary support, Vendor needs access to Internet, Intranet,TeleStaff
(Kronos)and PeopleSoft Human Resources for the Fire Department.
2. Grant of Limited Access. Vendor is hereby granted a limited right of access to the City's
Network for the sole purpose of providing Information Technology Staff Augmentation. Such access is
granted subject to the terms and conditions forth in this Agreement and applicable provisions of the City's
Administrative Regulation D-7 (Electronic Communications Resource Use Policy), of which such
applicable provisions are hereby incorporated by reference and made a part of this Agreement for all
purposes herein and are available upon request.
3. Network Credentials.The City will provide Vendor with Network Credentials consisting
of user IDS and passwords unique to each individual requiring Network access on behalf of the Contractor.
Access rights will automatically expire one(1)year from the date of this Agreement. If this access is being
granted for purposes of completing services for the City pursuant to a separate contract,then this Agreement
will expire at the completion of the contracted services, or upon termination of the contracted services,
whichever occurs first. This Agreement will be associated with the Services designated below.
3.1. Services are being provided in accordance with the Agreement to which this
Access Agreement is attached.
4. Renewal. At the end of the first year and each year thereafter, this Agreement may be
renewed annually if the following conditions are met:
4.1. Contracted services have not been completed;
4.2. Contracted services have not been terminated;and
4.3. Within the thirty (30) days prior to the scheduled annual expiration of this
Agreement, the Vendor has provided the City with a current list of its officers, agents, servants,
employees or representatives requiring Network credentials.
Notwithstanding the scheduled contract expiration or the status of completion of services, Vendor shall
provide the City with a current list of officers, agents, servants, employees or representatives that require
Network credentials on an annual basis.Failure to adhere to this requirement may result in denial of access
to the Network and/or termination of this Agreement.
5. Network Restrictions. Contractor officers,agents,servants,employees or representatives
may not share the City-assigned user IDS and passwords. Vendor acknowledges, agrees and hereby gives
its authorization to the City to monitor Contractor's use of the City's Network in order to ensure Contractor's
compliance with this Agreement. A breach by Contractor, its officers, agents, servants, employees or
representatives,of this Agreement and any other written instructions or guidelines that the City provides to
Vendor pursuant to this Agreement shall be grounds for the City immediately to deny Vendor access to the
Network and Contractor's Data,terminate the Agreement,and pursue any other remedies that the City may
have under this Agreement or at law or in equity.
5.1. Notice to Vendor Personnel—For purposes of this section,Vendor Personnel shall
include all officers, agents, servants, employees,or representatives of Contractor. Vendor shall be
Professional Services Agreement—Technology—Exhibit D Page 24 of 27
City Secretary Contract No.
responsible for specifically notifying all Vendor Personnel who will provide services to the City
under this agreement of the following City requirements and restrictions regarding access to the
City's Network:
5.1.1. Contractor shall be responsible for any City-owned equipment assigned to
Vendor Personnel, and will immediately report the loss or theft of such equipment to the
City;
5.1.2. Contractor,and/or Vendor Personnel, shall be prohibited from connecting
personally-owned computer equipment to the City's Network;
5.1.3. Contractor Personnel shall protect City-issued passwords and shall not
allow any third party to utilize their password and/or user ID to gain access to the City's
Network;
5.1.4. Contractor Personnel shall not engage in prohibited or inappropriate use
of Electronic Communications Resources as described in the City's Administrative
Regulation 137;
5.1.5. Any document created by Vendor Personnel in accordance with this
Agreement is considered the property of the City and is subject to applicable state
regulations regarding public information;
5.1.6. Contractor Personnel shall not copy or duplicate electronic information for
use on any non-City computer except as necessary to provide services pursuant to this
Agreement;
5.1.7. All network activity may be monitored for any reason deemed necessary
by the City; and
5.1.8. A Network user ID may be deactivated when the responsibilities of the
Vendor Personnel no longer require Network access
6. Termination. In addition to the other rights of termination set forth herein, the City may
terminate this Agreement at any time and for any reason with or without notice,and without penalty to the
City.Upon termination of this Agreement,Vendor agrees to remove entirely any client or communications
software provided by the City from all computing equipment used and owned by the Contractor,its officers,
agents,servants,employees and/or representatives to access the City's Network.
7. Information Security. Vendor agrees to make every reasonable effort in accordance with
accepted security practices to protect the Network credentials and access methods provided by the City
from unauthorized disclosure and use. Vendor agrees to notify the City immediately upon discovery of a
breach or threat of breach which could compromise the integrity of the City's Network, including but not
limited to, theft of Contractor-owned equipment that contains City-provided access software, termination
or resignation of officers, agents, servants, employees or representatives with access to City-provided
Network credentials,and unauthorized use or sharing of Network credentials.
