HomeMy WebLinkAboutContract 41722-A4 CITY SECRETARY
AMENDMENT No.4 CONTRACT NO.. 14 I1 a a-A q
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 41722,
(the CONTRACT) which was authorized by M&C C-24754 on the 1st day
of March, 2011 in the amount of $259,550 . 00 ; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment No.
1 in the amount of $43,788 .75 which was authorized administratively
on June 5, 2012, Amendment No. 2 in the amount of $27 ,263 .00 which
was administratively authorized on November 26, 2013; Amendment No.
3 in the amount of $22,450 .00 which was administratively authorized
on October 9, 2015, and
WHEREAS, the CONTRACT, involves engineering services for the
following project:
Sanitary Sewer Rehabilitation, Contract LXXXIV (84) ; and
WHEREAS, it has become necessary to execute Amendment No.4 to
the CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated July 30, 2019, a
copy of which is attached hereto and incorporated herein. The cost
to City for the additional design services to be performed by
Engineer totals $45,750.00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $398,841.75.
tZ 3 . OFFICIAL RECORD
RECEIVED CITY SECRETARY
OCT-4 2019 FT. WORTH,TX
CITYOFFORT6VORTH Page -1-
QTYSECWARY
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED:
City of Fort Worth ENGINEER
RJN Group, nc.
1
Dana Burghdogf Daniel Ja kson
Interim Assistant City Manager Vice President
DATE: � 1A DATE: September 25, 2019
APPROVAL RE/i:V"' NDED:
Chris Harder, P. E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: 19-0161
Date: September 17, 2019
H13 la9S : aoi9 -5a374$
Douglas W. Black
Assistant City Attorney
ATTF,S'
'Y1t
J. Kayser
City SecretaryXAS
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
Page -2-
Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Signature
J L t
Name of Employee
r-
n
Title
OFFICIAL RECORD
CITY SECRETARY
FT WORTH,TX
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Excellence through Ownership
July 31, 2019
City of Fort Worth
Fort Worth Water Department
311 W. IOth Street
Fort Worth, Texas 76102
RE: Submittal of Contract Amendment No. 4
Contract LXXXIV(84) Sanitary Sewer Rehabilitation and Improvements Project
City Project No. 01503, City Secretary Contract No. 41722A4,
City Secretary No. C-24754
ATTN: Mr. Tony Sholola,P.E.,
Senior Capital Projects Officer
Please find attached, Contract Amendment No. 4 to the Contract 84 Sanitary Sewer
Rehabilitation and Improvements Project which will effectively close-out engineering and
construction services phase activities associated with this project.
This amendment primarily addresses cost issues associated with addressing pavement potential
restoration concerns, as directed, along the M-181BR alignment located in North Beach Street
arising from the pre-bid meeting held with local contractors; extensive plan (re-issued 25 plan
sheets) and contract document (specifications and bid forms) revisions resulting from the late
term decision to include four major pavement reconstruction locations (Elinor St., Springdale St.,
Britain St., and Selma St.) during the bidding phase of the project; and resulting bid phase
impacts of those additional scope items.
Lastly, this amendment addresses new cost items associated with supporting the production of
record drawings and other project documentation of the various new scope of work changes
authorized by the project manager for the contractor during the construction phase. More
specifically, the authorized new work, changed construction methods of construction and
extended more than 2,700 LF of sewer line rehabilitation and replacement improvements in
Elinor St., Britain St., and Honeysuckle Ave.. Honeysuckle Ave. was added to the scope for
pavement reconstruction during the construction phase as well.
This $45,755.00 amendment request addresses the following tasks and items in more specific
terms:
1) Additional Project Management Services for coordinating increased scope of work and
addressing it's project close-out impacts. Under Project Management Phase 30 (Subtasks:
1.2.10),RJN is requesting a total amount of$2,210.00 for these supplemental services.