(signature page follows)
Professional Services Agreement—Technology—Exhibit D Page 25 of 27
City Secretary Contract No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH: RESOURCE INTEGRATORS, LLC:
By: 1&- By:
Kevin Gun David V.Laune
Assistant City Manager Principal
Date: y�y �� Date:
APPROVED AS TO FORM
AND LEGALITY:
By:
J00 Ef. Strong
Assistant City Att ey
ATTEST:
By. ary J. Kayu V
City Secretary
OFFIQA R9CORD
CITY WO"ARY
T RTKTX
Professional services Agreement-Technology-Exhibit D Page 26 of 27
City Secretary Contract No.
EXHIBIT E
VERIFICATION OF SIGNATURE AUTHORITY
Resource Integrators,LLC
7301 RR 620 N, Suite 155,PMB 294
Austin,Texas 78726
IT Staff Augmentation Services
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind the Vendor and to execute any agreement,amendment or
change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution,
ordinance or other authorization of Company. The City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor.Vendor will
submit an updated Form within ten (10) business days if there are any changes to the signatory authority.
The City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by the Vendor.
1. Name: Robert B. Launius
Position: Principal
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of President/CEO
Other Title:
Date:
Professional Services Agreement-Technology-Exhibit E Page 27 of 27
9/12/2019 M&C Review
Official site of the City of Fort Worth,Texas
--',, r--
CITY COUNCIL AGENDA FoR
TWORTH
DATE: 9/10/2019 REFERENCE**M&C 19- LOG 13PTELESTAFF CONFIGURATION
NO.: 0146 NAME: CONSULTANT STAFFING JC ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Agreement with Resource Integrators, LLC for Technology Staffing Services
using Texas Department of Information Resources Contracts for the Information
Technology Solutions Department in an Amount Not to Exceed $171,000.00 (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an Agreement for Technology Staffing
Services using Texas Department of Information Resource contract with Resource Integrators, LLC
using DIR-TSO-3524 for an amount not to exceed $171,000.00.
DISCUSSION:
On June 11, 2019, the City Council approved Mayor and Council Communication (M&C P-12339)to
purchase the KRONOS Workforce TeleStaff software to automate scheduling and optimize
communications and deployment of public safety personnel and other critical resources for the Police
Department. Additionally the Fire Department currently uses KRONOS Workforce Telestaff for its
scheduling operations.
The purpose of this agreement with Resource Integrators, LLC is to provide the services to design,
build and deploy automated interfaces between the two KRONOS Telestaff systems (Fire and Police
Department's) and the City's Enterprise Resource Planning System, Oracle PeopleSoft. This will
eliminate duplicate manual data entry improving efficiencies and reducing the possibility of errors.
Pricing for these services is provided under State of Texas Department of Information Resources
cooperative agreement DIR-TSO-3524 (" DIR Contract"). Staff reviewed pricing and found it to be fair
and reasonable.
Texas DIR is authorized to offer the Cooperative Purchasing Program to state agencies, public
institutions of higher learning, public school districts and local governments. Pursuant to state law, a
local government that purchases goods or services under the Interlocal Cooperation Act satisfies
otherwise applicable competitive bidding requirements.
M/WBE -A MBW/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, the term of this Agreement shall commence upon
final execution of the contract documents and expire in accordance with the terms and conditions of
DIR-TSO-3524 on August 2, 2020.
ADMINISTRATIVE CHANGE ORDER -Administrative change order or increase may be made by the
City Manager for an amount up to $100,000.00 and does not require specific City Council approval as
long as sufficient funds have been appropriated.
FISCAL INFORM ATION/CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as
appropriated, of the ITS Captial Fund. Prior to an expenditure being incurred, the Information
Technology Solutions Department has the responsibility to validate the availability of funds.
BQN\\
TO
apps.cfwnet.org/council_packet/mc review.asp?ID=27293&councildate=g/l0/2019 1/2
9/12/2019 M&C Review
T Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Fund Department Account Project Program Activity Budget Reference# Amount
FF OM ID ID Year Chartfield 2
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I Year Chartfield 2
Submitted for City Manager's Office by_ Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Cristina Camarillo (8355)
ATTACHMENTS
DIR-TSO-3524, Contract Detail.pdf
apps.cfwnet.org/council_packet/mc_review.asp?ID=27293&councildate=9/10/2019 2/2