2) Final Design Phase — Performed final design revisions to existing bid set plans and
contract documents to address North Beach St. pavement restoration concerns raised
and the integration of information associated with the inclusion of 4 major street
reconstruction locations in the project, including Springdale St.from N. Beach St. to
Riverside Dr.; Britain St.from Springdale St. to Hollis St., Elinor St.,from N.E. 2811,St. to
N. Beach St., and Selma St.,from Britain St. to City Limits. These changes extensively
rjn . www.rjn.com
Excellence through Ownership
impacted the contract documents and RJN re-issued 25 revised plan sheets and extensive
portions of the contract documents in multiple contract addendums addressing these new
items during the bid phase of the project. Under Final Design Phase 33 (Subtask: 4.21.1),RJN
is requesting a total amount of$23,490.00 for these supplemental services.
3) Bid Phase Services - Issued 5 addenda addressing the supplemental work noted in item
2 above. As directed, RJN presented several street restoration plan modifications options to
staff addressing North Beach Street pavement restoration concerns raised by a contractor in
the pre-bid meeting plans. RJN address plan modifications associated with the four street
(POL) reconstruction locations added to the scope during the bid phase. This included the
inclusions of new specifications, modifying existing specifications and updating the bid
forms used on this project. Under Bid Phase Services (Subtask: 5.2), RJN is requesting a
total amount of$8,950.00 for these supplemental services.
4) Construction Phase Services — Production of conformed documents for the new
pavement reconstruction supplemental scope of work; and construction survey control
assistance (restoration) provided to contractor for the NX 28'St. sewer design location.
This item also includes new engineering services fees for record drawing production
associated with the documentation of the more than 2,700 LF of new sanitary sewer
improvements added to this project during the construction. RJN will work with
Spooner and Associates to document the new sanitary sewer improvements. Under
Construction Phase Services(Subtask: 6.3),RJN is requesting a total amount of$5,600.00 for
these supplemental services.
5) Survey Phase Services — Sub-contract and directing supplemental surveying services
from Spooner and Associates to document the more than 2,700 LF of new sanitary
sewer line replacement and rehabilitation improvements added to the project during the
construction phase of the job. RJN will integrate this new information into the overall
record drawings set that will be produced and submitted to City under project close-out
phase. Under Survey Phase Services (Subtask: 8.1D), RJN is requesting a total amount of
$5,500.00 for these supplemental services,including 10%mark-up.
Amendment Item Description Total Cost
1. Project Management Phase(Subtask 1.2.10): $ 2,210.00
2. Final Design Phase(Subtask 4.2I): $ 23,490.00
3. Bid Phase Services(Subtask 5.2): $ 8,950.00
4. Construction Phase Services(Subtask 6.3): $ 5,600.00
5. Supplemental Surveying Services (Subtask 8.1D): $ 5,500.00
Total Amendment No.4 Fee Request: $ 45,750.00
1'.J 1'1 � - -� www.rjn.com
Excellence through Ownership
Therefore, a summary breakdown of Amendment No.4 compensation is as follows:
Labor Expenses TOTAL
RJN Group, Inc.: $41,155.00 $ 50.00 $ 41,200.00
*Spooner&Assoc.: $ 4,550.00
Note *Subcontractor is a certified SEE firm
Amendment No. 4 Total: $ 45,750.00
Overall, Amendment No. 4 represents approximately a thirteen percent(12.96 %) increase in the
total contract value to date.
For your convenience, a summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $ 259,550.00
Amendment No. 1 $ 43,788.75
Amendment No. 2 $ 27,263.00
Amendment No. 3 $ 22,490.00*
Amendment No. 4 $ 45,750.00
Amended Contract Value $ 398,841.75
(*Please Note: The value shown for Amendment No. 3 in the executed amendment paperwork noted a value of
$22,450, but a total contract value of$353,091.75. This total contract value would equate to a $22,490
amendment request for No. 3 which also matched the background information submitted on that amendment)
Please do not hesitate to contact us should you have questions or need any background
information concerning this matter. Thank you for your time and consideration.
Sincerely,
4411' Z'4�
Chris Brooks, P.E.,
Senior Project Manager
RJN-18250200
CC: Tony Sholola, P.E., FWWD, City of Fort Worth
Daniel Jackson,Vice President, RJN Group Inc.
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/17/19 M&C FILE NUMBER: M&C 19-0161
LOG NAME: 60SSR84COl-CIRCLECRJN
SUBJECT
Authorize Execution of Amendment No.4 in the Amount of$45,750.00 to City Secretary Contract No.41722 an Engineering Agreement with RJN
Group, Inc.,for the Sanitary Sewer Rehabilitation Contract 84,for a Revised Contract Amount of$398,801.75.Authorize Execution of Change
Order No. 1 in the Amount of$458,408.50 to City Secretary Contract No.48254 with William J.Schultz, Inc.dba Circle C Construction Company,
for construction of Sanitary Sewer Rehabilitation Contract 84,for a Total Revised Contract Amount of$3,992,441.00 and Adopt Appropriation
Ordinances(COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the amount of$390,650.00 from available
funds in the Water and Sewer Capital Projects Fund;and
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the amount of$113,510.00 from available
funds in the Street Rehabilitation Fund;and
3. Authorize the execution of Amendment No.4 in the amount of$45,750.00 to City Secretary Contract No.41722,an Engineering Agreement
with RJN Group, Inc.for Sanitary Sewer Rehabilitation Contract 84(City Project No.C01503);and
4. Authorize execution of Change Order No. 1 in the amount of$458,408.50 and the addition of 200 calendar days to the project schedule to
City Secretary Contract No.48254 with William J.Schultz, Inc.dba Circle C Construction Company,for construction of Sanitary Sewer
Rehabilitation Contract 84,thereby increasing the contract amount to$3,992,441.00. (City Project No.C01503)
DISCUSSION:
On March 1,2011, (M&C C-24754),the City authorized an engineering agreement in the amount of$259,550.00 with RJN Group, Inc.,for Sanitary
Sewer Rehabilitation,Contract 84.The agreement was subsequently revised by Amendment No. 1 in the amount of$43,788.75 administratively
authorized June 5,2012,Amendment No.2 in the amount of$27,263.00 administratively authorized November 26,2013,Amendment No.3 in the
amount of$22,450.00 administratively authorized October 9,2015.Amendment No.4 will provide for additional engineering on the project.
On August 16,2016, Mayor and Council Communication(M&C C-27876),the City Council authorized a contract with William J.Schultz, Inc.dba
Circle C Construction Company in the amount of$3,534,032.50 for construction of the Sanitary Sewer Contract 84 project.The original design
provided for the replacement of segments of deteriorated sanitary sewer pipes on Honeysuckle Avenue, Springdale Road, Brittain Street and
Elinor Street.However,during construction, additional segments of deteriorated pipe that required replacement were encountered on each of the
identified streets. Due to the additional sewer main and service line replacements on the streets, it was necessary to conduct asphalt paving
rehabilitation to restore the roadway surface to an equal or better condition than existing prior to construction.
The Transportation and Public Works Department share of this change order is$113,509.20 for asphalt paving rehabilitation of the above
identified street.
MWBE OFFICE:A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE
Office,in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
The project is located in COUNCIL DISTRICT 4.
The appropriation is for funding of the FY2019 CIP.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances,funds
will be available in the Fiscal Year 2019 capital budget,as appropriated, of the Water and Sewer Capital Projects Fund and Street Rehabilitation
Fund.The Fiscal Year 2019 Water and Sewer Operating Fund includes appropriations of$35,856,873.00 within the Wasterwater Operating
Budget for the purpose of providing Pay-As-You-Go Funding for Sewer Capital Projects.After this transfer for Fiscal Year 2019,the balance will
be$14,661,527.00.
Appropriations for Sanitary Sewer Rehabilitation, Contract 84 as depicted below:
Existing IAdd'tiona'
Fund Project Total*
__]
Appropriations Appropriations
Sewer Capital `
Legacy-Fund $849,403.00, I $0.00 I $849,403.00
59607
W&S Capital
Projects-Fund $0.00 I $390,650.00 $390,650.00
56002 j
Clean later SRF $2,969,794.00 $0.00 �$2,969,794.00�
r
ilitation- $608,794.00 $113,510.00 $722,304.00
9408
Project Total* $4,427,991.00 I$504,160.00 !$4,932,151.001
"Numbers rounded for presentation purposes.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: John Kasavich 8480
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